Enabling the Digital
Workplace
Technology has made workers
more productive than ever. Mobile
devices, reliable and fast wireless
networks, and powerful cloud plat-
forms let employees work however,
whenever, wherever they want.
To deliver on the promise of this
“always on” workplace, IT depart-
ments must automate manual pro-
cesses and digitize the countless
documents used in everyday busi-
ness transactions.
LRS
®
Enterprise Output Management
software helps organizations of all
sizes and industries use business
information in the most secure and
efcient manner. We make data
easier and safer to share, less expen-
sive to store, and more useful for
employees and customers alike.
Image Capture
and Optimization
The rst step in this effort is con-
verting hardcopy documents to
digital form. But to fully realize the
benets of the digital workplace, you
need to do more than simply scan
your documents and save the images
on a network drive.
Using MFPsecure/Scan
™
software
from LRS, you can improve the
appearance and usefulness as part
of the document capture process.
Advanced optical character recogni-
tion (OCR) functions turn scanned
images back into searchable data.
You can also add useful metadata
to help users make connections
between documents. Powerful image
processing tools make it easy to get
rid of stray marks, hole punch spots,
and other scanning artifacts that
distract users from the information
they need to do their jobs.
Automating Document
Workows
In many organizations, documents
drive business processes and ensure
that workers remain productive
and on task. When documents need
to be processed in a uniform way,
MFPsecure/Scan software can
automate the capture, indexing,
merging, decollating, and other
data optimization steps.
The result is a highly streamlined
document workow that helps your
organization utilize the valuable infor-
mation locked in your printed docu-
ments while saving your employees
time and your business departments
money. Different user groups can
have access to custom data capture
workows specically designed
to help them do their jobs in the
most efcient, secure, and thorough
manner.
Secure Document Scanning
MFPsecure/Scan solutions from LRS
Scan and capture hardcopy documents
Right from the control panel of a multi-function
print device (MFP), LRS software helps you
capture document images and turn them into
searchable, actionable data that drive business
processes.
Process and optimize document images
Problems with scanned documents like punch
hole marks, upside-down, skewed or blank
pages, and other problems can impact the
usability of your scanned documents. The
MFPsecure/Scan solution makes it easy to clean
up image les, add metadata tags, delete blank
pages, and use optical character recognition to
turn paper documents back into digital informa-
tion assets.
Share document-based data throughout
your organization
As an integral part of LRS’ holistic output man-
agement solution, MFPsecure/Scan software
lets you share digitized documents in a variety
of ways. Custom workows can be designed
to let users email documents, save them on a
local server or portal, cloud storage solution, or
other destination.
Store data assets for reuse and compliance
Once converted to digital form, documents are
easier and less expensive to store. Whether
stored in a content management system, corpo-
rate portal, ODBC-compliant database, or the
Cloud storage provider of your choice, your doc-
ument data is easy to access, search, and use.
It takes a lot to transform physical document workflows into digital ones.
LRS software solutions help you regain control of your information and simplify
each step of the process by giving your organization the ability to:
Flexibly configure your scan job
right at the MFP display
Hardcopy documents
Safely store documents in
content management systems
File documents on servers,
databases, or web-based folders
Store scanned documents
on Cloud repositories
Email or fax documents
at the point of scan
MFPsecure/Scan™ processes
and optimizes documents
based on defined workflows
Scan, Optimize, Share & Store
your critical documents.
Your business documents and IT assets take many
forms, which is why LRS has a powerful suite of doc-
ument capture components to help you tailor your
infrastructure for the digital workplace.
MFPsecure/Scan software can run on numerous
touchscreen-enabled MFPs from most leading print
hardware manufacturers. From the interface built into
your multifunction devices, users can scan documents
and send them to a printer, le folder, portal, email
address, FTP server, and other destinations as well as
leverage built-in Optical Character Recognition (OCR)
capabilities.
The solution offers single sign-on via proximity
cards, PIN codes, and other authentication methods.
Advanced features offer faster, more exible OCR
capabilities, advanced barcode recognition, auto-
mated faxing, as well as integration with Microsoft
Exchange, SharePoint, and leading Cloud storage
platforms. The basic MFPsecure/Scan software gives
walk-up users a set of ad-hoc document capture
options to improve personal productivity. However,
administrators can also create custom workows
tailored to a given user role or team prole. Such
workows facilitate true business process automation
that improves organizational efciency while reducing
the risk of human error.
For example, administrators can specify that all
employees with Active Directory credentials linked
to the Legal department should be presented with a
specialized workow at the MFP panel. With a single
touch of the button, this custom workow scans and
OCRs each page of the document. Based on a cus-
tomer number located on the top of each page, the
software can break individual client orders into sep-
arate documents, adding a ‘COPY’ watermark, then
saving the documents in special folders associated
with the various clients. This makes ling a breeze,
saving both time & money.
MFPsecure/Scan Features & Benets
FEATURES BENEFITS
Intuitive user interface to simplify personal
document scanning operations for users
Fosters greater end-user productivity and increased
adoption of digitalization across the enterprise
Consistent embedded control panel software
across a wide variety of MFP makes & models
Oers increased hardware exibility, reduces training
costs, and protects your software investment over time
Single sign-on capability and integration with
Microsoft Active Directory, Exchange, etc.
Streamlines end user and administrator tasks related to
user authentication & system maintenance
Customizable scanning workows based on user
or group credentials
Helps users perform their work more accurately,
more quickly, and with far less eort
Advanced document retouching and OCR
capabilities
Improves document delity and usability by producing
true digital copies of original hardcopy documents
MFPsecure/Scan Document Workows
MFPsecure/Scan software supports both ad-hoc
and custom automated workows.
The LRS Output
Management
Solution
LRS secure document scanning
software is a simple yet effective
solution for reducing costs and pro-
tecting condential information. It is
also an integral part of LRS’ robust,
scalable output management plat-
form that helps organizations:
n Reduce spending on paper, toner,
and other consumables
n Consolidate or eliminate printers,
print servers & other costly print
infrastructure components
n Enhance user and IT staff produc-
tivity by eliminating the burden of
print management
A recent analyst study concluded
that the LRS customers reported a
ve-year ROI of 486% and a payback
period of just six months.
For nearly four decades, LRS has
maintained a singular focus on
providing the world’s most reliable
and feature-rich enterprise output
management solutions. LRS soft-
ware is running on six continents
in more than 5,000 installations,
helping customers from nearly every
industry sector save money through
improved output management.
© 2019 Levi, Ray & Shoup, Inc. All rights reserved. LRS and the LRS chevron logo are registered trademarks and MFPsecure/Scan is a trademark of
Levi, Ray & Shoup, Inc. All other trademarks are the property of their respective owners.
www.LRSOutputManagement.com
Discover the benets of secure output scanning in your organization.
Visit www.LRSOutputManagement.com to learn more about LRS output management solutions.
Multiple versions to meet your
specic needs
Every organization has dierent document needs, so LRS oers both
MFPsecure/Scan and MFPsecure/Scan Pro versions. The table below lists
the capabilities of each.
USABILITY FEATURES
Append Scanned Documents to Existing Files ● ●
One-Touch Multi-Route Delivery ● ●
Validation & Formatting of User Input Values ● ●
Folder Browsing from MFP ● ●
Database Lookup from MFP ● ●
Send Success/Failure Notifications ● ●
Search Global Address Books ● ●
Search Personal Contacts ● ●
Send Email as Authenticated User ● ●
SECURITY FEATURES
Control User/Group Access to Workflows ● ●
Control Device Access to Workflows ● ●
Prompt for Passwords as Required ● ●
Ability to Cache Passwords ● ●
Support “Single Sign-on” of Users at MFP ● ●
IMAGE PROCESSING FEATURES
Image Cleanup & Auto-Rotate of Pages ● ●
Barcode Recognition ● ●
Decollate/Split Scanned Document ● ●
Add Watermarks ● ●
Optical Character Recognition (OCR) ● ●
Zonal OCR ● ●
DATA CONVERSION FEATURES
Create Searchable-Text PDF ● ●
PDF Compression and Security (Password, Encryption) ● ●
Create Word, Excel and PowerPoint File Formats ● ●
META DATA FEATURES
Extract Zonal OCR Fields ● ●
Full-page OCR as single zone variable ● ●
Input Values from User at MFP ● ●
Retrieve data using Database Lookup ● ●
Create File/Folder Names using Meta Data ● ●
Support Regular Expression Logic ● ●
Support Boolean Expressions for Routing Rules ● ●
DESTINATIONS
Folders, FTP servers, Email, and Fax ● ●
Box, Google Drive, Microsoft OneDrive and SharePoint ● ●
Database & WebDAV ● ●
● indicates that the feature/function is fully supported. ● indicates that the feature/function is not currently supported.
MFP SECURE/SCAN PRO
MFP SECURE/SCAN
