Fayette County Public Schools Purchasing Department

Fayette County Public Schools

Purchasing Department

Request for Proposals 24-004-075

Stairlift/Chairlift Replacement and Maintenance for Fayette County Public Schools

Fayette County Public Schools (hereinafter FCPS or the District) is soliciting proposals via

this Request for Proposals (hereinafter RFP) from interested and qualiﬁed respondents to

provide and install new stairlifts and/or chairlifts, as speciﬁed within this solicitation, for

McIntosh High School. Respondent will also be responsible for the maintenance of the new

and existing maintenance for all stairlifts and/or chairlifts throughout the Fayette County

School District.

As is more fully explained in this RFP, an award, if made, will be made to the responsible and

responsive respondent who provides the best solution to the described need, taking into

consideration multiple evaluation factors as determined by the FCPS and deﬁned herein.

It is the respondent’s responsibility to address all elements of this RFP. Any respondent

failing to meet the terms and conditions herein may suffer a reduction in their evaluation

score up to a complete rejection of their proposal.

Responses to this request for proposals are due no later than the date and time speciﬁed in

the timeline of events either physically or electronically to the FCPS Purchasing

Department located at Facilities Services, 245 Booker Avenue, Fayetteville, Georgia 30215.

Proposals received after the speciﬁed date and time will not be considered.

Instructions to Respondents

Designated Representative

1. The FCPS Purchasing Department has designated the following staff member as the

representative of the Department and District during the solicitation process: Jamie

Marrero (marrero.jamie@fcboe.org)

Schedule of Events

RFP Released

Thursday, September 7, 2023

Questions Due

Thursday, September 21, 2023

Addenda Issued (if applicable)

Tuesday, September 26, 2023

Responses Due

Before 10:00AM (EST), Friday, October 6, 2023

Anticipated Board Review

Date and Time

Anticipated Project Start

Date and Time

Georgia Open Records Act Compliance (O.C.G.A. § 50-18-70)

1. This solicitation and any resulting responses, evaluations, contracts, agreement, or

purchase orders are subject to the Georgia Open Records Act and may be released

publicly.

2. Pursuant to the act, for any records or documents marked as “conﬁdential” or “trade

secrets” the respondent must submit and attach to the records an afﬁdavit

afﬁrmatively declaring that speciﬁc information in the records constitutes trade

secrets according to O.C.G.A. § 10-1-761.

Page 1 of 10

2.1. Failure to attach such an afﬁdavit will result in the record being considered

public and subject to release under the Georgia Open Records Act.

2.2. If FCPS determines that the speciﬁcally identiﬁed information does not

constitute a trade secret, it shall notify the entity submitting the afﬁdavit of

its intent to disclose the information within ten days unless prohibited from

doing so by an appropriate court order.

2.3. In the event the entity wishes to prevent disclosure of the requested records,

the entity may ﬁle an action in superior court to obtain an order that the

requested records are trade secrets exempt from disclosure. The entity ﬁling

such action shall serve the requestor with a copy of its court ﬁling.

2.4. If the agency determines that the speciﬁcally identiﬁed information does

constitute a trade secret, the agency shall withhold the records, and the

requester may ﬁle an action in superior court to obtain an order that the

requested records are not trade secrets and are subject to disclosure.

Respondent Registration

1. Respondents are encouraged to register with the designated representative listed

above via email after reviewing this solicitation.

2. Respondents who register will automatically receive an email update with additional

documents such as addenda and be notiﬁed of award issuance, even if they choose

not to submit a proposal.

Solicitation Documents and Forms

1. Documents and forms required for submission as part of this RFP can be found on

the FCPS Purchasing Department website.

2. Failure to include required submissions listed herein may result in a rejection of the

proposal.

3. A list of required forms is contained herein and additional submissions may be

required per the speciﬁcations contained herein.

Proposal Delivery

1. Proposals should be sent to the FCPS Purchasing Department and must be received

before the proposal due date and time speciﬁed in the solicitation.

2. Proposals may be submitted electronically, by mail, or hand-delivered to Facilities

Services, 245 Booker Avenue, Fayetteville, Georgia 30215, Attention: Purchasing

Department.

3. No faxed or telephone proposals will be accepted or considered.

4. Proposals may be emailed to the designated representative if meeting the following

guidelines:

4.1. Emailed proposals must be in a consistent, clear, and readable format and

complete. (Adobe PDF format is preferred unless speciﬁed otherwise)

4.2. All proposal documents should be bound in one document. Multiple separate

documents may result in evaluation score reductions.

Attachments

1. Any speciﬁcation listed with “Must Include Attachment” should include a document

within the proposal conforming to standards set forth.

2. All attachments must be clearly marked and labeled using the following format:

Attachment #, Solicitation Reference, Respondent Name, Solicitation Title, and

Number.

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Proposal Format Requirements

1. The proposal should be typed and legible as well as formatted to comply with

accessibility standards (refer to ADA and Section 508 compliance).

2. The solicitation document has been carefully organized. All sections,

speciﬁcations/requirements, and appendices are numbered; therefore proposals

should be organized in the same manner referencing the solicitation document when

necessary.

3. Proposals must be submitted with the following sections clearly identiﬁed and

delineated:

3.1. Letter of Interest

3.2. Technical Proposal

3.3. Qualiﬁcations and Experience

3.4. References

3.5. Price/Cost

Multiple Proposals from the Same Respondent

1. Respondents may submit more than one proposal when offering multiple

alternatives.

2. Proposals must be separate and each should conform to all terms and conditions

within the solicitation.

3. Proposals must be labeled separately so as to easily identify different proposals

from the same respondent.

Scope of Work and Speciﬁcations

Background and Project Overview

The intent for this request for proposals is to select a contractor who will be able to remove

and replace the existing chairlift and stairlift located at McIntosh High School. (Located at:

201 Walt Banks Road, Peachtree City, Georgia 30269) The awarded contractor will also be

responsible for the preventative maintenance of the newly installed equipment, as well as

all other chairlifts and stairlifts within the Fayette County School District. Site visits will be

required to determine the entire scope of work and equipment location. Site visits can be

scheduled with Scott Hindman, Lead Electronics Technician, (or his designee) by contacting

him via email hindman.scott@fcboe.org or by calling 770-460-3522.

Design/Technical Requirements and Speciﬁcations

1. Existing Stairlift Speciﬁcations: Replacement must meet the following speciﬁcations

at a minimum. Equipment Location: McIntosh High School

1.1. Garaventa Stair-Lift: GSL ARTIRA

1.2. Serial# 25207

1.3. Rated Load: 250 kg/ 550 lbs

1.4. Rated Speed: 6M / 20FT per min

1.5. Rated Voltage: 208-240 VAC, 50/60 HZ

1.6. Rated Current: 15 A

1.7. Weight of Car: 121 kg / 265 lbs

1.8. Suspension: Rope Sprocket

1.9. Date of Manufacture: August 22, 2005

2. Existing Chairlift Speciﬁcations: Replacement must meet the following

speciﬁcations at a minimum

2.1. Genesis Opal Vertical Lift: Genesis Opal

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2.2. Serial# 25208

2.3. Rated Speed: 9 FT per min

2.4. Rated Voltage: 120 V AC Single Phase

2.5. Rated Current: 10 A

2.6. Rated Load: 750 lbs (340 kg)

2.7. Weight of Car: 160 lbs (73 kg)

2.8. Suspension & Support Means: Acme Screw

2.9. Date of Manufacture: January 19, 2005

2.10. Manufactured By: Garaventa Accessibility

Performance and Service Requirements

1. Equipment Replacement : Awarded contractor will be responsible for the following;

1.1. The removal and disposal of existing equipment

1.2. All materials and labor needed for replacement of equipment (This project is

turnkey)

1.3. Any new and/or modiﬁed electrical connections

1.4. Full installation of new equipment

1.5. Testing the operation of newly installed equipment

1.6. Completing this project to the satisfaction of Fayette County Public Schools

Facilities Services Department and State Fire Marshal's Ofﬁce.

1.7.

2. Equipment Maintenance: Awarded contractor will be responsible for the following;

2.1. Maintenance of all the following equipment within the Fayette County School

District;

2.1.1. Starr’s Mill High School (193 Panther Path, Fayetteville, Georgia 30215)

2.1.1.1. Total Number of Equipment: 1

2.1.1.2. Chairlift: The National Wheel-O-Vator Co., Inc

2.1.1.3. Model#: CDE-60

2.1.1.4. Serial#: 33653-I

2.1.1.5. Date of Manufacture: June 13, 1997

2.1.1.6. Speed Rate: 9 F.P.M.

2.1.1.7. Rated Load: 750 lbs Maximum

2.1.1.8. Car Weight: 155 lbs

2.1.1.9. Suspension and Support Means: Screw Drive

2.1.1.10. 15 V AC 60 Cycles 14 A

2.1.2. Inman Elementary School (677 Inman Road, Fayetteville, Georgia 30215)

2.1.2.1. Total Number of Equipment: 1

2.1.2.2. Chairlift: Garaventa Lift

2.1.2.3. Model#: GVL-OP-42

2.1.2.4. Serial#: 35175

2.1.2.5. Date of Manufacture: May 14, 2008

2.1.2.6. Speed Rate: 10 F.P.M.

2.1.2.7. Rated Load: 750 lbs Maximum

2.1.2.8. Car Weight: 160 lbs (73 kg)

2.1.2.9. Suspension and Support Means: Acme Screw

2.1.2.10. 120 V AC Single Phase 15 A Full Load Current

2.1.3. McIntosh High School (201 Walt Banks Road, Peachtree City, Georgia 30269)

2.1.3.1. Total Number of Equipment: 2

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2.1.3.2. Equipment Information: To Be Determined

2.1.4. Maintenance Scope

2.1.4.1. General preventative maintenance of stairlifts and chairlifts

include, but are not limited to; cleaning tracks, examining

and/or lubricating the control system, power unit (machines),

hydraulic system accessories, hoistway/pit equipment, door

equipment, signals/accessories, rails and guides.

2.1.4.2. Awarded contractor will be responsible for providing any and

all materials to perform maintenance.

2.1.4.3. Every maintenance inspection will require that a report be

generated and sent to Facilities Services for review.

2.1.4.3.1. If repairs or replacements are recommended at the time

of inspection, those recommendations must be indicated

on the maintenance inspection report.

2.1.4.4. Making repairs to the equipment will also be the responsibility

of the awarded vendor who services the equipment.

2.1.4.4.1. Cost for repairs must be sent in writing (quote format)

for review and approval.

2.1.4.4.2. If the awarded vendor uses a subcontractor for

recommended repairs, Fayette County Public Schools

reserves the right to quote or bid out the job separately

from the maintenance contract.

2.1.4.4.3. Bid submissions will require the contractor to disclose

proposed labor rate (regular/overtime), travel charge,

service charge, emergency service charge, etc. (See

Cost Proposal Sheet)

2.1.4.5. Maintenance must be scheduled during regular business hours,

no overtime rates will apply to maintenance.

Evaluation of Proposals

Evaluation Committee

1. All proposals deemed responsive will be evaluated by a review committee comprised

of project administrators and end-users.

2. Criterions based on qualiﬁcations and experience, a submitted proposal, and

price/cost will be used in the evaluation process.

Evaluation Methodology

1. The committee will perform a complete evaluation and veriﬁcation process on a

rating system of required proposal components contained herein based on an

“Excellent”, “Good”, “Fair”, or “Poor” rating.

1.1. Excellent ratings will be issued four (4) points.

1.2. Good ratings will be issued three (3) points.

1.3. Fair ratings will be issued two (2) points.

1.4. Poor ratings will be issued zero (0) points.

Interviews and Presentations

1. Post-proposal interviews and presentations may be required, in person at the

committee’s direction or desire.

2. Submission of a proposal does not guarantee an interview or presentation.

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3. Selection for interviews and presentations is at the sole discretion of the evaluation

committee.

Contract Award and Negotiations

1. The evaluation committee will issue a recommendation to award following the

outcome of its evaluation process.

2. The committee reserves the right to reject any or all bids.

3. A recommendation to award does not guarantee a contract. Final approval from the

Superintendent and/or Board of Education may be required.

4. Following a recommendation to award, the Superintendent or their designee may

engage in ﬁnal negotiations with the selected respondent.

General Terms and Conditions

The FCPS General Terms and Conditions are posted on the Purchasing Department website

under the heading of Vendor Terms, Conditions, and Forms and attached to this solicitation.

By submission of a proposal, the respondent acknowledges they have read and understood

these General Terms and Conditions as well as any terms and conditions contained herein.

Special Terms and Conditions

Contract Incorporation

1. This solicitation will be incorporated into any resulting contract.

2. When this solicitation and any resulting contract are in conﬂict, Fayette County

Public Schools will determine the controlling method.

3. Only the Superintendent or his direct designee may sign or enter into a contract on

behalf of Fayette County Public Schools.

Term

1. The proposal term will begin from the time of award through June 30, 2024, with an

option to renew for three (3) additional terms.

1.1. Terms are deﬁned as the ﬁscal year from July 1st to June 30th of each

calendar year.

Quantities

1. Projects listed within this solicitation are not guaranteed. Purchase orders and/or

contracts will be issued for speciﬁc projects, as needed, for the term of this

solicitation. The Fayette County School District anticipates that this project will be

completed. But, the approval will be determined by the available budget allotment.

Award Oversight

The awarded respondent will report to Scott Hindman, Lead Electronics Technician, or his

designee.

Cooperative Purchasing

1. This solicitation allows for other Fayette County, Georgia government entities,

including local municipalities, to purchase from the awarded contract at the same

prices quoted during the effective term pending an agreement between the awarded

respondent(s) and the government entity.

Substitutions and Alternates

1. Products similar to or other than speciﬁed may be acceptable if in compliance with

all requirements of these speciﬁcations and are of the same or better quality.

2. The respondent must provide substantiation that proposed substitution or alternate

does not violate any other manufacturer's patents, patents allowed, or patents

Page 6 of 10

pending and that the alternate proposed meets the same speciﬁcations contained

herein.

3. The FCPS shall be the sole determiner of speciﬁcation compliance and alternate

acceptability.

4. No pre-proposal approval will be given for a proposed alternative.

Insurance Requirements

1. Respondents are required to submit a current and valid Certiﬁcate of Insurance (COI)

per the General Terms and Conditions and any speciﬁcation contained herein.

2. Should the respondent choose to utilize subcontractors for installation or other

matters, the respondent must provide a valid COI for the subcontractor per the

requirements of the General Terms and Conditions.

Sequencing and Scheduling

1. Equipment Replacement

1.1. Installation must be coordinated between Facilities Services and schools

administration, all scheduling for this project must be conﬁrmed in writing

with Scott Hindman, Lead Electronic Technician.

2. Equipment Maintenance

2.1. Monthly/Semi-Monthly/Quarterly/Annual Maintenances must be scheduled

and conﬁrmed (in writing) with Scott Hindman, Lead Electronic Technician.

Warranty Requirements

1. Warranty paperwork for the proposal replacement equipment must be submitted

with your bid submission.

1.1. The terms of the warranty provided will be evaluated with the remainder of

your bid submission to determine the best product with the best value.

Performance Requirements:

Minimum Qualiﬁcation/Certiﬁcation Requirements

1. Vendor must show that their company has had at least 5 years of previous

experience maintaining and repairing/replacing similar equipment.

2. Vendor must submit any certiﬁcations that they have acquired that relate to this

project scope. e.g.;

2.1. Maintenance and repair certiﬁcations

2.2. Certiﬁcation of Compliance

2.3. License(s)

Required Forms and Submissions

Required Respondent Submissions

1. Product Data: Fayette County School District must receive all product data that

pertains to solicitations work scope, this includes but is not limited to;

2. Product Data Sheet: Brochures and/or Manufacture Data Sheets for proposed

replacement equipment.

3. Product Certiﬁcation: Submit manufacturer’s certiﬁcation that products and

materials comply with the requirements of the speciﬁcations.

4. Submit manufacturer's catalog cuts, material safety data sheets (MSDS), brochures,

speciﬁcations;

5. Preparation, maintenance, and installation instructions and recommendations;

6. Storage, handling requirements, and recommendations.

7. Warranties: Submit warranty documents according to speciﬁcations (if applicable).

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7.1. Include any and all manufacturer’s warranties for each item.

7.2. Include any and all labor warranties provided by the manufacturer and/or

contractor.

Cost Proposal

1. All respondents must include a separate cost proposal.

2. The cost proposal should be separated from the proposal as outlined in point 3 of

Proposal Format Requirements above.

3. Pricing not entered in the cost proposal form will not be considered.

4. If pricing variations exist for different ﬁnishes/materials/options the respondent

must include an attachment describing variations and associated costs.

5. Costs should be in line-item format detailing all costs applicable to the proposed

solution and a grand total cost to execute the proposed solution fully.

Letters of Recommendation

1. The respondent must include a minimum of three (3) letters of recommendation

dated within the previous two (2) calendar years.

2. Letters must be from clients/customers who have engaged the respondent in

previous services and must include details such as a description/scope of work,

timeline and budget parameters, and assessment of the respondent’s ability to

complete work/service as speciﬁed.

3. Each letter must contain contact information including organization/ﬁrm, contact

name, telephone, and email.

4. Letters from organizations and projects similar to the scope and size of Fayette

County Public Schools are preferred.

Response Information Form

1. Respondent must complete a Response Information Form attached hereto and

available online at the Purchasing Department website.

2. This form must be placed on top, or as the ﬁrst page of your proposal.

3. Failure to attach could result in a reduction in score or a rejection of your proposal.

Business Capability Information Questionnaire

1. Respondent must complete a Business Capability Form attached hereto and

available online at the Purchasing Department website.

2. Failure to attach could result in a reduction in score or a rejection of your proposal.

Certiﬁcate of Insurance

1. The respondent must submit a current certiﬁcate of insurance detailing coverage

limits as deﬁned in this RFP and the FCPS General Terms and Conditions.

2. Failure to attach could result in a reduction in score or rejection of your proposal.

3. The selected respondent will be required to submit a COI naming Fayette County

Public Schools as an additional insured party.

W-9 Form

1. The respondent must submit a current Internal Revenue Service W-9 Form complete

with proper signature.

2. Failure to attach could result in a reduction in score or rejection of your proposal.

E-Verify Documentation

1. The respondent must submit a completed E-Verify Compliance Form and Afﬁdavit as

attached below.

2. Failure to attach could result in a reduction in score or rejection of your proposal.

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Cost Proposal

Equipment Replacement

Stairlift (Proposed Replacement) Equipment Cost: __________________

Make/Model: __________________

Serial#: __________________

Rated Load: __________________

Rated Speed: __________________

Rated Voltage: __________________

Rated Current: __________________

Weight of Car: __________________

Suspension: __________________

Total Cost for Equipment Replacement: __________________

(Including parts, labor, freight, shipping, delivery, installation, etc.)

Chairlift (Proposed Replacement) Equipment Cost: __________________

Make/Model: __________________

Serial#: __________________

Rated Speed: __________________

Rated Voltage: __________________

Rated Current: __________________

Rated Load: __________________

Weight of Car: __________________

Suspension & Support Means: __________________

Total Cost of Equipment Replacement: __________________

(Including parts, labor, freight, shipping, delivery, installation, etc.)

Equipment Maintenance

Location

Equipment Details

Maintenance Cost (Circle One)

Starr’s Mill High School

Chairlift (CDE-60)

$ Monthly Quarterly Annual

McIntosh High School

Stairlift (Make/Model: TBD)

$ Monthly Quarterly Annual

McIntosh High School

Chairlift (Make/Model: TBD)

$ Monthly Quarterly Annual

Inman Elementary School

Chairlift (GVL-OP-42)

$ Monthly Quarterly Annual

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Additional Pricing

Repair/Service Cost:

Service Call Cost: (per hour)

Labor Rate: (per hour)

After Hours Labor Rate: (per hour)

Truck Charge/Travel Charge:

Hydraulic Fluid Cost: (per gallon)

_______________________________

___________________

Company Name

Date

_____________________________

Signature

Printed Name

Page 10 of 10

Respondent Information Form

Place this form on top of your response.

Stairlift/Chairlift and Maintenance for Fayette County Public Schools (RFP 24-004-075)

Company Name:

Point of Contact:

Street Address:

City:

State:

Zip Code:

Telephone:

Email:

Website:

Authority to Act

The undersigned states that he/she has the requisite authority to act on behalf of his/her

employer in these matters and has offered to provide the products/services in accordance

with the terms and conditions herein.

Terms, Conditions, and Speciﬁcations

Through the submission of response and signature below, the respondent veriﬁes that their

solution, if applicable, complies fully, or complies with an exception, to all stated general

and special terms, conditions, and speciﬁcations. See the FCSD General Terms and

Conditions for further information and directions on notating exceptions to stated

speciﬁcations.

Addenda

Through the submission of response and signature below the respondent veriﬁes that they

have read and understood any addenda issued for this solicitation if issued.

Signature: _____________________________________ Date: _______________________

Business Capability Information Questionnaire: RFP 24-004-075

Please answer all questions fully. Additional pages for responses must be clearly marked to

identify the respondent’s name and solicitation number. Utilize a separate piece of paper as

necessary.

1) How long has your company been in business?

2) What was your annual gross revenue in 2022?

3) Please indicate current contracts in hand similar to the scope of this project and attach a

separate document indicating the name, telephone, and email of each owner/controlling

firm; and the status and completion date of each. (Must Include Attachment).

4) Has your company ever completed a project more than one month behind schedule? If so,

please identify the project and explain the circumstances. (If applicable, must include an

attachment.)

5) Has your company ever failed to complete any work awarded to it? If so, please explain.

(If applicable, must include an attachment.)

6) Has your company ever defaulted on a contract? If so, please explain. (If applicable, must

include an attachment.)

7) Please indicate your company’s bonding capacity.

8) Please indicate your company’s insurance carrier.

9) Please indicate whether any insurance claim has been made against or by your company

in the past seven (7) years, the circumstances surrounding such claims, and the outcome.

(If applicable, must include an attachment.)

10) Please indicate whether any legal claim has been made against your company in the past

seven (7) years, the circumstances surrounding such claims, and the adjudicated outcome.

(If applicable, must include an attachment.)

11) Has your company ever had a bankruptcy petition, arbitration demand, or lien filed

against it in the previous seven (7) years? If so, please explain. (If applicable, must

include an attachment.)

12) Has your company, any principal officers, or project managers had any criminal

investigations or proceedings brought against them in the previous ten (10) years? If so,

please explain. (If applicable, must include an attachment.)

13) Please attach a separate list of all employees who will be assigned to work on the project

described herein and include any professional licenses or certifications they hold. (Must

Include Attachment)

The respondent attests that the information included as attachments and responses are true and

accurate as of the date of submission. Respondent also agrees by submission to allow the

Purchasing Department to review or investigate any response contained herein. Failure to

indicate or answer questions may deem the proposal non-responsive.

FAYETTE COUNTY PUBLIC SCHOOLS - PURCHASING DEPARTMENT

GEORGIA SECURITY & IMMIGRATION COMPLIANCE ACT FORM

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT OF 2006, AS AMENDED BY

THE ILLEGAL IMMIGRATION REFORM ACT OF 2011, OCGA 13-10-90, ET SEQ.

TO ALL PROSPECTIVE CONTRACTORS:

If you are providing services to Fayette County Public Schools, this completed document, as

well as the applicable Georgia Security and Immigration Compliance forms and aﬃdavits

referenced herein must be completed, signed, notarized and submitted with your bid,

proposal or contract.

Fayette County Public Schools shall comply with the Georgia Security and Immigration

Compliance Act, as amended, O.C.G.A.,~13-10-90 et seq. In order to ensure compliance with

the Immigration Reform and Control Act of 1986 (IRCA,P.L.99-603 and the Georgia Security

and Immigration Compliance Act of 2006, as amended by the Illegal Immigration Reform Act of

2011,O.C.G.A ~ 13-10-90 et seq. (collectively the “Act”) the contractor (“Contractor”) MUST

INITIAL the statement applicable to Contractor below:

INITIAL ONLY ONE CHOICE BELOW

____ (Initial here) Contractor represents and warrants that Contractor has registered at

https://e-verify.uscis.gov/enroll/ to verify information of all new employees in order to comply

with the Act; Is authorized to use and uses the federal authorization program; and will continue

to use the authorization program throughout the contract period. Contractor further represents,

warrants and agrees that it shall execute and return any and all aﬃdavits required by the Act

and the rules and regulations issued by the Georgia Department of Labor as set forth at Rule

300-10-1-01 et.seq. In accordance with the terms thereof; (Complete and submit the

Contractor Aﬃdavit and Agreement); OR

____ (Initial here) Contractor represents and warrants that it has no employees and does not

intend to hire employees to perform contractual services, and that Contractor has therefore

provided a U.S. state-issued Driver’s license or ID card in lieu of an aﬃdavit and that such

license or ID card was issued by a State that veriﬁes lawful Immigration status before issuing

the license or ID card. If my status changes I will, before hiring any employees, immediately

notify the School District in writing and provide all aﬃdavits required under the Act; OR

____ (Initial here) Contractor represents and warrants that it does not physically perform any

service within the State of Georgia as deﬁned in the Act and thus does not have to comply with

foregoing Georgia law; OR

_____(Initial here) Contractor is a foreign company and therefore not required to provide the

aﬃdavit as required by the Act. The Contractor must comply with any other laws required to

perform services in the United States, including but not limited to having an appropriate visa.

USE OF SUBCONTRACTOR(S) and COMPLIANCE AS ABOVE

___(Initial here) Contractor will not employ or contract with any subcontractor in connection

with a covered contract unless the subcontractor is registered, Is authorized to use, and uses

the Federal Work Authorization Program and provides Contractor with all aﬃdavits required by

the Act and the rules and regulations issued by the Georgia Department of labor as set forth at

Rule 300-10-01 et seq.

____(Initial here) Contractor covenants and agrees that, if Contractor employs or contracts with

any Subcontractor in connection with the covered contract under the Act and DOL Rule

300-10-1-02, then in such event Contractor will secure from each subcontractor at the time of

the subcontract, the subcontractor’s name and address, the employer identiﬁcation

number/taxpayer identiﬁcation number applicable to the subcontractor; the date the

authorization to use the Federal Work Authorization Program was granted to subcontractor; the

subcontractor’s attestation of the subcontractor’s compliance with the Act and Georgia

Department of Labor Rule 300-10-1-.2.; and the subcontractor’s agreement not to contract

with subcontractors unless the subcontractor is registered, authorized to use, and uses the

Federal Work Authorization Program; and provides subcontractor with all aﬃdavits required by

the Act and the rules and regulations issued by the Georgia Department of Labor as set forth at

Rule 300-10-1-01 et seq. (Complete and submit the Subcontractor Aﬃdavit and Agreement)

_____(Initial here) Contractor agrees to provide Fayette County Public Schools with all aﬃdavits

of compliance as required by the Act and Georgia Department of Labor Rule 300-10-1-02,

300-10-1-03, 300-10-1-07 and 300-10-1-08 within ﬁve (5) business days of its receipt of any

such documents.

Company Name: _____________________________________________________________

SIGNATURE: __________________________________________________________________

DATE: __________________________________________

FAYETTE COUNTY PUBLIC SCHOOLS - PURCHASING DEPARTMENT

CONTRACTOR AFFIDAVIT PROVIDED PURSUANT TO O.C.G.A. § 13-10-91(b)(2)

(Rev. 4/18/2019)

By executing this aﬃdavit, the undersigned contractor veriﬁes its compliance with O.C.G.A. § 13-10-91 stating

aﬃrmatively that the individual, ﬁrm or corporation which is engaged in the physical performance of services under a

contract with Fayette County Public Schools, has registered with, is authorized to use, and uses the federal work

authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with

the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned

contractor covenants that it will continue to use the federal work authorization program throughout the contract

period, that the undersigned contractor will contract for the physical performance of services in the performance of

such contract only with subcontractors who present an aﬃdavit to the contractor with the information required by

O.C.G.A. § 13-10-91(b), and that the contractor shall forward any subcontractor’s aﬃdavit to the School District

within ﬁve (5) days of its receipt of the same.

Contractor hereby attests that its federal work authorization user identiﬁcation number and date of authorization are

as follows:

EEV User Identiﬁcation

Number (4 to 6 Digit Number)

Date of Authorization

Contractor/Company

Email Address

Telephone Number

Name of Project

Project Number

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , 20 in (city), (state).

Signature of Authorized Oﬃcer or Agent

Printed Name of Authorized Oﬃcer or Agent Title of Authorized Oﬃcer or Agent

NOTARY INFORMATION

Sworn to before me this day of , 20 .

Notary Public Signature

My Commission Expires: ____________________________

FAYETTE COUNTY PUBLIC SCHOOLS - PURCHASING DEPARTMENT

SUBCONTRACTOR AFFIDAVIT PURSUANT TO O.C.G.A. § 13-10-91(b)(3)

(Rev. 4/18/2019)

By executing this aﬃdavit, the undersigned subcontractor veriﬁes its compliance with O.C.G.A. § 13-10-91 stating

aﬃrmatively that the individual, ﬁrm or corporation which is engaged in the physical performance of services under a

contract with ___________________, which has a contract with Fayette County Public Schools, has registered with, is

authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent

replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. §

13-10-91. Furthermore, the undersigned subcontractor covenants that it will continue to use the federal work

authorization program throughout the contract period, that the undersigned subcontractor will contract for the

physical performance of services in the performance of such contract only with sub-subcontractors who present an

aﬃdavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b), and that the subcontractor

shall forward any sub-subcontractors aﬃdavit to the contractor and School District within ﬁve (5) days of its receipt

of the same.

Subcontractor hereby attests that its federal work authorization user identiﬁcation number and date of authorization

are as follows:

EEV User Identiﬁcation

Number (4 to 6 Digit Number)

Date of Authorization

Subcontractor/Company

Email Address

Telephone Number

Name of Project

Project Number

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , 20 in (city), (state).

Signature of Authorized Oﬃcer or Agent

Printed Name of Authorized Oﬃcer or Agent Title of Authorized Oﬃcer or Agent

NOTARY INFORMATION

Sworn to before me this day of , 20 .

Notary Public Signature

My Commission Expires: ____________________________

Fayette County Public Schools Purchasing Department

Contractor Insurance Requirements

From General Terms and Conditions: Updated April 2021

1) Duration of Insurance

a) All insurance required by the response shall be maintained during the

entire length of the response, including any extensions, and until all

service and work have been completed to the satisfaction of FCPS.

b) No respondent or subcontractor shall commence delivery, installation, or

service of any kind under the response until all insurance requirements

contained within the solicitation have been complied with and evidence

supplied to FCPS.

2) Coverage as Additional Insured

a) FCPS shall be covered as an additional insured under all insurance

required by the response. Confirmation of this shall appear on all

certificates of insurance and all applicable policies.

b) FCPS shall be given no less than 30 days’ notice of any insurance

cancellation, changes, or renewals.

3) Provider Rating Standards

a) For the response, regardless of risk, companies providing insurance for

respondents must have an A.M. Best company rating not less than “A”

and be in a financial size category not less than Class IX.

b) Evidence of the current A.M. Best Company Rating may be required by

including a copy of the rating page for the insurance company.

4) Failure to Comply

a) In the event the respondent neglects, refuses, or fails to provide the

insurance as required by the response or if such insurance is canceled for

any reason, FCPS shall have the right, but not the duty, to procure the

same, and the cost, therefore, shall be deducted from money then due or

thereafter to become due to the vendor or FCPS shall have the right to

cancel the response.

b) Failure to comply with insurance standards may result in the respondent

being declared in default and any resulting order, agreement, or contract

canceled with no loss to FCPS.

5) Workers’ Compensation Insurance Requirements

a) The respondent shall procure and maintain workers compensation and

employer's liability insurance to cover every employee who is or may be

engaged in work under the response in the limits listed below:

i) Bodily injury by accident - $100,000 each accident

ii) Bodily injury by disease - $100,000 each employee; $500,000

policy limit

6) Commercial General Liability Insurance Requirements

a) The respondent shall procure and maintain comprehensive insurance in

an amount not less than $1,000,000 for bodily injury and property damage

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Contractor Insurance Requirements - Fayette County Public Schools

combined single limit. The following specific extensions of coverage shall

be provided and indicated on the certificate of insurance:

i) Commercial general liability

ii) Premises operations

iii) Completed operations

iv) Contractual liability insurance (to cover breach of response)

v) Personal injury

7) Broad Form Property Damage Coverage Requirement

a) This coverage shall cover the use of all equipment, hoists, and vehicles on

the site/sites not covered by automobile liability under the contract. Policy

coverage must be on an occurrence basis.

8) Automobile Liability Coverage Requirements

a) Automobile liability must include any auto, hired autos, and non-owned

autos with a combined single limit of $1,000,000.00 per occurrence.

Aggregate must be a minimum of $1,000,000.00.

9) Certificate of Insurance (COI)

a) If requested, the respondent must provide a current COI before any work

or service is performed on FCPS property conforming to the insurance

guidelines contained herein, and any contained in solicitation special

terms and conditions.

10)Liability

a) Respondent shall be liable for any damage or loss to FCPS incurred in the

completion of respondent’s contract or obligations as a result of their

response.

b) Notwithstanding the foregoing, the liability herein shall be limited to

$10,000,000 and the respondent recognizes that the resulting agreement

will receive consideration for indemnification provided herein.

11) Indemnification

a) Respondent hereby waives, releases, relinquishes, discharges, and

agrees to indemnify, protect and save harmless members of the Fayette

County School District, Fayette County Public Schools, and Fayette

County Board of Education and its officers, agents, and employees

(hereinafter collectively referred to as “Indemnities”), of and from all

claims, demands, liabilities, loss, costs or expenses for any loss or

damage (including but not limited to reasonable attorneys’ fees) growing

out of, or otherwise occurring in connection with this response, due to any

act or omission on the part of the respondent, its agents, employees,

subcontractors, or others working at the direction of the respondent or on

its behalf; or due to any breach of this response by the respondent; or due

to the application or violation of any pertinent Federal, State or local law,

rule or regulation by the respondent, its agents, employees,

subcontractors, or others working at the direction of the respondent or on

its behalf.

b) This indemnification shall apply although the indemnities may be partially

responsible for the situation giving rise to the claim.

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Contractor Insurance Requirements - Fayette County Public Schools

c) This indemnification shall apply even though a claim results in a monetary

obligation that exceeds any contractual commitment.

d) This indemnification shall not apply if the situation giving rise to the claim

results solely from the negligence or willful acts of indemnities.

e) This indemnification extends to the successors and replaced assignees of

the respondent, and this indemnification and release survive the duration

of this response, the termination of this response, and the dissolution or, to

the extent allowed by law, the bankruptcy of the respondent.

12)Hold Harmless Agreement

a) Through the submission of a response or acceptance of an award,

contract, order, or agreement the respondent shall hold harmless FCPS

from all claims, suits, actions, damages, liability, and expenses in

connection with loss of life, bodily or personal injury or property damage,

including loss of use thereof directly or indirectly caused by, resulting from,

arising out of or occurring in connection with the performance of this

response.

b) The respondent’s obligation shall not be limited by or in any way to, any

insurance coverage or by any provision in or exclusion or omission from

any policy of insurance.

Subcontracting

1) Subcontracting Guidelines

a) Except as may be generally or specifically permitted by the solicitation, the

respondent shall not delegate, subcontract, assign, or otherwise permit

anyone other than respondent personnel to perform any of the work

and/or provide any of the services required of the respondent under this

response or resulting contract or assign any of its rights or obligations

herein. As such the following applies:

i) Consent of FCPS to use subcontractors must be obtained, which

may be granted or withheld by FCPS at its sole discretion.

ii) The respondent must notify FCPS of all subcontractors used to

fulfill the submitted response, including those contracted by their

agents (such as delivery services).

2) Subcontractor Standards

a) Subcontractors must meet all standards contained herein as well as those

specific to the accompanying solicitation.

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Contractor Insurance Requirements - Fayette County Public Schools