Dear Speaker!

Thank you for accepting the invitation of the Organizing Committee of the V-th Sechenov International

Biomedical Summit 2021 (SIBS 2021) to join the event and deliver your presentation. SIBS 2020 will

be held in the form of a HYBRID SUMMIT on November 9-10, 2021 combining a live in person event

with a virtual component.

The duration of your talk is indicated in the event program.

A speaker independently launches a presentation from his or her computer and flips through the slides.

Questions to the speaker can be asked by the moderator, other speakers and other participants (by

writing in the Q&A Section).

PREPARATION FOR THE EVENT

1. In order to check the correct operation of video, audio and presentation, we plan to hold a test

meeting with every speaker. The exact time of the test meeting will be agreed with the speaker in

- understand how to communicate with the participants during the discussion,

- ask all your questions to the organizers.

2. You will join the test session in the same way as you will join the main conference. Please, see

the Join a Meeting Section.

JOIN A MEETING

1. Prior to the event, you will receive an automatic invitation letter with a link to the online conference

and open the application.

3. When you click on the link from the invitation letter, you will be directed to the login page.

4. Click the button Open the link at the bottom of the dialog box.

1. Please note that to avoid background noise all participants are automatically muted as they join the meeting.

Video is also disabled upon entry. It gives you the opportunity to prepare and turn on the camera when you are

ready.

2. You can enable audio and video on the bottom panel.

3. We strongly recommend that you mute your sound when other speakers deliver their

presentations. You can turn it on at any time to ask a question after the presentation or talk during a

break.

1. The main tools that you can use to work and communicate during the event are located on the

bottom panel.

2. In addition to turning on / off audio and video on the left side, you can see button Participants with

a list of conference participants, button Chat - possibility to write a message to one or all participants,

3. The main presenter's tool is the Share Screen button.

button.

2. The program will prompt you to select one of the tabs open on your computer.

3. Choose the PowerPoint Presentation (we recommend opening your presentation on the computer

5. Now start PowerPoint Slide Show.

6. During your presentation, you will see yourself and other speakers in small windows on the right side

of the screen. At your discretion, you can move the video windows, minimize them completely, leave

one window with you or see all speakers during the presentation.

Room for your presentation:

1. You need as much light in the room as possible when participating in the online conference.

2. Choose a simple background to focus the participants’ attention.

3. It is not recommended to use the "virtual background" function in Zoom.

4. Make sure that there are no extraneous noise in the room (people talking, TV, radio, other sources

2. At the same time, within the framework of the online event, the speaker and the audience are in

more comfortable and “informal” conditions. We recommend that you treat your presentation as a

regular presentation and communicate with the audience in the same way, as you would do it in the

traditional format.

3. There will be an internal chat where speakers, chairpersons and technicians can communicate. This

will not be broadcast.

4. Participants can ask questions in the FAQ section.

In order to ensure that the speaker is not interrupted by the participants’ questions, section moderators

review the incoming questions, choose the most interesting and relevant ones and read them to the

speaker.