International De/Anti-icing Quality Control Section
August 2008
Page 1 of 16
DEVA Checklist
De/Anti-icing International Vendor Audit Checklist
For companies providing Deicing/Anti-icing Services
and
performing the Post Deicing/Anti-icing Check
Station Name:
Completion Date:
(Dd-mmm-yyyy)
Type of check:
Initial
Annual
Follow up
Other:
Handling company performing de/anti-icing
Name of company :
Type of company:
Airline
Ground Handling
Other (specify ) :
Findings
(for details see checklist and findings summary on last page):
No findings
Minor findings
Safety related findings
Alert letter to pool members is required.
Follow-up inspection to be decided by
auditor/ inspector.
Repeated Findings:
Yes No
Restrictions:
Yes No
(Specify if yes)
Corrective measures required prior to deicing/anti-icing operation: Yes No
Follow-up audit required prior to deicing/anti-icing operation: Yes No
Signature:
Date:
International De/Anti-icing Quality Control Section
August 2008
Page 2 of 16
A. Contact Addresses:
Official Company Name:
Responsible Manager:
Department:
Phone:
Mobile:
Street:
Fax:
Zip-Code, City:
SITA Telex:
Country:
E-Mail:
Contact Person:
Same data as above: Yes No
Fill in any data that is different from above
Department:
Phone:
Mobile:
Street:
Fax:
Zip-Code, City:
SITA Telex:
Country:
E-Mail:
International De/Anti-icing Quality Control Section
August 2008
Page 3 of 16
B. Fluids
List all deicing/anti-icing fluids likely to be used on aircraft by the previously named Handling Company.
Deicing / A n t i -icing Fluids
Fluid Type
Manufacturer
Brand Name
I
II
III
IV
C. Miscellaneous
Discrepancies noted at the previous Winter-inspection
have been corrected and reported by the handling
company?
Note:
Not applicable for initial inspection.
Yes
No (report the reason under comments)
No discrepancies reported at previous
inspection.
International De/Anti-icing Quality Control Section
August 2008
Page 4 of 16
D. STATION CHECKLIST
- For companies providing Deicing/ A n t i -icing Services
and performing the Post Deicing/ A n t i -icing Check
Complete the following Audit Checklist during each winter period.
Questions must be answered with Y (yes), N (no), NA (not applicable), or if unsatisfactory with X (for findings).
Comments can be added to the answers if necessary.
Questions which are marked “For information only” must be answered with “Y” or “N”, or “NA”.
Certain other items call for specific values to be recorded.
All questions which are not marked with “For information only” must be answered with “Y”, “X” or “NA”.
(“N” is not permissible!).
Note:
All referenced documents in checklist (e.g. AEA, SAE, and ISO) are subject to revision. Always use the latest edition.
Answers marked with an asterisk (*) are safety related.
No
Questions
X
Y
N
NA
Comments
PR
Procedures and Documentation
1.
(For information only)
Are Deicing/Anti-icing procedure manuals available from
any Part 121 operating carriers.
If yes, list airlines, manual name and revision status:
2.
(For information only)
Does the handling company have its own deicing /anti-
icing procedures?
If yes, specify manual name and revision status:
3.
(Safety related)
Are the procedures used by the handling company based
on the approved Company manual?
*
International De/Anti-icing Quality Control Section
August 2008
Page 5 of 16
No
Questions
X
Y
N
NA
Comments
FL
Deicing/ A n t i -icing Fluids
1.
Are fluid release documents (Certificate of Conformance
or equivalent) received from the fluid manufacturer for
each fluid delivery/batch and retained by the consignee
for inspection, as necessary?
2.
Are fluid delivery checks (incoming inspection) performed
and records retained?
3.
Are concentration checks (refractive index checks) on
equipment carried out prior to first use of the day and
after each refilling on fluids? Are results recorded and is
the information available to operators?
Note:
For details and exceptions, refer to the International
Chapter (13.2.1.1)
4.
(Safety related)
Are fluid laboratory checks carried out periodically on
fluid samples (Type II, III, and IV fluids), the result
recorded and is the information available to operators?
Note:
Fluid laboratory checks shall be performed at the start of
the winter season.
Fluid samples shall be taken from all deicing / anti -
vehicle spraying nozzles of all vehicles and from all
storage tanks.
*
5.
Does the handling company apply an acceptable
procedure for fluid sampling and is this procedure
documented?
International De/Anti-icing Quality Control Section
August 2008
Page 6 of 16
No
Questions
X
Y
N
NA
Comments
TR
Training and Qualification
1.
(Safety related)
Do the personnel carrying out the deicing/anti-icing
operation
receive training in cold weather operations?
*
2.
(Safety related)
Do the personnel carrying out the Post Deicing/
Anti-icing Check
receive training in cold weather
operations?
*
3.
(Safety related)
Are the training materials used by the handling company
based on the approved Company Manual?
*
4.
(Safety related)
Do all personnel mentioned in TR 1 and TR 2 receive
annual refresher training?
*
5.
Are training records and authorizations maintained?
6.
(Safety related)
Is the success of the training evaluated?
Basic
Training
Refresher
Training
Theoretical Test Theoretical Test
Practical Assessment Practical Assessment
Note:
Practical assessment is optional for the personnel
performing the Post-Deicing/Anti-icing Check.
*
7.
Are passing rates established and documented
(min. 75%)?
Specify procedure reference:
8.
Place a check mark for all fleet types that are trained:
ATR-72 A-300 A-310 A-318
A-319 A-320 A-321 A-330
A-340 A-380 B-1900 B-727
B-737 B-747 B-757 B-767
B-777 B-787 MD-11 DH-8
BEA146 E-135/145 E-170 Dor-328
Falcon F-100 Glfstrm Learjet
Jet-31/41 DC-8 DC-9 DC-10
CRJ/CL65 Saab-340 Shorts-360
International De/Anti-icing Quality Control Section
August 2008
Page 7 of 16
No
Questions
X
Y
N
NA
Comments
S
V
Post Deicing/ A n t i -icing Check and transmission
of the Anti-Icing Code to the Captain
1.
(Safety related)
Are the responsibilities for the Post Deicing/Anti-icing
Check in compliance with the Company Manual?
Specify location if documented in handling company
manual
*
2.
(Safety related)
Are communication between flight crew and the
deicing/anti-icing company in compliance with the
Company Manual?
Specify location if documented in handling company
manual
*
3.
(Safety related)
Are written procedures established for the
communication between the staff performing the
deicing/anti-icing and the staff performing the
Post Deicing/Anti-icing Check?
Performance of Deicing/Anti-Icing Check is done by
the same person.
Specify procedure reference:
Note:
Comment mandatory if not applicable.
*
4.
(Safety related)
Where necessary, does the person performing the
Post Deicing/ A n t i -icing Check, have
(access to) equipment offering
sufficient visibility of the aircraft
critical parts to be checked.
Comments are mandatory.
Use comment box on last page to specify details.
*
International De/Anti-icing Quality Control Section
August 2008
Page 8 of 16
No
Questions
X
Y
N
NA
Comments
FA
Deicing/ A n t i -icing Facilities
1.
(For information only)
Where are deicing/anti-icing operations carried out?
Gate After Pushback
Remote/Centralized Position End of Taxi-w a y
Other (specify):
2.
(For information only)
If deicing/anti-icing is carried out at an area away from
the gate, who certifies that the aircraft has been correctly
de-iced/anti-iced and that appropriate surfaces are free
of all forms of frost, ice, slush and snow?
Specify if applicable:
3.
(For information only)
Do airline personnel have access to the remote
deicing/anti-icing position(s)?
4.
(For information only)
How is the fluid stored?
Fixed Tanks Mobile Tanks/Trailer
Cubitainer/Barrels
5.
(For information only)
Is the fluid heated in the storage tanks?
6.
(For information only)
If the fluid is heated in the storage tanks:
What method of heating is employed and to which
temperature is the fluid heated?
Method:
Temp. °C:
7.
Are all storage tanks and filling ports labelled for fluid
t y p e / m i x ?
8.
Are all components of storage facility constructed and
maintained in accordance with the Company Manual?
9.
Are refractometers calibrated or functional checks
performed periodically and documented?
Calibrated Functional Checks
What is the interval?
10.
Are deicing/anti-icing vehicles available which are
reported not to be used by the handling company?
Specify if applicable
Manufacturer and Model:
ID number(s) of truck:
Number of vehicles:
International De/Anti-icing Quality Control Section
August 2008
Page 9 of 16
No
Questions
X
Y
N
NA
Comments
EQ
Deicing/ A n t i -icing Equipment I
1.
(For information only)
Specified vehicles of each separate type/modification
state:
Manufacturer:
Model:
Total number of
vehicles of this model:
Tank 1
Tank 2
Tank 3
Fluid Type:
Concentr:
Temp. °C:
Fluid Temp.(°C) at nozzle if available:
2.
(Safety related)
Applicable for anti-icing with Type I Fluid only:
Is the temperature of the heated fluids and fluid mixtures
at or above 60 °C (140 °F) at the nozzle?
*
3.
If the answer to question EQ 2 is “N/A”, this question is
optional.
If the answer to question EQ 2 is “Y” or “N”, this question
is mandatory.
(For information only)
How is ensured that the temperature of the heated fluids
and fluid mixtures is at or
above 60 °C (140 °F) at the
nozzle?
a temperature sensor (e. g. a thermometer) is
installed at or near the nozzle
the temperature of fluid water/mixtures in the tank
and at the nozzle is measured and
recorded several times during the season
and both temperature readings are correlated
other (please explain on comment page)
4.
Are vehicle tanks / filling ports labelled for fluid type
and/or mixture rate?
5.
(For information only)
How is fluid mixed?
By vehicle proportional mix system
Manually in vehicle
In storage facilities
Premix from manufacturer
IV
IV
IV
International De/Anti-icing Quality Control Section
August 2008
Page 10 of 1 6
No
Questions
X
Y
N
NA
Comments
EQ
Deicing/ A n t i -icing Equipment I (continued)
6.
(Safety related)
Perform a refractive index check during the audit on
vehicles selected for fluid sampling.
Measure refractive index of undiluted fluids
(Type II, III, and IV) and/or fluid/water mixtures
normally used (Type I, III, II and IV).
Is the refractive index of samples taken from undiluted
fluids and fluid/water mixtures within the required limit?
*
7.
(Safety related)
Can Type II, III, or IV fluid (undiluted or hot mix) be
sprayed without degrading the fluid beyond required
limits?
(Refer to question FL 4)
*
8.
Can the deicing fluid spray reach all appropriate parts of
the aircraft and can the boom reach sufficient height so
that the operator can directly see the area being deiced,
such as over the T-tail?
Indicate maximum size/category of aircraft that can be
de-iced/anti-iced:
9.
Are spraying nozzles and/or fluid selection
switches/panels as appropriate, properly marked with
mixture rate and/or fluid type, when more than one
nozzle is installed?
10.
Does the vehicle have a two-way communication system
between basket and driver cabin?
11.
(Safety related)
Are the vehicles free of discrepancies, which could affect
the safe operation (e.g. flat tires, defective lighting
system, defective boom, etc.)?
*
12.
Are vehicles maintained to a maintenance schedule,
the results recorded and is the information available
to operators?
13.
If fluid is mixed by vehicle proportional mixing-system:
Is the mixing-system checked according to a
maintenance schedule and are the check records
maintained?
What is the check interval:
International De/Anti-icing Quality Control Section
August 2008
Page 11 of 1 6
No
Questions
X
Y
N
NA
Comments
EQ
Deicing/ A n t i -icing Equipment II
1.
(For information only
Specified vehicles of each separate type/modification
state:
Manufacturer:
Model:
Total number of
vehicles of this model:
Tank 1
Tank 2
Tank 3
Fluid Type:
Concentr:
Temp. °C:
Fluid Temp.(°C) at nozzle if available:
2.
(Safety related)
Applicable for anti-icing with Type I Fluid only:
Is the temperature of the heated fluids and fluid mixtures
at or above 60 °C (140 °F) at the nozzle?
*
3.
If the answer to question EQ 2 is “N/A”, this question is
optional.
If the answer to question EQ 2 is “Y” or “N”, this question
is mandatory.
(For information only)
How is ensured that the temperature of the heated fluids
and fluid mixtures is at or
above 60 °C (140 °F) at the
nozzle?
a temperature sensor (e. g. a thermometer) is
installed at or near the nozzle
the temperature of fluid water/mixtures in the tank
and at the nozzle is measured and
recorded several times during the season
and both temperature readings are correlated
other (please explain on comment page)
4.
Are vehicle tanks / filling ports labelled for fluid type
and/or mixture rate?
5.
(For information only)
How is fluid mixed?
By vehicle proportional mix system
Manually in vehicle
In storage facilities
Premix from manufacturer
IV
IV
IV
International De/Anti-icing Quality Control Section
August 2008
Page 12 of 1 6
No
Questions
X
Y
N
NA
Comments
EQ
Deicing/ A n t i -icing Equipment II (continued)
6.
(Safety related)
Perform a refractive index check during the audit on
vehicles selected for fluid sampling.
Measure refractive index of undiluted fluids
(Type II, III, and IV) and/or fluid/water mixtures
normally used (Type I, III, II and IV).
Is the refractive index of samples taken from undiluted
fluids and fluid/water mixtures within the required limit?
*
7.
(Safety related)
Can Type II, III, or IV fluid (undiluted or hot mix) be
sprayed without degrading the fluid beyond required
limits?
(Refer to question FL 4)
*
8.
Can the deicing fluid spray reach all appropriate parts of
the aircraft?
Indicate maximum size/category of aircraft that can be
de-iced/anti-iced:
9.
Are spraying nozzles and/or fluid selection
switches/panels as appropriate, properly marked with
mixture rate and/or fluid type, when more than one
nozzle is installed?
10.
Does the vehicle have a two-way communication system
between basket and driver cabin?
11.
(Safety related)
Are the vehicles free of discrepancies, which could affect
the safe operation (e.g. flat tires, defective lighting
system, defective boom, etc.)?
*
12.
Are vehicles maintained to a maintenance schedule,
the results recorded and is the information available
to operators?
13.
If fluid is mixed by vehicle proportional mixing-system:
Is the mixing-system checked according to a
maintenance schedule and are the check records
maintained?
What is the check interval:
International De/Anti-icing Quality Control Section
August 2008
Page 13 of 1 6
No
Questions
X
Y
N
NA
Comments
EQ
Deicing/ A n t i -icing Equipment III
1.
(For information only)
Specified vehicles of each separate type/modification
state:
Manufacturer:
Model:
Total number of
vehicles of this model:
Tank 1
Tank 2
Tank 3
Fluid Type:
Concentr:
Temp. °C:
Fluid Temp.(°C) at nozzle if available:
2.
(Safety related)
Applicable for anti-icing with Type I Fluid only:
Is the temperature of the heated fluids and fluid mixtures
at or above 60 °C (140 °F) at the nozzle?
*
3.
If the answer to question EQ 2 is “N/A”, this question is
optional.
If the answer to question EQ 2 is “Y” or “N”, this question
is mandatory.
(For information only)
How is ensured that the temperature of the heated fluids
and fluid mixtures is at or
above 60 °C (140 °F) at the
nozzle?
a) a temperature sensor (e. g. a thermometer) is
installed at or near the nozzle;
b) the temperature of fluid water/mixtures in the tank
and at the nozzle is measured and recorded several
times during the season and both temperature
readings are correlated
c) other (please explain on comment page)
4.
Are vehicle tanks / filling ports labelled for fluid type
and/or mixture rate?
5.
(For information only)
How is fluid mixed?
By vehicle proportional mix system
Manually in vehicle
In storage facilities
Premix from manufacturer
IV
IV
IV
International De/Anti-icing Quality Control Section
August 2008
Page 14 of 1 6
No
Questions
X
Y
N
NA
Comments
EQ
Deicing/ A n t i -icing Equipment III (continued)
6.
(Safety related)
Perform a refractive index check during the audit on
vehicles selected for fluid sampling.
Measure refractive index of undiluted fluids
(Type II, III, and IV) and/or fluid/water mixtures
normally used (Type I, III, II and IV).
Is the refractive index of samples taken from undiluted
fluids and fluid/water mixtures within the required limit?
*
7.
(Safety related)
Can Type II, III, or IV fluid (undiluted or hot mix) be
sprayed without degrading the fluid beyond required
limits?
(Refer to question FL 4)
*
8.
Can the deicing fluid spray reach all appropriate parts of
the aircraft?
Indicate maximum size/category of aircraft that can be
de-iced/anti-iced:
9.
Are spraying nozzles and/or fluid selection
switches/panels as appropriate, properly marked with
mixture rate and/or fluid type, when more than one
nozzle is installed?
10.
Does the vehicle have a two-way communication system
between basket and driver cabin?
11.
(Safety related)
Are the vehicles free of discrepancies, which could affect
the safe operation (e.g. flat tires, defective lighting
system, defective boom, etc.)?
*
12.
Are vehicles maintained to a maintenance schedule,
the results recorded and is the information available
to operators?
13.
If fluid is mixed by vehicle proportional mixing-system:
Is the mixing-system checked according to a
maintenance schedule and are the check records
maintained?
What is the check interval:
International De/Anti-icing Quality Control Section
August 2008
Page 15 of 1 6
Comments
FINDINGS Summary
(Request remedial actions for findings by a B-Letter)
Q-No.
Findings description
International De/Anti-icing Quality Control Section
August 2008
Page 16 of 1 6
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