Vincennes University Owned Apartment Handbook

Vincennes University – University Owned Apartment Handbook

Vincennes University

Owned

Apartment Handbook

Third Street

French Quarter

Bryce Myers

French Quarter Apartments/Third Street

Residence Hall Coordinator – South Campus

Office: (812) 888-4385

E-mail: Bryce.Myer[email protected]

Dyan Burton

Residence Hall Coordinator – North Campus

Office: (812) 888-4282

E-mail: Dyan.Burton@vinu.edu

2024 - 2025

Vincennes University – University Owned Apartment Handbook

Contents

WELCOME TO HOUSING/RESIDENTIAL LIFE! ...................................................................................... 1

STUDENT CREED ..................................................................................................................................... 2

VU RESIDENTIAL LIFE OF COMMUNITY STANDARDS ........................................................................ 2

I PLEDGE ................................................................................................................................................. 2

* WHO WE ARE * ....................................................................................................................................... 3

HOUSING AND RESIDENTIAL LIFE OFFICE ...................................................................................... 3

HOUSING AND RESIDENTIAL LIFE STAFF ........................................................................................ 3

RESIDENTIAL LIFE STAFF ..................................................................................................................... 4

RESIDENTIAL LIFE BASICS ....................................................................................................................... 5

TENANTS RESPONSIBILITIES AND CONDUCT ................................................................................. 5

CHECK IN AND CHECK OUT .................................................................................................................... 5

CHECK-OUT APPROVAL ........................................................................................................................... 5

CONSOLIDATION ......................................................................................................................................... 6

ROOM/APARTMENT/HALL CHANGES ................................................................................................... 6

STUDENT FINANCIAL RESPONSIBILITIES ........................................................................................ 6

TENANTS ACADEMIC RESPONSIBILITIES ...................................................................................... 7

APARTMENT INSPECTION ..................................................................................................................... 7

ROOM ENTRY BY STAFF PERSONNEL AND RIGHT TO ACCESS ................................................. 7

MEDICAL EMERGENCIES ...................................................................................................................... 7

APARTMENT FACILITY .............................................................................................................................

EQUIPMENT MAINTENANCE, REPAIR, AND REPLACEMENT ...................................................... 8

OCCUPANCY ................................................................................................................................................. 8

STUDENT ROOM/APARTMENT REGULATIONS ...................................................................................... 8

SERVICE AND ASSISTANCE/EMOTIONAL SUPPORT ANIMALS (ESA) ..........................10

KEYS ......................................................................................................................................................... 11

LIABILITY .................................................................................................................................................... 11

PEST CONTROL .......................................................................................................................................... 12

VACATION/HOLIDAYS BREAKS ........................................................................................................ 12

COMBUSTIBLES ......................................................................................................................................... 12

STEREOS AND SOUND EQUIPMENT .................................................................................................... 12

MUSICAL INSTRUMENTS .................................................................................................................... 12

BICYCLES, SKATEBOARDS, ROLLERBLADES AND SCOOTERS ..................................... 12

KEEP YOUR BIKE SAFE ..................................................................................................................... 13

HOVERBOARDS-‐SWAGWAYS, IO HAKS, SKYWALKERS AND OTHER SIMILAIR

DEVICES ................................................................................................................................................... 13

LAUNDRY FACILITIES ...................................................................................................................... 13

Vincennes University – University Owned Apartment Handbook

MAIL SERVICE ........................................................................................................................................ 14

POLICIES/GUIDELINES ................................................................................................................................. 15

ALCOHOL .................................................................................................................................................... 15

DRUGS .......................................................................................................................................................... 15

WEAPONS .................................................................................................................................................... 15

TOBACCO POLICY .................................................................................................................................... 16

ACADEMIC ENVIRONMENT ................................................................................................................... 16

APARTMENT GUESTS ........................................................................................................................... 16

PARENTS, GUARDIANS, AND OTHER RELATIVES .................................................................... 17

ROOMMATE CONFLICT RESOLUTION ................................................................................................ 17

THE CAMPUS SEXUAL VIOLENCE ACT ......................................................................................... 17

I. New Reporting Requirements ............................................................................................................ 18

Victims’ Rights ...................................................................................................................................... 18

Conduct Proceedings ............................................................................................................................. 19

SEXUAL ASSAULT POLICY ................................................................................................................ 19

AQUAINTANCE RAPE ....................................................................................................................... 19

SEXUAL HARASSMENT POLICY ....................................................................................................... 20

RACIAL, ETHNIC, AND RELIGIOUS HARASSMENT POLICY ......................................................... 21

HARASSMENT/FRAUD ............................................................................................................................. 21

RESIDENTIAL LIFE DISCIPLINARY/JUDICIAL BOARD PROCESS .................................................. 21

APARTMENT DISCIPLINE ........................................................................................................................ 21

APARTMENT PROBATION ...................................................................................................................... 21

JUDICIAL BOARD/POINT SYSTEM .................................................................................................... 22

POINT SYSTEM ....................................................................................................................................... 22

HOUSING DEPOSIT .................................................................................................................................... 24

COSTS ....................................................................................................................................................... 24

CONTRACT RELEASE ........................................................................................................................... 24

Housing Contract Release Committee ....................................................................................................... 25

DAMAGES, INDIVIDUAL, GROUP, AND ANONYMOUS ................................................................... 25

SAFETY AND SECURITY .......................................................................................................................... 25

Blue emergency light locations: ............................................................................................................ 26

SHELTER IN PLACE ............................................................................................................................... 28

REGISTRATION OF PERSONAL PROPERTY ..................................................................................... 28

SOLICITING ................................................................................................................................................. 28

FIRE AND EMERGENCY EVACUATION INFORMATION ................................................................. 29

FIRE PREVENTION ................................................................................................................................. 29

TORNADO WATCH/TORNADO WARNING .......................................................................................... 29

Vincennes University – University Owned Apartment Handbook

EVACUATION PLAN ................................................................................................................................. 30

UNIVERISTY PARKING & PARKING LOTS .......................................................................................... 30

JEFFERSON STUDENT UNION .................................................................................................................... 31

FOOD SERVICE ........................................................................................................................................... 31

HOURS OF OPERATION ........................................................................................................................... 31

COMMUTER MEAL PLANS ..................................................................................................................... 31

BE MY GUEST ............................................................................................................................................. 31

BITE BY SODEXO ................................................................................................................................... 31

TECUMSEH DINING CENTER RULES & CONDUCT CODE ............................................................. 31

SPECIAL NEEDS ......................................................................................................................................... 32

SACK MEALS .......................................................................................................................................... 32

FLEX DOLLARS .......................................................................................................................................... 32

WE WANT TO HEAR FROM YOU! ......................................................................................................... 33

SHARPS CONTAINER ................................................................................................................................ 33

IMPORTANT NUMBERS ............................................................................................................................ 33

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Vincennes University – University Owned Apartment Handbook

2024 – 2025 VINCENNES UNIVERSITY

UNIVERSITY APARTMENT HANDBOOK

WELCOME TO HOUSING/RESIDENTIAL LIFE!

Vincennes University regards residential life as an integral and important part of your total

educational experience. Living in a university apartment is an experience in which cooperation

must occur. This living situation presents the opportunity to develop social skills, self-discipline,

and a sense of responsibility.

Each university apartment is a small community where you will become acquainted with

students who are equally interested in succeeding and developing social responsibility.

Your cooperation is necessary if your apartment is to remain attractive, orderly, and a

comfortable place to live. You are to conduct yourself according the regulations of the university

and the laws of the city, state, and federal governments. In addition, it is expected that each

student honors the Student Creed in and around the apartments. Included among the many

responsibilities you have as a student are working to the fullest of your capacity to achieve your

educational goals and respecting the rights of other citizens in your community.

This handbook provides guidelines and expectations for developing the community and

maintaining community standards. Your success as a student, and growth as a person, depends

upon your willingness to recognize and accept these challenges and responsibilities. With this

acceptance, you will find life in and the apartment community to be an enjoyable and valuable

experience.

Tenants are asked to contact their Coordinator for University Owned Apartments whenever an

emergency arises. Tenants should contact the Coordinator with any minor maintenance issues

(non-critical) that occur outside the Coordinator’s hours of availability the following business

day. Normal hours of operations are Monday – Friday 8:00 AM – 4:30 PM. Appointments can be

scheduled outside the normal hours if needed.

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Vincennes University – University Owned Apartment Handbook

STUDENT CREED

Vincennes University is a community dedicated to personal and academic excellence and

growth. In joining this learning community, I commit to a code of civilized behavior.

I will practice personal academic integrity,

I will respect the dignity of all persons, including myself,

I will respect the rights of others,

I will not condone bigotry.

I will strive for the openness to learn from differences in people, ideas and opinions,

I will demonstrate concern for others, their feelings, and their need for conditions, which support

their work and development.

Allegiance to these ideals requires me to refrain from behavior that threatens the freedom and

respect every individual deserves.

VU RESIDENTIAL LIFE OF COMMUNITY STANDARDS

I understand that trust must be earned by others but I realize it is my responsibility to respect

all including community members and all residents, University officials in positions of

authority, campus police, hall/apartment staff and faculty.

I PLEDGE:

 I will respect my housemates' need to study by following courtesy and quiet hours.



I will go to class regularly. I will contact professors if I miss class to gather information on

materials missed, assignments due and class expectations.



I will be prepared for class each day. I will arrive early to class, bring all required materials

and actively participate in class discussions.

 I will seek out resources such as professor help, tutoring or study groups.

 I will study and prepare for tests and quizzes.



I will check my email daily. My preferred email account as I have given to the University is

the University’s preferred mode of communication.



I will check my apartment mailbox each day to make sure any information or letters sent are

read and answered in a timely manner.

 I will communicate with all VU staff by using appropriate language.

 I will close and lock my door every time I leave my room or apartment.



I will keep my key and VU ID on me at all times and refrain from allowing others to use

them.

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Vincennes University – University Owned Apartment Handbook

 I will report any suspicious behavior I see on campus to staff and campus police.



I will take advantage of opportunities to gain independence from home realizing college is a

time to grow and develop.



I will use critical thinking skills to solve problems, realizing there are appropriate times to

turn to staff and my family for help and there are times where I need to solve my own

problems.



I will address conflict in a respectful and positive way, not using language that is abusive or

offensive as well as not resorting to physical or verbal violence.

 I will refrain from initiating or responding to conflict via social media.



I will seek help from hall/apartment staff if I do not believe I can resolve the conflict.

 I will gain an understanding of people who are different from me.



I will refrain from using language or action that may be offensive to other’s beliefs and

lifestyles.



I will respect my apartment by cleaning up after myself, not damaging university property,

respecting my housemates’(s) belonging’s and treating maintenance and custodial staff with

respect.



I will contribute to a positive environment by keeping with personal hygiene, as well as

respecting public areas by keeping my living space clean.

* WHO WE ARE *

HOUSING AND RESIDENTIAL LIFE OFFICE

Location: Clark Hall (Entry Level)

Phone: 812-888-4225

The Housing and Residential Life Office administers services related to students and the

residence hall/apartment staff. Areas of concentration are academic development, social and

educational programming and Residence Hall Government (RHA). The office also monitors

the Residential Life Conduct System serving as a referral agent to the Dean of Students

and/or Campus Police. The Housing and Residential Life Office conducts the selection,

training, supervision, and evaluation of Residential Life Staff. Housing assignments are also

made through this office.

HOUSING AND RESIDENTIAL LIFE STAFF

Bradley Wolfe, Director Housing/Residential Life

Carleen Turner, Secretary, Housing/Residential Life

812-888-4225

Bryce Myers, Coordinator for French Quarter Apts.

– South Campus

812-888-4385

Apartments

Dyan Burton, Coordinator for 3

Street Apartment.

Residence Hall Coordinator

- North Campus

812-888-4282

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Vincennes University – University Owned Apartment Handbook

RESIDENTIAL LIFE STAFF

Residence Hall Coordinators (RHC) and Assistant Residence Hall Coordinators’ (ARHC) are

employees, which work with residential life and are familiar with the residential life system and

the campus.

The RHC and AHRC(s) can provide valuable assistance in your orientation to college life and

group living. If unable to answer your questions, they will refer you to the appropriate person or

office on campus.

Residence Hall Coordinators (RHC) - The Residence Hall Coordinator is a dedicated

professional who creates and maintains a residential community conducive to student learning,

development, and retention. The RHC is responsible for recruitment, selection, training,

supervision, and evaluation of Residential Life staff; in addition, he/she coordinates the

discipline system while interpreting and enforcing University policies and procedures.

Assistant Residence Hall Coordinators’(ARHC) works with the Residence Hall Coordinator and

Residential Life staff to create a positive living and learning environment. The Assistant

Residence Hall Coordinators is directly responsible to the Residence Hall Coordinator and

represents the RHC as needed in his/her absence.

Resident Assistants (RAs) are student staff members who develop communities, plan activities

and events, and hold regular wing/floor meetings. RAs provide guidance to all residents and

facilitate regular interaction between residents on the floor and within the hall. RAs are on duty

certain evenings and weekends, monitor their respective front desks, and assist with various

retention and recruitment activities. RAs must maintain a high standard of behavior, meet GPA

requirements, and pass background checks.

Members of the residential life team staff are to do their assigned duties free of harassment,

intimidation, or threatening behavior from those with whom they work. When a staff member is

engaged in the performance of authorized duties, the following behavior will result in

disciplinary action, removal from the apartment/residence halls, or other actions:

1. Verbal abuse (including, but not limited to biased slurs).

2. Physical intimidation or menacing behavior directed at the staff member.

3. Display of visual materials that demean or humiliate a staff member.

4. Interference with a staff member while he/she is performing assigned duties.

5. Failure to comply with the reasonable request of a staff member.

6. Failure to respond to questions/instructions of a staff member performing assigned duties

(including, but not limited to, opening a room door, giving information, or showing university or

state ID). Failure to show ID will result in disciplinary actions.

7. Failure to acknowledge or comply with a staff member’s request to enter a resident’s room

when that staff member announces that they are acting in the performance of their duties.

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Vincennes University – University Owned Apartment Handbook

The Residence Hall Coordinator (RHC) and/or Assistant Residence Hall Coordinators are

responsible for the total environment of the hall/apartment(s). Toward this end, the RHC

and/or ARHCs will help you by interpreting and enforcing regulations set forth by students

and staff. The entire residential life team is available to help make your apartment stay a

positive and enjoyable experience.

RESIDENTIAL LIFE BASICS

TENANTS RESPONSIBILITIES AND CONDUCT

Vincennes University seeks to balance the needs and the rights of the individual with the

welfare of the community as a whole. Students are expected to conduct themselves in a

manner that is consistent with the University Owned Apartment Handbook and Standards

of Student Behavior.

CHECK IN AND CHECK OUT

No check-ins or checkouts will be done between the hours of 10:00 pm midnight and 7:00

am.

All occupants checking in to Vincennes University Housing will be issued or e-mailed a Room

Condition Report to complete. This report helps the apartment staff ensure that everything about

your room and the apartment up to an acceptable standard. The form is also an Assistant Residence

Hall Coordinators

Additionally, when you move out of the room your form will be used to

determine if any new wear and tear or damages were caused during your time occupying the

room. The detailed report that you complete identifies any problems already existing when you

moved in so you will not be charged for those damages/repairs when you move out.

Room inventory and condition forms are due within 48 hours of the date you check into your

room; they will need to be e-mailed to your Coordinator of the University Owned Apartments.

Failure to complete a room inventory and condition report within this timeframe will

automatically result in your accepting the room’s condition and forfeiting the right to appeal

damages.

If you have any questions about the room inventory and condition form, please contact your

Coordinator for University Owned Apartments

The University Owned Apartment staff will conduct an apartment/room inspection after the

tenant has officially checked out of the apartment to detect any damages not previously noted on

the apartment/room inventory card during checkout. The tenant(s) of the apartment will be

accountable for additional damages, individually or jointly.

CHECK-OUT APPROVAL

A check-out approval form is needed before checking out of your apartment before the end of

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Vincennes University – University Owned Apartment Handbook

the contract term. Students must visit the Housing/Residential Life Office to obtain this form.

The housing office is located in Clark Hall. Failure to check out of the apartment with an

apartment staff member will result in a $25 charge plus any incurred damages and lock changes.

All apartment check IN/OUT procedures shall be followed or result in various charges. Students

will be charged to clean room or discard items left.

Any possessions left in the apartment after the tenant(s) have checked out, or after tenant(s) fail

to complete the checkout process will be discarded from the apartment(s). The

Housing/Residential Life Office assumes no responsibility for any item(s) left behind.

Tenant’s items will not be released to any other individuals without a signed letter from the

tenant authorizing the person to remove items from the tenant’s apartment. This letter

must include the tenant’s name, apartment address, and authorization to remove items and

name and birthdate of the individual who will be removing items from room. Person

removing items will have to sign the in/out card indicating they have removed items and to

document the condition of the room.

CONSOLIDATION

As outlined in the terms and conditions of the apartment contract, the University reserves the

right to reassign students to another university owned facility (either apartment or residence hall)

if space or circumstances require. All housing assignments are made at the discretion of the

Office of Housing/Residential Life. A student (lessee) whose housemates’ leaves may be asked

to consolidate by the student (lessee) by moving to an under occupied property or having new

housemates assigned at the discretion of the University. The contract agreement shall not be

assigned or sublet by the Lessee.

ROOM/APARTMENT/HALL CHANGES

Room/apartment changes can be considered AFTER THE FIRST TWO WEEKS OF CLASSES

through midterms. After midterms room changes will be considered on a case by case basis.This

process originates with your Coordinator for University Owned Apartments. The Housing Office

Staff must give the final approval. If the change relates to personal incompatibility, all

parties

involved should contact the coordinator of the apartments for advice and assistance.

All moves must be completed within 48 hours of approval; otherwise, the move is void. An

administrative charge of $10 will be charged for each room/apartment change. This payment is

made at the Housing/Residential Life office once both coordinator’s signatures have been

obtained on the form. Housing Office Staff approval will be obtained once all signatures and

fees have been paid. The receipt for room change should be given to the apartment staff along

with the room/hall change form once completed.

Under no circumstances should a tenant make a room change without following the proper

procedure. Unauthorized changes cause confusion. The unauthorized move charge is $25.

STUDENT FINANCIAL RESPONSIBILITIES

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Vincennes University – University Owned Apartment Handbook

Failure to satisfy the financial obligations as listed in the Housing Contract in accordance with

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Vincennes University – University Owned Apartment Handbook

the University Room and Board Rates and Payment Schedule may result, at the sole option of the

University, in the denial of further meals. There is no credit given for services (e.g. meals)

withheld due to late or non-payment of fees.

TENANTS ACADEMIC RESPONSIBILITIES

Tenants falling below the full-time student status (12 credit hours) must meet with the

Coordinator for University Owned Apartments to discuss their academic progress and plans for

improvement. Residents who fall below hours because of non-attendance and who have a history

of non-attendance and residence hall infractions could face removal from the residence

halls and university owned apartments. Students who fall to zero hours must vacate the residence

halls and university owned apartments immediately.

APARTMENT INSPECTION

Apartment inspections occur before, during, and/or after occupancy. Damages are the

responsibility of the apartment/ room’s occupants. Health and safety inspections are conducted

pursuant to the university’s contractual right (see ROOM ENTRY BY STAFF PERSONNEL

AND RIGHT TO ACCESS), to prevent apartment/rooms from becoming health and/or safety

hazards. If an apartment/room is significantly substandard, the occupant(s) will be given a

reasonable amount of time to correct the situation. The Coordinator will meet with the student(s)

and discuss this matter outlining the timetable for correcting the situation. If the situation has not

been corrected in stipulated time, an outside cleaning company will be contracted to clean the

room/apartment. The Coordinator will meet with the student(s) to determine a date and time at

which the student(s) must be present while the room/apartment is cleaned. A charge determined

by the cleaning company will be assessed to the tenant’s room and board account.

During announced vacation periods, apartment staff may inspect your apartment/room to find

any damages or safety concerns. Inspectors do not open drawers or search through personal

belongings. Apparent violations of regulations or statutes go to the Coordinator for University

Owned Apartments. If the inspectors discover damages, missing appliances, or irregularities in

your apartment/room during inspections, both you and your housemates(s) are jointly responsible

if individual responsibility is not apparent at that time. You are responsible for the state of your

room and for any damages, you cause or allow within your room and the apartment.

ROOM ENTRY BY STAFF PERSONNEL AND RIGHT TO ACCESS

To protect the health, safety, and welfare of the tenants, the university reserves the right to have

its authorized personnel (including but not limited to apartment staff) enter tenant’s

rooms/apartment to make necessary inspections for service, maintenance and repair, and/or for

emergency purposes. University personnel may also enter a tenant’s room/apartment in the

event of illegal activity or when the tenants of the room/apartment are violating university or

apartment rules and regulations. The apartment staff can/will conduct monthly health and safety

inspections.

MEDICAL EMERGENCIES

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Vincennes University – University Owned Apartment Handbook

If you encounter a medical emergency, please following these steps:

Call 911 or have someone call for you. If someone else calls, have the person report

back to you to verify that he/she have called 911.

If it is possible and safe to do so:

Protect victim from further injury by removing any persistent threat to the victim. Do not

move the victim unnecessarily. Do not delay in obtaining trained medical assistance.

Provide first aid until help arrives if you have appropriate training and equipment.

Send someone outside to escort emergency responders to the appropriate location.

Housing/Residential Life staff do not transport students to the hospital due to liability issues.

For additional information, contact the Vincennes University Police at (812) 888-5555.

APARTMENT FACILITY

The university supplies a washing machine, dryer, range, refrigerator, dishwasher (French

Quarter Only), and garbage disposal (French Quarter Only). Upon checkout, all appliances must

be in good working condition. Students will be charged for missing or damaged appliances.

Apartment/Room-cleaning services are not provided.

EQUIPMENT MAINTENANCE, REPAIR, AND REPLACEMENT

It is the desire of the university to maintain and improve the condition of each apartment facility.

As a member of the community, you should take the responsibility to report items in need of

repair to the Coordinator for University Owned Apartments. Prompt reporting increases the

efficiency of repairs.

OCCUPANCY

Apartments will be ready for occupancy at 8:00 a.m. on the official opening day of the set

contact date. The apartments are open for student occupancy throughout the contact period.

Please refer to the contract for the contract period. The university reserves the right to assign

accommodations when considered necessary. The university also reserves the right to make

reassignments and adjustments as necessary to resolve problems or situations that may adversely

affect the academic or general environment of an apartment area.

STUDENT ROOM/APARTMENT REGULATIONS

A. Alarms and non-university locks/latches are not allowed to be placed on doors.

Students may not enter or use empty rooms for their private use. Students must only

occupy their assigned room.

Room decorations that affix to or suspend from the ceiling tiles or light fixtures are

not allowed. The tenants for any reason cannot remove ceiling or floor air vents.

Tenants may not alter, change or rewire any of the electrical facilities in the

apartment/room including telephone jacks, outlets, fixtures, etc. The fire and safety

hazards are obvious.

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Vincennes University – University Owned Apartment Handbook

Tenants may not paint their apartments/rooms. Only university personnel will do

painting. If a tenant feels his/her room is in need of painting, report it to the Coordinator

for University Owned Apartments.

Tenants are not to burn candles or other substances producing open flames or embers,

including incense, in tenant rooms or any university apartment. For reasons of safety,

report all fires, no matter how small, to the Coordinator for University Owned Apartments

immediately. Any tenant(s) found responsible for causing a fire in the university

apartment will pay the cost of repairs and face legal ramifications.

All windows are equipped with screens. For reasons of health and safety, never remove

or damage a screen in any way. The screens are secured in place for your own safety and

removal will result in a $50 reinstallation charge.

Tenant’s room windows should be kept clear of all opaque material such as aluminum

foil, black plastic, posters, flags, signs, etc. Windows should be kept free of debris to

help fire fighters locate the source of the fire and affect any rescue efforts.

Tenants may not display pornographic material outside their room/apartment doors.

No alcoholic cans or bottles containing or once containing alcoholic beverages may be

in the rooms/apartment as they can attract insects and/or suspicion.

For health and humane reasons, there are no pets allowed in the in the

university apartments except small fish in aquariums (10 gallon or

less). Lab specimens are also not allowed the apartment. All other

animals, reptiles, or birds violating this policy are subject to

impoundment.

Below are guidelines tenants should follow to help in controlling problems with pests or

insects:

•

Keep all food in sealed containers.

•

Wash dishes and utensils promptly after use.

•

Keep the trash can clean and do not let trash build up.

•

Keep your refrigerator clean inside and out.

•

Clean your room/apartment regularly. If you have a problem with pests, inform the

Coordinator for University Owned Apartments - a work order will be submitted for pest

control to be contacted.

M. No sports activities are allowed inside the apartments. Such activity could lead to the

possibility of personal injury, damage, and creates disturbances.

The following policies adhere to fire and safety laws of the state of Indiana regarding

public buildings.

•

No live Christmas trees or greenery is allowed in apartment rooms or in the

university apartments. Artificial trees with lights are allowed; however, lights are

not allowed on aluminum trees.

•

All decorating materials used in the apartment areas must be flameproof. No

displays and/or decorations made of paper, dried vegetation, straw, corrugated

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Vincennes University – University Owned Apartment Handbook

cardboard, or light plastics are allowed.

• Use UL approved lights only. If in windows, on porches or balconies’ take care to see

that lights and draperies do not touch.

• There should be nothing that at any time impedes the flow of traffic or egress. This

includes bicycles, lawn furniture etc. All porches and balconies should be free of items.

• Light bulbs and light fixtures must not be covered with paper, cellophane, or paint.

• Do not overload extension cords or electrical outlets. Only use approved electrical

cords.

Electrical appliances such as computers, printers, scanners, refrigerators, microwaves,

etc. should be unplugged during any break longer than a week when the you are not

around your apartment to prevent damage in case of a power outages.

P. Do not use staples, screws, other adhesives or pins, on/in the walls, ceiling,

floors, doors, window trims, or furnishings of rooms/apartment. These items can alter, mar,

scratch, or deface the facilities. Use only masking tape or poster tack. Students should be

careful when removing tape or poster tack to ensure damage is not done to the premises.

Duct tape or electrical tape is not allowed.

SERVICE AND ASSISTANCE/EMOTIONAL SUPPORT ANIMALS (ESA)

In compliance with the Americans with Disabilities Act, the Fair Housing Act, HUD and

other applicable local, state, and federal laws, Vincennes University generally permits

students in University housing to have a service or assistance/emotional support animal if it

is shown to be necessary to afford a student with a documented disability an equal

opportunity to use and enjoy University housing. Specific requirements and guidelines

concerning service and emotional support animals on campus can be obtained by contacting

the Office of Diverse Abilities and Accommodations at 812-888-4501.

In order to bring a service or assistance/ESA animal to campus, the Owner must contact the

Office of Diverse Abilities & Accommodations as early as possible to allow time to gather

and review all necessary documentation. If possible, the Owner should make their request at

least 30 days prior to the start of the academic term (Fall, Spring, and/or Summer).

Vincennes University and the Housing/Residential Life Office have the discretion to

determine where an Owner will be housed (hall, room, etc.). If a request is made after this

30-day period, or during the term, the Owner may be required to relocate to a different room

and/or building in order to accommodate their request. Service or assistance/ESA animal

may not be in the Residence Halls until all paperwork and approval have been obtained by

the Office of Diverse Abilities and Accommodations. An Agreement for Service/Assistance

Animals Residing in University Housing and Residence Halls must be completed in the

Office of Diverse Abilities and Accommodations before the animal may enter the residence

hall. This agreement will outline conditions the student may have the Service/Emotional

Support Animal. Student should be aware of all conditions. These conditions will be

enforced.

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Vincennes University – University Owned Apartment Handbook

The Owner must provide a letter granting their request for a Service/Emotional Support

Animal from the Office of Diverse Abilities and Accommodations to the Office of

Residential Life. Roommates must sign a roommate agreement for the animal to share their

space. A sign notifying others of the presence of an animal must be placed on the door to the

residence hall room. Residence Hall staff will be made aware of the animals’ presence

information shall be limited to information related to the service or assistance/ESA animal

shall not include information related to the Owner’s disability.

The University reserves the right to remove the service or assistance/ESA animal in

accordance with the animal agreement on file with the Office of Diverse Abilities and

Accommodations. If this occurs, the Owner will be asked to remove the service or

assistance/ESA animal from the residence hall within 48 hours. Any resident in violation of

the animal policy will be subject to a $200 fee for removal of an unauthorized animal.

Residence may also be referred for student code of conduct violations If the service or

assistance/ESA animal bites, scratches or in any way causes harm to a student, staff member

or guest of the hall, the student will be required to remove the service or assistance/ESA

animal from the residence hall immediately. Should the ESA be removed from University

housing for any reason, the Owner is expected to fulfill his/her housing contract obligation.

Please note under Indiana Code § 22-9-7-12, which took effect on July 1, 2018, falsely

representing the need for an ESA is a Class A infraction.

KEYS

The university provides each tenant a room key and a front door key. The room key will open

the door to your assigned room. The front door key will access the main entrance door to your

apartment in which you reside, the key(s) in your possession are very valuable since it allows

you access to your home and your neighbors’ front door. Therefore, we advise that you keep

your room key(s) with you at all times. Do not share your key(s) with others. Disciplinary

action could result if it is believed that tenants are sharing

keys with others. If you are locked out of your

room/apartment, please contact the Coordinator or apartment

staff, they can let you in during the hours of 8AM to 10PM.

Any lockouts occurring outside of these hours are asked to

be directed towards campus police at 812-888-5555. Keys

may not be loaned to others or duplicated. This violation

will result in a fine and disciplinary points. A $35 lock

change charge will be assessed for each lock changed. If you lost your key(s), please contact

the Coordinator for University Owned Apartments - a work order for a lock change will be

completed. Lost keys must be reported/replaced immediately to safeguard your apartment.

LIABILITY

The university assumes no responsibility for personal injury. The university does not accept

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Vincennes University – University Owned Apartment Handbook

responsibility for loss or damage to clothing, valuables or other personal property, including

money, suffered by the student occupant during the housing contract period. Student occupants

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Vincennes University – University Owned Apartment Handbook

must carry rental insurance or be covered by their family’s homeowner insurance for damages,

losses, thefts, or personal injuries.

PEST CONTROL

Controlling problems with insects in the apartments is a two-fold process that begins with the

tenants preventing conditions that would invite insects. Below are a few guidelines that tenants

should follow to help prevent any problems with pests or insects:

• Keep all food in sealed containers.

• Wash dishes and utensils promptly after use and in the appropriate area.

• Keep your trash can clean and empty trash regularly.

• Clean your refrigerator out regularly (inside and out).

• Clean your room regularly.

• If you do have a problem with insects, submit a work order through the Coordinator

for University Owned Apartments. Maintenance will be contacted and an individual

will work to resolve the problem.

VACATION/HOLIDAYS BREAKS

During holiday periods apartment staff will enter apartment/rooms to check to make sure

windows are closed and locked, lights are turned off, and the room has been locked. Any

alcohol or illegal contraband found in the open, as well as other violations found in the open,

will be confiscated by apartment staff and a student conduct report will be completed and

forwarded to the Coordinator for University Owned Apartments.

COMBUSTIBLES

No explosives, including but not limited to: fireworks, gasoline and other combustible items are

allowed in the apartments. Motorcycles and other fuel driven engines may not be placed

anywhere inside the apartment or on porches or balconies. Tenants can have a portable grill but

there are to be no fire pits or open fires permitted on University property.

STEREOS AND SOUND EQUIPMENT

Continual violations regarding loud stereos and sound equipment will result in confiscation of

the equipment. The student must take the equipment home with him/her on their next visit. To

avoid this situation, use headphones.

MUSICAL INSTRUMENTS

Do not play musical instruments in the apartments if their use would violate the rules governing

Stereo and sound equipment. This includes, but is not limited to, the use of drum sets, electric,

acoustic, or instrumental guitars and horns. The Humanities Building and Red Skelton

Performing Arts Center can arrange the use of practice rooms.

BICYCLES, SKATEBOARDS, ROLLERBLADES AND SCOOTERS

Many students have bicycles on campus. Parking racks are near most classroom and office

buildings. Bicycles that have a detachable front wheel can be stored in student apartment

room. The wheel must be detached before entering a building and cannot be reattached

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until the bike is outside of the building. We remove bicycles, abandoned for 30 days, and

donate them to charity. Rollerblading or skateboarding is not allowed in the apartments. All

scooters must be secured outdoors.

KEEP YOUR BIKE SAFE

•

Keep a record of the make, model, serial number and value of your bicycle.

•

Keep record of its serial number and its identifiers.

•

Use a basic bicycle on campus. Expensive, attractive bikes are targets for theft.

•

Park your bicycle at bike pods or racks located in well-lit areas.

•

Lock your bike using a steel “U”-shaped lock.

•

Place the lock through the bicycle frame, through a wheel, and through the bike rack

(99% effective when used properly).

•

If you have quick-release wheels, remove the front wheel and place it next to the

rear wheel, then secure. Place the key mechanism for the lock facing the ground.

•

Every community offers bike racks and/or bike storage. Check with your

Coordinator for specific locations.

HOVERBOARDS-‐SWAGWAYS, IO HAKS, SKYWALKERS AND OTHER

SIMILAIR DEVICES

Recent information has revealed that the batteries in

Hoverboards, Swagways, IO Hawks Skywalkers, and similar

devices are dangerous and prone to explosion, creating a

safety and fire risk. Until a time that the safety standards of

these devices are improved, the Housing/Residential Life

Office has prohibited them from being in any of our

Residence Halls and/or University owned properties.

Effective immediately, the use, possession, or storage of

Hoverboards, Swagways, IO Hawks, Skywalkers, and similar devices, is prohibited in any

of the Residence Halls and/or University owned properties until safety standards for them

can be developed and implemented.

If you have one of these devices, please remove it from campus. If you receive or purchase

one of these devices during the break, please know that you will not be able to have it on

campus and if it is found, it will be confiscated.

LAUNDRY FACILITIES

Each apartment has a washer and dryer provided. Tenants will need to provide their own

detergents and fabric softeners, etc. Tenants should check dryer lint screen before each use

and remove any lint, as this will help with airflow when using the dryer. Do not overload

the washer or dryer. This will cause damage to the machines.

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MAIL SERVICE

Third Street Residents:

Each apartment residence has a standard residential mailbox located

on the front (3

street) side of each apartment. Mail is delivered

daily except Sunday and major holidays. Please provide your

correct mailing address to friends and family. This will decrease

delay in delivery. Your mailing address contains your name, and

street address, Vincennes, IN 47591. An example of your address is

below:

Packages and mail will not be forwarded after the end of semesters or summer sessions. Mail

received for students who have vacated the apartments will be returned to sender. Mail will not

be held for students.

• First & Last Name 0000 North 3

Street, APT000

Vincennes, IN 47591

French Quarter Residents:

All residents in the apartment share a mailbox for the apartment they are assigned to.The

mailboxes are located at the corner of the parking lot in a cluster series. A cluster box unit

(CBU) mailbox is a free-standing mailbox configuration that consists of multiple tenant boxes

and parcel compartments that can lock individually. Each tenant has a key for unlocking their

unit's mailbox and retrieving their personal mail. In addition, the cluster boxes contain parcel

lockers for large packages that don't fit into individual mailboxes. If the tenant notices a key to

the parcel locker in their mailbox, they can use it to open the parcel locker and access their

package. After unlocking the parcel locker, the key remains in the lock. The postal carrier will

then remove the parcel locker key during the next delivery. If it is UPS or FedEx, they will

typically leave the package at the resident's front door to their apartment.

Packages and mail will not be forwarded after the end of semesters or summer sessions. Mail

received for students who have vacated the apartments will be returned to sender. Mail will not

be held for students.

•

First & Last Name

50 Hart Street APT 000

Vincennes, IN 47591

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POLICIES/GUIDELINES

ALCOHOL

Alcohol is prohibited in all Vincennes University apartments and University property. Students

are prohibited from consuming, transporting, and distributing alcohol; possessing or being in the

presence of alcohol; or exhibiting disruptive behavior influenced by the use of alcohol. Alcohol

found by staff will be disposed of immediately. Persons found in violation of this policy will be

subject to the Vincennes University Housing/Residential Life disciplinary process. The

following sanctions may be required based on the violation and/or situation:

• Contact with parent/guardian

• Referral to Education/Support Programs. This may include but is not limited to Counseling,

Drug and Alcohol Referral etc.

• Other educational sanctions

• Termination of Housing contact/contract

• University Disciplinary action

• Possible arrest or fines according to state alcohol laws

In addition, no empty alcohol containers may be displayed at any time or in any location. No

public notices promoting or advertising alcohol is permitted in the university owned apartments

windows or doors. Policies are subject to University approved changes.

DRUGS

Vincennes University prohibits the use of drugs and/or controlled substances that are illegal and

that may involve psychological or physiological hazards or that may lead to interference with the

rights and privileges of others. It is unlawful to use, manufacture, possess or sell illegal drugs

and controlled substances in the university apartments, on University premises, or as part of any

University activity. Students who violate this policy will be subject to the Vincennes University

Housing/Residential Life disciplinary process and action by the University Dean of Students

Office and/or law enforcement agencies. Contact with parents/guardians, referral to

education/support programs, other educational sanctions, termination of Housing

contract/contract or possible arrest or fines may also be administered to violators. Paraphernalia

is not allowed. This includes, but is not limited to, roach clips, bongs, pipes, blow tubes, bowls,

any type of water pipe or any object filled with water through which smoke is drawn. Further,

use, manufacture, possession, or sale of illegal and/or controlled substances by Vincennes

University students not on campus can lead to disciplinary actions under the University

Standards of Student Behavior Policy. Students who have been prescribed controlled

medications must maintain possession of the medication in the original prescription bottle.

Polices are subject to University approved changes.

WEAPONS

It is against University Policy to possess a weapon on university property. If a weapon is found

in violation of this policy, it will be treated as a suspendable offense. This policy is included in

the Standards of Student Behavior. Students may not possess or use firearms or lethal weapons

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on university property at any time, under any circumstances. The storage of firearms or weapons

in an automobile brought to campus is prohibited

TOBACCO POLICY

VU is a tobacco-free campus except for designated tobacco use areas. Please help us maintain a

healthy environment for our students, employees, and visitors. Smoking of any type, including e-

cigarettes, is prohibited in university facilities and is limited to designated areas and private

vehicles.

The policy is in place to promote a healthy environment in which to work, study, and live. The

enforcement of this policy will depend upon the cooperation of all faculty, staff, and students not

only to comply with this policy but also to encourage others to also comply. Accordingly,

tobacco users are expected to voluntarily comply with the policy.

Anyone who observes a possible violation may courteously and without confrontation inform the

individual of the tobacco policy and attempt to offer an information card which outlines the

tobacco-free campus policy. Those who suspect another is violating the policy may report it to

the appropriate unit for possible disciplinary action.

If the person is an employee and that person continues to use tobacco products in a prohibited

area, report the incident. On the Vincennes Campus, contact the Office of Human Resource

(888-5848); if the person is a student, report them to the Dean of Students (888-4301). If on the

VUJC campus, please contact the Office of the Dean at 812.482.3030 or Director of Student

Services (812) 482-3030.

ACADEMIC ENVIRONMENT

The university believes that tenants have the right to be able to study or sleep quietly in their

apartment. Therefore, tenants share a responsibility of working together to insure that their

apartment is a positive environment for studying and sleeping. The noise level resulting from

stereos, radios, television, etc. in any area (rooms, rest rooms, common area, laundry rooms, etc.)

should not be audible a door away from its source. In addition, no stereo should be audible

outside the apartments. The use of headphones is encouraged.

APARTMENT GUESTS

Student residing in the University Owned apartments must coordinate with other apartment

residents as to guests.

• The host is responsible for the conduct of his/her guest(s) at all times in all places. Guests

are to observe all regulations of the apartment in which they are visiting.

• It is the responsibility of each tenant to report any violation of the visitation policy,

particularly the presence of an unescorted guest, to the appropriate person.

• Visitation does not imply cohabitation. The host must be present in the room during

visitation.

• Any person who is not a Lessee under this contract who remains in or upon the premises for

more than five days of any 30-day period shall be required to not be on premises of the

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University Off-Campus residences for at least 30 days. A meeting will be held to determine

their return date.

• Students residing in University owned off campus properties may only have 2 guests per

apartment resident.

PARENTS, GUARDIANS, AND OTHER RELATIVES

Parents, guardians, and other relatives may visit in the private living areas any time the

apartments are open. Tenants are responsible for escorting their parents to and from the private

living areas.

ROOMMATE CONFLICT RESOLUTION

Most conflict situations that occur between individuals are a result of a misunderstanding or a

lack of communication. It is important to realize that direct communication about the issues of

concern can result in a mutually agreed alternative. Within any living environment, conflict

situations may arise between individuals sharing the same space. If you and your housemates are

in conflict, it is important that you accept initial responsibility to discuss your concerns and reach

an amiable solution. Follow these steps in dealing with conflict with your roommate:

Housemates should discuss their differences with each other and try to reach a

compromise.

If a compromise or mutually acceptable agreement cannot be reached, a housemate

should contact the Coordinator for University Owned Apartments. The Coordinator for

University Owned Apartments will request individual meetings with all roommates to

obtain information regarding the dispute.

Despite attempts to maintain agreed upon expectations, some conflicts may result in an

unacceptable outcome for either party or housemate(s) If a conflict, not involving a confirmed

violation of apartment handbook policy, is unresolved, The Coordinator for University Owned

Apartments will assume responsibility for completing a room change. The University reserves

the right to reassign students to another university owned facility (either apartment or residence

hall) if space or circumstances require this change is done at the discretion of the Coordinator for

University Owned Apartments.

THE CAMPUS SEXUAL VIOLENCE ACT

The Violence Against Women Reauthorization Act (“VAWA”), which President Obama signed

into law on March 7, imposes new obligations on colleges and universities under its Campus

Sexual Violence Act (“SaVE Act”) provision, Section 304.

Under VAWA, colleges and universities are required to:

• Report domestic violence, dating violence, and stalking, beyond crime categories the

Clery Act already mandates;

• Adopt certain student discipline procedures for notifying purported victims of their

rights; and

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• Adopt certain institutional policies to address and prevent campus sexual violence, such

as to train in particular respects pertinent institutional personnel.

I. New Reporting Requirements

VAWA’s SaVE Act provision imposes new reporting requirements:

A. The Clery Act requires annual reporting of statistics for various criminal offenses, including

forcible and non-forcible sex offenses and aggravated assault. VAWA’s SaVE Act provision

adds domestic violence, dating violence, and stalking to the categories that, if the incident was

reported to a campus security authority or local police agency, must be reported under Clery.

Parsed for clarity, these offenses are defined:

“Domestic violence” includes asserted violent misdemeanor and felony offenses

committed by the victim's current or former spouse, current or former cohabitant,

person similarly situated under domestic or family violence law, or anyone else

protected under domestic or family violence law.

“Dating violence” means violence by a person who has been in a romantic or intimate

relationship with the victim. Whether there was such relationship will be gauged by its

length, type, and frequency of interaction.

“Stalking” means a course of conduct directed at a specific person that would cause a

reasonable person to fear for her, his, or others' safety, or to suffer substantial emotional

distress.

Victims’ Rights

Institutions must afford any student or employee who reports that they have been the victim of an

incident of sexual violence, either on or off-campus, with the following information and rights:

• Possible sanctions or protective measures that may result from an institutional

disciplinary proceeding (see Conduct Proceedings below for additional information);

• Procedures that should be followed in the event of an incident of sexual violence

including –

The importance of preserving evidence for proof in criminal proceedings;

To whom the offense should be reported;

Options for reporting to law enforcement including the right to be assisted by campus

authorities;

The right to decline to report to law enforcement; and

Information about no contact orders issued by a court.

• Notification about existing counseling, health, mental health, victim advocacy, legal

assistance and other services available on and off-campus.

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• Institutions must make changes to the academic, living, transportation, and working

situations of any victim if requested and reasonably available whether or not a formal

report is made.

Conduct Proceedings

In addition to reporting to law enforcement, victims also have the option to seek protective or

disciplinary action directly with their institution. Institutions must adopt and disclose policies

that –

• State the standard of evidence (which under current Title IX guidelines is “preponderance

of the evidence” or more likely than not);

• Provide a “prompt, fair and impartial investigation and resolution”;

• Provided proceedings must be conducted by officials who receive annual sexual violence

training, including on how to conduct an investigation, protect the safety of victims, and

promotes accountability;

• Require that both accuser and accused are entitled to the same opportunities to have

others present, including the opportunity to be accompanied to any related meeting or

proceeding by an advisor of their choice (an institution may not meet this requirement by

denying both parties the right to an advisor);

• Require that both the accuser and accused shall be simultaneously informed, in writing,

of –

1. The outcome of any institutional disciplinary proceeding;

2. The procedures for the accused and the victim to appeal the results of the proceeding;

3. Any change to the results; and

4. When such results become final.

SEXUAL ASSAULT POLICY

It is the policy of Vincennes University that sexual assault will not be tolerated. The university

is committed to a firm and timely response to any report of sexual assault and to the education of

the university community about the reality and the consequences of such acts. The university

defines sexual assault in accordance with the Indiana State Law and, as such, makes no

distinction between sexual assault by strangers and assault by acquaintances. Contact University

Police at 812-888-5555 for assistance.

AQUAINTANCE RAPE

Acquaintance rape is forced, manipulated or coerced sexual intercourse by a friend or

acquaintance. It is an act of violence, aggression, and power. It is a situation where a person is

forced to have sex; no one gives consent. Acquaintance rape can happen anywhere and anytime

to anyone. Studies show that acquaintance rape occurs more frequently among college students,

particularly first year students, than in any other age group. If you have a friend who comes to

you for assistance, here is some pertinent information:

1. The Residential Life staff is a primary resource and can provide assistance.

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2. The student counseling services provides free and confidential interviews. With

acquaintance rape, consulting a counselor does not mean reporting the incident legally.

For advice or assistance, they can be reached at 812-888-4374 or through the residence

hall staff.

3. If your friend wants legal assistance, help is available through the University Police.

Their number is 812-888-5555.

SEXUAL HARASSMENT POLICY

Sexual harassment is against federal law and against university policy. Vincennes University is

committed to providing a positive, discrimination-free educational environment. Sexual

harassment is unacceptable conduct that is not condoned. Sexual harassment is defined as

unwelcome sexual advances, requests for sexual favors, and other physical, written, or verbal

intimidation of an offensive and sexual nature. Some examples that may constitute sexual

harassment are:

• Subtle pressure for sexual activity

• Unnecessary brushes or touches

• Offensive sexual graffiti

• Disparaging remarks about one’s gender

• Physical aggression such as pinching or patting

• Verbal sexual abuse disguised as humor

• Whistling

• Obscene gestures

• Obscene or offensive jokes

What can you do?

• Try saying “no” directly to your harasser. This sounds simpler and easier than it may

be. Be direct, firm, and positive.

• Keep a record or journal of times, places, dates, and descriptions of each incident as it

occurs. Include witnesses to the event(s), if there are any.

• Don’t be afraid to ask for help. Contact the Dean of Students, the Counseling Center,

your RA/ARHC/RHC, your department chair, or the Dean of Faculty.

• Even though you may feel guilty, feelings of guilt are normal. You are not at fault.

• Women may suffer from sexual harassment regardless of their appearance, age, race,

marital status, and occupation or socio-economic class.

• Women may also sexually harass men.

• Same sex harassment may also occur.

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• Women or men do not invite sexual harassment by their behavior and/or dress. As

with rape, sexual harassment is not a sexually motivated act. It is an assertion of

hostility and/or power expressed in a sexual manner.

RACIAL, ETHNIC, AND RELIGIOUS HARASSMENT POLICY

Vincennes University expressly prohibits racial, ethnic, and religious harassment of its students,

employees, and those who seek to join the campus community in any capacity.

Racial, ethnic, and religious harassment shall include, but not be limited to:

• Physical, psychological, verbal, and/or written abuse with regard to race, creed, ethnicity,

or religion (examples would include unequal academic expectations, physical harm,

written abuse on papers or records, personal verbal insults, or jukes based on a person’s

race, ethnicity, or religion).

• Any harassing activity (one time or multiple times) which acts to deny an individual the

full rights and privileges which are inherent in living, studying, working, and visiting on

the campuses of Vincennes University.

Anyone having a complaint of racial, ethnic, or religious harassment should notify University

Police, the Affirmative Action Officer, or the Dean of Students.

HARASSMENT/FRAUD

Harassment is against the law and against university policy. Vincennes University is committed

to providing a positive educational environment. Harassment is unacceptable conduct and not

condoned. Such behavior is subject to the university and residence hall discipline procedures.

RESIDENTIAL LIFE DISCIPLINARY/JUDICIAL BOARD PROCESS

APARTMENT DISCIPLINE

Apartment discipline falls under the guidance of the Coordinator for University Owned

Apartments. All reports of violations, etc. are made by student staff/University Officials and

turned in to the respective coordinator who then will meet with the tenant(s) to discuss the

incident and access points.

APARTMENT PROBATION

Tenants who violate University Housing and Residence Hall regulations may be placed on

Probation by the Coordinator for University Owned Apartments. Probation is a trial period in

which the resident has the opportunity to redeem or remedy inappropriate behavior and refocus

his or her goals toward a more successful college living experience.

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The tenant(s), who violates the terms of Hall Probation, faces relocation in his or her apartment

or into a Hall or into another Residence Hall of the RHC’s choice, where the RHC reviews the

Hall Probation terms. Both Residence Hall Coordinators and the Director of

Housing/Residential Life must concur. Conditions of the hall probation may be forwarded to the

Dean of Students. Members of an entire wing may be relocated if the group behavior violates

terms of hall probation.

When a tenant is moved to another Apartment under these conditions, the tenant cannot visit in

the former apartment without the consent of the Coordinator for University Owned Apartments.

The Coordinator for University Owned Apartments Properties may refer violations after

tenant’s relocation to the Director of Housing/Residential Life or Dean of Students for further

disciplinary action.

JUDICIAL BOARD/POINT SYSTEM

Vincennes University Apartments fall under the following point system in disciplinary cases.

Each tenant can accrue no more than 24 total points. If a tenant reaches or goes over the 24

points, then he/she is asked to vacate the apartment. The tenant has the right to appeal the

decision to the University Judicial Board within 24 hours of receiving notice. The board then

meets to hear the appeal and makes a decision. The decision is final.

POINT SYSTEM

Level Offense

Visitation violation

Failure to appear

Inappropriate

behavior

Violation of Student Room

Regulations

Noise

Trash/general uncleanliness

Candles/Incense

Failure

to comply

II.

Combustible items 8 16 24

False fire alarm 8 16 24

Tobacco/e-cig use in nontobacco area 8 16 24

Vandalism Tampering w/ fire protection equipment 8 16 24

Threatening behavior Harassment Intimidation Assault 12 24

Theft 12 24

Drugs/Paraphernalia 12 24

Alcohol 12 24

Arson 12 24

Bomb Threat Firearms/weapons 12 24

Level I

Notification of sanctions from residential life staff or appointment set to review infraction with

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the Coordinator for Off-Campus Properties.

(3 level I = level II)

Level II

Appointment set to review infraction with the Coordinator for Off-Campus Properties.

Points are calculated with sanction opportunity.

Referral to the Dean of Students Office is at the discretion of the Coordinator for Off- Campus

Properties.

(2 level II = level III)

Level III

Written report from the residential life staff to the Coordinator for Off-Campus Properties.

Points are calculated.

Mandatory referral to the Dean of Students Office.

NOTE: Students who drop below full-time status (12 credit hours) must leave the residence

halls or University Owned Apartments if they are involved in a handbook or Standard of

Student Behavior violations. Students below full-time status (12 credit hours will be required

to meet with their Hall Coordinator or Coordinator for University Owned Apartments. At this

meeting, academic performance, attendance and conduct records will be discussed. Students

who are not attending classes, show poor academic progress, or possess several disciplinary

reports may be asked to leave the Residence Halls or University Owned Apartments. The Hall

Coordinator or Coordinator for University Owned Apartments at his or her discretion can

require the student to provide evidence of classroom attendance and performance to remain in

the residence

halls/University Owned Apartments.

Additionally, these infractions will be referred to the Dean of Students:

Threats against staff or others

Possession or sale of dangerous drugs (any quantity)

Repeated suspicion of drug usage or sale

Repeated possession of alcohol

Theft or attempted theft

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Vincennes University – University Owned Apartment Handbook

Fire/bomb threat

Possession of weapons

Repeated disorderly behavior

Violent behavior

10.

Illegal entry

University residence hall accommodations and University owned off-campus properties are

reserved for the exclusive use of enrolled or enrollment eligible students at Vincennes

University. The residential life student agrees to conduct himself/herself in a way that does not

interfere with the use and quiet enjoyment of the premises by others.

HOUSING DEPOSIT

All residents pay a deposit when the contract is filed. The whole or any portion of the deposit

may be forfeited for damages to the apartment resulting from lack of care or any assessed

additional charges. Any charges exceeding the deposit will be placed on the student’s account.

The deposit can also satisfy the cancellation fee, if necessary. Each student pays a prorated

charge for anonymous damages to the apartment. THE UNVERSITY IS NOT OBLIGATED TO

REFUND THE DEPOSIT IF AT THE TIME OF TERMINATION, THE STUDENT IS IN DEBT

TO THE UNIVERSITY.

COSTS

Refer to the Vincennes University catalog supplement entitled “Schedule of Fees” for current

room and board rates. Specific rate and payment information for the upcoming school year are

available to all students upon Board of Trustee approval. No refunds will be given the last two

weeks of each semester.

CONTRACT RELEASE

The Housing Office will not terminate the residential and financial conditions of the University

Owned Apartment contract for the student to change his/her place of residency to a private home,

fraternity/sorority house, or other housing, or to commute during the period stipulated by the

housing contract. If there is a drastic change in circumstances beyond his/her control, a student

may apply to the Housing Contract Release Committee for release from the terms of this

contract.

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IN ALL INSTANCES, A CANCELLATION FEE OF $750 (Aug 15-March 15) or $500 (After

March 15

) IS ASSESSED ACCORDING TO THE TERMS AND CONDITIONS OF THE

HOUSING CONTRACT, excluding midyear graduation.

Housing Contract Release Committee

The Committee’s responsibility is to review the student’s application for release from the

housing contract. The committee decides if changes in the student’s situation warrant a release

from the housing contract. Please contact the Housing/Residential Life Office for details and to

obtain the form for completion and consideration.

DAMAGES, INDIVIDUAL, GROUP, AND ANONYMOUS

Repair or replacement costs decide damage charges. Replaced items are still the properties of the

university and must stay on university property.

INDIVIDUAL: Tenants will be individually charged for damages they cause. The tenant who

causes the damage to his/her room is the one who pays for them – not those who maintain their

room properly.

GROUP: Damages occurring in the public or semi-public areas of the apartment are charged to

the individuals or groups responsible when this responsibility is established.

ANONYMOUS: Any vandalism of unknown responsibility may be charged to all tenants of the

apartment.

SAFETY AND SECURITY

Security in the apartments requires your cooperation and active participation. Your room key is

your basic means of security. DO NOT PROP DOORS OPEN. Report stolen/lost keys

immediately to receive a new key; this provides continuous security for your apartment.

1. KEEP YOUR FRONT DOOR AND ROOM DOOR LOCKED even if you “just step out

for a minute.” It helps to deter unwanted intrusion. Unlocked doors enable theft. Be

especially careful of textbooks, medications, stereo equipment, televisions, and other

electronic items.

2. Do not allow strangers or casual acquaintances into your room unless there is someone

else present. Use the peephole before opening your door.

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Vincennes University – University Owned Apartment Handbook

3. When leaving the apartment, let your housemate or someone know where you are going

and when you expect to return.

4. Do not overload yourself with books, packages, bags, etc. Leave one hand free. Dress

for freedom of movement.

5. Avoid walking alone at night. Keep with a group or companion, even for short trips.

6. Use the evening escort service. It is available 24 hours a day, seven days a week.

Campus Police provides free walking escort service from various locations around

campus to students who may feel uncomfortable walking after dark or have other safety

concerns. CALL 812-888-5555.

7. When walking at night, avoid dark buildings, doorways, and shrubbery whenever

possible. Try to stay in well-lit areas and concentrate on your surroundings. Know who

and what is around you always.

Blue emergency light locations:

Corresponding Building

Building Address

Blue Light Location

Dayson Foundation Center / Alumni

1009 N. 3

Street

Parking Lot Side of Building

Learning Resource Center / Library

130 E. College Avenue

Street and College Avenue

Shircliff Humanities Center

130 E. Harrison Street

Street and Harrison Street

Health Occupations Building /

Nursing

27 W. Harrison Street

Between Water Tower and

Building

Beless Gymnasium

116 W. Indianapolis

Avenue

Along Indianapolis Avenue

Tecumseh Dinning Center / TDC

15 E. Rosedale Avenue

Back of TDC / TDC Lot

Vanderburgh Residence Hall

20 W. St. Clair Street

Corner of Vanderburgh Hall

Construction Technology

121 E. St. Clair Street

Red Skelton Blvd. and Highland

Street

Red Skelton Performing Arts Center

20 W. Red Skelton Blvd.

Red Skelton Blvd. and Short Street

Phillip Summers Center / Social

Science

118 E. St. Clair Street

Street and Red Skelton Blvd.

Vigo Residence Hall

3. E. Locust Street

Corner of Vigo / 1

and Rosedale

Jefferson Student

Union

1379 N. Chestnut Street

Between JSU and Chestnut Street

VU Interactive Map:

https://map.concept3d.com/?id=1168#!ct/30384,30385,27749

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Vincennes University – University Owned Apartment Handbook

8. When approaching a group, look at the people in the group. Walk at a steady, confident

pace. Remain alert and do not daydream.

9. Do not keep large sums of money. Open a local checking account or purchase traveler’s

checks. Be careful not to expose sums of money, particularly when paying for a

purchase.

10. Do not carry your purse or wallet haphazardly. Carry it close to your body, especially in

large crowds. Distribute your money throughout your purse if someone steals your wallet,

all is not lost.

11. Always carry identification. This is important in case you are involved in an accident.

12. Always carry a card that informs people of any special medical conditions. Examples

would be if you have any allergies, or even if you wear contacts.

13. Use common sense. Engrave your Indiana Driver’s License number on your valuables.

It can help police trace stolen items statewide.

14. Check with your family to see if their insurance policy covers your belongings while you

are living away from home. We recommend renters insurance.

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Vincennes University – University Owned Apartment Handbook

SHELTER IN PLACE

This action may be taken when warned about, or during, a natural or man-made emergency

event. Students/individuals should seek shelter in a university building or residence hall or

apartment and listen to instructions given by University staff and proceed to location instructed.

Do not leave the building/apartment unless instructed to do so by a University official.

Students/individuals who elect to leave building are risking their safety. Remain in a central

hallway or below ground floor and stay away from windows, mirrors, and unsecured objects. An

all clear order will be given when it is safe. Failure to proceed to designated area could result in

disciplinary action.

REGISTRATION OF PERSONAL PROPERTY

Personal Property registration cards are available from the Coordinator for Off-Campus

Properties. We strongly encourage all tenants to obtain a card(s) in order to document personal

property. Vincennes University is not liable for replacing residents’ lost, stolen, or

damaged/destroyed personal property. The information provided on the cards can be submitted

to Campus Police and the residents’ or their parents’ insurance providers.

Completed Personal Property registrations cards can be turned in to the Coordinator for Off-

Campus Properties. Where they will be stored for future reference.

SOLICITING

Door to Door Solicitation, fund raising, sales or commercial activity is not permitted within the

apartments. A student may however by express invitation invite a distributor, solicitor,

fundraiser, or salesperson to the students’ address for distribution, solicitation, fundraising, sales

to that student and the students’ invited guests in the privacy of his or her own room. Invited

guests are by invitation only—not by mass advertising within the hall(s)/apartment(s) or campus.

Student must be reminded products and offerings must not violate the Vincennes University

Standards of Student Behavior, University, state or federal laws. All solicitors must contact the

Student Center and obtain the appropriate paperwork and signatures before any activity may take

place. In addition, students must contact the Coordinator for Off-Campus Properties of which

the apartment address the activity will be located with information regarding date time and place,

as well as, present a copy of the signed solicitation forms with all appropriate signatures obtained

from the Student Center.

QUESTION STRANGERS WANDERING ON YOUR APARTMENT AREA. ASK TO SEE

IDENTIFICATION. TELL A STAFF MEMBER IMMEDIATELY OR CONTACT

UNIVERISTY POLICE. PROTECT YOURSELF AND OTHER TENTATS, USE COMMON

SENSE AND PREVENT YOURSELF FROM BECOMING A VICTIM.

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Vincennes University – University Owned Apartment Handbook

FIRE AND EMERGENCY EVACUATION INFORMATION

False reporting of an emergency is unlawful. We prohibit unauthorized use of, or tampering

with, emergency or safety equipment. Interference with and/or non-adherence to emergency

evacuation procedures is unlawful. Tampering with emergency equipment and/or safety

equipment can result in suspension and/or a fine. When a fire smoke alarm sounds, you must:

•

Close room windows

•

Leave room lights on

•

Close room doors

YOU MUST EVACUATE THE BUILDING/APARTMENT WHENEVER THE SMOKE

DETECTOR SOUNDS. Even in a “fireproof” building, a small wastebasket fire can quickly fill

an area with smoke and/or deadly gases. Smoke is a major cause of death in university

apartment fires. To retard smoke, be certain to close your room door and windows when you

evacuate the apartment. Do not reenter the apartment until you hear an all clear signal.

General rules for fire evacuations are:

•

Wear shoes and a coat.

•

Walk calmly when exiting the building.

•

Remember others will be using the same exit, so remain calm and orderly.

•

Remain at your assigned place outside the apartment until you are given the signal to

return.

•

If you see a fire or smoke, call 911 and notify the Coordinator for University Owned

Apartments, then evacuate the apartment area.

FIRE PREVENTION

Do not use any appliance that may create a fire or safety hazard in the apartment. Take care

using all electrical cords and overloading sockets. Take special care with all extension cords.

All electric cords should bear the label “Approved by Underwriters’ Laboratories.” Smoking is

not allowed in any apartment. Designated Smoking areas have been established across campus.

Smokers must go to these areas if they wish to smoke. Smoking in bed, not extinguishing a

cigarette completely or emptying ‘hot’ butts into wastebaskets are sources of fire. Turn off

equipment in kitchenettes and laundry rooms when you finish using it. Make sure access to doors

and windows are clear. Furniture may not be placed in front of the door or in such a way to

obstruct evacuation from the room/apartment.

TORNADO WATCH/TORNADO WARNING

March through October is “tornado season” in Indiana. Media and emergency agencies use the

following terms about tornadoes:

•

Tornado Watch: Weather conditions are ripe to produce these storms. You should be

alert to changing weather conditions; be prepared to seek shelter if a Tornado Watch is

announced.

•

Tornado Warning: A tornado has been sighted in the area. In the apartments, you will

hear a continuous blast from the Outdoor Warning System located through the city of

Vincennes.

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Vincennes University – University Owned Apartment Handbook

Upon receiving such notice:

Do not open room windows. There is no time.

Grab a pillow, blanket, or coat to protect your head from flying objects.

Vacate your room, closing the room door moving to the evacuation area.

Follow the information outlined on the emergency plan located inside the main apartment

door.

Listen to a portable radio, or local broadcasts for weather bulletins.

Refrain from using the telephone or entering your room during the danger period.

Be as fully dressed as possible and take a flashlight.

Do not panic.

EVACUATION PLAN

The key to a successful evacuation is planning. Each resident must familiarize himself/herself

with their respective apartment evacuation plan, which is located on the next page, and can also

be found inside the apartments entrance to the apartment.

UNIVERISTY PARKING & PARKING LOTS

The price of the permit is $30.00 per vehicle. Any vehicle parked on Vincennes University

Property must have a Parking Permit! Each vehicle is required to display a permit in the lower

driver's side corner of the front windshield. The information needed to purchase a permit is your

license plate numbers, type, make, model, color, and year and state for each vehicle you will be

driving to campus. For more information, contact the Vincennes University Police Department at

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Vincennes University – University Owned Apartment Handbook

812-888-5555. Tenants are prohibited from parking on grass or yards.

JEFFERSON STUDENT UNION

Sodexo Campus Services is proud to offer Vincennes University students, faculty and staff a

convenient and unique dining experience in the Jefferson Student Union (JSU). Visit the JSU

Café or Jazzman’s Brew & Bakery. All food may be ordered to go or eaten in the beautiful 150

seat dining area. The public is welcome to dine during all hours.

"Flex Dollars" are another special feature at the JSU. The Flex Dollar program enables

commuters and resident students as well as faculty and staff to purchase menu items using their

VU I.D. card rather than using cash. For further details, contact Sodexo Customer Service at

888-5841 or 888.5089. Flex Dollars may be purchased as part of the resident dining program or

independently.

FOOD SERVICE

UNIVERSITY DINING SERVICES

https://vinu.sodexomyway.com/

812-888-5089 or 5841

Tecumseh Dining Center

HOURS OF OPERATION

Our hours of operation for all dining locations can be found on our website,

vinu.sodexomyway.com.

COMMUTER MEAL PLANS

Meal plans are available for commuter campus students. These commuter meal plans offer meals

at the Tecumseh Dining Center and Simply To Go, as well as Flex Dollars that can be used at the

JSU Café. These may be purchased through Sodexo or through the Student Financial Services

office and deducted from any financial aid refund a student may have coming. Contact dining

services at 888-5841 or 888-5841 for more program information.

BE MY GUEST

Our doors are open to the public, so please feel free to invite your family and friends to dine with

you. Meal rates are posted on our website and at the cashier stand.

BITE BY SODEXO

Interested in knowing what will be offered on the menu and their nutrients and allergens?

Download our free app, “Bite By Sodexo” and know what the dining center is serving a week in

advance.

TECUMSEH DINING CENTER RULES & CONDUCT CODE

1. Students are required to have their VU student I.D. to enter the Dining Center. Your VU

Student ID is the only way to access your meal plan. If you lose or misplace it, you will

need to go on line to www.BlazerOneCard.com or stop by the Student Financial Services

Office. The use of your ID by another student is not permitted.

2. The university "Student Conduct Code" applies to behavior in the dining center. Please

be courteous to other students. Loud, disruptive behavior or vulgarity is not acceptable

behavior.

3. Although you pay for a meal plan, utilizing the dining facility is a privilege that can be

revoked due to misconduct.

4. Do not remove plastic cups silverware or dishes from the dining center. Disposable cups

are available.

5. Appropriate dress is required; shirts and shoes are a must.

6. Service Dogs are allowed in the Dining Center.

7. Seconds are allowed on all foods with the exception of special meals. Although seconds

are allowed, you will be served only one entree at a time. If you are still hungry you are

welcome to return for seconds. Try not to waste food.

8. Throwing of food, beverages, paper, etc. is not permitted.

9. Do not leave dishes or trays on tables. Please place trays on the dish belt and remove

silverware from tray.

10. All food and beverages are to be consumed in the Dining Center. No food items can be

taken from the Dining Center. Removing food from the dining center, without

authorization, could result in the loss of your dining privileges.

11. Enter the dining center from the main entrances ONLY. You may not enter through the

exit doors.

SPECIAL NEEDS

Need a special diet? We'll do our best, but at your doctor's request. We encourage you to bring as

much support material as necessary from your doctor in reference to your dietary needs.

SACK MEALS

If your academic schedule prohibits you from attending a meal, have your professor

or instructors contact our office, and we will provide sack meal including beverage,

for your convenience.

FLEX DOLLARS

Flex Dollars is a declining balance program available to all V.U. students and employees. It is an

easy and secure way to dine when and where you want. You purchase an account with as many

Flex Dollars as you want $25, $50, $100, etc. This account is coded on your student I.D. Any

time you want to eat at the JSU cafe, Jazzman’s Coffee Shop or the Dining Center, you simply

present your student I.D. and your purchase amount is deducted from your account. It's simple,

and because you don't Page | 32 Vincennes University – University

Owned Apartment Handbook

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Vincennes University – University Owned Apartment Handbook

have to carry cash.... It's secure! Parents can add to the plan over the phone with a credit card.

Flex Dollars may be purchased at the Dining Services Information Desk located inside

Tecumseh Dining Center, or call 888-5841.

WE WANT TO HEAR FROM YOU!

We try to do our best to serve you. If you have any comments or questions, please contact us in

person or by phone. We're here to please and are happy to talk to you at any time or you can

write us a comment card, leave your comment and phone number, and we will contact you. Also,

comments are welcome on our website at: https://vinu.sodexomyway.com

SHARPS CONTAINER

Apartment students who give self-injections MUST obtain a sharps container from the

Coordinator for Off-Campus Properties. The container provides for the proper disposal of

needles, etc. Once the container is full, return it to the primary care center for a replacement. If

you are not familiar with sharps containers, your Coordinator for Off-Campus Properties can

inform you of how to use it. It is important to understand failure to dispose of needles properly in

a sharps container can pose a risk to our students, custodians, and maintenance staff. Students

not properly disposing of needles could be asked to vacate the apartment/residence halls.

*****Vincennes University may withdraw or amend this document in the case of public

health guidance (ex. CDC) or other extenuating circumstances.

IMPORTANT NUMBERS

LIST OF IMPORTANT NUMBERS:

On-campus calls = last 4 digits

Local calls = 9 + the 7-digit number

Vincennes area code = 812

Campus prefix = 888-xxxx

CAMPUS INFORMATION 4000

1. Residence Halls:

•

Vigo

5500

•

Godare

6601

•

Clark

4283

•

Ebner

4231

Housing Office

4225

University Police

5555

Student Health Office

7777

Counseling Center

4374

Academic Areas:

•

Business

4285

•

Health Sciences

4242

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Vincennes University – University Owned Apartment Handbook

•

Human Performance

5090

•

Humanities

4480/5117

•

Public Service

4420

•

Science/Math

4370

•

Social Sciences

4286

•

Technology

4447

Jefferson Student Union

•

Food Court

4415

•

Bowling Lanes

4393

Bookstore

4334

Campus Ministries

812-882-1261

10. Student Financial Services 4361

Bursars Office

Financial Aid

12. Food Service

•

Sodexo

4365

•

TDC INFO

5841

12.

Study Skills Lab

4209

13.

Records

4220

14.

Library

4165, 4423

LOCAL NUMBERS OF INTEREST

Dominoes

812-886-4200

Papa John’s

812-882-6262

Pizza Hut

812-885-0500

Bobe’s Pizza

812-882-2992

Walmart

812-886-0312

Medical Center

812-882-1106

Good Samaritan Hospital

812-882-5220

Vincennes City Police Dept.

812-882-1630

Knox County Sheriff’s Dept.

812-882-7660