11
EANS Final Reallocation Grant Overview
May, 2024
Full grant terms and
conditions are available for
review in the grant
application.
2
General Overview
• Nonpublic schools do not receive funds directly. Instead,
requests for allowable items are made in a grant application.
• If approved, the nonpublic school must then find a vendor
willing to provide the items and await payment. No payments
will be made until the school receives the items.
• Invoices are submitted to West40 Intermediate Service Center
2 for processing and payment after the school receives the
items from the vendor. The vendor will be paid directly by
West40.
3
Reimbursements Not Allowed
Reimbursements are not allowed under the EANS
Final RG.
Do not purchase anything with the school’s
funds. ISBE cannot reimburse the cost. We must
pay the vendor on your behalf. There are no
exceptions to this restriction.
4
(Un)Allowable Expenses
• The grant application contains all the allowable categories of items that can be requested. If your request does
not fall into one of the categories in the grant, then it is not allowable. You can also view this information in the
U.S. Department of Education’s EANS FAQ – Section D.
• Capital improvements are not allowed. This means no permanent installations or modifications to the
structure of the school are allowed. All items purchased with EANS funding must be able to be removed from
the nonpublic school without having to modify the structure of the school. That said, EANS funds can be used
to install technology such as Smart Boards, projectors, and Wi-Fi switches.
• All items must be secular.
• All requested items must be tied to mitigating the spread of COVID-19 or addressing the learning loss during
the pandemic. For example, new textbooks simply for the sake of replacing old, worn-out books is not
allowable. However, purchasing a new textbook series to help students recover from learning loss is allowable.
• Contracted services cannot go beyond September 30, 2024. Given the small window of time to spend EANS
Final RG funds, ISBE strongly recommends that schools request items as opposed to trying to contract for
services for the three-month period of July, August, and September.
5
Important Dates
• Schools can begin submitting grant applications on June 3, 2024.
• No orders can be placed until July 1, 2024. Invoices dated prior to July 1, 2024, cannot be paid.
• The last day to submit an original grant application is June 30, 2024. An extension has been
granted on submitting original applications. They are now due on the same date as
amendments, which is August 31, 2024
• The last day to submit an amendment is August 31, 2024.
• The last day to order items approved in the school’s grant application is September 30, 2024.
Any invoice showing an order/confirmation date after September 30 cannot be paid even if the
items are approved in the school’s grant application.
• The last day to submit an invoice for payment is January 10, 2025.
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Submitting Invoices for Payment
• Wait until the school receives the items from the
vendor and the school has received an invoice from the
vendor. A confirmation order or PO is not sufficient.
The school must submit an invoice for payment or it
will be rejected.
• Watch this video for step-by-step instructions on
submitting the invoice. Note this video was made for
the EANS RG, so please ignore any dates or deadlines.
Refer to the Important Dates slide for deadlines
regarding the EANS Final RG.
