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Scanning and Submitting Your Hard-Copy Evidence
Scanning allows you to create electronic files from hard-copy material. Some
examples of material you may need to scan for upload include cover sheets,
forms, and student work samples.
To scan documents, you need access to a stand-alone scanner or an all-in-one
printer/scanner/copier/fax machine.
If you do not own a scanner or an all-in-one machine, consider using the services
offered at your local library or office supply store.
Preparing Graphics Files
Graphics files are not valid file formats for submission. You will need to insert your
graphics files into a word processing document and save as a PDF file prior to
uploading your materials. Please note that the instructions for inserting images
into a word processing document may vary depending on the tool you use.
Follow these instructions to insert graphics files into a Microsoft Word document:
1. Open a new Microsoft Word document.
2. Click “Insert” from the menu bar and select the “Picture” option.
3. Identify the graphics files you want to include and click the “Insert” button.
4. Repeat steps 2 and 3 until you have inserted all files.
5. Save as a PDF file.
Preparing PDFs
PDF is the only acceptable file format for non-video evidence submission.
Depending on your portfolio entry requirements, you may need to combine
multiple PDFs into a single PDF for submission. See the Electronic Submission at a
Glance chart for your certificate area for specific entry requirements and refer to
Tips for Submitting Your Evidence as PDF Files for further instruction.
Additional Resources
Please visit www.nbpts.org/national-board-certification/candidate-
center/eportfolio-submission for other helpful resources, including technical
guides, video tutorials, and Frequently Asked Questions.
