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affidavit is with the Inspectors of Election attesting to the fact that the
notice of meeting, the proxy statement and the (previous year) Annual
Report to shareholders were mailed to all shareholders of record
beginning (date).
As stated in the notice, the purposes of this meeting are as follows:
First: To elect four directors for terms expiring in 20 __;
Second: To ratify the appointment of independent registered public
accounting firm (Firm Name) for 20 __;
Finally: To transact any other business that may properly come before
the meeting.
(Individuals) of the (Transfer Agent), the corporation’s transfer agent,
have been appointed to act as inspectors of election at this meeting.
Both are present and have subscribed to their oath of office. They have
submitted their report as follows:
There were outstanding on the record date a total of (number) shares of
common stock. The holders of not less than shares of common stock are
present in person or by proxy.
Approximately __% of the voting power or the outstanding shares is
present at the meeting. Accordingly, Mr. Chairman, a quorum is
present.
On the basis of the Secretary’s report the meeting is duly convened.
The polls for each matter voted on at this meeting will open when all of
the proposals have been presented and will close immediately prior to
adjournment.
Now, we will conduct the formal business as set forth in the notice of
the meeting. In order to conduct an orderly meeting and give all eligible
shareholders an opportunity to participate, we will follow the procedures
in the program. During the conduct of the formal business, questions
and comments from the floor should pertain to the specific proposal
then under consideration. I ask that anyone wishing to speak or raise a
question move to the microphone located in the center aisle. The
attendant will provide you with a card on which you should write your
name and address and indicate your status as a shareholder. When you
have filled out the card, hand it to the microphone attendant, who will
introduce you.
(Corporate Secretary), would you present the nominations for directors?