Federal Financial Management System Requirements
Page 1
May 2020
Background and Purpose
This revision of the Federal Financial Management System
1
Requirements implements the Office of Management and Budget (OMB) and the Department of the Treasury (Treasury) guidance to help achieve
shorter-term, lower-cost, and more incremental financial management system modernization. The revised requirements are:
•
Focused on business rather than technology;
•
Neutral to the system solution [shared federal or commercial service, custom commercial off-the-shelf/government off-the-shelf (COTS/GOTS) technology, automated or manual];
•
Defined as federal government unique financial management data input, business process, and data output;
•
Applicable to both administrative systems as well as program operation systems that perform financial management business processes (that is, mixed systems); and
•
Referenced to their federal government authoritative sources.
Organization and Content
The requirements in this document are organized as follows:
•
Function ID and Federal Financial Management System Function: Identifies and names an activity that groups requirements. The first two digits of the Function ID associate the function with the federal
financial management goal it supports (for example, function 1.1.1 supports goal 1.1). These goals are defined in the “Federal Financial Management Improvement Act of 1996 (FFMIA) Compliance
Determination Framework” (Table 1 within Appendix D to Circular No. A-123, Compliance with the Federal Financial Management Improvement Act of 1996).
•
DI-Data Input, P-Process, DO-Data Output: Classify the requirements as a federal government unique data input (DI), process (P), or data output (DO). Examples of the federal government unique inputs,
processes, and outputs are included parenthetically in the requirement statements. Federal government unique requirements comprise:
-
Data not normally captured by commercial sector financial systems but required by federal statutes, standards, or guidance.
-
Processes not normally performed or performed differently in the commercial sector compared to the federal government.
-
Data required to be exchanged between federal agencies or reported from agency systems as federal statutes, standards, or guidance requirements.
•
Requirement ID: Sequentially identifies the requirements in each function.
•
Federal Financial Management System Requirements: Contain the requirement statement. Application of regulatory guidance [for example, Treasury Financial Manual (Pa), OMB Circular No. A-136] is
restricted to the content identified in the “Federal Financial Management System Authoritative Reference” column. Throughout these statements, the phrases “consistent with” and “as specified” are used in
association with authoritative source references, as follows:
-
Consistent With: Conveys that as long as the content and meaning of the data/transaction/activity are equivalent to the data/transaction/activity as defined in the authoritative source, the
requirement will be considered satisfied.
-
As Specified: Conveys that the content and meaning as well as format of the data/report/transaction must match the specification defined in the authoritative source reference for the requirement
to be considered satisfied.
Treasury and OMB have determined that budget planning and formulation functions will not be included in the current Federal Financial Management System Requirements; however, the budget execution
functions are included.
•
Federal Financial Management System Authoritative Reference: Provides the current federal regulatory authoritative sources that contain additional clarification of business processes and data
specifications.
1
A “financial management system” includes an agency’s overall financial operation, reflecting the people, processes, and technology to capture, classify, summarize, and report data in a meaningful manner to
support business decisions. It includes hardware, applications and system software, personnel, procedures, data, and reporting functions. The financial management system can be fully integrated with other
management information systems (i.e., mixed systems) where transactions automatically flow into an accounting general ledger. The financial management system could also include manual processes to post
transactions from other management systems into the accounting general ledger.
Federal Financial Management System Requirements
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May 2020
Intended Use
These requirements are used during and after the acquisition and implementation of the Financial Management System solutions:
•
During the service/technology acquisition phase, agencies should:
-
Use these requirements (including the authoritative source references) when developing the technical evaluation criteria for agency requests for proposal;
-
Require potential providers (e.g., hardware, software, services) to document or demonstrate as part of their response to the request for proposal their ability to meet the technical evaluation criteria
developed using these requirements; and
-
Identify during proposal evaluations the extent to which service/product modifications and/or agency manual processes will be required to fully meet these requirements.
•
During the service/technology implementation phase, agencies should:
-
Use these requirements (including the authoritative source references) when developing federal government system acceptance test plans, scenarios, and scripts;
-
Use these requirements to drive inter- and intra-agency process and solution standardization;
-
Rationalize, standardize, and reduce the number of system interfaces currently active in the realm of federal financial management systems;
-
Evaluate system acceptability based on the combined ability of the service/technology and agency manual processes to fully meet these requirements; and
-
Post deployment, evaluate the combined ability of the service/technology and agency manual processes to achieve the federal financial management goals associated with these requirements.
•
After the service/technology implementation, agencies should:
-
Use the federal financial management goals associated with these requirements to periodically evaluate the Financial Management System solution (both service/technology and manual processes);
and
-
If gaps/deficiencies are found in meeting the goals, use these requirements to identify where gaps/deficiencies in the system (service/technology/manual processes) may need to be addressed
through further acquisition and/or system enhancements.
Relationships Among Requirements
Each requirement is associated with a business function and is categorized as data input, process, or output. The examples below demonstrate the relationship between requirement categories for selected
payment processing requirements:
•
Each financial management function (for example, payments) captures its required financial management information.
•
Some functions execute manual or automated processes to derive additional financial management information.
•
Each financial management function provides the data required to post to the General Ledger (GL) function.
•
The GL function captures the GL transaction information from the other financial management functions and executes the processes needed to post transactions to the GL.
•
Using the information posted to the GL, outputs are generated in the appropriate form and with the appropriate content for distribution to internal and external stakeholders.
Federal Financial Management System Requirements
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May 2020
Federal Financial Management System Requirements
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May 2020
Function
ID
Federal
Financial
Management
System
Function
Requirement
ID
DI-Data
Input
P-
DO-Data
Output
Federal Financial Management System Requirements
Federal Financial Management System
Authoritative Reference
1.1.1
Defining GL
Accounts and
Attributes
1.1.1.1
Provide GL account classifications (for example,
budgetary, assets, liabilities, revenues, and expenses),
account categories (for example, receivables), and
account subcategories (for example,
accounts receivable)
consistent with the United States Standard General
Ledger (USSGL) accounts defined in the Treasury
Financial Manual (TFM).
• USSGL, Section I: Chart of Accounts (includes Cover Page);
• USSGL, Section II: Accounts and Definitions (includes Cover Page);
• TFM Volume I, Part 6, Chapter 2100 Fiscal Service Data Registry.
1.1.1.2
Provide GL proprietary account attributes (for example,
exchange/non-exchange indicator, federal/non-federal
indicator, and program indicator) consistent with the
USSGL account attributes defined in the TFM.
• USSGL, Section IV: Account Attributes for USSGL Proprietary Account
and Budgetary Account Reporting;
• TFM Volume I, Part 6, Chapter 2100 Fiscal Service Data Registry.
1.1.1.3
Provide GL budgetary account attributes (for example,
Default Budget Enforcement Act Category,
Apportionment Category B Program Code, Authority Type
Code) consistent with the USSGL attributes defined in the
TFM.
• USSGL, Section IV: Account Attributes for USSGL Proprietary Account
and Budgetary Account Reporting;
• TFM Volume I, Part 6, Chapter 2100 Fiscal Service Data Registry.
1.1.2
Posting GL
Transactions
1.1.2.1
Capture GL account transaction information provided by
supporting financial management operations (for
example, payments, receipts, liabilities, assets, and
reimbursable/intragovernmentals) consistent with the
USSGL account attributes, account transaction codes,
account transaction categories, and account transaction
subcategories defined in the TFM.
• USSGL, Section I: Chart of Accounts (includes Cover Page);
• USSGL, Section II: Accounts and Definitions (includes Cover Page);
• USSGL, Section III: Account Transactions;
• USSGL, Section IV: Account Attributes for USSGL Proprietary Account
and Budgetary Account Reporting;
• TFM Volume I, Part 6, Chapter 2100 Fiscal Service Data Registry.
1.1.2.2
Post GL proprietary, budgetary, and memorandum
account transactions consistent with USSGL account
attributes, account transaction codes, account transaction
categories, and account transaction subcategories as
defined in the TFM.
• USSGL, Section I: Chart of Accounts (includes Cover Page);
• USSGL, Section II: Accounts and Definitions (includes Cover Page);
• USSGL, Section III: Account Transactions;
• USSGL, Section IV: Account Attributes for USSGL Proprietary Account
and Budgetary Account Reporting;
• TFM Volume I, Part 6, Chapter 2100 Fiscal Service Data Registry.
Federal Financial Management System Requirements
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May 2020
Function
ID
Federal
Financial
Management
System
Function
Requirement
ID
DI-Data
Input
P-
DO-Data
Federal Financial Management System Requirements
Federal Financial Management System
Authoritative Reference
1.1.2.3
Close non-fiduciary and fiduciary accounts consistent with
USSGL account closing table rules as defined in the
TFM.
• USSGL, Section III: Account Transactions;
• USSGL, Section VII: GTAS Validations and Edits, Closing Edits Detail Report.
1.1.2.4
Maintain ability to post transactions funded, obligated, or
expended over multiple years to GL accounts that do not
close (for example, undelivered orders–obligations,
unpaid; delivered orders–obligations, unpaid; authority
outlayed not yet disbursed) consistent with the TFM.
• USSGL, Section I: Chart of Accounts (includes Cover Page);
• USSGL, Section II: Accounts and Definitions (includes Cover Page);
• USSGL, Section III: Account Transactions;
• USSGL
, Section VII: GTAS Validations and Edits, Closing Edits Detail Report.
1.1.3
Managing
Financial Asset
Information
1.1.3.1
Capture federal government asset type (for example,
entity, non-entity, governmental, and intragovernmental),
category [for example, property, plant, and equipment
(PP&E); inventory; seized and forfeited; investments in
Treasury securities], and subcategory (for example,
general PP&E or heritage PP&E) consistent with The
Federal Accounting Standards Advisory Board (FASAB)
Handbook of Accounting Standards, and Other
Pronouncements, as Amended (FASAB Handbook).
• Statement of Federal Financial Accounting Standard (SFFAS) 1: Accounting
for Selected Assets and Liabilities;
• SFFAS 2: Accounting for Direct Loans and Loan Guarantees;
• SFFAS 3: Accounting for Inventory and Related Property;
• SFFAS 6: Accounting for Property, Plant, and Equipment;
• SFFAS 7: Accounting for Revenue and Other Financing Sources and
Concepts for Reconciling Budgetary and Financial Accounting;
• SFFAS 8: Supplementary Stewardship Reporting;
• SFFAS 10: Accounting for Internal Use Software;
• SFFAS 18: Amendments to Accounting Standards for Direct Loans and Loan
Guarantees in SFFAS 2;
• SFFAS 19: Technical Amendments of Accounting Standards for Direct Loans
and Loan Guarantees in SFFAS 2;
• SFFAS 23: Eliminating the Category National Defense Property, Plant, and
Equipment: Amending SFFAS 6 and 8, and Rescinding SFFAS 11;
• SFFAS 29: Heritage Assets and Stewardship Land;
• SFFAS 38: Accounting for Federal Oil and Gas Resources;
• SFFAS 40: Definitional Changes Related to Deferred Maintenance and
Repairs: Amending SFFAS 6, Accounting for Property, Plant, and Equipment;
• SFFAS 42: Deferred Maintenance and Repairs: Amending SFFAS 6, 14, 29,
and 32;
• SFFAS 53: Budget and Accrual Reconciliation.
Federal Financial Management System Requirements
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Function
ID
Federal
Financial
Management
System
Function
Requirement
ID
DI-Data
Input
P-
DO-Data
Federal Financial Management System Requirements
Federal Financial Management System
Authoritative Reference
1.1.3.2
Determine asset value and provide for adjustments –
such as depreciation, impairment, allowance for
uncollectible amounts, and subsidy allowance –
consistent with FASAB Handbook.
• SFFAS 1: Accounting for Selected Assets and Liabilities;
• SFFAS 2: Accounting for Direct Loans and Loan Guarantees;
• SFFAS 3: Accounting for Inventory and Related Property;
• SFFAS 6: Accounting for Property, Plant, and Equipment;
• SFFAS 10: Accounting for Internal Use Software;
• SFFAS 18: Amendments to Accounting Standards for Direct Loans and Loan
Guarantees in SFFAS 2;
• SFFAS 19: Technical Amendments of Accounting Standards for Direct Loans
and Loan Guarantees in SFFAS 2;
• SFFAS 23: Eliminating the Category National Defense Property, Plant, and
Equipment: Amending SFFAS 6 and 8, and Rescinding SFFAS 11;
• SFFAS 29: Heritage Assets and Stewardship Land;
• SFFAS 38: Accounting for Federal Oil and Gas Resources;
• SFFAS 40: Definitional Changes Related to Deferred Maintenance and
Repairs: Amending SFFAS 6, Accounting for Property, Plant, and Equipment;
• SFFAS 42: Deferred Maintenance and Repairs: Amending SFFAS 6, 14, 29,
and 32;
• SFFAS 50
: Establishing Opening Balances for General Property, Plant, and
Equipment: Amending SFFAS 6, SFFAS 10, SFFAS 23, and Rescinding
SFFAS 35.
Federal Financial Management System Requirements
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May 2020
Function
ID
Federal
Financial
Management
System
Function
Requirement
ID
DI-Data
Input
P-
Process
DO-Data
Output
Federal Financial Management System Requirements
Federal Financial Management System
Authoritative Reference
1.1.3.3
DO
Provide asset information, such as type (for example,
intragovernmental or governmental), value, quantity (for
example, units), and GL account (for example, buildings,
land, equipment, assets under capital lease, and
software) for balance sheet and financial statement
reporting consistent with the FASAB Handbook and as
specified in the TFM.
• SFFAS 1: Accounting for Selected Assets and Liabilities;
• SFFAS 2: Accounting for Direct Loans and Loan Guarantees;
• SFFAS 3: Accounting for Inventory and Related Property;
• SFFAS 6: Accounting for Property, Plant, and Equipment;
• SFFAS 7: Accounting for Revenue and Other Financing Sources and
Concepts for Reconciling Budgetary and Financial Accounting;
• SFFAS 8: Supplementary Stewardship Reporting;
• SFFAS 10: Accounting for Internal Use Software;
• SFFAS 18: Amendments to Accounting Standards for Direct Loans and Loan
Guarantees in SFFAS 2;
• SFFAS 19: Technical Amendments of Accounting Standards for Direct Loans
and Loan Guarantees in SFFAS 2;
• SFFAS 23: Eliminating the Category National Defense Property, Plant, and
Equipment: Amending SFFAS 6 and 8, and Rescinding SFFAS 11;
• SFFAS 29: Heritage Assets and Stewardship Land;
• SFFAS 38: Accounting for Federal Oil and Gas Resources;
• SFFAS 53: Budget and Accrual Reconciliation;
• SFFAS 56: Classified Activities;
• Federal Financial Accounting And Auditing Technical Release 4: Reporting on
Non-Valued Seized and Forfeited Property;
• TFM Volume I, Part 6, Chapter 2100 Fiscal Service Data Registry.
1.1.3.4
DO
Provide asset data required to post GL transactions
consistent with USSGL accounts, account attributes,
transaction codes, transaction categories (for example,
collections and receivables), and transaction
subcategories [for example, receipts, receivables/accrued
revenue, asset sale and disposition (gains and losses)]
as defined in the TFM.
• USSGL, Section III: Account Transactions;
• USSGL, Section IV: Account Attributes for USSGL Proprietary Account and
Budgetary Account Reporting;
• SFFAS 23: Eliminating the Category National Defense Property, Plant and
Equipment: Amending SFFAS 6 and 8, and Rescinding SFFAS 11;
• TFM Volume I, Part 6, Chapter 2100 Fiscal Service Data Registry.
Federal Financial Management System Requirements
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May 2020
Function
ID
Federal
Financial
Management
System
Function
Requirement
ID
DI-Data
Input
P-
Process
DO-Data
Output
Federal Financial Management System Requirements
Federal Financial Management System
Authoritative Reference
1.1.4
Managing
Financial Liability
Information
1.1.4.1
DI
Capture federal government liability type (for example,
covered/not covered by budgetary resources,
governmental, and Intragovernmental), category (for
example, accounts payable, and interest payable and
other current liabilities), and subcategory (for example,
accrued employees' wages and entitlement benefits)
consistent with the FASAB Handbook.
• SFFAS 1: Accounting for Selected Assets and Liabilities;
• SFFAS 2: Accounting for Direct Loans and Loan Guarantees;
• SFFAS 5: Accounting for Liabilities of the Federal Government;
• SFFAS 6: Accounting for Property, Plant, and Equipment;
• SFFAS 7: Accounting for Revenue and Other Financing Sources and
Concepts for Reconciling Budgetary and Financial Accounting;
• SFFAS 12
: Recognition of Contingent Liabilities Arising from Litigation: An
Amendment of SFFAS 5, Accounting for Liabilities of the Federal Government;
• SFFAS 17: Accounting for Social Insurance;
• SFFAS 18: Amendments to Accounting Standards for Direct Loans and Loan
Guarantees in SFFAS 2;
• SFFAS 19: Technical Amendments to Accounting Standards for Direct Loans
and Loan Guarantees in SFFAS 2;
• SFFAS 33: Pensions, Other Retirement Benefits, and Other Postemployment
Benefits: Reporting Gains and Losses from Changes in Assumptions, and
Selecting Discount Rates and Valuations Dates;
• SFFAS 53: Budget and Accrual Reconciliation.
Federal Financial Management System Requirements
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Function
ID
Federal
Financial
Management
System
Function
Requirement
ID
DI-Data
Input
P-
Process
DO-Data
Output
Federal Financial Management System Requirements
Federal Financial Management System
Authoritative Reference
1.1.4.2
P
Determine liability value consistent with the FASAB
Handbook.
• SFFAS 1: Accounting for Selected Assets and Liabilities;
• SFFAS 2: Accounting for Direct Loans and Loan Guarantees;
• SFFAS 5: Accounting for Liabilities of the Federal Government;
• SFFAS 6: Accounting for Property, Plant, and Equipment;
• SFFAS 7: Accounting for Revenue and Other Financing Sources and
Concepts for Reconciling Budgetary and Financial Accounting;
• SFFAS 12: Recognition of Contingent Liabilities Arising from Litigation: An
Amendment of SFFAS 5, Accounting for Liabilities of the Federal Government;
• SFFAS 17: Accounting for Social Insurance;
• SFFAS 18: Amendments to Accounting Standards for Direct Loans and
Loan Guarantees in SFFAS 2;
• SFFAS 19: Technical Amendments to Accounting Standards for Direct
Loans and Loan Guarantees in SFFAS 2;
• SFFAS 33: Pensions, Other Retirement Benefits, and Other
Postemployment Benefits: Reporting Gains and Losses from Changes in
Assumptions, and Selecting Discount Rates and Valuations Dates;
• SFFAS 53: Budget and Accrual Reconciliation.
1.1.4.3
DO
Provide liability data required to post GL
transactions consistent with USSGL attributes
(covered/not covered, federal/non-federal),
transaction codes, transaction categories (for
example, disbursements and payables), and
transaction subcategories (for example,
payables/accrued liabilities) as defined in the TFM.
• USSGL, Section III: Account Transactions;
• USSGL, Section IV: Account Attributes for USSGL Proprietary Account and
Budgetary Account Reporting;
• TFM Volume I, Part 6, Chapter 2100 Fiscal Service Data Registry.
Federal Financial Management System Requirements
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Function
ID
Federal
Financial
Management
System
Function
Requirement
ID
DI-Data
Input
P-
DO-Data
Output
Federal Financial Management System Requirements
Federal Financial Management System
Authoritative Reference
1.1.5
Managing
Revenues and
Other Financing
Sources
1.1.5.1
Capture federal government revenue or other financing
type (for example, exchange revenues, non-exchange
revenues, budgetary resources), category (for example,
taxes, duties, fines, user fees, and sale of goods and
services), and subcategory (for example, income tax,
excise tax, and donations) consistent with the FASAB
Handbook.
• SFFAS 7: Accounting for Revenue and Other Financing Sources and
Concepts for Reconciling Budgetary and Financial Accounting;
• SFFAS 27: Identifying and Reporting Earmarked Funds;
• SFFAS 31: Accounting for Fiduciary Activities;
• SFFAS 38: Accounting for Federal Oil and Gas Resources;
• SFFAS 43: Dedicated Collections: Amending SFFAS 27, Identifying
and Reporting Earmarked Funds;
• SFFAS 53: Budget and Accrual Reconciliation;
• TFM Volume I, Part 2, Chapter 4700
Federal Entity Reporting
Requirements for the Financial Report of the United States Government
1.1.5.2
Determine revenue classification (for example, exchange,
non-exchange, and other financing sourcing) and value
as specified in the FASAB Handbook.
• SFFAS 7: Accounting for Revenue and Other Financing Sources and
Concepts for Reconciling Budgetary and Financial Accounting;
• SFFAS 27: Identifying and Reporting Earmarked Funds;
• SFFAS 31: Accounting for Fiduciary Activities;
• SFFAS 38: Accounting for Federal Oil and Gas Resources;
• SFFAS 43: Dedicated Collections: Amending SFFAS 27, Identifying and
Reporting Earmarked Funds;
• SFFAS 53: Budget and Accrual Reconciliation.
1.1.5.3
Determine adjustments to budgetary and financial
(proprietary) accruals consistent with the FASAB
Handbook and OMB Circular No. A-11.
• SFFAS 7: Accounting for Revenue and Other Financing Sources and
Concepts for Reconciling Budgetary and Financial Accounting;
• SFFAS 27: Identifying and Reporting Earmarked Funds;
• SFFAS 43: Dedicated Collections: Amending SFFAS 27, Identifying and
Reporting Earmarked Funds;
• SFFAS 53: Budget and Accrual Reconciliation;
• OMB
Circular No. A-11, Preparation, Submission and Execution
of the Budget,
Part 4, Instructions on Budget Execution.
Federal Financial Management System Requirements
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Function
ID
Federal
Financial
Management
System
Function
Requirement
ID
DI-Data
Input
P-
Process
DO-Data
Output
Federal Financial Management System Requirements
Federal Financial Management System
Authoritative Reference
1.1.5.4
DO
Provide revenue and other financing sources data to post
GL transactions consistent with USSGL attributes (for
example, exchange/non-
exchange indicator and program
indicator), transaction codes, transaction categories (for
example, collections and receivables), and transaction
subcategories (for example, receivables/accrued
revenue) as defined in the TFM.
• USSGL, Section III Account Transactions;
• USSGL, Section IV: Account Attributes for USSGL Proprietary Account and
Budgetary Account Reporting;
• TFM Volume I, Part 6, Chapter 2100 Fiscal Service Data Registry.
1.1.5.5
DO
Provide revenue and other financing sources disclosure
and supplementary information for agency and
government-wide reporting as specified in FASAB
Handbook.
• SFFAS 5: Accounting for Liabilities of the Federal Government;
• SFFAS 7: Accounting for Revenue and Other Financing Sources and
Concepts for Reconciling Budgetary and Financial Accounting;
• SFFAS 12
: Recognition of Contingent Liabilities Arising from Litigation: An
Amendment of SFFAS 5, Accounting for Liabilities of the Federal Government;
• SFFAS 27: Identifying and Reporting Earmarked Funds;
• SFFAS 31: Accounting for Fiduciary Activities;
• SFFAS 38: Accounting for Federal Oil and Gas Resources;
• SFFAS 43: Dedicated Collections: Amending SFFAS 27, Identifying and
Reporting Earmarked Funds;
• SFFAS 53: Budget and Accrual Reconciliation.
1.2.1
Determining Costs
1.2.1.1
DI
Provide responsibility segments/cost centers (for
example, managing public buildings and distributing
supplies) and cost objects that align with outcomes (for
example, program, activity, and product) that directly
support the agency mission and management
requirements consistent with the FASAB Handbook.
• SFFAS 4: Managerial Cost Accounting Standards and Concepts;
• SFFAS 55: Amending Inter-entity Cost Provisions.
1.2.1.2
P
Determine intragovernmental entity costs in addition to
other costs (for example, direct, indirect, and
depreciation) by cost object and responsibility segment
consistent with the FASAB Handbook.
• SFFAS 4: Managerial Cost Accounting Standards and Concepts;
• SFFAS 55: Amending Inter-entity Cost Provisions.
Federal Financial Management System Requirements
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Function
ID
Federal
Financial
Management
System
Function
Requirement
ID
DI-Data
Input
P-
DO-Data
Output
Federal Financial Management System Requirements
Federal Financial Management System
Authoritative Reference
1.2.1.3
Provide cost management data required to post GL
transactions consistent with USSGL attributes (for
example, program indicator), transaction codes,
transaction categories (for example, accruals/non-
budgetary transfers other than disbursements and
collections), transaction subcategories (for example,
accrual, depreciation, amortization, and depletion) as
defined in the TFM.
• USSGL, Section III: Account Transactions;
• USSGL, Section IV: Account Attributes for USSGL Proprietary Account and
Budgetary Account Reporting;
• TFM Volume I, Part 6, Chapter 2100 Fiscal Service Data Registry.
1.3.1
Providing GL
Information
1.3.1.1
Provide GL information for consolidated government-wide
reporting as specified in the TFM and consistent with
guidelines in the FASAB Handbook as well as OMB
Circular No. A-136.
• TFM Volume I, Part 2, Chapter 4700 Agency Reporting Requirements for the
Financial Report of the United States Government;
• TFM Volume I, Part 6, Chapter 2100 Fiscal Service Data Registry;
• USSGL, Section IV: Account Attributes for USSGL Proprietary Account
and Budgetary Account Reporting;
• USSGL, Section V: Crosswalks to Standard External Reports;
• USSGL, Section VI: Crosswalks to Reclassified Statements;
• OMB Circular No. A-136, Financial Reporting Requirements;
• Statement of Federal Financial Accounting Concepts (SFFAC) 4: Intended
Audience and Qualitative Characteristics for the Consolidated Financial
Report of the United States Government;
• SFFAS 24: Selected Standards for the Consolidated Financial Report of the
United States Government;
• SFFAS 56: Classified Activities.
1.3.1.2
Provide GL information for agency-specific financial
reports consistent with OMB Circular No. A-136 and
FASAB Handbook.
• SFFAC 2: Entity and Display;
• SFFAS 56: Classified Activities;
• OMB Circular No. A-136, Financial Reporting Requirements.
1.3.2
Making
Federal
Financial
Information
Accessible
1.3.2.1
By implementing technical standards and requirements
specified in the Code of Federal Regulations (CFR),
provide access to federal financial information to federal
employees and members of the public with disabilities
comparable to that provided to federal employees and
members of the public who are not individuals with
disabilities.
• 36 CFR 1194, Electronic and Information Technology Accessibility Standards,
Subpart B, Technical Standards.
Federal Financial Management System Requirements
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Function
ID
Federal
Financial
Management
System
Function
Requirement
ID
DI-Data
Input
P-
Process
DO-Data
Output
Federal Financial Management System Requirements
Federal Financial Management System
Authoritative Reference
1.3.2.2
P
Provide federal financial information of official record, in
accordance with published rules and consistent with
OMB
Circular No. A-130 and the FASAB Handbook
, to persons
properly and directly concerned, except financial
information held confidential for good cause.
• OMB Circular No. A-130, Managing Information as a Strategic Resource, Part
5.e., Policy, Information Management and Access;
• SFFAS 56: Classified Activities.
1.3.2.3
P
Provide and monitor controls for receiving, reviewing
requests for, and releasing personally identifiable federal
financial information compliant with the Privacy Act and
consistent with OMB Circular No. A-130.
• OMB Circular No. A-130, Managing Information as a Strategic Resource, Part
5.e., Policy, Information Management and Access;
• OMB Circular No. A-130, Managing Information as a Strategic Resource,
Appendix II, Responsibilities for Managing Personally Identifiable Information.
1.4.1
Defining Federal
Funding Attributes
to Align Financial
Management
Information With
Performance Goals
1.4.1.1
DI
Provide federal funding attributes (for example, program,
activity, and cost object) that align funding requests,
funding allocations, fund obligations, fund expenditures,
and costs with agency performance goals, as required by
the Chief Financial Officer (CFO Act) as well as the
Government Performance and Results Act and consistent
with the FASAB Handbook, OMB Circular No. A-11, and
OMB Circular No. A-136.
• OMB Circular No. A-11, Preparation, Submission and Execution of the Budget,
Part 2, Preparation and Submission of Budget Estimates, Section 51, Basic
Justification Materials;
• OMB Circular No. A-11,
Preparation, Submission and Execution of the Budget,
Part 2, Preparation and Submission of Budget Estimates, Section 55:
Information Technology Investments;
• OMB Circular No. A-11, Preparation, Submission and Execution of the
Budget, Part 2, Preparation and Submission of Budget Estimates, Number
III, MAX Data and Other Materials Required After Passback, Section 82
Combined Schedule X [Programming and Financing (Schedule P)]
• OMB Circular No. A-11, Preparation, Submission and Execution of the
Budget, Part 2, Preparation and Submission of Budget Estimates, Number
III, MAX Data and Other Materials Required After Passback, Section 83
Object Classification (MAX Schedule O);
• OMB Circular No. A-136, Financial Reporting Requirements;
• SFFAS 4: Managerial Cost Accounting Standards and Concepts;
• SFFAS 7: Accounting for Revenue and Other Financing Sources and
Concepts for Reconciling Budgetary and Financial Accounting;
• SFFAS 15: Management’s Discussions and Analysis;
• SFFAS 55: Amending Inter-entity Cost Provisions.
Federal Financial Management System Requirements
Page 14
May 2020
Function
ID
Federal
Financial
Management
System
Function
Requirement
ID
DI-Data
Input
P-
Process
DO-Data
Output
Federal Financial Management System Requirements
Federal Financial Management System
Authoritative Reference
2.1.1
Recording Budget
Authority
2.1.1.1
DI
Provide budgetary resource reporting attributes (for
example, Treasury Account Fund Symbol, expired, and
unexpired) consistent with the budget execution
activities
as defined in OMB Circular No. A-11.
• OMB Circular No. A-11, Preparation, Submission and Execution of the
Budget, Part 4, Instructions on Budget Execution;
• OMB Circular No. A-11, Preparation, Submission and Execution of the
Budget, Part 4, Instructions on Budget Execution, Section 130, SF 133,
Report on Budget Execution and Budgetary Resources;
• OMB Circular No. A-11, Preparation, Submission and Execution of the
Budget, Appendix F, Format of SF 132, SF 133, Schedule P, and SBR;
• OMB Circular No. A-11, Preparation, Submission and Execution of the
Budget, Appendix H, Checklist for Fund Control Regulations, Section 4:
Definitions, Terminology, and Concepts;
• SFFAS 7
: Accounting for Revenue and Other Financing Sources and
Concepts for Reconciling Budgetary and Financial Accounting.
2.1.1.2
P
Determine appropriated fund subdivisions,
apportionments, reapportionments, and allocations
before any of the appropriated funds are expended
consistent with the budget execution activities as defined
in OMB Circular No. A-11.
• OMB Circular No. A-11, Preparation, Submission and Execution of the
Budget, Part 4, Instructions on Budget Execution;
• OMB Circular No. A-11, Preparation, Submission and Execution of the
Budget, Appendix F, Format of SF 132, SF 133, Schedule P, and SBR.
2.1.1.3
DO
Provide budgetary authority and resource data required
to post GL transactions consistent with USSGL
transaction codes, transaction categories (for example,
funding) and transaction subcategories (for example,
budgetary resources other than collections) as defined in
the TFM.
• USSGL, Section III: Account Transactions;
• USSGL, Section IV: Account Attributes for USSGL Proprietary Account and
Budgetary Account Reporting;
• TFM Volume I, Part 6, Chapter 2100 Fiscal Service Data Registry.
Federal Financial Management System Requirements
Page 15
May 2020
Function
ID
Federal
Financial
Management
System
Function
Requirement
ID
DI-Data
Input
P-
Process
DO-Data
Output
Federal Financial Management System Requirements
Federal Financial Management System
Authoritative Reference
2.1.2
Recording Budget
Obligations and
Outlays
2.1.2.1
P
Execute administrative control of funds consistent with
OMB Circular No. A-11 to restrict obligation and
expenditure from each account to the lower of the amount
apportioned by OMB or the amount available for
obligation and/or expenditure.
• OMB Circular No. A-11, Preparation, Submission and Execution of the
Budget, Part 4, Instructions on Budget Execution, Section 145,
Requirements for Reporting Antideficiency Act Violations;
• OMB Circular No. A-11, Preparation, Submission and Execution of the
Budget, Part 4, Instructions on Budget Execution, Section 150,
Administrative Control of Funds.
2.1.2.2
P
Execute statutory limitation controls restricting obligations
and expenditures to amounts authorized by law
consistent with OMB Circular No. A-11.
• OMB Circular No. A-11, Preparation, Submission and Execution of the
Budget, Part 4, Instructions on Budget Execution, Section 150,
Administrative Control of Funds.
2.1.2.3
DO
Provide budget obligation and outlay data required to post
GL transactions consistent with USSGL transaction
codes, categories (for example, funding), and
subcategories (for example, budgetary resources other
than collections) as defined in the TFM.
• USSGL, Section III: Account Transactions;
• USSGL, Section IV: Account Attributes for USSGL Proprietary Account and
Budgetary Account Reporting;
• TFM Volume I, Part 6, Chapter 2100 Fiscal Service Data Registry.
2.1.3
Reporting
Budgetary
Resources and
Budget Execution
2.1.3.1
DO
Provide budgetary resource and budget execution data
as specified in the TFM to support the budget reporting
activities defined in OMB Circular No. A-
11, OMB Circular
No. A-136, and the FASAB Handbook.
• OMB Circular No. A-11, Preparation, Submission and Execution of the
Budget, Part 4, Instructions on Budget Execution;
• OMB Circular No. A-11, Preparation, Submission and Execution of the
Budget, Part 4, Instructions on Budget Execution, Section
120.29 – Who is responsible for preparing the apportionment request for
allocation (parent/child) accounts?;
• OMB Circular No. A-11, Preparation, Submission and Execution of the
Budget, Appendix F, Format of SF 132, SF 133, Schedule P, and SBR;
• OMB Circular No. A-136, Financial Reporting Requirements, Number II.3.5,
Statement of Budgetary Resources;
• TFM Volume I, Part 2, Chapter 4200 Agency Year-end Reporting on
Unexpended Balances of Appropriation Accounts;
• TFM Volume I, Part 6, Chapter 2100 Fiscal Service Data Registry;
• SFFAS 7: Accounting for Revenue and Other Financing Sources and
Concepts for Reconciling Budgetary and Financial Accounting;
• SFFAS 53: Budget and Accrual Reconciliation.
Federal Financial Management System Requirements
Page 16
May 2020
Function
ID
Federal
Financial
Management
System
Function
Requirement
ID
DI-Data
Input
P-
Process
DO-Data
Output
Federal Financial Management System Requirements
Federal Financial Management System
Authoritative Reference
2.2.1
Establishing
Payables
2.2.1.1
DI
Capture federal government unique recipient information
[for example, federal vendor registration attributes, such
as Data Universal Numbering System (DUNS) and the
type of relationship with the U.S. Federal Government,
grant recipient information] consistent with that required
to support the payment management and invoice
processing activities defined in 5 CFR 1315, 48 CFR
Federal Acquisitions Regulations System (FARS), and
the TFM.
• TFM Volume I, Part 4A, Chapter 2000 Overall Disbursing Rules for All Federal
Agencies;
• TFM Volume I, Part 6, Chapter 2100 Fiscal Service Data Registry;
• 48 CFR, Federal Acquisitions Regulations System (FARS)
• 48 CFR 4.11, System for Award Management (SAM);
• 5 CFR 1315, Prompt Payment, 1315.4 Prompt Payment Standards and
Required Notices to Vendors;
• OMB
Circular No. A-11, Preparation, Submission and Execution of the
Budget, Part 4, Instructions on Budget Execution, Section 120.65: Are all
apportionments based on authority to incur obligations?.
2.2.1.2
DI
Capture federal government unique payment information
(for example, appropriation and fund) to support payment
reports consistent with the TFM.
• TFM Volume I, Part 4A, Chapter 2000 Overall Disbursing Rules for All
Federal Agencies;
• TFM Volume I, Part 6, Chapter 2100 Fiscal Service Data Registry;
• OMB Circular No. A-11, Preparation, Submission and Execution of the
Budget, Part 1, General Information, Section 20: Terms and Concepts;
• OMB Circular No. A-11, Preparation, Submission and Execution of the
Budget, Part 4, Instructions on Budget Execution, Section 120.65: Are all
apportionments based on authority to incur obligations?,
• 48 CFR 32, Contract Financing.
2.2.1.3
P
Determine proper payable amount and other payable
information consistent with FASAB Handbook, 48
CFR Federal Acquisitions Regulations System
(FARS) and as specified in the TFM.
• TFM Volume I, Part 4A, Chapter 2000 Overall Disbursing Rules for All Federal
Agencies, Section 2070 Preaudit of Vouchers;
• TFM Volume I, Part 4A, Chapter 3000
Requirements for Scheduling Payments
Disbursed by the Bureau of the Fiscal Service;
• SFFAS 1: Accounting for Selected Assets and Liabilities;
• SFFAS 2: Accounting for Direct Loans and Loan Guarantees;
• SFFAS 5: Accounting for Liabilities of the Federal Government;
• SFFAS 12
: Recognition of Contingent Liabilities Arising from Litigation: An
Amendment of SFFAS 5, Accounting for Liabilities of the Federal Government;
• SFFAS 17: Accounting for Social Insurance;
• SFFAS 18
: Amendments to Accounting Standards for Direct Loans and Loan
Guarantees in SFFAS 2;
Federal Financial Management System Requirements
Page 17
May 2020
•
SFFAS 19: Technical Amendments to Accounting Standards for Direct Loans
and Loan Guarantees in SFFAS 2;
• SFFAS 51: Insurance Programs,
• 48 CFR 32, Contract Financing.
Function
ID
Federal
Financial
Management
System
Function
Requirement
ID
DI-Data
Input
P-
Process
DO-Data
Output
Federal Financial Management System Requirements
Federal Financial Management System
Authoritative Reference
2.2.1.4
DO
Provide payable data required to post GL transactions
consistent with USSGL transaction codes, transaction
categories (for example, disbursements and payables),
and transaction subcategories (for example,
payments/purchases) as defined in the TFM.
• USSGL, Section III: Account Transactions;
• USSGL, Section IV: Account Attributes for USSGL Proprietary Account and
Budgetary Account Reporting;
• TFM Volume I, Part 6, Chapter 2100 Fiscal Service Data Registry.
2.2.2
Making Payments
2.2.2.1
DI
Capture federal government unique invoice prompt
payment information (for example, invoice receipt date,
discount, applicable interest rate determined per
government formula, and accelerated payment) to
support payment of invoices as specified in the CFR.
• 31 U.S.C. 39 – Prompt Payment;
• 5 CFR 1315, Prompt Payment: 1315.2 Definitions, 1315.7 Discounts, 1315.9
Required documentation, 1315.10 Late payment interest penalties, 1315.11
Additional penalties, and 1315.5 Accelerated payment methods,
• 48 CFR 32, Contract Financing.
2.2.2.2
P
Determine disbursement terms and amounts in
accordance with the terms of the contract or agreement,
and based on determination of invoice term, payment
date, interest or penalty applicable, and amount as
specified in the CFR.
• 5 CFR 1315, Prompt Payment, 1315.4 Prompt Payment Standards and
Required Notice to Vendors,
• 48 CFR 32, Contract Financing.
Federal Financial Management System Requirements
Page 18
May 2020
2.2.2.3
DO
Provide certified payment transaction information for the
disbursing office to make disbursements as specified in
the TFM.
• TFM Volume I, Part 4A, Chapter 2000 Overall Disbursing Rules for All Federal
Agencies;
• TFM Volume I, Part 4A, Chapter 3000 Requi
rements for Scheduling Payments
Disbursed by the Bureau of the Fiscal Service;
• TFM Volume I, Part 4, Chapter 4500 Government Purchase Cards.
2.2.2.4
DO
Agencies for which Treasury does not disburse (for
example, the Department of Defense): Provide payment
disbursement forms that include payment transactions
consistent with Government Accountability Office (GAO)
policy and procedures and as specified in the TFM.
• TFM Volume I, Part 4A, Chapter 2000 Overall Disbursing Rules for All Federal
Agencies;
• TFM Volume I, Part 6, Chapter 8500
Cash Forecasting Requirements, Section
8530 General Large Dollar Notification Reporting Requirements for Deposits
and Disbursements;
• GAO Policy and Procedures Manual for Guidance of Federal
Agencies, Title 7 – Fiscal Guidance, Chapter 6, Disbursements.
Federal Financial Management System Requirements
Page 19
May 2020
Function
ID
Federal
Financial
Management
System
Function
Requirement
ID
DI-Data
Input
P-
Process
DO-Data
Output
Federal Financial Management System Requirements
Federal Financial Management System
Authoritative Reference
2.2.2.5
DI
Agencies for which Treasury disburses: Capture
disbursement identifying and status information to
reconcile agency payments with Treasury disbursements.
• TFM Volume I, Part 2, Chapter 5100 Fund Balance with Treasury Accounts.
2.2.2.6
DO
Provide payment data required to post GL transactions
consistent with USSGL accounts (for example, accrued
interest payable-
debt, disbursements in transit, delivered
orders -obligations, paid), account attributes, account
transaction categories (for example, disbursements and
payables, collections and receivables, and accruals/non-
budgetary transfers other than disbursements and
collections), and account transaction subcategories (for
example, payments/purchases, payables/accrued
liabilities, and receipts) as defined in the TFM.
• USSGL, Section III: Account Transactions;
• USSGL, Section IV: Account Attributes for USSGL Proprietary Account and
Budgetary Account Reporting;
• TFM Volume I, Part 6, Chapter 2100 Fiscal Service Data Registry.
2.2.3
Reporting on
Payments
2.2.3.1
DO
Agencies for which Treasury does not disburse: Provide
disbursement summary and detail data as specified in the
TFM.
• TFM Volume I, Part 4A, Chapter 4000
Requirements for Non-Treasury
Disbursing Officers (NTDOs)
2.2.3.2
DO
Agencies for which Treasury disburses: Provide payment
transaction information at the required account
classification level (for example, appropriation, fund, and
receipt) and subclass code as specified in the TFM.
• TFM Volume I, Part 2, Chapter 3300 Statement of Transactions (224)
Reporting by Agencies for Which the Treasury Disburses;
• TFM Volume I, Part 6, Chapter 8500
Cash Forecasting Requirements, Section
8530 – General Large Dollar Notification Reporting Requirements for Deposits
and Disbursements.
2.2.3.3
DO
Provide improper payment information as specified in
OMB Circular No. A-123 and the TFM.
• OMB Circular No. A-123, Managements Responsibility for Enterprise Risk
Management and Internal Control, Appendix C, Requirements for Payment
Integrity Improvement.
Federal Financial Management System Requirements
Page 20
May 2020
Function
ID
Federal
Financial
Management
System
Function
Requirement
ID
DI-Data
Input
P-
Process
DO-Data
Output
Federal Financial Management System Requirements
Federal Financial Management System
Authoritative Reference
2.2.4
Establishing
Receivables
2.2.4.1
DI
Capture federal government receivable information (for
example, receivable type and customer information) to
support agency management of and reporting on
receivables to Treasury consistent with the TFM and as
required by OMB Circular No. A-129 and the CFR.
• TFM Volume I, Part 3, Chapter 7000 Treasury Report on Receivables (TROR);
• TFM Volume I, Part 3, Chapter 7000 Section 7120, Reporting Requirements,
and the Instructional Workbook for Preparing the Treasury Report on
Receivables and Debt Collection Activities, Part I, Status of Receivables
referenced therein;
• OMB Circular No. A-129, Policies for Federal Credit Programs and Non-Tax
Receivables, Appendix A, Program Reviews, Part IV, Managing the Federal
Government’s Receivables;
• SFFAS 7: Accounting for Revenue and other Financing Sources;
• SFFAS 53: Budget and Accrual Reconciliation;
• 4 CFR 102, Standards for the Administrative Collection of Claims,
• 48 CFR 32, Contract Financing.
2.2.4.2
P
Determine receivable amount, including penalty and
interest, and other receivable information consistent with
OMB Circular No. A-129, the FASAB Handbook, and the
CFR.
• OMB Circular No. A-129, Policies for Federal Credit Programs and Non-Tax
Receivables, Appendix A, Program Reviews, Part IV, Managing the Federal
Government’s Receivables;
• OMB Circular No. A-129, Policies for Federal Credit Programs and Non-Tax
Receivables, Appendix A, Program Reviews, Part V, Delinquent Debt
Collection;
• SFFAS 1: Accounting for Selected Assets and Liabilities, Accounts
Receivable;
• SFFAS 7: Accounting for Revenue and other Financing Sources;
• SFFAS 53: Budget and Accrual Reconciliation;
• 4 CFR 102, Standards for the Administrative Collection of Claims.
2.2.4.3
DO
Provide receivable data required to post GL transactions
consistent with USSGL transaction codes, transaction
categories (for example, collections and receivables), and
transaction subcategories (for example,
receivables/accrued revenue) as defined in the TFM.
• USSGL, Section III: Account Transactions;
• USSGL, Section IV: Account Attributes for USSGL Proprietary Account and
Budgetary Account Reporting;
• TFM Volume I, Part 6, Chapter 2100 Fiscal Service Data Registry.
2.2.5
Managing Debt
2.2.5.1
DI
Capture debt category (for example, bankruptcy and at
private collection agency) to support debt reporting
consistent with the TFM.
• TFM Volume I, Part 3, Chapter 7000 Treasury Report on Receivables (TROR);
• TFM Volume I, Part 3, Chapter 7000 Section 7120, Reporting Requirements,
and the Instructional Workbook for Preparing the Treasury Report on
Receivables and Debt Collection Activities, Parts I and II referenced therein;
Federal Financial Management System Requirements
Page 21
May 2020
Function
ID
Federal
Financial
Management
System
Function
Requirement
ID
DI-Data
Input
P-
Process
DO-Data
Output
Federal Financial Management System Requirements
Federal Financial Management System
Authoritative Reference
2.2.5.2
P
Match delinquent debtor information with payment
recipient information within and between federal agencies
to affect administrative debt offsets (for example, by
administrative wage garnishment and request for paying
agency to collect the offset) as required by the CFR as
well as OMB Circular No. A-129, and consistent with the
TFM.
• TFM Volume I, Part 3, Chapter 7000 Treasury Report on Receivables (TROR);
• TFM Volume I, Part 3, Chapter 7000 Section 7120, Reporting Requirements,
and the Instructional Workbook for Preparing the Treasury Report on
Receivables and Debt Collection Activities, Part II referenced therein;
• OMB Circular No. A-129, Policies for Federal Credit Programs and Non-Tax
Receivables, Appendix A, Program Reviews, Part V, Delinquent Debt
Collection;
• 4 CFR 102, Standards for the Administrative Collection of Claims.
2.2.5.3
P
Determine allocation of amounts collected (for example,
first to penalties and administrative costs, second to
interest, then to accounts receivable) as specified in the
CFR.
• 4 CFR 102, Standards for the Administrative Collection of Claims;
• 4 CFR 102, Standards for the Administrative Collection of Claims, Section
13 Interest, Penalties, and Administrative Costs.
2.2.5.4
P
Deposit collections [for example, checks, cash, and
Automated Clearing House (ACH)] received as specified
in the TFM.
• TFM Volume I, Part 5 Deposit Regulations.
2.2.5.5
DI
Capture deposit identifying and status information to
reconcile agency deposits with Treasury account
balances.
• TFM Volume I, Part 2, Chapter 5100 Fund Balance with Treasury Accounts;
• TFM Volume I, Part 5, Chapter 2000 Depositing Domestic Checks and Cash
Received in Over the Counter (OTC) Collections.
2.2.5.6
P
Refer debt for collection (for example, to Treasury if
delinquent more than 120 days and to the Department of
Justice whenever the agency determines debt is
uncollectable) as required by OMB Circular No. A-129
and consistent with the TFM.
• TFM Volume I, Part 3, Chapter 7000 Section 7120, Reporting Requirements,
and the Instructional Workbook for Preparing the Treasury Report on
Receivables and Debt Collection Activities, Parts I and II referenced therein;
• TFM Volume I, Part 4, Chapter 4000 Debt Management Services Collection of
Delinquent Nontax Debt;
• OMB
Circular No. A-129, Policies for Federal Credit Programs and Non-Tax
Receivables.
2.2.5.7
DO
Provide debt management data required to post GL
transactions consistent with USSGL transaction codes,
transaction categories (for example, adjustments/write-
offs/reclassification), and transaction subcategories (for
example, write-offs) as defined in the TFM.
• USSGL, Section III: Account Transactions;
• USSGL, Section IV: Account Attributes for USSGL Proprietary Account and
Budgetary Account Reporting;
• TFM Volume I, Part 6, Chapter 2100 Fiscal Service Data Registry.
Federal Financial Management System Requirements
Page 22
May 2020
Function
ID
Federal
Financial
Management
System
Function
Requirement
ID
DI-Data
Input
P-
Process
DO-Data
Output
Federal Financial Management System Requirements
Federal Financial Management System
Authoritative Reference
2.2.6
Reporting on Debt
2.2.6.1
DO
Provide receivable and collection status data to support
the receivable and collection reporting activities as
defined in OMB Circular No. A-
129 and as specified in the
TFM.
• TFM Volume I, Part 3, Chapter 7000 Treasury Report on Receivables
(TROR);
• TFM Volume I, Part 3, Chapter 7000 Section 7120, Reporting Requirements,
and the Instructional Workbook for Preparing the Treasury Report on
Receivables and Debt Collection Activities, Parts I and II referenced
therein;
• OMB
Circular No. A-129, Policies for Federal Credit Programs and Non-Tax
Receivables, Appendix A, Program Reviews, Part IV, Managing the Federal
Government's Receivables.
2.2.6.2
DO
Provide deposit summary and detail data [for example
Statement of Transactions, Statement of Transactions
According to Appropriations, Funds and Receipt Accounts
(Foreign Service Account)] as specified in the TFM.
• TFM Volume I, Part 5 Deposit Regulations;
• TFM Volume I, Part 2, Chapter 3300 Statement of Transactions (224)
Reporting by Agencies for Which the Treasury Disburses.
2.3.1
Reconciling Fund
Balance With
Treasury
2.3.1.1
DI
Capture Treasury's GL account balance and transaction
data for the agency as specified in the TFM.
• TFM Volume I, Part 2, Chapter 5100 Fund Balance with Treasury Accounts.
2.3.1.2
P
Perform monthly reconciliation of Treasury and agency
GL account balances and transactions
consistent with the
FASAB Handbook and as specified in the TFM.
• TFM Volume I, Part 2, Chapter 5100 Fund Balance with Treasury Accounts;
• SFFAS 1: Accounting for Selected Assets and Liabilities.
2.3.1.3
DO
Provide GL account, disbursement, and deposit
reconciliation worksheets consistent with the TFM.
• TFM Volume I, Part 2, Chapter 5100 Fund Balance with Treasury
Accounts.
2.3.1.4
DO
Provide fund balance adjustment data required to post GL
transactions consistent with USSGL transaction codes,
account categories (for example, funding), and account
subcategories (for example, budgetary resources other
than collections) as defined in the TFM.
• USSGL, Section III: Account Transactions;
• USSGL, Section IV: Account Attributes for USSGL Proprietary Account and
Budgetary Account Reporting;
• TFM Volume I, Part 6, Chapter 2100 Fiscal Service Data Registry.
Federal Financial Management System Requirements
Page 23
May 2020
Function
ID
Federal
Financial
Management
System
Function
Requirement
ID
DI-Data
Input
P-
Process
DO-Data
Output
Federal Financial Management System Requirements
Federal Financial Management System
Authoritative Reference
2.3.2
Verifying
Traceability
2.3.2.1
P
Verify that GL account balances can be traced to
aggregated or discrete transactions in agency
programmatic systems and that the aggregated or
discrete transactions can be traced to the point of entry
and source documents consistent with the TFM.
• TFM Volume I, Part 2, Chapter 5100 Fund Balance with Treasury Accounts;
• OMB Circular No. A-123, Management’s Responsibility for Enterprise Risk
Management and Internal Control, Appendix A, Management of Reporting
and Data Integrity Risk;
• SFFAS 26
: Presentation of Significant Assumptions for the Statement of
Social Insurance, Amending SFFAS 25.
2.3.2.2
P
Verify that financial statements and other required
financial and budget reports can be traced to GL account
balances as required by OMB Circular No. A-123 and as
specified in the TFM.
• OMB Circular No. A-123, Management’s Responsibility for Enterprise Risk
Management and Internal Control, Section IV, Assessing Internal Control,
Item D, Internal Control Evaluation Approach;
• USSGL, Section IV: USSGL Account Attributes for USSGL
Proprietary Accounts and Budgetary Account Reporting;
• USSGL, Section V: USSGL Crosswalks to Standard External Reports;
•
USSGL, Section VI: USSGL Crosswalks to Reclassified Statements.
2.4.1
Securing Financial
Management
System Information
2.4.1.1
P
Provide and monitor federal information system security
controls consistent with information system category (low,
moderate, high), impact on security objectives
(confidentiality, integrity, availability), and minimum
security requirements (for example, access control,
configuration management, and incident response) as
specified by National Institute of Standards and
Technology (NIST) and consistent with OMB Circular No.
A-130.
• NIST Special Publication 800-53, Recommended Security Controls for
Federal Information Systems;
• NIST Federal Information Processing Standards (FIPS) Publication 199,
Standards for Security Categorization of Federal Information and Information
Systems;
• NIST FIPS Publication 200, Minimum Security Requirements for Federal
Information and Information Systems;
• OMB Circular No. A-130, Managing Information as a Strategic Resource;
• Federal Information Security Management Act of 2014, Public Law 113-283.
2.4.1.2
P
Provide and monitor protection of personally identifiable
information about individuals collected, maintained, used,
and disseminated by the Federal Financial Management
System in support of the Privacy Act and consistent with
OMB Circular No. A-130.
• OMB Circular No. A-130, Managing Information as a Strategic Resource, Part
5.e., Policy, Information Management and Access;
• OMB Circular No. A-130, Managing Information as a Strategic Resource,
Appendix II, Responsibilities for Managing Personally Identifiable
Information;
• Federal Information Security Management Act of 2014
, Public Law 113-
283.