GOVERNMENT OF THE
DISTRICT OF COLUMBIA
2016
Revision1.1
July17,2017(Pages18&19ad ded)
ProjectsTurnoverProtocol
PreparedbyCapitalConstructionDivision
Revision 1.2
Feb. 05, 2018 (FTM changed)
2
1. INTRODUCTION:
The Turnover Protocol is the process for transfer of a construction project from the
Capital Construction Division (Construction) to the Facilities & Maintenance Division
(Facilities) of the District of Columbia’s Department of General Services (DGS).
The following Step by Step Procedures, and associated documents, provide the
process to:
a) Allow Facilities input into the design process,
b) Provide Facilities with prior knowledge of upcoming revisions and additions to
their portfolio, and
c) Facilitate timely transfer of the documents required by Facilities to adequately
maintain the facility, immediately the project is turned over to them.
The process also allows for the collection of project documents required to be placed
in DGS archiving system for future use and reference.
The two principal contacts for the Turnover Protocol are currently:
Construction Turnover Manager (CTM):
Robbie Stewart
202-481-3440 (office)
202-735-6857 (cell)
Facilities Turnover Manager: (FTM)
Vaughn Wallace
3
2. STEPBYSTEPPROCEDURE
Thefollo
wingstepbystepprocedureshouldbefollowedasdescribedinthe
“Description”columnusingtheformsanddocumentsnotedinthe
“Documents”column,copiesofwhichareattached.Ifyouareunclearastothe
intentofanyofthesteps,orhowtoprocesstheinformation,pleasecontact
theConstructionTurnoverManagernotedintheintroductionsectionabove.
TURNOVER PROTOCOL - STEP BY STEP PROCEDURE
STEP TITLE DESCRIPTION
TURNOVER
DOCUMENTS
DESIGN PHASE
1 Invite Construction
Turnover Manager to
Design Kickoff
Meeting.
PM shall invite Turnover Managers to the Design
Kick–Off Meeting to familiarize themselves with the
anticipated scope and schedule. FTM will provide
lessons learned from previous projects, any
preferences regarding the building systems and
institutional knowledge of the facility. CTM will
advise on latest Division 1 specifications to be used
for project. Project Manager (PM) will advise the
Turnover Managers of the anticipated document
review schedule.
Lessons Learned &
Recommendations
(Provided by Facilities,
Agency Dependent).
2 Opportunity to review
A/E submittals-
Schematic
Documents.
PM will provide CTM with an electronic copy of
Schematic Design Documents for distribution to
appropriate Facilities staff for review and comment.
(not more than ten workings days review time).
CTM will collate and provide comment to PM.
Turnover Managers shall be invited to the design
review meeting.
Review Comment Form
3 Opportunity to review
A/E submittals-
Design Development
Documents.
PM will provide CTM wilth an electronic copy of
Design Development Documents for distribution to
appropriate Facilities staff for review and comment.
(not more than ten workings days review time). PM
will also provide a response to the previous
comments. CTM will collate and provide comments
to PM. Turnover Managers shall be invited to the
design review meeting.
Review Comment Form
4 Opportunity to review
A/E submittals-
Construction
Documents.
PM will provide CTM with an electronic copy of
proposed Construction Documents for distribution to
appropriate Facilities staff for review and comment.
(not more than ten workings days). PM will also
provide a response to the previous comments. CTM
will collate and provide comment to PM. Turnover
Managers shall be invited to the design review
meeting.
Review Comment Form
CONSTRUCTION PHASE
5 Construction Kickoff
meeting.
PM shall invite Turnover Managers to the
Construction Kick–Off Meeting. FTM shall be
provided with a copy of the contract drawings,
specifications and construction schedule. Turnover
Managers shall be made aware of the Progress
Meeting schedule.
Update04/18/16 1of3
TURNOVER PROTOCOL - STEP BY STEP PROCEDURE
STEP TITLE DESCRIPTION
TURNOVER
DOCUMENTS
6 Pre Close-In
Walkthrough.
At appropriate times during construction, Project
Manager shall invite Turnover Managers to a
walkthrough of the project. This will allow Facilities
staff to observe and familiarize themselves with the
as-built condition of building systems, prior to close-
in, and comment on any noted concerns. Client
agency staff should also be invited to these walk-
throughs.
7 Notify Turnover
Managers of
Commissioning
Schedule.
Once active commissioning is scheduled FTM shall
be advised. This will allow Facilities to observe the
commissioning, to the extent they determine
applicable, based on the systems involved in the
project. PM should provide the completed
Equipment List at this time.
Equipment List
8 Schedule Closeout
Conference
PM and contractor shall schedule Project Closeout
Conference with sufficient time to prepare for
requesting Substantial Completion. (see
specification section 013100) CTM shall provide the
Turnover Checklist and discuss the items applicable
to the project.
Turnover Checklist
Base
9 Schedule Training
Sessions.
Contractor and PM, in coordination with Turnover
Managers, shall schedule the training sessions
required by the contract documents. Provide
Turnover Managers with a minimum of five working
days notice (10 preferred) to allow Facilities to
schedule the correct personnel. Record all training
sessions in accordance with specification section
017900.
10 Pre-Substantial
Completion
Walkthrough.
PM shall invite the FTM to the inspection. (Following
the contractors written request for Substantial
Completion in accordance with specification section
017700)
Request for Substantial
Completion Letter
11 Process Certificate of
Substantial
Completion.
PM shall review the documents provided by the
Contractor, mark up the Pre-Substantial Completion
Section of Turnover Checklist and provide to CTM
for verification. PM and CTM shall process the
Certificate of Substantial Completion.
1. Certificate of
Substantial Completion
2. Turnover Checklist
(Pre-Substantial
Completion Section)
12 Process Certificate of
final Completion.
PM shall review the documents provided by the
Contractor, mark up the Pre-Final Completion
section of the Turnover Checklist and provide to
CTM for verification. PM will not process the
Certificate of Final Completion (final Payment) until
CTM advises all requirements have been met.
Update04/18/16 2of3
Marked up Turnover
Checklist (Pre-Final
Completion Section)
TURNOVER PROTOCOL - STEP BY STEP PROCEDURE
STEP TITLE DESCRIPTION
TURNOVER
DOCUMENTS
POST-CONSTRUCTION PHASE
13 Confirm Second
Season HVAC
Commissioning done.
Sign and date relevant box in the Post-Final
Completion section of the checklist and forward to
CTM.
Marked up Turnover
Checklist (Post-Final
Completion Section)
14 Confirm
miscellaneous Post-
Final Completion
items are done.
Once items are done, sign and date relevant box in
the Post-Final Completion section of the Turnover
Checklist. Forward to CTM.
Marked up Turnover
Checklist (Post-Final
Completion Section)
15 One Year Warranty
Expiration
Walkthrough.
PM shall schedule this walkthrough, invite the
Turnover Managers and client agency
representatives. Once the generated punch list is
complete, sign and date relevant box in the Post-
Final Completion section of the Turnover Checklist
and forward to CTM.
Marked up Turnover
Checklist (Post-Final
Completion Section)
16 Final LEED
Documentation
Completion.
Once LEED certification is complete, sign and date
the relevant box in the Post-Final Completion
section of the Turnover Checklist. Forward a copy of
certification to CTM.
Marked up Turnover
Checklist (Post-Final
Completion Section)
Update04/18/16 3of3
4
3. TURNOVERRELATEDDOCUMENTS
Project:
Date:
Reviewer:
Review Stage:
ITEM
DRAWING/
SECTION
TOPIC COMMENT RESPONSE FOLLOWUP
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
TURNOVERPROTOCOL
REVIEWANDCOMMENTFORM
Updated06/22/16 Page1of1
DGSCAPITALCONSTRUCTION/FACILITIESMANAGEMENTTURNOVERPROTOCOLFORM UPDATE11/23/15
MEP‐EquipmentListing
Agency
NOTE:
Facility
Address
EquipmentType Manufacturer ModelNo. SerialNo. Refrigerant RPM Voltage AMPS HorsePower InstallationDate BTU FuelType FilterSize Size/Capacity RoomNumber
Floor
Number
Label
PLUMBING
1
2
3
4
5
6
7
8
9
10
11
12
HVAC
1
2
3
4
5
6
7
8
9
10
11
12
ELECTRICAL
1
2
3
4
5
6
7
8
9
10
11
12
Ifindoubtwhetheronnotto
includeapieceofequipment,
incudeanythingthathasaserial
number.
Page1of1
Anticipated Date of Substantial Completion:
Pre-Substantial Completion
Note
DGS PM
CHECK
Date
Complete Comments
ABCD
2.1
2.2
2.3
2.3
2.3
2.3
2.3
2.4
2.3
2.5
2.6
2.7
2.8
2.8
2.9
2.10
2.11
2.8
2.8
01 77 00
Proposed schedule of maintenance
Project contact information list.
Equipment schedule (in excel)
01 78 23
Equipment Label schedule, if applicable.
01 78 23
Operation Certificates & Permits
Inspection Approval Card
Boiler inspection (Green Stickers)
Occupancy Load Certficates posted 01 77 00
Commisioning / HVAC balancing complete
All training completed
Emergency evacuation plans (completed)
Final cleaning completed
01 78 23
GOVERNMENT OF THE DISTRICT OF COLUMBI
A
DEPARTMENT OF GENERAL SERVICES
CONSTRUCTION / FACILITIES DIVISIONS
TURNOVER CLOSEOUT CHECK LIST
Activity
Initials
SPEC
SECTION
Project Name:
Project Manager:
Distribution
01 77 00
Elevator (conveying system) inspection 01 77 00
01 77 00
Health Inspection
Other operator certificates (per project)
01 77 00
01 77 00
Certificate of Occupancy
01 77 00
01 77 00
O & M manuals submitted
Keys: permanent cores and keys to COTR
Punch list with all material items resolved.
01 91 13
01 79 00
01 78 23
01 50 00
Fire sprinkler and fire alarm certification
Verified Received by:
Name:
Facilities Turnover Manager Date
form update 2/1/2016
1250 U STREET, NW ● 4TH FLOOR ● WASHINGTON, D.C. 20009
Office:(202)481-3440 ● Main: (202)724-4400
Page 1 of 4
Anticipated Date of Substantial Completion:
GOVERNMENT OF THE DISTRICT OF COLUMBI
A
DEPARTMENT OF GENERAL SERVICES
CONSTRUCTION / FACILITIES DIVISIONS
TURNOVER CLOSEOUT CHECK LIST
Project Name:
Project Manager:
Documents from GC Note
DGS PM
CHECK
Date
Complete Comments
ABCD
3.1
3.2
3.3
3.4
3.2
3.5
3.6
3.6.1
3.6.2
3.7
3.2
3.2
3.2
3.2
3.8
3.8
3.8
3.8
3.8
3.8
3.8
3.8
3.8
3.8
3.9
3.10
3.2
3.11
3.12
3.2
3.13
3.14
01 77 00
Waste Removal, Recycling & Utilities
01 77 00
DateFacilities Turnover Manager
Name:
Verified Received by:
01 50 00Mold prevention certification
SPEC
SECTION
Pre-Final Completion
Initials Distribution
Maintenance Agreements
Drawings (hard copies & PDF and CAD files)
01 78 39
Warranty information / documents
Valid Bonds & Insurance (post-construction)
01 78 70
Elevator (conveying system) certification
01 77 00
Termite pre-treatment report
Emergency evacuation plans (posted).
Environmental, Health & Safety documents.
Removal of all temporary facilitites.
01 50 00
Final Property Survey
LEED, Preliminary Construction Review
As-built documents.
Training video submitted
01 79 00
Final meter reading for utilitites
01 50 00
Fuel Tanks Filled
Pest Control Inspection Field Report 01 50 00
Punch list with all items resolved.
01 77 00
01 78 61
Environmental Reports (Phase 1, 2, etc.)
01 77 00
Attic stock, parts and equipment list
01 78 39
01 77 00
UST/Contaminated Soil Closure Report
SWM approval
MSDS for finishes & materials incorporated.
Hazardous Materials Manifest (
if not in reports
)
Lead Paint Closure Report
Asbestos Closure Report
Activity
Specifications
01 78 70
Final Commissioning report.
01 77 00
01 77 00
01 77 00
Permanent utility meters installed
Valve Plan
Dedication Plaque Posted
Tags, labels, plaques (if applicable)
Meter plan
form update 2/1/2016
1250 U STREET, NW ● 4TH FLOOR ● WASHINGTON, D.C. 20009
Office:(202)481-3440 ● Main: (202)724-4400
Page 2 of 4
Anticipated Date of Substantial Completion:
GOVERNMENT OF THE DISTRICT OF COLUMBI
A
DEPARTMENT OF GENERAL SERVICES
CONSTRUCTION / FACILITIES DIVISIONS
TURNOVER CLOSEOUT CHECK LIST
Project Name:
Project Manager:
Documents from GC Note
DGS PM
CHECK
Date
Complete Comments
ABCD
4.1
4.1
4.2
4.2
4.2
4.2
A.
B.
C.
D.
One hard co
py
to the Facilities. Location to be co-ordinated with Facilities.
One electronic copy of schedule to Facilities Turnover Manager, through Construction Turnover Manager. Materials and equipment to
facilit
y
at location a
g
reed with DCPS/DGS Facilities.
3.1. Valid Bonds and Insurance: Confirm contractor has com
p
lied with the contract re
q
uirements b
y
initializin
g
in the “PM Check” column.
Mark N/A if not a
pp
licable.
3.2. Confirm com
p
lete b
y
initializin
g
in the “PM Check” column and datin
g
in the “Date com
p
lete” column.
3.3. Warrant
y
Information/Documents:
3.3.1. All warranties shall start on the date Substantial Com
p
letion is determined.
3.3.2. S
p
ecial warranties, those extendin
g
p
ast the General Contractors standard one
y
ear warrant
y
, must not be addressed solel
y
to the
General Contractor. The
y
must also be addressed to the benefit of the District.
identif
y
in
g
the
p
iece of e
q
ui
p
ment, the desi
g
nation, the room and the label location.
2.8. Confirm com
p
lete b
y
initializin
g
in the “PM Check” column and datin
g
in the “Date com
p
lete” column.
2.9. Pro
j
ect Contact Information Sheet: Provide an electronic co
py
at this sta
g
e. Include at front of the warrant
y
binder at final com
p
letion.
2.10. O&M Manuals Submitted:
2.10.1. Manuals are re
q
uired at Substantial Com
p
letion as the Owner will be res
p
onsible for maintenance as of that date.
2.10.2. O&M Manuals shall be or
g
anized in the same order as the
p
ro
j
ect s
p
ecification sections. Provide electronic files divided b
y
s
p
ecification division and with filenames startin
g
with the s
p
ecification section. This will allow for ease of archivin
g
and retrieval.
2.11. Pro
p
osed Schedule of Maintenance: The O&M manuals shall include a written schedule of maintenance.
3. FINAL COMPLETION
2. SUBSTANTIAL COMPLETION
2.1. Certificate of Occu
p
anc
y
: Provide an electronic co
py
. Provide
p
artial if this Turnover is for a
p
articular
p
hase of the
p
ro
j
ect.
2.2. Occu
p
anc
y
Load Certificates: Confirm these have been
p
osted.
2.3. Other Ins
p
ections: Provide co
p
ies of final ins
p
ections and a
pp
rovals as a
pp
licable to
p
ro
j
ect.
2.4. Emer
g
enc
y
Evacuation Plans: Confirm these are
p
re
p
ared and read
y
for
p
ostin
g
. The
y
must be
p
osted at time of occu
p
anc
y
.
2.5. Punch List with all material items resolved: Provide a co
py
of the consolidated
p
unch list. At Substantial Com
p
letion all material
p
unch list
items have to be com
p
leted. Material
p
unch list items are those that would restrict the Districts full intended use of the facilit
y
.
2.6. E
q
ui
p
ment Schedule: Provide an e
q
ui
p
ment schedule in accordance with the exam
p
le attached.
2.7. E
q
ui
p
ment Label Schedule: If the s
p
ecifications re
q
uire e
q
ui
p
ment to be labeled for ease of identification,
p
rovide a schedule
1. GENERAL NOTES
1.1. PM to initial and date
(
when com
p
leted
)
a
g
ainst each item a
pp
licable to the
p
ro
j
ect.
1.2. PM to note “N/A’ a
g
ainst each item not a
pp
licable to the
p
ro
j
ect.
1.3. For each
p
hase, all documents are to be collected b
y
PM and turned over to Turnover Mana
g
er at one time.
1.4. When submittin
g
each
p
hase, don't leave a box in the ‘PM Check’ column blank. Either initial as done, mark N/A, or
p
rovide a comment.
1.5. Distribution Columns will be filled in b
y
Construction Turnover Mana
g
er.
Facilities Turnover Manager Date
Name:
One hard co
py
and one electronic co
py
to Facilities Turnover Mana
g
er, throu
g
h Construction Turnover Mana
g
e
r
One electronic co
py
to Facilities Turnover Mana
g
er, throu
g
h Construction Turnover Mana
g
er.
Verified Received by:
Distribution
LEED EA Credit 5 verification.
Second season HVAC commissioning completed.
Initials
Activity
SPEC
SECTION
Pre 1 year warranty expiration inspection.
Elevator inspection report (one year)
Post-Final
C
ompletion
Fire Alarm inspection report (one year)
Infrared testing of electrical system (6 months)
form update 2/1/2016
1250 U STREET, NW ● 4TH FLOOR ● WASHINGTON, D.C. 20009
Office:(202)481-3440 ● Main: (202)724-4400
Page 3 of 4
Anticipated Date of Substantial Completion:
GOVERNMENT OF THE DISTRICT OF COLUMBI
A
DEPARTMENT OF GENERAL SERVICES
CONSTRUCTION / FACILITIES DIVISIONS
TURNOVER CLOSEOUT CHECK LIST
Project Name:
Project Manager:
3.13. Final Pro
p
ert
y
Surve
y
: Provide in PDF format if re
q
uired b
y
Contract Documents or Surve
y
ors office.
3.14. Waste Removal and Rec
y
clin
g
: Confirm s
y
stems set u
p
and coordinated with Sustainabilit
y
. If a Landlords res
p
onsibilit
y
mark N/A.
4. POST-FINAL COMPLETION
4.1. Confirm com
p
lete b
y
initializin
g
in the “PM Check” column and datin
g
in the “Date Com
p
lete” column.
4.2 If re
q
uired b
y
contract documents, confirm com
p
lete b
y
initializin
g
in the “PM Check” column and datin
g
in the “Date com
p
lete” column.
Mark N/A if not a
pp
licable.
3.7. LEED Preliminar
y
Construction Review: Confirm information has been submitted b
y
initializin
g
in the PM Check column. Mark N/A
if not a
pp
licable.
3.8. Environmental, Health & Safet
y
Documents: Provide all a
pp
licable documents in electronic format for archivin
g
. Mark N/A if not
a
pp
licable. Do not leave blank.
3.9. Final Meter Readin
g
for Utilities: Confirm final readin
g
s have been taken and res
p
onsibilit
y
transferred to the District. If a Landlords
res
p
onsibilit
y
mark N/A.
3.10. Permanent Meters installed: Confirm no tem
p
orar
y
meters remain in use.
3.11. Trainin
g
Videos Submitted: Submit electronic co
p
ies of all trainin
g
sessions on CD’s, or flash drive.
3.12. Final Commissionin
g
Re
p
ort: Provide in electronic and hard co
py
format.
Com
p
letion unless otherwise a
g
reed to in writin
g
b
y
the COTR. A
g
reements must be written to the benefit of the District. The sco
p
e of work
must be clearl
y
stated, in the a
g
reement, to allow the Facilities Maintenance staff to confirm the work is bein
g
com
p
leted.
3.5. Attic Stock: Confirm all attic stock has been
p
rovided b
y
initializin
g
in the PM Check column. Provide an itemized list, with
q
uantities, of
all materials,
p
arts and e
q
ui
p
ment.
3.6. As Built Documents:
3.6.1. Drawin
g
s: Provide hard co
py
of red line as-builts. Provide electronic PDF files b
y
disci
p
line. Provide CAD files, includin
g
all re
q
uired
XRef files.
3.6.2. S
p
ecifications: Provide an electronic co
py
of the com
p
lete set of
p
ro
j
ect s
p
ecifications, amended to reflect an
y
chan
g
es occurrin
g
durin
g
the construction
p
hase.
3.3.3. Provide warranties in a se
p
arate binder and electronic file, re
g
ardless of whether or not
p
rovided in the O&M’s.
3.4. Maintenance A
g
reements: If the
p
ro
j
ect includes Maintenance A
g
reement
(
s
)
these a
g
reements shall start at the date of Substantial
form update 2/1/2016
1250 U STREET, NW ● 4TH FLOOR ● WASHINGTON, D.C. 20009
Office:(202)481-3440 ● Main: (202)724-4400
Page 4 of 4
REQUEST FOR SUBSTANTIAL COMPLETION
[Date
]
Capital Construction Services
Department of General Services
1250 U Street, NW, 4
th
Floor
Washington D.C. 20009
Attention: _____________________________[COTR]
Reference: _____________________________ [project name]
Dear Sir/Madam,
____________________________________ [contractor] hereby requests an inspection for determination
of date of Substantial Completion for the above referenced project, or portion hereof as detailed below.
[insert description of partial area] The following documents are attached:
Certificate of Occupancy.
Other final inspections, operating certificates, and similar releases, permitting District
unrestricted use of Work and access to services and utilities. [list]
Draft copies of warranties, workmanship bonds, maintenance service agreements, final
certifications, and similar documents, including a warranty contact list.
Comprehensive Punch List, as approved by COTR, with all material items completed.
Schedule of Attic Stock, including all tools, spare parts, extra materials, and similar items, as
required by Specification Section 017861.
Operation and Maintenance Manuals in accordance with specification section 017823.
Equipment list in spreadsheet format, including equipment label information.
Closure reports for environmental abatement work performed by the contractor. (list)
Draft commissioning report of systems, subsystems, and equipment in accordance with Section
01 91 13, including letter from Commissioning Agent certifying that all material issues have been
resolved and systems are fully functional.
Additionally we advise the following:
The following utility meter numbers need to be transferred to District responsibility as of date of
Substantial Completion
PEPCO
_____________________________________
Washington
Gas _____________________________________
DC Water. _____________________________________
Other [specify] _____________________________________
We have contacted and advised the door hardware manufacturer to have the permanent keys and
cores delivered directly to you prior to date of Substantial Completion.
All fuel oil tanks have been filled. They will be topped off on the day designated for Substantial
Completion.
All training required by the Contract Documents has been completed.
Please advise when the inspection will be conducted.
Sincerely
__________________________________________________
[Signature and printed name]
CERTIFICATE OF SUBSTANTIAL COMPLETION
Certificate of Substantial Completion Page 1 of 2
(Use this form if DGS PM is a DGS em
ployee. If DGS PM is a contractor use alternate form)
PROJECT NAME: _______________
____________________________________________________
CONTRACTOR: ___________________________________________________________________
PROJECT No.: - - -
COMPLETE PROJECT.
PARTIAL – List areas/phase
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
COTR to complete Section 1 or Section 2
SECTION 1
As requested by the Contractor, the COTR has inspected the project and the submitted close-out
documents.
The following items must be completed or corrected prior to certifying the Date for Substantial
Completion.
ITEM DESCRIPTION COMPLETE
1
2
3
4
5
6
7
8
9
10
11
12
14
Once the above noted items are complete, subm
it written request for re-inspection.
___________________________________________________ ____________________________
COTR and printed name
Date
CERTIFICATE OF SUBSTANTIAL COMPLETION
Certificate of Substantial Completion Page 2 of 2
SECTION 2
As requested by the Contractor, the COTR has inspected the project and the submitted close-out
docum
ents and recommends the Project, or Specified area of the Project, be accepted as Substantially
Complete at ______________ (time) on _______________, 20__. (date)
___________________________________________________ ____________________________
COTR and printed name
Date
___________________________________________________ ____________________________
Construction Turnover Manager and printed name Date
____
_______________________________________________ ____________________________
Cluster Leader and printed name
Date
The Project, or specified area of the Project, are accepted as Substantially Complete at ______________
(time) on _______________, 20__. (date)
All warranties will start the day of Substantial Completion, with the exception of those items remaining
on the attached punch list, which will start as of the date of Final Completion. The failure to include an
item on the punch list does not alter the responsibility of the Contractor to complete all the Work in
accordance with the Contract Documents, including authorized changes thereof. The Contractor shall
complete or correct the work on the attached punch list by ____/____/____. If the list of items is not
completed within the time allotted the District has the right to be compensated for the delays and/or
complete the work with the help of an independent contractor at the expense of the retained project funds.
If the retained project funds are insufficient to cover the delay/completion damages, the district shall be
promptly reimbursed for the balance of the funds needed to compensate the District, either directly or by
claim against the Performance Bond.
CERTIFICATE OF SUBSTANTIAL COMPLETION
Certificate of Substantial Completion (DGS PM is Contractor) Page 1 of 2
(Use this form if DGS Project Manager is not a DGS direct em
ployee)
PROJECT NAME:
_____________________________________________________________
CONTRACTOR: ___________________________________________________________________
PROJECT No.: - - -
COMPLETE PROJECT.
PARTIAL – List areas/phase
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
DGS PM to complete Section 1 or Section 2
SECTION 1
As requested by
the C
ontractor, the
DGS PM h
as inspected the project and the submitted close-out
documents.
The following items must be completed or corrected prior to certifying the Date for Substantial
Completion.
ITEM DESCRIPTION COMPLETE
1
2
3
4
5
6
7
8
9
10
11
12
14
Once the above noted items are co
m
p
let
e, submit written request for re-inspection.
___________________________________________________ ____________________________
DGS PM and printed name
Date
CERTIFICATE OF SUBSTANTIAL COMPLETION
Certificate of Substantial Completion (DGS PM is Contractor) Page 2 of 2
SECTION 2
As requested by the C
ontractor, the DGS PM has inspected the project and the submitted close-out
documents and recommends the Project, or Specified area of the Project, be accepted as Substantially
Complete at ______________ (time) on _______________, 20__. (date)
___________________________________________________ ____________________________
DGS PM and printed name Date
___________________________________________________ ____________________________
Construction Turnover Manager and printed name Date
___________________________________________________ ____________________________
Cluster Leader (COTR) and printed name Date
The Project, or specified area of the Project, are accepted as Substantially Complete at ______________
(time) on _______________, 20__. (date)
All warranties will start the day of Substantial Completion, with the exception of those items remaining
on the attached punch list, which will start as of the date of Final Completion. The failure to include an
item on the punch list does not alter the responsibility of the Contractor to complete all the Work in
accordance with the Contract Documents, including authorized changes thereof. The Contractor shall
complete or correct the work on the attached punch list by ____/____/____. If the list of items is not
completed within the time allotted the District has the right to be compensated for the delays and/or
complete the work with the help of an independent contractor at the expense of the retained project funds.
If the retained project funds are insufficient to cover the delay/completion damages, the district shall be
promptly reimbursed for the balance of the funds needed to compensate the District, either directly or by
claim against the Performance Bond.
