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World Bank Fast Payments Toolkit
5.3. Customer Complaints
Similarly, the customer complaints need to be resolved bilaterally between the participants within the timelines stipulated by RBI and NPCI. Moreover, it is
mandatory to provide an option on the PSP app to raise complaints in case of UPI
Recent Regulatory Initiatives
Ombudsman Scheme for Digital Transactions
• It is an expeditious and cost-free apex level mechanism for resolution of
complaints regarding digital transactions undertaken by customers of the
system participants for deficiency in certain services covered under the grounds
of complaint specified under the scheme
• Complainant must first approach the system participant concerned. If the
System Participant does not reply within a period of one month after receipt of
the complaint, or rejects the complaint, or if the complainant is not satisfied
with the reply given, the complainant can file the complaint with the
Ombudsman for Digital Transactions within whose jurisdiction the branch or
office of the System Participant complained against, is located
Harmonization of Turn Around Time (TAT) and customer compensation for
failed transactions using authorized Payment Systems
• RBI has put in place a framework on TAT for resolution of customer complaints
and compensation framework across authorized payment systems
• IMPS
• Any complaint about credit not being given to a beneficiary should be
dealt with conclusively and bilaterally by the remitting and beneficiary
banks within 3 days from the date of the complaint
• Members are required to have a separate operations team to handle
inter member/customer’s complaints
• UPI
• In case of any complaints related to UPI transactions, the first point of
contact for customer is the customer’s PSP. Customer’s PSP has to
mandatorily provide option in their app to raise dispute/complaint by
providing transaction reference/ID number. However, if customer
decides to approach his/her remitter/beneficiary bank instead, the
respective bank requires to entertain all such requests and help to
resolve the complaint to the customer’s satisfaction
• Customer can raise a dispute/complaint through the PSP app by
selecting transactions from history and/or by entering any other unique
reference such as transaction id no.
• Complaints regarding non-refund for failed transactions and/or non-
credit for successful transactions shall be dealt by the PSP/Bank. Any
complaint about credit not being given to a beneficiary should be dealt
with conclusively and bilaterally by the remitting and beneficiary banks
as per the guidelines circulated by NPCI from time to time
• For P2M complaints, it is mandatory for acquiring banks to take up the
matter with merchant and check the status of the transaction
Best Practices as per NPCI guidelines for reducing customer
complaints:
• Both credit and debit SMS/App notifications irrespective of the transaction
ticket size should be sent to customer
• Separate SMS should be sent for all successful debit & credit reversals
• After resolution of the complaints raised on the PSP applications, notifications
describing the status of the complaints should be sent for the same
• Complaints should be uploaded in RGCS and responded on same day to further
enhance the customer experience
Customer complaints
Source: NPCI | RBI