Flight Lab Policy and Guidance

Aviation

The information contained in this publication is critically

important to understanding the flight training process at EKU.

-- Please ensure you read carefully and thoroughly --

Students are responsible for adherence to this document

Table of Contents

Welcome ................................................................................................................................ Page 3

Office Staff and Locations ............................................................................................. Page 3

Where To Go for Help ............................................................................................................ Page 4

Requirements to Begin Flight Training .................................................................................. Page 5

Flight lab registration guidelines ............................................................................................ Page 6

Flight Lab 19 Week Deadline ................................................................................................. Page 9

Financial Aid ......................................................................................................................... Page 10

International Students ......................................................................................................... Page 11

VA Funded Students ............................................................................................................. Page 12

Flight Lab Cost ...................................................................................................................... Page 13

Additional Costs Associated with Flight Labs ....................................................................... Page 15

Prerequisites by Syllabus ..................................................................................................... Page 16

VR Lab Required Training ...................................................................................................... Page 18

Written Exam Procedures .................................................................................................... Page 19

Required Flight Lab Materials Lists ...................................................................................... Page 20

EKU Flight School Attendance Policy ................................................................................... Page 21

Definitions ................................................................................................................... Page 22

Charges for attendance policy infractions .................................................................. Page 22

Flight Training Center Dress Code ........................................................................................ Page 23

Flight Training Standards of Conduct.................................................................................... Page 24

Flight Lab Grading Scale ....................................................................................................... Page 25

EKU Aviation Flight Lab Policy and Guidance Statement of Understanding ....................... Page 26

Websites ............................................................................................................................... Page 27

Welcome

Welcome to the Aviation Program at Eastern Kentucky University! The EKU Aviation program,

comprised of a staff of experienced aviation professionals, is dedicated to ensuring that you

receive the best aviation education possible.

Title

Name

Office Location

Phone

E-mail

Executive Director-

Aviation Program

Mr. Dennis Sinnett

307 Whalin

Technology

Complex

(859) 622-1010

Dennis.Sinnett@eku.edu

Chief Flight

Instructor

Mr. Sean Howard

Flight Training

Center, KRGA

Airport

(859) 622-3995

[email protected]

Assistant Chief /

Maintenance

Manager

Mr. Austin

Newsom

Flight Training

Center, KRGA

Airport

(859) 622-4043

Austin.Newsom@eku.edu

Aircraft

Maintenance

Assistant

Mr. Jerad Eskridge

Flight Training

Center, KRGA

Airport

(859) 622-6319

Jerad.eskridge@eku.edu

Assistant

Chief/Safety Mgmt.

System Manager

Mr. Wayne Sherman

Flight Training

Center, KRGA

Airport

(859) 622-3908

Wayne.Sherman@eku.edu

Flight Operations

Manager/

Assistant Chief

Mr. Kevin Moberly

Flight Training

Center, KRGA

Airport

(859) 622-5911

Kevin.Moberly@eku.edu

Aviation Program

Specialist

Ms. Emily Lay

307 Whalin

Technology

Complex

(859) 622-1014

[email protected]

Flight Operations

Scheduler

Mr. William

“Satchel” Tatum

Flight

Operations

Building, KRGA

Airport

(859) 622-4045

[email protected]u

Flight Operations

Assistant

Mrs. Susan Smith

Mullins

Flight Training

Center, KRGA

Airport

(859) 622-2542

Susan.smithmullins@eku.edu

Flight Operations

Records and

Retention/Student

Control

Ms. Jamie Gaddis

Flight Training

Center, KRGA

Airport/307A

Whalin

Technology

Complex

(859) 622-2503

Jamie.Gaddis@eku.edu

Where to Go for Help

The Chief Flight Instructor is the instructor of record for all flight training courses, ensuring

compliance with the Federal Aviation Regulations (FARs) during student training and the

supervision of flight instructors.

The Assistant Chief Flight Instructors are responsible for overseeing your individual flight

progress and working with your flight instructor to ensure that you are making satisfactory

progress through the flight syllabus. The Chief Flight Instructor will work closely with your

assigned instructor in resolving any issues that may be encountered.

Your Flight Instructor is responsible for providing the training, guidance, and mentoring

necessary to achieve the pilot certification you seek and instilling the discipline necessary for

ensuring that you conduct all flight operations to the highest level of safety. Throughout your

flight education experience, you are encouraged to speak with your flight instructor to answer

any questions or resolve any issues you may have. If your flight instructor is not able to assist

you to your satisfaction, you are encouraged to speak with the Chief Flight Instructor to resolve

your question or issue.

The following information is provided to assist you in the event you are unsure of who to see or

where to go to address a question, issue, or concern you may have:

Add/Drop a Flight Lab Course .......................................................................Records and Retention

Flight Safety Concerns, Safety Suggestions ......................... Safety Management System Manager

Flight Account Questions ....................................................................... Flight Operations Assistant

Final Ground Course .....................................................................................Records and Retention

Flight Lab Grade ........................................................................................... Records and Retention

Grounding .................................................................................................... Records and Retention

Flight Instructor Assignment ........................................................................Records and Retention

Flight Instructor Change Request ................................................................ Records and Retention

Checkride Information ...................................................................................................... Scheduler

Registration .................................................................................................. Records and Retention

Requirement to Begin Flight Training

PRIOR TO THE START OF THE YOUR FIRST SEMESTER:

1. Apply and be accepted to the University

a. See https://admissions.eku.edu

2. Register for and attend an Orientation session

Orientation sessions introduces EKU and all it has to offer. It is also an opportunity to meet with

faculty and/or staff from the Aviation program to assist you. Aviation orientation is required for

all first-time attendees of EKU and dates coincide with overall EKU orientations. Please see

https://orientation.eku.edu/ for further information on how to register.

3. Adherence to Height and Weight Limits

Students taller than 6’3” will be assessed during Orientation for comfort level inside the aircraft

and the ability to fully manipulate the controls and ensure visual reference inside and outside

the aircraft. Due to aircraft operational limitations, students weighing more than 275 lbs. may

be denied training. Students actively enrolled in the program, must understand that due to

weight and balance issues, flight training may need to be suspended until weight loss has

occurred. Should any student exceed the weight limits during flight training, suspension of flying

may take place. Otherwise, student understands the expenses that will be incurred, and flight

training may come to a halt due to weight limitations during checkrides and/or spin training

mandated by FAA requirements.

4. Apply for financial aid (if needed)

a. EKU Aviation flight lab fees are charged to your EKU student account and is paid for in the

same manner as tuition, room and board, and other University fees.

b. Additional Financial Aid information can be found at https://finaid.eku.edu/

5. Complete the University’s Housing application (if needed)

a. https://housing.eku.edu

b. Aviation has a Living Learning Community for all Aviation majors called “The Flight Deck.” All

first-time freshman are highly recommended to take advantage of this opportunity.

Additional information can be found at https://housing.eku.edu/flight-deck

6. Obtain Documents required to be cleared to fly

a. An unexpired government issued photo ID- (Driver’s license is most commonly used)

b. Proof of Citizenship – Unexpired US Passport, Original Birth certificate or other document

found on TSA Website

i. Non US Citizens - Apply for Transportation Security Agency (TSA) approval. All

international students must receive permission to participate in flight train from the

TSA. This can take several months. It is important that all international students

diligently work on this multi-step process to prevent delays in training. All EKU flight

training is Category 3. See http://www.flightschoolcandidates.gov

c. FAA Medical- 3rd Class is required

i. Pre-exam questionnaire - https://medxpress.faa.gov/

ii. Schedule exam with Aviation Medical Examiner (AME)-AMEs can be found at:

https://www.faa.gov/pilots/amelocator/

iii. It is recommended that student receive a 1

class medical for the initial medical

certificate. Most future employers will require a 1

class medical certificate thus we

recommend ensuring that a 1

class medical is attainable by the student prior to start of

any long-term flight training syllabus.

iv. Any medical certificates with limitations that include color blindness and/or night vision

restrictions will not be accepted by the program.

d. Review the EKU Aviation Drug & Alcohol Testing Policy

i. The Program recognizes that students are involved in safety sensitive activities,

including, but not limited to, the operation, maintenance, or servicing of any

aircraft, must be able to do so in a drug and alcohol-free environment.

e. Review the EKU Aviation Standard Operating Procedures

i. These procedures are designed to promote safety and efficiency while

complying with both University and Federal Aviation Administration (FAA)

regulations.

f. Review and complete the EKU Aviation Flight Lab Policy and Guidance Acknowledgement

i. EKU Aviation believes strongly in protecting its students, faculty, staff, and the

public.

g. Create a Flight Schedule Pro Account

i. Go to the Flight Schedule Pro Webpage

ii. Click Log in

iii. Click Create Account

iv. Use Company ID 42227

v. Use your EKU Email account and personal cell phone number

vi. Upload an appropriate profile picture

vii. Please include your EKU ID after your last name (ie. Smith 901234567)

viii. Please allow up to 48 hours for the account to be activated

h. Students who hold a private pilot certificate must present the certificate to the Flight

Training Center before receiving approval to register for instrument ground or an

instrument flight lab. You will submit this during an override appointment which will be

discussed during orientation and/or during second week of ground school.

i. All documents should be submitted to aviationdocs@eku.edu prior to the initial flight lab

override appointment (this will be covered in ground class with first year students) with the

appropriate signatures as required. (Any documents requiring a witness should be left blank

and will be filled out during the initial flight lab override appointment)

i. Students must have the following documents prior to flight training:

1. An unexpired government issued photo ID (in color, front and

back)

2. Birth Certificate or Passport (must bring original to receive

override for initial flight lab/Passport must not be expired)

3. Medical (see page 5 (6.c)) No night or color restrictions will be

accepted

4. Insurance Aviation Binder (obtained from your insurance carrier,

see page 8 (4.c))

5. EKU Aviation Flight Lab Policy and Guidance Acknowledgment (see

page 26)

6. Private Pilot Certificate, if applicable (in color, front and back)

FLIGHT LAB REGISTRATION GUIDELINES:

1. Register for Academic Classes

a. Students will need to register for their academic classes and all co-requisite courses via

myEKU. Students should meet with their academic advisor during published advising times

for recommendation on their next semester’s courses to stay on track for graduation and

qualify for the Restricted ATP. This advisor also issues the RAC (Registration Access Code)

required to obtain access to the registration screen. First time freshman will meet with an

academic advisor during orientation. Students may only register for one flight lab at a time.

b. All aviation academic courses, inclusive of AVN ground school classes and GEO 315, must be

successfully completed with a grade of “C” or better to register for a flight lab and to

continue flight training.

c. As stated in university policy, a student may enroll in the same course for a third time

(second repeat) only under extraordinary circumstances. See applicable university

guidelines for further direction.

d. Students are responsible for ensuring a change of grade form has been completed for each

flight lab. Flight lab grades automatically turn into an “NC” per university guidelines after

one year of registration. Students risk having to re-register for a flight lab, incurring all flight

lab fees and university fees, if the grade change hasn’t been submitted in a timely manner.

Please see records and retention if a change of grade hasn’t been reflected in DegreeWorks.

2. Student eligibility for the flight lab requested is verified by program staff. Eligibility is

determined by the following factors:

a. Student submits all required documents as listed in Requirements to Begin Flight Training

(page 5)

b. At the time of request for registration student's overall GPA is at or above the minimum

required of 2.75.

i. Incoming freshman with no collegiate GPA must have a minimum ACT Math score of 22

or SAT Math score of 540.

ii. Incoming freshman with no collegiate GPA or ACT on record must have a letter grade of

“C” in MAT 107 or must pass MAT 111A/111B/112A/112B before enrolling in AVN 161

or AVN 161A

c. Must be in “Good Academic Standing” within the Department and University and all classes

required by the aviation program must have a grade of “C” or better.

d. Student meets the pre-requisite and co-requisite requirements of the flight course they are

requesting (see page 15).

e. Student falls within the application weight and height guideline as listed on page 5.

3. Register for Flight Labs

a. Students will not be able to register for flight labs until they have satisfied all prerequisites,

registered for all co-requisites, and submitted all required documents (see list of

prerequisites). EKU has a rolling flight lab policy that permits students to enroll on

designated dates throughout the semester. Please note that per VA guidelines VA students

are not eligible to register for flight labs during finals week.

b. Flight lab overrides will be completed during designated Flight Lab Days (see Flight Lab

Override Day schedule https://ekuflightlab.setmore.com/)

c. Once a student has received the override and registered for a lab, they must wait until the

following day to schedule the initial flight event due to insurance activation.

d. Once registered, a student must complete the first flight (flight/simulator) event for the lab

within one week (7 days).

4. Paying for Flight Labs

a. All flight labs have a published course fee that can be found at

https://aviation.eku.edu/aviation-flight-fees. These fees are an estimate of how much each

flight lab will cost based on the minimum number of hours required to complete the lab.

Students may need additional hours to complete a flight lab based on individual

circumstances.

b. All flight labs also have a University Insurance fee. This appears on the student’s account as

a $260 insurance fee each time they register for a flight lab.

c. Students are also required to purchase personal flight insurance. The directions and link to

purchase the insurance can be found at https://aviation.eku.edu/flight-policies. Minimum

required coverages are as follows:

ii. Single-engine: $153.00/yr

iii. Multi-engine: $225.00/yr

Note: The insurance company will send a copy of the binder letter to the aviation office but there is

a delay. For faster flight clearance for first time fliers, please forward the email with the binder

letter attached to AviationDocs@eku.edu. For all other students, please forward your binder to your

flight instructor where they will upload.

d. If a student’s flight fee account falls below $250.00 a financial hold will prevent any flight

event from being scheduled. To have the hold lifted, additional flight fees can be requested

https://aviation.eku.edu/flight-fee-request-form Please allow a 24 to 48 hour turnaround

for funds to be added.

Flight Lab 19 Week Deadline

Students must complete each flight lab within 19 weeks (133 days) from the date of the first event

(flight/simulator) conducted in support of flight lab.

• If the student has not successfully completed the lab within the established 19 week timeline

and the assigned instructor determines that additional time is warranted, a grade of “IP” may be

assigned under the following conditions:

o Documented extenuating circumstances:

▪ Student family event (i.e. death in family, serious illness, etc.)

▪ Significant weather event resulting in extended period of weather cancelation of

flight events

▪ Other circumstances as determined by the Pilot Review Board

• If the student fails to complete the flight lab within the 19 week timeline and there are no

extenuating circumstances, then the student will receive one of the following grades:

o "U" unsatisfactory/failure - issued at the end of the period for students who attempted

to complete the course but was not successful. Student is required to discuss with Pilot

Review Board to determine whether they are eligible to re-register for the lab

o "NC" no credit - issued at the end of the period for students who did not make a good

faith attempt to complete the course. Student is required to discuss with Pilot Review

Board to determine whether they are eligible to re-register for the lab

EXTENSION REQUEST:

Students that anticipate their training will exceed the 19 week deadline due to supported/documented

mitigating circumstances may submit a “Request for an Extension” to the 19 week deadline. Students

considering submitting an extension request should do so well in advance of the deadline. Students

should know that extensions will only be approved under exceptional circumstances.

It is the student’s responsibility to track and monitor their progress through the syllabus and to ensure

completion of the flight lab, inclusive of the FAA check ride where applicable, within the 19 week

deadline.

Financial Aid

Please visit the EKU Office of Student Financial Assistance information page (https://finaid.eku.edu) for

specific information regarding available student financial assistance. It is recommended that all students

apply for necessary financial aid as soon as possible to ensure eligibility for flight labs.

A request for increased cost of attendance is assessed by the Financial Aid Office when a student has

registered for a flight lab and the fees have been charged to their student billing account. No action is

required from the Aviation program or staff.

Any further questions regarding financial assistance should be directed to the EKU Office of Student

Financial Assistance:

EKU Office of Student Financial Assistance

521 Lancaster Ave.

Charles Douglas Whitlock Bldg. CPO 59, Room 251

Richmond, Ky 40475

Phone: (859) 622-2361

Fax: (859) 622-2019

[email protected]

International Students

International students (non-U.S. citizens) must have Transportation Security Administration (TSA)

approval to register for and begin flight training in the private, instrument, and multi-engine ground

courses and flight labs.

If you are not a U.S. citizen, the process to receive approval from the Transportation Security

Administration (TSA) can take up to several months. It is recommended that students apply for Alien

Flight Student Program (AFSP) approval at least six weeks prior to the start of the requested lab

semester. Candidates must complete all steps outlined on the TSA's website:

http://www.flightschoolcandidates.gov

All EKU flight training is categorized as Category 3. After application, approval from the TSA will be

received by the EKU flight training AFSP representative. Please note that the application for approval

does not allow a non-U.S. student to begin flight training. Only a "Permission to Initiate Training"

notification to the flight school will allow training to start.

Non-U.S. citizens are required to receive their "Permission to Initiate Training" prior to applying for their

lab for the semester. Non-U.S. citizens are encouraged to contact the Office of International Student and

Scholar Services at 859-622-1478 or international@eku.edu

NOTE: A non-U.S. citizen does not need to wait until a previous certificate is complete in order to apply

for the next required AFSP approval.

Aviation English Language Standard (AELS): As required by the FAA, to be eligible for an FAA certificate,

all applicants must be able to read, speak, write and understand the English language. As directed by the

FAA Advisory Circular, 60-28B, all students are required to demonstrate AELS competency prior to the

start of any flight lab.

For more information contact the Office of International Student and Scholar Services 859-622-1478 or

[email protected]u

VA-Funded Students

All students who plan to utilize Department of Veterans Affairs (VA) funding for flight lab fees are

required to obtain and submit a Certificate of Eligibility, issued by the Department of Veterans Affairs, to

the EKU Office of Military and Veterans Affairs (OMVA). It is highly recommended that all VA student

visit EKU OMVA prior to registering for any academic classes or aviation flight labs.

VA students must sign a Memorandum of Understanding (MOU) for each flight lab. The MOU outlines

specific requirements for participation in flight training as directed by the Veterans Administration.

The VA will only pay for flight hours as outlined in each syllabus. As per VA policy, the VA will not pay for

additional flight hours above those listed in the syllabus. It will be the student's responsibility to pay, via

private funding, for any flight hours necessary that exceed those in the syllabus. As each student

progresses at a different pace, there is no guarantee that a student will finish a given lab within the

prescribed hours of the syllabus.

All students are required to complete a flight event (flight, ground, simulator) every seven days.

NOTE: There are specific costs associated with flight labs that VA funds do not cover including:

• Required flight lab materials: please reference lists provided on page 18.

• FAA required written exams: approximately $175 each attempt, paid to the FAA testing

center.

• FAA required practical test examiner fee(s): approximately $800 - $1200, depending on

rating, paid directly to an FAA approved Designated Pilot Examiner, not associated with EKU.

• Cost of aircraft rental fee for practical test: cost depends on the type of aircraft required and

amount of flight time is required to complete the check ride.

Flight Lab Costs

The average flight hours for each course are indicated below. Completion of student training is based

upon the individual student's progress. It is the student’s responsibility to pay for any additional flight

hours that exceed those listed in the syllabus as estimated on the Flight Fees sheet. As each student

progresses at a different pace, there is no guarantee that a student will finish a given lab within the

prescribed hours of the syllabus.

In order to maintain consistent progress, one of the requirements for students to be admitted to and

remain in each flight lab course is to maintain necessary funds in their flight account to finish the lab and

attain the rating for which that flight lab prepares them. The fees listed below are based on the ‘average

student’ making steady progress through the syllabus. These fees will be assessed when the student

registers for each of the flight labs. In the event a student’s progress requires additional flight hours, it is

the student’s responsibility to ensure they have the required funds available in their flight fee account to

proceed with training. If a student’s flight fee account falls below $250.00 a financial hold will prevent

any flight event from being scheduled - additional flight fees can be requested

https://aviation.eku.edu/flight-fee-request-form. In the event that a student completes the necessary

training with a positive balance, any remaining funds would be refunded to the student. It is the

students responsibly to ensure the Retention & Records Coordinator initiates the request to Student

Accounting for the remaining funds to be refunded to their EKU student billing account. The exception

to the previous statement are the VA students. Any monies that are left from the current flight course

will be returned to the VA when the flight course has been completed.

The minimum amounts that must be deposited into a student's flight account for each of the flight labs

are as follows (effective for Fall 2022 semester):

Course

Title

Course Item

Cost

AVN 161

Private Pilot-SEL Ground

Curriculum

$375.00

AVN 161A

Private Pilot-SEL I

20 Flight Hrs

$3,920.00

AVN 162A

Private Pilot-SEL II

1 Sim Hrs/25 Flight Hrs

$4,770.00

AVN 220

Instrument Pilot-SEL Ground

5 Sim Hrs/Curriculum

$825.00

AVN 221A

Instrument Pilot-SEL Flight I

5 Sim Hrs/13 Flight Hrs

$3,018.00

AVN 222A

Instrument Pilot-SEL Flight II

5 Sim Hrs/24 Flight Hrs

$5,194.00

AVN 300

Commercial Pilot-Ground

Curriculum

$375.00

AVN 301A

Commercial Pilot-SEL Flight I

32 Flight Hrs

$5,572.00

AVN 302A

Commercial Pilot-SEL Flight II

25 Flight Hrs

$4,320.00

AVN 303A

Commercial Pilot-SEL Flight III

28 Flight Hrs

$5,028.00

AVN 304A

Commercial Pilot-SEL Flight IV

39 Flight Hrs

$7,064.00

AVN 305

Multi-Engine Ground

6 Sim Hrs/Curriculum

$690.00

AVN 305A

Commercial Pilot Multi-Engine

25 Flight Hrs

$10,115.00

AVN 415

Certified Flight Instructor Ground

Curriculum

$300.00

AVN 415A

Certified Flight Instructor

5 Sim Hrs/15 Flight Hrs

$4,182.00

Optional Instructor Ratings

AVN 421

Instrument Instructor Ground

Curriculum

$175.00

AVN 421A

Instrument Instructor

10 Sim Hrs/10 Flight Hrs

$3,060.00

AVN 423A

Multi Engine Instructor

10 Sim Hrs/10 Flight Hrs

$4,680.00

• The flights fees are what the EKU Financial Aid Office will use to determine financial aid

amounts for flight lab courses (see page 13).

• Students using VA benefits for flight training costs will work directly with EKU’s Office of

Military and Veterans Affairs (OMVA) to determine eligibility and funding.

• VA students must return all unused funds for each specific flight lab. Funds cannot be

applied to other flight labs.

• Any hours incurred above these hours will be the financial responsibility of the VA-funded

student.

• In addition to the flight fees, all flight labs that end in “A” are charged a $260.00 insurance

fee.

Additional Costs Associated with Flight Labs

When a student enrolls in any university class, there are additional costs associated with the class for

books and supplies. Similarly, each flight lab course will require materials necessary to complete training

in addition to flight costs (headset, aviation charts, books, etc.). Please reference the Required Flight

Lab Materials for each flight lab course on page 18. Each student will be required to have the listed

items for each flight lab by the end of the first week of class. Most materials may be purchased

anywhere the student wishes. The flight kit MUST be purchased at KRGA. Some of these materials are

separate purchases from the flight lab fees and MAY NOT be purchased through the student's flight

account.

Private, Instrument, Commercial, CFI, and CFII all have FAA written exams associated with them. You can

find more information about the procedures in the written exam section. These exams have a cost of

$175.00 at any FAA Testing Center https://faa.psiexams.com/faa/login.

In addition, students will pay an average of $800-$1200 for examiner fees for each FAA check-ride. EKU

does not set these fees. The fees are for independent examiners, and are not payable through the

student's flight account, but must be paid out of pocket by the student at the time of the event. FAA

Examiner fees are normally paid in cash by the student, directly to the Designated Pilot Examiner (DPE).

Please plan accordingly to have payment at the time of check ride to pay these required fees. Some

DPE’s require ½ payments to secure a checkride date.

To provide the Professional Flight concentration, EKU must secure aircraft and associated assets to meet

student enrollment. If a student drops a flight lab any unused flight fees are refunded based on the 16

week flight lab schedule below from the registration date:

Last day to DROP a flight lab

Last day for 100% refund (9 days from the date of registration).

Last day for 75% refund (17 days from the date of registration).

Last day for 50% refund (25 days from the date of registration).

Last day for 25% refund (33 days from the date of registration).

If a student does not complete a flight event in 16 weeks any unused flight fees are forfeited and the

student’s flight fee account shall be zeroed.

Prerequisite by Syllabus

Private:

AVN 161: Private Pilot: Ground Part 61

Option I: ACT Math of 22 or higher or SAT Math of 540 or higher AND high school GPA of 3.0 or higher.

Department approval.

Option II: Completion of MAT 112 with a grade of “C” or better AND overall GPA of 2.75 or higher.

Department approval.

Option III: Transfer students must have received credit for MAT 112 or higher with a grade of “C” and an

overall GPA of 2.75 or higher or ACT Math of 22 or higher. Department approval.

Option IV: VA students with transfer or military credit should contact the Aviation Program Specialist for

advising. Department approval.

AVN 161A: enrolled in or have completed AVN 161. Completed 8 VR lab hours. Department approval.

AVN 162A: completed AVN 161A, completion of FAA Knowledge Exam (Private) and Overall GPA of 2.75

or higher. Department approval.

Instrument:

AVN 220: Instrument Pilot Ground

Option I: AVN 161 with a minimum grade of “C” and AVN 161A, completion of FAA knowledge Exam

(Private) and overall GPA of 2.75 or higher. Department approval.

Option II: Incoming students that have earned FAA Private Pilot certificate. Department approval.

AVN 221A: Completion of Private Pilot’s Certificate, enrolled in or have completed AVN 220 and overall

GPA of 2.75 or higher. Department approval.

AVN 222A: AVN 221A, completion of FAA Knowledge Exam (Instrument) and overall GPA of 2.75 or

higher. Department approval.

Commercial:

AVN 300: Commercial Pilot Ground: Completion of AVN 220 with a minimum grade of “C” and AVN

221A, FAA Knowledge Exam (Instrument) and an overall GPA of 2.75 or higher. Department approval.

AVN 301A: Completion of Instrument Pilots Certificate, enrolled in or have completed AVN 300, and an

overall GPA of 2.75 or higher. Department approval.

AVN 302A: AVN 301A and an overall GPA of 2.75 or higher. Department approval.

AVN 303A: AVN 302A, completion of FAA Knowledge Exam (Commercial) and an overall GPA of 2.75 or

higher. Department approval.

AVN 304A: AVN 303A and an overall GPA of 2.75 or higher. Department approval.

Multi-engine:

AVN 305: Multi-engine Ground: Completion of 302A, FAA Knowledge exam (Commercial) and an overall

GPA of 2.75 or higher. Department approval.

AVN 305A – Completion of Commercial Pilots Certificate, enrolled in or have completed AVN 305.

Department approval.

Certified Flight Instructor:

AVN 415: Instructor Pilot-Ground: Completion of 302A, FAA Knowledge exam (Commercial) and an

overall GPA of 2.75 or higher. Department approval.

AVN 415A - Completion of Commercial Pilots Certificate, enrolled in or have completed AVN 415, and

Department approval.

Other:

AVN 421 – Instrument and Multi-engine Instructor Pilot: Department approval.

AVN 421A – Instrument Instructor: Department approval.

AVN 423A – Multi-engine Instructor: Department approval.

NOTE: According to university policy, students may attempt ground school completion for a “C” or

above two times. Enrollment in the same course for a third time (second or subsequent repeat) will be

permitted only under extraordinary circumstances. See applicable university guidelines for further

guidance.

Students are required to maintain a cumulative overall GPA of 2.75 after completion of each semester. If

a student’s cumulative overall GPA is 2.74 or below after the completion of a semester, the student may

complete their current flight lab if flight training has commenced prior to last day of the semester. They

will not be able to register for the next flight lab until they have raised their overall GPA to a 2.75 or

higher. Students who are assigned a grade below a “C” in ANY aviation courses or GEO 315, may

complete their current flight lab if flight training has commenced prior to the last day of the semester.

They will not be able to register for the next flight lab until they have re-registered and receive a “C” or

better at mid-term.

VR Lab Required Training PRIOR to registration of AVN 161A

Student Name: Ground Instructor:

AVN 161 Private Pilot Ground

VR Lab/Gleim Flight Training Checklist

Objective:

Prior to beginning flight training with your instructor, you will be required to complete 8 training lessons in the

Virtual Reality Flight Lab using the Gleim Private Pilot training software. These introductory lessons will familiarize

you with the aircraft instruments and flight controls, flight maneuvers and procedures, and the fundamental

knowledge of flying. This training is intended to build a foundation of skills and knowledge before entering the

airplane with your instructor.

Directions:

1. Sign into the VR Lab using the QR Code at the front of the lab during the normal operating hours. The VR

Lab will have the operational hours posted on the entrance doors.

2. Sign into your Gleim account by double-clicking the “Gleim XFTC” icon on the desktop. Your username is

your student email and your password is 123.

3. Begin the specified lessons in the table below in order. Each lesson is associated with a series of short

videos that must be watched before beginning the flight lessons. These videos have critical information

for the flight lessons and skipping them will hinder your training. Its is highly recommended that you

bring a pair of wired or Bluetooth headphones. Notify a VR Lab worker if you need assistance setting up

Bluetooth.

After watching the accompanying videos, begin the flight lesson by clicking the orange “Start Lesson”

button at the bottom of the window. Fill in the checklist below as you progress through your training.

4. Once you have completed all lessons, sign and date the bottom of this page. Present this sheet to a VR

Lab worker for them to begin the verification process of your training. Once they have verified your

training and signed this sheet, turn this checklist in at your lab override into the 161A flight lab.

Gleim Lesson Checklist

Lesson

Completion Date

1. Introduction to Flight

2. Four Fundamentals of Flight

3. Basic Instrument Maneuvers

4. Slow Flight and Stalls

5. Emergency Operations

6. Performance Maneuvers

7. Review

8. Go-Around and Forward Slip to a Landing

Student Signature: _______________________________________________ Date: ___________

VR Lab Worker Signature: _________________________________________ Date: ___________

19 
 
Written Exam Procedures 
 
1.  Complete three practice tests for the specific exam you desire to take with a score of 90% or 
above. An instructor may request these exams be in-person at their discretion. These can be 
completed on Sporty’s Study Buddy, Shephard Air, or Jeppesen training. 
2.  Any student enrolled in a ground class should present your practice test scores to your GROUND 
INSTRUCTOR for endorsement to take the test. Any student not enrolled in a ground class 
should present your practice scores to the Chief or an Assistant Chief for endorsement to take 
the test. Flight instructors are not responsible for endorsements. 
3.  FAA Airman Knowledge Testing is available for online scheduling - 
https://faa.psiexams.com/faa/login 
a.  If you are a new user, and want to start scheduling your exam, click Create an 
Account (In order to create an account, you will need your FAA Tracking Number). 
Otherwise, click Sign In. 
b.  You may need to verify your IACRA information - 
https://iacra.faa.gov/IACRA/Default.aspx 
c.  You will select your testing site when you register for the exam 
i.  will be able to view available time blocks for each testing site 
ii.  payment is due upon registration 
iii.  submit/email the results to [email protected], pass or fail 
iv.  student should keep the original for their records 
 
 
Kentucky PSI CATS Testing Sites 
 
Eastern Kentucky University 
Whitlock Building 340 
Richmond, KY 40475 
Site Code: ABS40401 
Phone: (859) 622-1281 
Fax: (859) 622-8830 
 
Kentucky Airmotive, Inc. 
709 Airport Road 
Mount Sterling, KY 40353 
Site Code: LAS40302 
Phone: (859) 498-1000 
Fax: (859) 498-2969 
Email: lhill1967@hotmail.com 
 
 
 
 
 
 
 
 
 
 
 
Louisville Aviation 
2700 Gast Blvd 
Louisville, KY 40205 
Phone: (502)-905-8747 
Site Code: ABS40204 
Fax: (888) 567-0880 
Website: www.louisvilleaviation.com 
 
NexGen Aviation LLC 
4144 Aviator Road 
Lexington, KY 40510 
Site Code: LAS40502 
Phone: (859) 281-1177 
Fax: (859) 721-1403 
Email: kelligillispie03@gmail.com 
 
Somerset Community College - KCTCS 
800 Monticello Street 
Somerset, KY 42501 
Site Code: LAS42503 
Phone: (606) 451-6850 
Fax: (606) 451-6941 
Email: matt.rodriguez@kctcs.edu
 

Required Flight Lab Materials

•

All Students:

•

Logbook

(included in Cessna Private Pilot Training Course kit)

•

Headset

•

View-Limiting Device

•

E6-B Flight Computer

(included in Cessna Private Pilot Training Course kit)

•

EKU Flight Kit (E/EKU Aviation bag, fuel stick, GATS jar, sic-sac, checklists, EKU

Aviation lanyard)

•

Private Students:

•

Jeppesen Private Pilot Training Course Kit

▪ Included in AVN 161 fee and given to students on first day of class

•

Current Sectional Aeronautical Chart – St Louis or Cincinnati, as required

•

VFR Plotter (Included in Jeppesen Private Pilot Training Course kit)

•

Instrument

CFII Students:

•

Jeppesen Instrument/Commercial Pilot Training Course Kit

▪ Included in AVN 220 fee and given to students on first day of class

•

Current IFR Enroute Low Altitude Charts – As Required (or

ForeFlight/Garmin subscription)

•

Current Terminal Procedures (Approach Plates) – As Required

•

IPad or tablet (Ensure apparatus is compatible with ForeFlight)

•

Commercial Students:

•

Jeppesen Instrument/Commercial Pilot Training Course Kit

•

Current Sectional Aeronautical Charts, as appropriate

•

Current IFR Enroute Low Altitude Charts, as appropriate

•

Current Terminal Procedures (Approach Plates), as appropriate

•

CFI Students:

•

See course outline for required texts and materials

•

Multiengine & MEI Students:

•

Jeppesen Guided Flight Discovery Multi Engine book

•

PA-44-180 (Piper Seminole) Information Manual

•

EKU Piper Seminole Checklist and Standardization Manual

•

Current Sectional Aeronautical Charts, as appropriate

•

Current IFR Enroute Low Altitude Charts, as appropriate

(Multi-engine Students Only)

•

Current Terminal Procedures (Approach Plates), as appropriate

(Multi-

engine Students Only)

EKU Flight Lab Attendance Policy

This policy applies to all students receiving flight instruction at EKU

***** (READ ENTIRE SECTION CAREFULLY) *****

Overview

The Aviation program at EKU requires that a student must be "in good standing within the department"

and make "consistent and satisfactory progress in flight training." To remain in good standing, a student

must maintain an overall GPA of 2.75 or higher, have an appropriate current FAA medical, and maintain

enough funds in their flight account to complete the flight course. Consistent and satisfactory progress

in flight training is defined as meeting the lab attendance policy as defined below, being prepared for,

and attending all ground or flight training sessions, as well as adhering to all FAA and EKU rules, policies,

and procedures.

Block schedules will begin as early as 0700 and all students are expected to fly as availability dictates for

both instructors and aircraft.

The attendance policy below sets reasonable limits to afford the student the best opportunity to finish

the Professional Pilot program in the allotted time. It is understood that occasionally there will be

unforeseen circumstances that hinder progress. Interruptions in training will be handled in a fair and

equitable manner. The success of the Professional Pilot program depends upon the combined efforts

and dedication of both the students and flight program personnel.

All controllable cancellations by students must be authorized by the Flight Operations Manager.

Controllable cancellations by instructors must be approved by the Chief, an Assistant Chief, or the

Operations Manager. Students may be charged a no-show fee outlined in paragraph 5 of this section for

controllable cancellations at the discretion of the Operations Manager or the Chief/Assistant Chiefs.

More than 3 controllable cancellations within a flight lab may also result in said student or instructor

losing the flight block. Controllable cancellations are cancellations that could be prevented by the

student or instructor making their flight block a priority. Examples of controllable cancellations include;

work conflicts, out of town, other appointments, vacation, lack of funds in flight account,

student/instructor not available, unprepared, not checking EKU email/FSP for scheduled flights, etc.

Student still may incur a charge.

Once a flight or ground session is scheduled with an instructor, it falls under the attendance policy

indicated below:

The email generated by Flight Schedule Pro is considered official notification that a flight event is

scheduled. The instructor is NOT required to make additional efforts to contact the student via phone

or text. It is extremely important that all EKU Pro-Flight students ensure they provide a correct EKU

email address and receive all email correspondence generated by Flight Schedule Pro.

After a second recorded absence, a Professional Flight Student will be counseled by the Chief Pilot or

appropriate Assistant Chief. After a third recorded absence, the student will be awarded an “NC” for the

flight lab. All flight fees are then forfeited. Absence definition are as follows:

DEFINITIONS

No Show: A student does not show up for a scheduled meeting with their flight instructor. An absence

will be recorded.

Unprepared Absence: A student arrives unprepared for the flight or ground session that is scheduled to

be conducted (i.e., if a flight plan is not complete by the scheduled flight time, or if assigned homework

has not been completed). An absence will be recorded. An Unprepared Absence will also be recorded if

the student is late for the scheduled time of instruction and or flight time unless there is a valid reason.

All students should report to the FTC a minimum of 20 minutes PRIOR to their block time (or as decided

with their flight instructor).

Late cancellation: A student does not notify their instructor of a necessary cancellation at least 12 hours

prior to the scheduled flight or ground session. In this case, the student will have an absence recorded.

Cancellation due to illness: A student MUST visit a medical professional and obtain a written statement

and submit this to the Records and Retention or Scheduler for an absence to be waived for medical

reasons.

NOTE: The Chief Flight Instructor may waive an absence charge that has been issues if it’s determined

the student’s absence was due to extenuating circumstances. Examples of extenuating circumstances

may include but are not limited to death in the family, illness requiring professional medical assistance,

etc. Students requesting a waiver of the charge should email the request to the Chief Flight Instructor

from an official EKU email account.

CHARGES FOR ATTENDANCE POLICY INFRACTIONS

Students will be charged the fees indicated below associated with absences/cancellations:

First no show / unprepared absence / late cancellation/illness (without doctor’s excuse): the student

will be issued an absence and a $50 charge will be assessed.

Second and third instances: the student will be charged for the time the aircraft was scheduled to fly

including dual instruction fees as appropriate (if a solo flight, the instructor fee will be $40.00).

STUDENTS WILL NOT BE ALLOWED TO CONTINUE IN THEIR RESPECTIVE FLIGHT LAB IF THEY HAVE MORE

THAN THREE UNEXCUSED ABSENCES/CANCELLATIONS FOR ANY REASON.

Any combination of three or more absences will result in a student losing his/her flight lab assignment

and receiving a grade of "NC." This will require re-enrollment in the lab in a later semester. If a student

anticipates that they will exceed three absences/cancellations, that student needs to notify the Chief

Instructor as soon as possible to discuss withdrawal from the lab in lieu of receiving a grade of "NC”. If

the student has surpassed the last day to drop a flight lab schedule, all fees are forfeited. If the student

receives a grade of an “NC” due to lack of completion of the flight lab both for absences or the lack of

flying, all fees are forfeited.

Flight Training Center Dress Code & Personal Hygiene

The manner in which students dress for flight training influences behavior in learning. Students are

expected to arrive at the FTC dressed in a manner that reflects pilot professionalism.

Students must adhere to the following to complete flight training at the Flight Training Center:

1. Wear business casual pants (slacks or shorts) Shorts that are shorter than the fingertips when

your arms are straight down, are unacceptable

2. Wear button-up, collared shirt or dress shirt (short or long sleeve) No strapless/spaghetti

straps/sleeveless and mid-riff must be covered

3. Wear closed toed shoes

4. Maintain personal cleanliness

5. Neat and groomed hair, sideburns, moustache and beards (no extreme artificial colors)

6. No facial piercings (may utilize piercing retainers)

7. No heavily scented perfumes, colognes and lotions

Violations of Dress Code:

Student attire that does not meet this standard is not to be worn. Violation of dress standards may

result in a warning and/or the scheduled flight marked as an Unprepared Absence

• First Offense = Written warning

• Second Offense = Scheduled flight marked as Unprepared Absence and the student will be assessed

a $50 charge

• Third Offense = Scheduled flight marked as Unprepared Absence and the student will be charged for

the time the aircraft was scheduled to fly including dual instruction fees as appropriate

• STUDENTS WILL NOT BE ALLOWED TO CONTINUE IN THEIR RESPECTIVE FLIGHT LAB IF THEY EXCEED

THREE OFFENSES FOR ANY REASON

Examples of Violations:

• Oversized, sagged or baggy pants

• Open toed shoes such as sandals or flip flops

• Athletic, gym, or pajama bottoms

• Clothing that promotes drugs, alcohol, tobacco, sex, or weapons (including guns, brass knuckles,

silhouettes)

• No holes or frays in any attire

Flight Training Standards of Conduct

• No fraternization between students and instructors

• All ground activities must be held either in the Flight Training Center Admin or Operations

building or on campus during normal business hours. Otherwise, Zoom/Facetime/Teams/Google

Meet should be utilized

• Dress code and personal hygiene must be adhered to

• All students should arrive 30 minutes prior to their scheduled block unless approved by their

instructor

• Pay attention to flight funds. If below $250 must request additional funds and must allow up to

48 hours for processing

Flight Lab Grading Scale

GRADES

Grades awarded for flight labs will either be an "S" if the student completes the lab, an “IP” if the

student is in progress of completing a lab, an "NC" if the student has not completed the lab, or a “U” if

the student fails the lab.

A student will receive a grade of “S” for the following:

1. Successful completion of a flight lab, including any check rides

A student will receive a grade of “IP” for the following:

1. Incompletion of flight lab at the end of a semester prior to a 19 Week Deadline

A student will receive a grade of "NC" for the following:

1. Failure to complete a flight lab despite a good faith attempt to complete the flight lab

A student will receive a grade of "U" for the following:

1. Exceeding any combination of three absences, no-shows, cancellations, or dress code violations.

2. Failure to complete a flight lab within the 19 Week Deadline

GPA

Students are required to maintain an overall GPA of 2.75 or higher after completion of each semester. If

a student’s overall GPA is 2.74 or below after the completion of a semester, the student may complete

their current flight lab only if flight training has commenced prior to last day of the semester. They will

not be able to register for the next flight lab until they have raised their overall GPA to a 2.75 or higher.

Note: Weather, instructor and asset availability will be considered. Flight Schedule Pro will be used to

verify event cancelations due to these reasons.

If, prior to completing each stage check specified in the Training Course Outline, a student exceeds 125%

of the planned curriculum hours, they will be referred to the Chief Instructor or appropriate Assistant

Chief Instructor for a meeting to determine how to resolve their difficulties in training. After that

meeting, if the student exceeds 150% of the planned curriculum hours before completing the relevant

stage check, the student will be terminated from flight training and receive a "NC" for the course in

which they are enrolled. An appeal may be made to the Aviation Program Pilot Review Board for

consideration.

*If a student receives a grade of "U" for two attempts of the same flight lab, suspension or termination

from the flight program will result.

EKU Aviation Flight Lab Policy and

Guidance Statement of Understanding

Initial and sign below:

___ have reviewed and understand the Requirement to Begin Flight Training

___ have reviewed and understand the EKU Aviation Drug and Alcohol Testing Policy

___ have reviewed and understand the EKU Aviation Standard Operating Procedures

___ have reviewed and understand the Flight Lab 19 Week Deadline

___ have reviewed and understand the Flight Lab Costs

___ have reviewed and understand the Extra Cost Associated with Flight Labs

___ have reviewed and understand the EKU Flight School Attendance Policy

___ I have reviewed and understand the Flight Training Dress Code and Personal Hygiene

___ I have reviewed and understand the Flight Lab Grading Scale

___ I have reviewed and understand the EKU Aviation Flight Lab Policy and Guidance in its

entirety

WAIVER OF LIABILITY (Participant)

In consideration of the opportunity to participate in the Aviation Program and with full

knowledge of the risks involved in the flight program, I hereby knowingly, freely and

voluntarily waive any right or cause of action of any kind whatsoever as a result of such

activity from which liability could accrue to Eastern Kentucky University or its agents

individually

Student Name (print): _____________________________ Student ID: _________________

Student Signature: Date: _

Witness (EKU Representative only) Signature: Date: _

Websites

Aviation Medical Examiner (AME) Locator

https://www.faa.gov/pilots/amelocator/

myEKU

https://experience.elluciancloud.com/eku/

Flight Safety

https://aviation.eku.edu/flight-policies

Flight Fees

https://aviation.eku.edu/aviation-flight-fees

Flight Lab Override Appointment Requests

https://ekuflightlab.setmore.com/

Flight Fee Request

https://aviation.eku.edu/flight-fee-request-form

Flight Scheduling

https://www.flightschedulepro.com/

Free Application for Federal Student Aid (FAFSA

https://fafsa.gov/

Integrated Airman Certification & Rating

Application

https://iacra.faa.gov/iacra/Login.aspx

MedXpress - Medical Pre-exam Questionnaire

https://medxpress.faa.gov/

TSA (International Students)

http://www.flightschoolcandidates.gov

Written Exam Testing Centers

https://faa.psiexams.com/faa/login