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Notification of Demolition and Renovation /Abatement

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Revised November 2017

OHIO ENVIRONMENTAL PROTECTION AGENCY

INSTRUCTIONS FOR COMPLETING

NOTIFICATION OF DEMOLITION AND RENOVATION/ABATEMENT FORM

These directions are for submitting hardcopy notifications to the Ohio EPA. Ohio EPA strongly encourages notifications to be

submitted electronically via the Ohio EPA eBusiness Center located at ebiz.epa.ohio.gov.

Who must submit this notification? [OAC 3745‐20‐03 and OAC 3745-22-04(C)(4)]

• The owner or operator means any person who leases, operates, controls, or supervises the facility being demolished or

renovated, or any person who owns, leases, operates, controls or supervises the demolition or renovation (activity), or

both.

• Asbestos Abatement Contractor means a contractor who is currently licensed by the Ohio EPA as an Asbestos Hazard

Abatement Contractor.

The Ohio EPA notification of demolition and renovation form is required for:

• Every demolition of a facility, regardless of whether asbestos is involved. This includes all structures that will be

intentionally burned for fire training purposes.

• A renovation when the amount of regulated asbestos‐containing material (RACM) stripped, removed, dislodged, cut,

drilled, or similarly disturbed exceeds 260 linear feet on pipes or 160 square feet on other facility components or 35

cubic feet off facility components.

• An abatement when the activity involves the removal, renovation, enclosure, repair or encapsulation of friable

asbestos-containing material in an amount greater than 50 linear feet on pipes or 50 square feet on other facility

components.

When must I submit this notification?

ORIGINAL: The original notification must be postmarked or hand delivered to the Ohio EPA Central Office at least 10 working days

(Monday‐Friday excluding weekends) before operations begin. Please see example table below to help determine when to submit

the original notification.

E‐mail or FAX is not acceptable for original notification.

July

Post mark date (and Day 1 of 10‐day clock): July 3

Note: Holidays are counted when they fall on a working day.

Completion of 10‐day prior notification period: July 16

* First day work can commence (day following the 10

working day): July 17

REVISIONS: A revised notification must be submitted if there is any change in the notification which renders information in the

notification no longer accurate. Examples of changes include but are not limited to: if the amount of RACM changes by at least 20

percent, any changes in work schedules (dates or hours), any change in owner or operator, a change in the asbestos hazard

abatement specialist onsite, or any change in the name or location of selected waste disposal site. A revised notification may be

initiated by phone, however, must be followed in writing by either email or fax. Revisions shall be submitted as soon as possible but

not later than one working day following discovery of the change.

General Information

Sunday

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

3 day 1

4 day 2

5 day 3

8 day 4

9 day 5

10 day 6

11 day 7

12 day 8

15 day 9

16 day 10

17 *

Notification of Demolition and Renovation /Abatement

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Revised November 2017

EMERGENCY DEMOLITION OR RENOVATIONS: The notification must be submitted as early as possible before, but not later than, the

following working day from start of demolition or renovation/abatement activities. The notification must include the supplemental

information required in Sections 9 or 10.

Where do I send my notification?

Send the notification to: Ohio EPA Central Office, Division of Air Pollution Control, P.O. Box 1049, Columbus, Ohio 43216-1049.

How does Ohio EPA assess fees? [ORC 3745.11(G) and OAC 3745-22-04(C)]

Per ORC 3745.11(G), an owner or operator who is responsible for an asbestos demolition or renovation/abatement project regulated

under OAC Chapter 3745-20, shall pay the fees set forth in the following schedule. This applies when thresholds are greater than or

equal to: 260 linear feet; 160 square feet; or 35 cubic feet.

• Each notification $75 plus,

• Asbestos removal $3/unit (1 unit = any combination of linear feet or square feet equal to fifty) and/or

• Asbestos cleanup $4/cubic yard

Per OAC 3745-22-04(C), if the renovation/abatement project involves removal, encapsulation, enclosure or repair of greater than 50

square feet or 50 linear feet of RACM, the Ohio EPA licensed asbestos hazard abatement contractor is responsible for paying the fees

set forth in the following schedule.

• If notification is not an installation, $65 fee, or

• If notification is an installation, $65 fee for each address where RACM exceeds 50 square feet or 50 linear feet.

The fees shall be submitted with the original notification. Check or Money Order shall be made payable to: Treasurer, Sate of Ohio.

Projects may be subject to both regulatory fee requirements above. Please be aware that some local air agencies may have

additional fees.

Who can help answer questions about completing this notification?

Contact the Ohio EPA Central Office at 614-466-0061 or by email at asbe[email protected]hio.gov.

[Below listed instructions are for hardcopy form submission only]

Section 1: General Information

1. Check the type of notification (all that apply):

o “Original” is the first notification submitted for a project; hardcopy is required to be post‐marked or hand‐delivered

10 working‐days prior to start of work.

o “Revision” is any notification submitted after the original due to any change which renders information on the form

no longer accurate. Examples of changes requiring a revision include but are not limited to: if the amount of RACM

changes by at least 20 percent, any changes in work schedules (dates or hours), any change in owner or operator, a

change in the asbestos hazard abatement specialist onsite, or any change in the name or location of selected waste

disposal site. Revisions shall be numbered chronologically with Revision #1 being the first time any items on the

notification form were changed. If revision is marked, please include the Revision # and check the “Revised” box for

each section where information is revised. A “Revised” box is located near the upper right hand side of each section

throughout the form.

o “Installation” means any building or structure or any group of buildings or structures at a single demolition or

renovation/abatement site that are under the control of the same owner or operator, or owner or operator under

common control. This would include projects where multiple addresses are included in a common project, have the

same owner, and are being completed in the same county (i.e. land banks, residential cooperatives, highway

projects involving multiple facility demolitions, etc.). If the project includes more than one structure or address, be

sure to complete a separate “Section 2: Project Address Specific Information” page for each address.

o “Emergency” includes emergency demolitions and emergency renovation/abatement operations. Emergency

demolition means any demolition operation conducted under a written order issued by a state or local

Line‐by‐line Instructions

Notification of Demolition and Renovation /Abatement

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Revised November 2017

governmental agency because a facility is structurally unsound and in danger of imminent collapse. Emergency

renovation/abatement means a renovation/abatement operation that was not planned but results from a sudden,

unexpected event that, if not immediately attended to, presents a safety or public health hazard, is necessary to

protect equipment from damage, or is necessary to avoid imposing an unreasonable financial burden. This term

includes operations necessitated by non‐routine failures of equipment, by actions of fire or emergency medical

personnel pursuant to duties within their official capacities, or by significantly damaged friable asbestos-containing

material causing an environmental health hazard (as assessed by an asbestos hazard evaluation specialist). The

notification must be submitted as early as possible before, but not later than, the following working day from start

of demolition or renovation/abatement activities. The notification must include the supplemental information

required in Sections 9 or 10.

o “Annual” refers to planned renovation operations over a calendar year involving a series of non‐scheduled

operations that are collectively greater than the threshold limits; these notifications must be submitted in the

month prior to the beginning of the calendar year. See separate guidance document or contact Ohio EPA Central

Office to determine if the project will meet Annual notification requirements.

o “Cancellation” is submitted to indicate a project has been cancelled and work will not be completed.

o “County” is for listing the County in which the project will occur.

o “NESHAP Residential Exemption” is for a project that meets the residential building exemption requirements of

OAC 3745-20 rules, however, a notification is still required due to OAC 3745-22 rules (RACM exceeds 50 square feet

or 50 linear feet). Checking this box will indicated that the $65 notification fee per OAC 3745-22-04(C) still applies,

however, the $75 notification fee + RACM fees per ORC 3745.11(G) will not apply.

2. Provide owner, asbestos abatement contractor, billing, fire department Information (all that apply):

o In the “Owner” line, list the property owner [individual(s) who own(s) the property at the time of

demolition/renovation (Note, this may be a government or private entity)] or list the Coordinating Entity (i.e., land

bank, municipality, etc.) if the facility is part of a larger project or installation. Include address, contact person,

phone, fax, and email for the listed Owner.

o Specify the name, address, contact person, phone, fax, email, and Ohio Environmental Protection Agency license

number (ACXXXX) for the “Asbestos Abatement Contractor” (if regulated asbestos containing material(s) is being

abated).

o Specify the billing contact for the project notification fees, either the Owner, the Asbestos Abatement Contractor, or

the Demolition Contractor (if project is not an installation).

o Specify the name, address, contact person, phone, fax, email, for the “Fire Department” (if demolition of a facility is

by intentional burning).

3. For any project subject to OAC 3745-20, include the Asbestos Hazard “Evaluation Specialist” Name, “Certification # (ESXXXX)”,

and “procedure used to detect and analyze asbestos”. Analytical methods could include the collection of samples and

sample analyses by polarized light microscopy (PLM) with dispersion staining. For samples that test under 10% asbestos

content: An owner or operator may (a) elect to assume material to be greater than 1% asbestos, or, (b) require verification

by point counting in which the point counting result will supersede the PLM estimation; Both choice and result should be

stated on the notification. Explain any other method(s) used. All owners/operators should have the records of the asbestos

assessment and analyses (inspection/survey report) on‐site during active operations for reference and inspection. Such

records would include a list of materials assessed, locations sampled and the sample results; this information can be found

within the asbestos inspection report.

4. Describe the specific procedures to be followed in the event unexpected regulated asbestos-containing material (RACM) is

found or non-friable asbestos-containing material becomes friable RACM.

Examples:

A. Stop work, evacuate area, and demarcate the area.

B. Wetting of ACM with amended water and using wet cleaning methods.

Should the discovery of unexpected RACM change the original amount of asbestos to be abated by 20 percent or more, you

Notification of Demolition and Renovation /Abatement

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Revised November 2017

must submit a revised notification pursuant to OAC 3745-20-03. A revised notification must reflect the change in the amount

of affected asbestos-containing material. The revised notification must also reflect the new asbestos removal start date, if

applicable.

5. Select the appropriate box (Implosion, Fire Training, Wet Methods, Manual Demolition, Mechanical Demolition or Other).

Underneath the check boxes, write a brief summary of the specific method to be used on this project. In the box Description

of affected facility components, include detailed information for each component where RACM is being removed. “Fire

Training” refers to the demolition of a facility by intentional burning. All asbestos containing material, including Category I

and Category II non-friable ACM, must be removed in accordance with OAC 3745‐20 before burning. Additional

requirements also apply; please contact the Ohio EPA District Office or Local Air Agency with jurisdiction for additional

information (See attached map).

6. For the materials listed in each project, on the line for Type of ACM to be abated, check the appropriate box (Surfacing,

Mechanical or Other). If “Other” is selected, specify what the asbestos material is. At least one box must be checked, but if

multiple types of asbestos are being removed, multiple boxes may be checked. On the line for Engineering Controls, select

the appropriate box (Wet Methods, Glove Bag, NPE, AFD or Other). If “Other” is selected, specify the method(s) to be used.

At least one type of engineering control must be selected, but multiple methods may be selected. On the line for Work

Practices, select the appropriate box (Intact Removal, Manual, Mechanical or Other). If “Other” is selected, specify what the

work practice method is. At least one work practice box must be selected but more than one may be selected.

7. Please complete the information for this section if asbestos containing material is being removed. On the name line, enter

the name of the transporter company (example: Jones Waste Hauler) and complete the other fields in accordance to the

information relating to this company. If more than one transporter is being used, complete the information for the second

transporter in this same manner. NOTE: you must also complete a Waste Shipment Record prior to consigning any

asbestos containing waste materials (ACWM).

8. Enter the name of the waste disposal site and complete all the other fields based on the physical location of the site. Check

the following Ohio EPA website for an updated list of approved asbestos accepting waste disposal sites:

https://epa.ohio.gov/divisions-and-offices/air-pollution-control/asbestos-abatement-and-demolition/resources

9. This section must be completed for emergency demolitions that meet the definitions and requirements of the regulation. If a

facility is not in imminent danger of collapse, it is not an emergency demolition even though it may be ordered to be

demolished due to hazardous conditions. Provide the name, title and agency of the state or local governmental

representative who has ordered the demolition. The Authority of Order is the applicable state or local regulation under

which the demolition order has been issued. You must attach a copy of the demolition order to the notification.

10. This section shall be completed for emergency renovations/abatement that meet criteria described in OAC 3745‐20‐01 and

OAC 3745-22-03(H). You must provide detail on the four items listed in this section, including a description of how the

project meets the “emergency” requirements of OAC 3745-22-03(H). A separate sheet may be needed.

11. The person signing this notification is attesting to the fact that in accordance with Ohio Administrative Code rule

3745‐20‐03(A)(4)(p), they are certifying that at least one person trained as required by paragraph (B) of rule 3745‐20‐04 of

the Administrative Code will supervise the stripping and removal described by this notification, and are acknowledging that

the submission of false or misleading statements is prohibited by law and certifying that facts contained in this notification

are true, accurate, and complete.

Section 2: Project Address Specific Information

Please complete Section 2 for the address included with this notification. If the project is an “Installation” per OAC 3745-20,

complete a separate Section 2 page for each address associated with this notification.

A. Describe the building(s) or structure(s) affected by the operations. Include building size in square feet, specific site location,

number of floors, and age in years. Also include the present and prior use (i.e., industrial, commercial, institutional,

residential, vacant, etc.) of the building(s).

B. Identify the type of operation. Definitions of these terms can be found in OAC 3745‐20‐01.

o "Demolition" means the wrecking, or taking out of any load‐supporting structural member of a facility together

with any related handling operations or the intentional burning of any facility.

Notification of Demolition and Renovation /Abatement

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o "Renovation" means altering a facility or one or more facility components in any way, including the stripping or

removal of regulated asbestos‐containing material in an amount greater than 260 linear feet, 160 square feet,

or 35 cubic feet from a facility component. Operations in which load‐supporting structural members are

wrecked or taken out are demolitions.

o “Abatement” refers to any Asbestos hazard abatement activity involving the removal, renovation, enclosure,

repair, or encapsulation of reasonably related friable asbestos-containing materials in an amount greater than

50 linear feet or 50 square feet. Asbestos hazard abatement activity also includes any such activity involving

such asbestos-containing materials in an amount of 50 linear or 50 square feet or less if, when combined with

any other reasonably related activity in terms of time and location of the activity, the total amount is in an

amount greater than 50 linear or 50 square feet.

C. Declare whether or not asbestos is present in any quantity. This includes assumed asbestos containing materials such as

roofing and flooring. Also specify if the facility was previously abated and year when previous asbestos abatement occurred

(if applicable).

D. Specify the amount of regulated asbestos‐containing material (RACM) to be removed as follows: linear feet on pipes, square

feet (surface area) on facility components, and total cubic feet (volume) on or off all facility components. Asbestos

containing demolition debris and related materials shall be quantified in cubic feet (volume) Convert any cubic yardage

measurements to cubic feet (1 cubic yard = 27 cubic feet). Estimate the approximate amount of Category I and Category II

non‐friable asbestos‐containing material in the affected part of the facility that will be removed before demolition. Estimate

the approximate amount of Category I and Category II non‐friable asbestos‐containing material in good condition in the

affected part of the facility that will not be removed before demolition.

E. Specify the scheduled dates for asbestos removal, the hours of operation, and the days of the week that asbestos removal

operations will be active onsite. Please note, the setup date must be at least 10 working‐days after postmark or hand‐

deliver date. Also include the name, certification number, and expiration date of the asbestos hazard abatement specialist

scheduled to be onsite in charge of the asbestos abatement project. Additional boxes have been provided in the event the

project involves more than one shift.

F. Specify the name, address, contact person, phone, fax, and email for the Demolition Contractor, if applicable.

G. Specify the starting and ending dates for demolition even when no asbestos-containing materials are present. Should the

demolition not begin on the start date listed, a revised notification form shall be submitted prior to the listed start date.

Please note the start date must be at least 10 working‐days after postmark or hand‐deliver date.

H. If a project is being placed on hold, specify the dates as follows:

o “Hold Begin Date” indicate date that the regularly scheduled demolition or renovation/abatement operations

will be put on hold at the facility.

o “Work Resume Date” indicate date that the regularly scheduled demolition or renovation/abatement operations

will resume at the facility. If a project was previously placed “On Hold”, the Ohio EPA must receive notification of

returning to the project at least one (1) working day prior to resuming demolition and/or renovation/abatement

activities.

Be sure to indicate the correct page numbers across the bottom of the notification once all the pages are complete.

The asbestos regulations, notification forms, guidance, local contacts, and other information can be

found

on Ohio EPA’s asbestos program web site at https://epa.ohio.gov/asbestos