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Board
Update on
Distance
Learning and
Services
December 2020
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● Ensuring the safety of our students and
staff
● Maintaining high quality teaching and
learning
● Being responsive to the needs of our
Alum Rock Community
● Supporting staff in being proficient in
Distance Learning to ensure student
success
● Providing necessary interventions to
address learning loss
● Supporting students’ Social and
Emotional needs
Driving
Principles
for our
Plan
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Topic Presentor
Distance Learning /Professional Learning /Tech Jason Sorich, Barbara Campbell
English Language Learners Brittany Rykels, Barbara Campbell
Early Learning Dr. Dianna Ballesteros
Music / Art / P.E. Danelle Finnen
Supports / Interventions Sandra Garcia
Students with Disabilities Tony Colonna
Social Emotional Learning Dr. Imee Almazan, Dr. Annya Artigas
Family Support Norma Flores, Jesus Araujo
Tonight’s presentation will include
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Technology
Student Device Allocations:
❖ TK & kindergarten students received
ipads, as requested
❖ 1st-8th grade students received
chromebooks, as requested
❖ TK-8th grade students received hotspots,
as requested
Technology Support:
❖ District helpline established at
408-928-6917.
❖ Extended support provided:
➢ Weekdays: 4:30-7:30pm
➢ Weekends: 10:00-4:00pm
❖ Support provided in English, Spanish, &
Vietnamese
District supported educational technology
programs & platforms include:
❖ MobyMax (K-8th/ Multiple Subjects)
❖ Seesaw (K-8th/ Multiple Subjects)
❖ Nearpod (K-8th/ Multiple Subjects)
❖ RAZ+ (TK-5th/ Reading)
❖ Levered Math (3rd-5th/math)
❖ Studies Weekly (K-5th/Social Studies)
❖ BookNook (K-5th/Reading)
❖ STEMScopes (6th-8th/Science)
❖ BrainPOP EL (TK-8th/EL Support)
❖ Listenwise (6th-8th/EL Support)
❖ Imagine Learning! (K-8th/EL Support)
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Distance Learning
Key features of Distance Learning in 2020-2021:
● Use of Zoom, Seesaw, and Google Classroom
as our main Instructional delivery methods
● Instructional minutes can include both
synchronous and asynchronous learning.
● Morning Meeting for all to support students
Social Emotional Learning
● CCSS adopted core curriculum
● Additional student paced technology
platforms to support learning have been
implemented
● Combination of large group and small group
instruction in “ virtual classrooms”
● Assessments to monitor learning loss and
progress
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Professional Learning
Description
Opportunity
❖ Through the edtech coaching program, teachers proficient with
educational technology tenets are connected with those seeking
assistance for 1:1 training sessions.
2
Edtech
Coaching
❖ Topics, identified through survey input, are delivered virtually to
teachers, substitutes, paraprofessionals, and community
liaisons. Sessions are recorded for 24/7 access.
1
Virtual Learning
Sessions
❖ The DL Hub houses all professional development resources,
including recorded trainings, handbooks, youtube tutorials, and
additional resources.
3
Distance Learning
Hub
❖ The curriculum support document houses all login information
and is accessible to all teachers, students, and families.
4
Curriculum
Support
Document
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English Language Learners
● English Language Development training for teachers each site (review of basic understanding,
scaffolds to support learning at each proficiency level, data analysis, and useful classroom
strategies)
● Supplemental programs purchased that support English Language Learners
○ BrainPop ELL (all)
○ ELL Edition Resources Raz Plus (Elementary)
○ Listenwise (Middle Schools - K-8)
● Continue newcomer support with Imagine Learning Language and LIteracy
● Each school site has set schedules for designated ELD in their day
● Use of Integrated ELD strategies in core subjects
● 4 cycles of EL Toolkit of Strategies PD by Santa Clara County of Ed for K-3 and 4-8 teachers (each a 4
week series)
● EL Achieve Constructing Meaning professional Development ( 5 full day training -Saturdays)
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English Language Learners
Newcomer Interventions
● Invitation to participate went out to Grade 2- 8 students that are:
○ newcomers to the country ( less than 12 months)
○ have been in the country over 12 months scoring proficiency level 1 on ELPAC
○ recommended by the teacher or site leader
● Supports in Spanish/English and Vietnamese/English
● Parent orientations meeting at the beginning
● Focus for interventions:
○ Speaking / Listening
○ Everyday vocabulary
○ Day to day to academic communication to support in class learning
○ Writing
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English Language Learners - Testing
Initial ELPAC Testing is used to determine EL status
number of students - 431
one-on-one testing
remote optional
Summative ELPAC beginning in February 1
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Music Programs
❖ Band Programs at all Schools
➢ Elementary 4th & 5th
➢ Middle School - Beginning &
Advanced
❖ General Music at all Elementary
Schools - 4th & 5th
❖ Choir at Joseph George, Linda Vista,
Cureton and Lyndale
❖ Jazz Band
➢ After School T, W, TH
❖ Mariachi
➢ After School M-F
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Art / Theater / PE
❖ Visual Arts classes at Joseph
George, Renaissance I & II,
Sheppard and Lyndale
❖ Media Arts at Hubbard
❖ Physical Education (P.E.) at
All Schools
❖ Theater at Cureton & Joseph
George
❖ After school visual arts at
Mathson & more schools soon
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Early Learning
❖ We are currently serving 1257 children.
❖ Three, Four, Five, Six-year-olds.
❖ Preschool Dual Immersion Adelante I and
Adelante II and Painter Cooperative.
❖ Early Educators: 65 Teachers, Preschool,
Pre-K, T4TK, Kindergarten, Special Day
Classes-TKK, Kindergarten.
❖ Collaborative monthly meetings: planning,
instruction, curriculum, supporting the
learning.
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Early Learning
What are the children Learning?
Our youngest students are learning, self regulation,
focus attention, listen, social emotionally how to get
along with others.
Why are the children Learning?
Our youngest students access to high-quality education
provides scientific proven opportunity. Early learning
experiences is fundamental and makes a difference.
They are learning to think, behave, and cooperate.
To Be Ready for Kindergarten, and successful
academic career.
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Early Learning
How will we know they are learning?
We know they are learning through observation, assessment,
evaluation and representation of their work. Social emotional
understanding, relation to other peers and adults,
responsiveness to language & literacy, communicative
expression, math, and exploring science.
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Care Pods
● Care Pods opened at every Alum Rock school
● 33 pods open district-wide
● Each pod serves up to 10 students
● Programs run Monday - Thursday; 8:30 - 3 pm (TK/K
8:30 - 1 pm)
● Staffed by our ASES partners (YMCA, Think Together,
City Year, Citizen Schools)
● Support provided to:
○ Connect students to their on-line classes
○ Assist with asynchronous assignments
○ Provide homework support
○ Provide movement activities
○ Provide enrichment activities
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Tutoring &
learning support programs
Agency Grade Levels
served
# of students being
served
TutorWorks 1st - 8th grade
Sylvan Learning 1st - 8th grade
Paper 4th - 8th grade
Reading Partners 2nd - 4th grade
Beginning January 2021
● Bay Area Tutoring
● Silicon Valley Education Foundation
● Springboard
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ASES Distance learning support
(During and after school)
● ASES providers (YMCA, Think Together, City Year, Citizen Schools, City of San Jose)
● Providing virtual support to students and teachers during on-line classes
○ Manage the chat box
○ Re-directing students
○ Providing small group tutoring support
○ Providing enrichment activities
○ Outreach to parents
● Providing virtual support to students after school
○ Homework support
○ SEL activities
○ Apprenticeships
○ Teambuilding activities
○ Clubs
● Other support
○ Parent trainings
○ Tech support for parents
○ Material/Tech distribution
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Students with Disabilities
● Currently servicing 1200+ students with IEPs
IEP teams, including parents and guardians, are designing individualized
Distance Equivalency Plans to address student needs during school
closures.
Synchronous and Asynchronous Instruction
All related services as per a student’s IEP: speech, occupational therapy,
adapted physical education, counseling, and ABA are being oered.
With the passage of AB98, all future IEPs will now contain an Emergency IEP
Plan should schools be required to close for any reason for 10 days or
longer.
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Students with Disabilities: Assessments
● We continue to assess students for special education
○ 139 Students are pending assessments including 44 preschool
students being assessed by our Preschool Assessment Center.
○ Assessments are being completed through:
■ Record Reviews
■ In-Person Assessments
■ Virtual Assessments
■ Timeline Waivers
Next Steps:
★ Monitor Progress on Goals to determine if there is any learning loss
★ Looking at opening Learning Pods for some of our special education
students
★ Behavior Specialists will continue to oer professional development for
parents
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Social Emotional Learning
Social and emotional learning (SEL) is an integral part of education
and human development. SEL is the process through which all young
people and adults acquire and apply the knowledge, skills, and attitudes
to develop healthy identities, manage emotions and achieve personal
and collective goals, feel and show empathy for others, establish and
maintain supportive relationships, and make responsible and caring
decisions.
SEL advances educational equity and excellence through authentic
school-family-community partnerships to establish learning
environments and experiences that feature trusting and collaborative
relationships, rigorous and meaningful curriculum and instruction, and
ongoing evaluation. SEL can help address various forms of inequity and
empower young people and adults to co-create thriving schools and
contribute to safe, healthy, and just communities.
(Collaborative for Academic, Social, and Emotional Learning, 2020)
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Social Emotional Learning District Wide
● Morning Meetings
(Every morning at 9am)
● Kimochis (“Feelings” in Japanese) - Early Learning & Elementary
● Positive Behavior Intervention System (PBIS)
● Restorative Practices
● MS Pilot SEL Curriculum
○ Boldly Me @ George
○ Second Step @ Sheppard
● Transformational SEL Professional Development (District Management
Team)
● SEL Resource Page
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Mental Health & Wellness Support
● Site-Based School Counselor Internship (SCI) Program
○ Centralized and divided by Quadrant to ensure seamless service
provision
○ Deploying December 2019 prepared to provide telecounseling
support
○ Developing guidance lessons for SCIs to provide at elementary &
middle schools ranging in topics from:
■ grief & loss
■ locus of control
■ recognizing & strengthening existing coping skills
■ introduction of additional coping skills
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Mental Health & Wellness Support
● Crisis Counseling
○ School Hours
■ Been providing crisis support at respective sites impacted by loss via
● 1:1 counseling for students
● Small group or classroom guidance support
● grief support for faculty & staff
● support for administration in coordination of organizations providing crisis
services
● service referral/brokering
○ Afterhours
■ Providing support for school administrators who have students in crisis after the
school day has ended
● Focused support to assess student safety (i.e. ideation, self-harm)
○ development of safety plan
○ service referral for low risk
○ contact mobile crisis for high risk
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Family / Community Support
★ School Linked Services Coordinators
○ Support with communication & resource linkages for Mckinney Vento families.
○ Referrals and coordination for all incoming district wide SLS referrals for the
following linkages: Behavioral health, housing/rental assistance, access to food,
immigration, health screenings and other contracted and non contracted
community partners,
○ Coordination of SLS sponsored events such as food distributions, pro-social events
and health screenings with community partners.
○ High level coordination for high need/in crisis families.
★ School Counselors
○ Support with coordination of pro-social student/family events
○ Distribution of community resources information/ events
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Family / Community Support
★ Behavioral Health programs
○ Prevention Early Intervention
○ Individual and family Counseling
○ Substance use prevention
○ Truancy and mentorship support
○ Crisis
★ Mentoring programs
○ Case management
○ Home visits
○ Intense support for high need/in crisis families
○ TCPP has provided COVID impacted families with
financial support
○ Benevolence support
★ Family Resources Centers
○ Diaper, wipes, calming kits distribution
○ pro-social events
○ Parent Engagement
★ Universal Access Point
○ Case Management of high need families
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ARUSD has established various meal distribution methods for student access
throughout the re-opening phases.
● Curbside Grab and Go Meal Pick
● Mobile Meal Deliveries
● On-site Grab and go/ Meals in the classroom
Our meal distribution methods accommodate and adhere to all public health
safety protocols and food regulations.
Our menus provide safe, healthy, and nutritious meals while meeting all USDA
federal guidelines.
We offer FREE breakfast, lunch, and supper Monday - Friday to all children 18
and younger for everyday of the week.
Meal Distribution
Curbside Grab
and Go Meal
Pick Up
In-Person
Instruction
Distance
Learning
Grab and Go/
Meals in the
Classroom
Child Nutrition Services
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Child Nutrition Services
1,236,746
Breakfast and Lunches
222,064
Suppers
1,458,800
Total Number of Meals Served to children 18
and younger since
March 16, 2020 through November 30, 2020
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Student Engagement
★ Monitoring engagement during online learning
Asynchronous learning has provided more flexible and equitable opportunities for students to learn
ARUSD has provided access to the internet and one to one devices for all students
Synchronous instruction has provided wellness checks, small group instruction, office hours
with teachers and one to one peer engagement
ARUSD is preparing several contingency plans to align with public health guidance
★ Measuring attendance in online or remote settings
○ Tracking student attendance during live instruction
○ Tracking student completion and submission of
assignments
○ Prioritizing wellness, social and emotional
learning in remote learning
○ Scheduling a touchpoint with students as a
wellness and attendance check
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Safety & Health
Immunization & Tuberculosis Requirements
To promote the adherence to state guidelines, families are providing proof of student’s immunization records & Tuberculosis
screening/testing, including during distance learning & care pod attendance. If these records are incomplete, education is
provided on the importance of immunizations & reminders are sent home.
Health Training
For teachers/staff who have students with health conditions, such as seizures & diabetes, training is provided specifically for
the needs of their student(s).
Health Monitoring
For students with conditions that require regular monitoring, such as diabetes or blood pressure, daily contact is made with
families to ensure that student is adhering to doctor’s orders & maintaining highest level of possible health. This information is
then shared with the student’s physician at regular intervals, typically every two weeks.
Healthcare Plans
For students with medical conditions, health care plans are written based upon their doctor’s orders. These health care plans
are shared with teachers, principals, office staff & health assistants. These health care plans are approved & signed by the
parent/guardian, as well as, a district nurse. A copy of the health care plan is available on the student’s eSchool profile (soft
copy), in the health office (hard copy), as well as, in each teacher’s substitute folder (hard copy).
COVID-19 Safety
COVID-19 safety protocols are written & edited according to current state & county guidelines. District nurses meet with the
county weekly for the most up-to-date information, plus additional weekly COVID-19 designee training. COVID-19 cases are
carefully monitored & close contacts of cases are identified. This information is reported to the public health department.
Staff is trained and updated with the new guidelines and protocols in accordance with SCCPHD.
