2024 Officer's Guide - and Manual of Ceremonies

legion.org

2024 Officer’s Guide

and Manual of Ceremonies

The following chart explains the relationship a local post has with other posts, the district or county, the

department and National Headquarters. For the sake of brevity, post subcommittees are not included. A list

of “standard” post committees and other non- traditional committees (depending on a post’s programs and

activities) begins on page 18.

The American Legion

Levels of Communication

NATIONAL HEADQUARTERS

DEPARTMENT HEADQUARTERS

DISTRICT AND/OR COUNTY

POST COMMANDER

55 departments

Approximately 800 districts

Approximately 12,000 posts

POST ADJUTANT

OTHER ELECTED OFFICERS

LEGEND

coordination & information

directive

COMMISSIONS/COMMITTEES

1. Americanism

2. Children and Youth

3. Economic

4. Finance

5. House

6. Internal Affairs

7. Legislative

8. Membership & Post Activities

9. Media & Communications

10. Veterans Affairs & Rehabilitation

11. National Security

12. Graves Registration

13. Sons of The American Legion

14. Legion Riders

POST EXECUTIVE COMMITTEE

THE AMERICAN LEGION

OFFICER’S GUIDE

2024

2024 Officer’s Guide

and Manual of Ceremonies

Published by

The American Legion National Headquarters

Internal Aairs & Membership Division

P.O. Box 1055

Indianapolis, IN 46206

legion.org

61st Edition

Revised November 2023

Disclaimer of liability

The American Legion Ocer’s Guide and Manual of Ceremonies (“guide”) provides the reader with very general information

about planning and conducting various programs. This guide is only intended to help assist volunteers and sta. With respect

to information contained in this guide, neither The American Legion nor any of its ocers, directors or employees make any

warranty, express or implied, nor assume any legal liability or responsibility for the accuracy, completeness or usefulness of

any information, apparatus, product or process implemented at the post or department level. This guide only constitutes

general advice and recommendations for operations based on best practices. Information within the guide stating “shall or

must” is based on federal law or federal/IRS regulations and mandates. All other items of information in this guide are general

suggestions except for the National Constitution and By-Laws. This guide does not constitute any type of legal advice. If

readers have any concerns about anything in this guide, they are strongly advised to contact their respective department and

an attorney licensed in their state.

Please see 36 U.S.C. Section 21704: The Corporation (The American Legion) may provide guidance and leadership to

organizations (departments) and local chapters (posts) ... but may not control or otherwise inuence the specic

activities and conduct of such organizations (departments) and local chapters (posts).

THE AMERICAN LEGION

OFFICER’S GUIDE

2024

FOREWORD

The Ocer’s Guide is the principal handbook issued by National Headquarters to help American Legion

ocers fulll their roles. It combines a guide to post oces, operations and procedures; the Manual of

Ceremonies, which describes ceremonies prescribed by the National Trophies, Awards and Ceremonials

Subcommittee; and an appendix including eligibility requirements, parliamentary procedures, a suggested

post constitution and by-laws, and more.

Publications on all major American Legion programs are available from the department and National

Headquarters. See the complete list at legion.org/publications. Many can be downloaded for free; others

are available at low cost at emblem.legion.org.

If questions arise on American Legion policies or procedures, contact the district ocers or department

headquarters.

We hope this handbook will help in the post’s mission, and we encourage post ocers to become familiar

with its contents.

The responsibility given to the individual post is the source of our strength and ability to grow. The post is

to a large degree autonomous, restricted only by the broad general guidelines contained in the national or

department constitution and by-laws.

The question has been asked, “Who determines who is a member of a particular post?” In 1923, an American

Legion Weekly article stated, “At the same time that Article IV, Section 1 of the National Constitution By-

Laws were adopted, we established another principle having an important bearing on it. Another section

species that each post shall be the judge of its own membership, subject to the restrictions of the Legion’s

Constitution and By-Laws. This means that a post shall also determine whom it will accept for membership

.... The right of each post to determine its own membership is without restriction.”

Regarding Article IV, Section 1, a 1937 ruling by National Judge Advocate Ralph B. Gregg stated, “In other

words, a member may be eligible to join The American Legion, but this does not mean that he (or she)

must be accepted for membership in a particular post. Eligibility is not synonymous with acceptability. If a

member is eligible to join The American Legion, it is still the prerogative of the post to determine whether

they will accept such a member in their post.”

In summary, the post sits as judge of its members in disciplinary proceedings, and has the prerogative to

accept, or not, whomever is eligible, provided that the post does not refuse membership to an eligible

member based upon a demographic characteristic protected by law (race, gender, ethnicity, age, sexual

orientation, etc.).

The post’s challenge is to focus on service to veterans, their families and the community. To meet this

challenge, the post must develop goals and objectives. The Preamble to the Constitution of The American

Legion is an ideal, a set of missions and battles that can never be decisively won or lost – only fought for.

It serves as a vision for the post leadership to craft a mission statement from which to establish short-

term and long-term goals. In the appendix is a list of ve resolutions pertaining to The American Legion’s

blueprint for meeting challenges it faces in the 21st century. They can provide guidance and direction as

you establish the post’s programs and overall vision.

By accepting elected oce, you made the decision to serve. Serve well, for our veterans are counting on

you, not just our members.

THE AMERICAN LEGION

OFFICER’S GUIDE

2024

III

TABLE OF CONTENTS

The Four Pillars of The American Legion ................................................................................................................................................................ 1

The American Legion Emblem ................................................................................................................................................................................... 2

Usage of The American Legion Cap, Emblem, Facilities and Political Donations .................................................................................... 3

The Veteran’s Creed ........................................................................................................................................................................................................ 4

Section 1 – Post Operations

The Post

.............................................................................................................................................................................................................................. 5

Post Ocers

Standing Committees ................................................................................................................................................................................................. 17

Other Committees

Uniformed Groups

Analysis of Post Operations

...................................................................................................................................................................................... 20

Steps to a Better Post

.................................................................................................................................................................................................. 20

Post Charters

New Posts

Direct Renewal Notices

.............................................................................................................................................................................................. 26

Paid-Up-For-Life (PUFL) Membership

.................................................................................................................................................................. 26

Consolidated Post Reports (CPR)

............................................................................................................................................................................ 26

MyLegion.org

The American Legion Child Welfare Foundation (CWF)

................................................................................................................................. 30

Temporary Financial Assistance (TFA)

.................................................................................................................................................................. 31

National Emergency Fund (NEF)

............................................................................................................................................................................ 31

Sons of The American Legion (SAL)

....................................................................................................................................................................... 32

American Legion Auxiliary

........................................................................................................................................................................................ 32

Section 2 – Manual of Ceremonies

Plan of Post Meeting Room

...................................................................................................................................................................................... 36

Plan of Post Meeting Room for Special Ceremonies

....................................................................................................................................... 37

Wearing the American Legion Cap, Uniform and Regalia

............................................................................................................................. 38

Ocial Badges

Color Guard Procedure ............................................................................................................................................................................................... 40

Regular Meeting

POW/MIA Empty Chair Ceremony

.......................................................................................................................................................................... 42

POW/MIA Remembrance Service

........................................................................................................................................................................... 43

Initiation of New Members

....................................................................................................................................................................................... 45

Installation of Post Ocers

....................................................................................................................................................................................... 50

Dedications

Military Funeral Honors for Veterans ..................................................................................................................................................................... 57

Post Everlasting ............................................................................................................................................................................................................. 59

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OFFICER’S GUIDE

2024

Traditional Method of Folding the U.S. Flag ....................................................................................................................................................... 67

Draping the American Legion Charter Ceremony

........................................................................................................................................... 68

Blue Star Service Banner

............................................................................................................................................................................................ 68

Gold Star Banner Ceremony

..................................................................................................................................................................................... 69

Patriotic Holidays

Flag Ceremonies

Prayers for Special Occasions

................................................................................................................................................................................... 80

Appendix

Meaning of the Preamble to The American Legion Constitution

............................................................................................................... 81

The American Legion’s Blueprint for the 21st Century

................................................................................................................................... 83

Suggested Form for Post By-Laws

.......................................................................................................................................................................... 87

Delinquency, Resignation and Transfer

............................................................................................................................................................... 91

Eligibility

LEGION Act

Parliamentary Procedure

........................................................................................................................................................................................... 98

Uniform Code of Procedure for the Revocation, Cancellation or Suspension of Post Charters

................................................... 105

Practice and Procedure in Expulsion or Suspension of a Member of The American Legion

......................................................... 109

Emblem Sales

Use of The American Legion Emblem

................................................................................................................................................................ 113

Military Equipment

................................................................................................................................................................................................... 115

Blank Ammunition

The American Legion and American Legion Auxiliary Poppy Program

................................................................................................ 120

How to Write a Resolution

..................................................................................................................................................................................... 120

Veteran of the Month

.............................................................................................................................................................................................. 123

U.S. Flag Code

National Anthem

Publications and Other Materials

........................................................................................................................................................................ 127

Service animals and posts

...................................................................................................................................................................................... 128

THE AMERICAN LEGION

OFFICER’S GUIDE

2024

The Four Pillars of The American Legion

The American Legion’s four pillars – Veterans Aairs and Rehabilitation, National Security,

Americanism, and Children and Youth – are as relevant today as when our organization was founded in

1919.

All American Legion ocers should be familiar with the programs oered under each pillar, along with how

to conduct and publicize them, recruit participants and inspire community involvement.

In addition, all ocers should know the Legion’s legislative positions and be fully engaged in discussing

with local, state and national elected ocials how to support and achieve our legislative goals.

As an ocer, strive to become a source of Legion history and knowledge. Be eager and prepared to answer

all questions from a potential new member, and to speak with authority about The American Legion to

other community groups.

Welcome new members into the Legion by assigning them a mentor who is familiar with our traditions,

customs, policies and programs.

Finally, encourage members old and new to complete the BASIC TRAINING course, which is the best and

most convenient way to gain basic knowledge of who we are and what we do. Many Legionnaires want

to become stronger leaders and only need the opportunity, making continuous training and education

programs necessary at every level – post, county, district and department.

THE AMERICAN LEGION

OFFICER’S GUIDE

2024

The American Legion emblem

Every part of the American Legion emblem has meaning. The emblem is laid upon the rays of the sun,

giver of life, warmth and courage; foe of the cold, of the darkness, of fear, of apprehension. In turn, each of

the emblem’s parts signies a meaning, which no American Legionnaire who wears the emblem should

take lightly, and which he/she should know from the rst moment it is put on. Why does the star signify

constancy of purpose? Because the stars are xed in the heavens. As the stars do not wander, so should The

American Legion not wander from its xed purposes. Further, the words “The American Legion” demand

that the wearer “shall ever guard the sanctity of home and country and free institutions.” There shines the

emblem of The American Legion. It is your badge of pride and distinction, honor and service.

THE AMERICAN LEGION

OFFICER’S GUIDE

2024

Usage of the American Legion cap, emblem, facilities

and political donations

According to Article II, Section 2, of the Constitution of The American Legion, “The American Legion shall

be absolutely nonpolitical and shall not be used for the dissemination of partisan principles nor for the

promotion of the candidacy of any person seeking public oce or preferment.” The national charter,

approved by Congress, also stipulates The American Legion as an organization is nonpolitical*, which has

been interpreted by the national judge advocate as “nonpartisan” in modern lingo. Therefore, The American

Legion as an organization is prohibited from contributing, helping or endorsing a candidate. However,

a member – as a private citizen and not representing the organization – can employ whatever legal and

ethical means to advance a particular candidate.

The American Legion cap is considered the ocial American Legion uniform (see page 38). It is not

an individual American Legion member’s decision on the appropriate usage of the cap and emblem. If

attending a political event, the American Legion cap, or any clothing with the emblem visible, should

be removed so as not to imply endorsement by The American Legion. The problem is the assumption of

endorsement by those who see the emblem or name worn at an improper location, such as a partisan rally.

When using post facilities to host candidates, the post should remove the emblem and American Legion

ag to avoid any impression of endorsements. Candidates for all parties must be presented equal

opportunity at the same time to use the facilities on the same terms and conditions as other competing

candidates.

The American Legion values its independence and eectiveness on veterans’ issues. This stance is best

maintained by neutrality on individual candidates or political parties. The American Legion by legal

denition is nonpartisan and supports only issues that impact the Four Pillars.

The following is the position of the National Headquarters of The American Legion regarding nancial

contributions that might be oered by candidates for political oce, campaigns, political action

committees or political parties:

• The American Legion is very appreciative of donors who contribute to its programs, which enhance the

quality of life for thousands of veterans, young people and their families.

• While The American Legion is pleased to see candidates address issues of concern to America’s

veterans, it is a nonpartisan organization. The American Legion Constitution prohibits the organization

from endorsing any candidate for political oce.

• If a candidate, PAC or political party were to oer a nancial contribution to The American Legion or

its programs, the Legion would politely decline. While accepting the contribution may be perfectly

legal, The American Legion wants to avoid even the perception that the organization supports any

candidacy. Again, The American Legion values its independence and is beholden to no political

oceholder or candidate.

* This means “nonpartisan” in today’s society. The American Legion is allowed by Congress to lobby for veterans

benets and a strong United States of America (NJA, October 25, 2012).

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OFFICER’S GUIDE

2024

NATIONAL EXECUTIVE COMMITTEE

THE AMERICAN LEGION

Indianapolis, Indiana

October 17-18, 2018

Resolution No. 10: Support of the Veteran’s Creed

Origin: Internal Aairs Commission

Submitted By: Internal Aairs Commission

WHEREAS, The American Legion has since its founding in 1919 dedicated itself to the service of veterans,

their families, active servicemembers and the local communities where we live; and

WHEREAS, One of the reasons The American Legion exists is “... To safeguard and transmit to posterity the

principles of justice, freedom and democracy ...”; and

WHEREAS, The Veteran’s Creed is very similar to the U.S. Army’s Soldiers Creed which has the intent to

underline the “altruistic ethos of veterans themselves”; and

WHEREAS, Many veterans across America, seek to continue to make a dierence in their communities and

across our country; and

WHEREAS, Many veterans continue to take their oath of allegiance to their country and brothers and sisters

in arms seriously; and

WHEREAS, In the fall of 2017, veterans groups worked with Georgetown University, located in Washington,

D.C., to establish a Veteran’s Creed whose intent was to inspire veterans to continue to serve and lead in

service to their communities and country; and

WHEREAS, The American Legion can use the Veteran’s Creed as a rallying point for our brothers and sisters

in arms to understand that our mission is far from over; now, therefore, be it

RESOLVED, By the National Executive Committee of The American Legion in regular meeting

assembled in Indianapolis, Indiana, on October 17-18, 2018, That The American Legion support, by

appropriate means, the Veteran’s Creed and its eight points; and, be it nally

RESOLVED, That The American Legion publish the Veteran’s Creed as follows in the Ocer’s Guide and

Manual of Ceremonies:

1) I am an American Veteran

2) I proudly served my country

3) I live the values I learned in the military

4) I continue to serve my community, my country and my fellow veterans

5) I maintain my physical and mental discipline

6) I continue to lead and improve

7) I make a dierence

8) I honor and remember my fallen comrades

THE AMERICAN LEGION

OFFICER’S GUIDE

2024

SECTION I

Post Operations

The post

The American Legion is incorporated by an act of Congress and is organized into local posts, which, for

purposes of coordination and administration, are grouped into departments. The post is the combat unit

of The American Legion. Depending upon our posts’ ability to realize American Legion values, eectively

communicate them to others, and to carry out unselsh activities for community, state and nation, our

organization will either succeed or fail. The post is The American Legion. Our duties are beautifully spelled

out in the Preamble to the Constitution of The American Legion. Membership is by post only. Programs are

eective to the degree the post adopts and puts them into operation. Mutual helpfulness becomes a reality

through the post’s comradeship, social activities and service programs.

The individual Legionnaire’s perception of The American Legion – particularly the post ocer’s perception

– largely denes the post. If The American Legion is perceived to be a bar, the post will be a bar. If post

leadership thinks the post is doing a good job but still isn’t attracting and engaging new members, the post

is not what the majority of veterans in the area want from a veterans service organization.

Posts do not have to operate alike, regardless of the tendency to think they do. Membership troubles can

arise in a community when a group with a narrow perception of The American Legion becomes dominant

and suppresses any group with a dierent perception. This can prevent the development of activities that

produce new leaders and new members. They also help or hinder the establishment of new posts that

attract and serve entirely new groups of veterans.

The post has a responsibility to the veterans and children of its community – and to the community itself.

What the community thinks of The American Legion is basic to what a Legion post thinks of itself. The

American Legion exists only with the approval of a large segment of our society. Each post is judged by the

community. Its success or failure depends on the community viewing it as a positive partner. A good post

will encourage active participation by its members with other civic-minded committees and organizations

within the community. It will seek to participate whether or not the activity is initiated by The American

Legion.

A good post will know the needs of the community. The simple process of planned contacts by

representative post members with city ocials, educators, welfare workers, community leaders, and other

civic and fraternal groups will provide this knowledge. A Legionnaire who serves the community deserves

recognition from the post, whether the project was post-sponsored or not.

Veterans activities alone do not establish the Legion as an asset in the eyes of the community. These are,

however, of particular importance to an organization composed exclusively of veterans.

Types of posts

Each Legionnaire sees The American Legion through personal experiences or desires. The organization is

big and broad enough to accommodate everyone, but the post will reect the composite personality of its

members. There are country club-type posts and community posts. There are posts of ethnic groups and all

women. There are business and professional posts, company posts, and posts formed by fraternal groups.

Some posts have several thousand members, while others are successful with fewer than a hundred. All are

doing the work of The American Legion.

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OFFICER’S GUIDE

2024

The post ocers are responsible for helping a post outline its vision for service to the community and put it

in action. The goal is for members to promote their mission in their community while having fun. Thus, post

ocers must be aware of the likes and dislikes of its members, as well as the needs of the community.

Developing leaders

The American Legion requires a terric amount of manpower. More than 12,000 new post commanders are

needed each year. This number tops 100,000 when other post ocers are elected. While some members

hold the same oce year after year, there is always a need for fresh insight from new volunteer leaders.

Where are they found? First, a veteran becomes a member. Then, experience and exposure through serving

on committees and participating in training, conventions and conferences prepare members for other

responsibilities. Training and mentoring, whether formal or informal, should be pursued by the individual

and by the post.

If a post is productive and the present ocers have been eective, there should be competition for

elected post oces. There may be times when someone must be approached and urged to run for post

commander or other oce. This is particularly true in small posts where many members have already

served. Leadership succession should be anticipated and planned. The present ocers and active members

must be on the lookout for future leaders, and Legionnaires showing ability and interest should seek

opportunities to positively aect the organization.

Elections

The post constitution and by-laws determine the dates for nomination and election of ocers. These

should agree with the department constitution and by-laws. For best communications between the post

and department, it is desirable for posts to conduct elections near the same date, with the results promptly

reported to the department.

Installation

The installation of a new group of ocers is the rst occasion of the new Legion year for an impressive

ceremony and one of the top social events on the post’s calendar. If new ocers are casually installed,

their attitude toward their obligation will be casual. If the installation is accompanied by a banquet, visits

from department and district ocers, and entertainment that draws a crowd, the event instills among all

attending the importance of the roles being assumed by the new ocers.

Impressive installation ceremonies can provide the framework around which other activities can develop.

The Manual of Ceremonies covers the initiation of new members, dedication of halls, funeral services

and other programs that are standard throughout The American Legion. The department and National

Headquarters can provide additional tools to make these ceremonies more eective.

In many departments, regulations are in eect as to who the installing ocers should be. Check with your

district commander for these details.

District/county

Departments have the authority to create intermediate bodies between the post and department to

assist as a liaison between such organizations, and for the purpose of promoting the programs of The

American Legion. The Department Executive Committee (DEC) or constitution dene the powers of such

intermediate groups. In no event shall such powers invade the prerogatives vested in the post, department

or national organization.

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OFFICER’S GUIDE

2024

The most common division is the department’s partition into districts. However, many departments do

provide for county organizations, inter-county councils, areas and other subdivisions below the district

level. In some departments, county organizations substitute for districts.

Depending upon the powers delegated, the district does have some supervisory powers over the posts

comprising the district, but the primary purpose is to train, promote, educate and coordinate programs so

the posts can be more eective.

The District/County Commander’s Guide is published annually to assist newly elected district and county

commanders. This guide is sent to the departments for distribution and available online at legion.org/

publications.

Department

The American Legion is organized into departments and these, in turn, into posts. There is one department

in each state and the District of Columbia, and there may be one in each territory and insular possession

of the United States (Puerto Rico). Each department may prescribe the constitution of its posts, and the

department has supervision of the posts within its boundaries and the posts assigned to it by the National

Executive Committee (NEC). There are also foreign departments in the Philippines, France and Mexico. In all,

there are 55 departments.

National Headquarters

The top legislative body of The American Legion is the convention delegates at the annual national

convention. The National Executive Committee (NEC) is vested with administrative authority between

national conventions.

Through the oces of National Headquarters in Indianapolis and Washington, D.C., the policies of The

American Legion are claried and its activities are centered and directed. Thus, the inuence of more than

12,000 posts is coordinated and directed within American Legion policy.

Post ocers

Commander

The ability to lead is recognized by election to the oce of post commander. Now, draw on that ability and

experience while developing new skills to help the post prosper.

The charge accepted, commander, is broad and dicult. How you respond will determine to a large degree

the standing of The American Legion among associates and within the community. The support of district

and department ocers, the information in this guide, and help from post ocers will together make

performing the job possible. Look to the overall operation of the post and realize you have stepped to

another level. At rst it may seem the step is too high, but as time goes by, following the suggestions and

recommendations in this guide, the year as commander will be most rewarding.

Planning post operations for the coming year

New post ocers generally take oce with enthusiasm and a desire for a successful year. In the charge

accepted at installation, the commander is entrusted with the supervision of the duties of all other post

ocers. Encourage them to use initiative and develop new ideas. The success of the post will be judged by

their eectiveness.

There are many ways to determine whether a post commander and the post’s ocers are having a

successful year. Value judgments are made by the members, the community, and by The American Legion

itself. Like it or not, a gain or loss in membership is the measure most commonly used.

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The membership record is a reliable barometer of what the post is doing. An active post where the

members enjoy themselves often creates a word-of-mouth membership campaign, and the members are

proud to belong. It’s natural for them to talk “Legion” to their friends, neighbors, relatives, coworkers and

business associates. If they enjoy belonging to The American Legion, they are more likely to want their

friends to belong as well.

Before salespeople can sell a product, they must have a good product – something people want and value.

Programs, social activities, the opportunity to make new friends, even the post home itself – these are what

The American Legion has to sell.

Post executive committee

Running even a small post is more than a one-person job. Therefore, a post constitution should provide for

a full group of post ocers, as well as an executive committee. Others are elected to fulll specic roles. It’s

up to the commander to get them to work together for the post’s success.

Start the year by having an organizational meeting of the post’s ocers and executive committee. This can

happen even before installation, and the outgoing post commander and adjutant can be invited to attend.

Records, minutes and other materials

The commander and adjutant should know what post records are used, where they are kept, and how to

use them.

Members are proud of their record of continuous membership. Keep these and all other membership

records up to date.

Maintenance of meeting minutes is extremely important. More than one legal case has turned on what an

adjutant wrote in the minutes of a meeting conducted years ago.

Verify the nancial accounts are in balance and accurate. Update current authorized post representatives

with nancial institutions.

Locate important post documents, such as the charter, constitution and by-laws, state articles of

incorporation, licenses and insurance.

Budget and fundraising

One of the rst things reviewed by new post ocers should be the post budget. Ocers need to know

what income is expected for the year and how it should be spent. Following these three general principles

will help the post avoid money troubles:

• Have the annual dues cover the expenses related to administrative costs: postage, stationery, and

department and national per capita payments. These are costs that every post must cover to stay

functional.

• If the community is to benet from an American Legion project, don’t hesitate to solicit the community

for funds – for example, an American Legion Baseball team, a community playground or a swimming

pool. The post will add to its reputation with such projects, but always prepare a full public accounting

of all funds received and of how they are spent.

• Don’t ask the public to give in the name of charity for any project that benets primarily to

Legionnaires. A business may sponsor someone to attend Boys State, but it probably wouldn’t care to

give money to buy a new cooler for the bar. Sometimes it is necessary to raise funds from outside for

something that is strictly for the benet of the post and its members. When this happens, make sure

that the public receives full value.

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2024

Committee assignments

Elected ocers will be responsible for some of the activities and projects. Appointed chairs will be in

charge of others. Decide at the very beginning what is going to happen, when it is going to happen, and

who is going to make it happen. Most of the assignments will be to carry on established programs or

activities.

Handbooks, manuals and brochures exist for all of The American Legion’s premier programs: Boys State,

American Legion Baseball, scholarships, and more (see page 127). These publications are available from

department headquarters and have information and ideas that the committee chairs need. Take them to

the rst planning meeting and turn them over to the proper people.

Programs new and old

Programs are needed to maintain interest and, most importantly, stay relevant to post members and the

community. Every new activity or program oers the opportunity to interest new people in joining the

post. Inactive members can be turned into active members through engagement with programs.

Just about every post has service programs and social activities started long ago that are now traditions.

Any program run the same way year after year grows stale. At the organizational meeting, review the post’s

programs and activities. Decide which need some changes or an update. A program won’t happen without

volunteers to make it happen. Every program or activity needs to have someone in charge – usually a post

ocer or committee chair. If the selection is good, the program will succeed. Have each responsible post

ocer and committee chair build an event timetable to integrate with the master post calendar.

First post meeting

At the rst post meeting, expect to be compared to previous commanders. This is the time to set the tone

for the entire year. If changes are going to be made, start now. The basic framework for any post meeting

is found in the Manual of Ceremonies (see page 35). By following the prescribed custom and order of

business, even a person who has never before presided over a meeting can do an adequate job.

As a new commander, it is normal to feel self-conscious about running a formal meeting, particularly in a

post that has gotten away from the Manual of Ceremonies. The American Legion is a respected organization,

and its meetings should be suitably formal and impressive. No time is saved by omitting parts of the

custom. Meetings, of course, can and should vary. But by following the prescribed structure and order of

business, the agenda should be completed in about an hour.

Agenda

While the Manual of Ceremonies provides the structure or skeleton for a meeting, the commander’s

agenda puts meat on the bones. The agenda for the rst and each succeeding meeting should list the

exact committees scheduled to report. Prior to putting a chairperson’s name on the agenda, ask if that

person is ready to report. This is an easy way to verify if the chairperson is doing the job. If not, a little

encouragement, along with a few suggestions or perhaps some prodding, might lead to action.

Protocol

Although “protocol” is a term used primarily in setting the rules of etiquette that govern diplomatic

functions, there is a certain amount of protocol applied to American Legion meetings and social functions,

especially those with a dignitary present. This is the responsibility of the post commander, from the

planning to the event itself.

If the department commander is to be invited, the request should be registered promptly with department

headquarters. In preliminary planning, it is advisable to have an alternate date in the event the department

commander is already committed for the original date.

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The invitation should list the time, place, whether dinner is included, signicance of the event and any

other information. Will it be a joint American Legion Family function? Will non-Legionnaire dignitaries

be present? Remember, this is the post “home,” and those you invite deserve all the courtesies and

considerations accorded a distinguished guest.

If the event is a dinner, notify those who will be seated at the head table before they arrive. Escort them to

their places to avoid confusion. The presiding or host ocer is seated to the right of the lectern. The master

of ceremonies is seated to the left of the lectern. Use place cards to identify those at the head table.

Introductions begin after the meal. The presiding ocer stands at the center of the head table and makes

the introductions, beginning at the extreme left, continuing to the center of the table, and then starting

at the extreme right and continuing to the center. The main speaker, the guest of honor, is the last person

introduced.

Ocers are introduced in the order by which they were installed: sergeant-at-arms, service ocer, historian,

judge advocate, chaplain, nance ocer, adjutant, vice commanders and commander.

As with all rules, there are some exceptions. If the event is a function of both the Legion and the Auxiliary,

the Auxiliary ocers and dignitaries are introduced rst. Members and alternate members of the National

Executive Committee should be introduced immediately before the department commander.

Welcome committee

The rst meeting is a great time to start a welcoming committee if the post doesn’t have one already. Ask

two or three members – including the sergeant-at-arms – to take on the job of welcoming new members,

guests or even older members who are not well acquainted, helping them feel at home and introducing

them. An active welcome committee is part of the post’s public relations job.

Pageantry and honors

Pageantry and patriotic observances as well as honors are something the community expects of its

American Legion post. A well-trained color guard and even a burial detail composed of members of the

Legion family will help keep the local post visible in the community.

Community projects

A good post commander will encourage members to actively participate in civic aairs. The entire post

should be proud when a member is elected to the school board, heads up the United Way or gets a

promotion in a job. Go out of the way to congratulate members on their accomplishments, whether in the

Legion or in another eld.

Saying ”thanks”

Plan, assign responsibilities, check back to see that the job is being done, and then say, “Thank you!” A post

can express its appreciation in many ways, including awards, citations and recognition at a post meeting.

Even a simple “thank you” note can mean a great deal. This simple courtesy should never be overlooked.

Resolutions

Any improvement to The American Legion at any level starts with putting an idea into the form of a

resolution. Have it passed by the local post, then by the district. All resolutions passed at a district level are

delivered to the department’s resolutions committee. At the department convention, the author should

appear before the resolutions committee and advocate for the resolution. Be prepared to support its

passage on the oor of the department convention. All resolutions pertaining to the national organization

passed by the department are forwarded to the national convention. For guidance on writing resolutions,

see page 120.

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Sources of help

A commander relies on a team of post ocers and taps the potential of post members. Valuable assistance

comes from past post commanders, district ocers, department ocers and, where necessary, National

Headquarters sta.

• Past commanders Many posts have an active Past Commanders’ Club. Sometimes its primary purpose

is social – retention of good fellowship among those who have served as commanders. This group can

be a wealth of knowledge and ability. Whether such a club is formally organized in the post or not, it is

helpful to build a Commander’s Advisory Committee with past commanders.

• District ocers The post is a separate and distinct unit that functions independently. However,

the work of the post can be more eective when tightly linked to the department and national

organization. District ocers provide that link. The district commander is usually the elected

representative of posts in the district; an obligation to provide guidance and oversight is implied.

Posts are charged with carrying out the Legion’s objectives and programs and to comply fully with

the obligations assumed under the post, department and national constitutions. If the post becomes

inactive or falters, expect your district commander to get involved. The district commander has a

position of respect in the organization. A visit to your post calls for something special. Make it a social

event signicant enough to draw a crowd. The dignity shown the oce helps increase the importance

of the oce of post commander.

• Department ocers Department ocers are “show” people. A visit from one usually oers an

opportunity for media coverage, and the type of Legion function attracting your members and

community leaders. These ocers are elected leaders and deserving of every respect. Not every

post will receive annual visits from a department commander. If the invitation is accepted, or there is

occasion to visit the post, make the most of it.

• Department headquarters The department headquarters is the link between local posts and the

national organization. The post will deal directly with the department adjutant. Routine business

should be conducted through department headquarters. Questions of policy and organization should

also be referred to department headquarters. The post commander should closely follow department

aairs, know what statewide activities are going on, and involve the post. Commanders should also

study all instructions from department headquarters and pass them on to the appropriate ocer

or committee for action. Finally, the post’s membership needs to be informed of any new activities

initiated by the department.

• National Headquarters Nearly all contact with National Headquarters rightfully comes through

department headquarters. There is, however, one publication that should be faithfully read and kept,

issue by issue: The American Legion Dispatch, which provides you the latest American Legion news and

information on which to base programs. Post ocers should also subscribe to The American Legion

Online Update and other digitally delivered newsletters at legion.org/newsletters.

Auxiliary unit

The Auxiliary unit is an important part of the post’s organization. Ocial contact with the unit is through

the unit president. The unit can help only in proportion to its opportunity. A good commander will nd

opportunities for the Auxiliary unit to assist the post. The commander, or a designated representative, will

keep in close touch with the unit and give its members plenty of inspiration, encouragement and support.

Conventions

While the post could continue to operate without the district, department or national organization, it is

more eective as a part of a team. There may be an idea to develop and expand beyond your post. The

post should have a voice in the future programs and direction of The American Legion. District, department

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and national conventions are where American Legion policy is determined. Be certain that the post is

represented by properly elected delegates, particularly at the district and department level.

The American Legion Basic Training

The BASIC TRAINING course provides a pillar-by-pillar understanding of American Legion services,

programs and history. The mobile-friendly online training is available free for members of The American

Legion, Sons of The American Legion and the American Legion Auxiliary.

BASIC TRAINING is a ve-part course oered under the American Legion training banner at

legion.org/basictraining. Core topics covered are History & Organization, Veterans Aairs & Rehabilitation,

National Security, Americanism, and Children & Youth. Each core topic includes suggestions on ways that

American Legion Family members can inuence and strengthen their local communities.

Course graduates can download and print a certicate of completion and order a pin from Emblem Sales.

Program reminders

Post programs require intelligent planning. Each year the district and the department should conduct

training on both general operations and specic American Legion programs. To reduce the risk of

leadership problems in the post, have the post represented at training sessions. Attendance at district and

department functions also helps build esprit de corps for a good Legion post. Per Resolution No. 16, passed

by the National Executive Committee in October 2016, the Legion expects all participants of our programs

to show proper respect to the U.S. ag at all times, including during the national anthem.

JANUARY Initiation ceremonies are good membership stabilizers. Keep working on membership, especially

by contacting those who became delinquent Jan. 1. January is a good time to present ags and copies of

the ag code to local schools. Check dates for post, district/county and state Oratorical contests. March is

Community Service Month, so now is the time to plan initiatives and projects. A community assessment

can reveal areas where additional eort is needed most.

FEBRUARY (Americanism Month) Host a Four Chaplains Day program. Plan school awards with local

educators. Sponsor religious emphasis activities. Start planning the upcoming American Legion Baseball

season. Invite a local veteran employment representative to speak at a post meeting. Consider hosting

observances of Abraham Lincoln’s and George Washington’s birthdays. Plan an American Legion birthday

program for March.

MARCH (Community Service Month) Give priority to Boys State selection by this month. Close out the

membership campaign, and mail per capita fees and cards to the department. Recognize the anniversary

of The American Legion’s founding March 15-17. This is an occasion for post ocers to focus on projecting

the vision and image of The American Legion in the community, in the programs sponsored and services

provided, and also on the appearance of the post home and surrounding grounds. The post should be a

stakeholder in the community, conscious it represents the national organization to local citizens. Renewed

attention to appearance doesn’t require a capital improvement project, merely attention to detail and

routine maintenance, from signage to inside and outside improvements. Between January and March,

consider forming a committee to host an open house.

APRIL (Children & Youth Month) Coordinate Children & Youth activities and recognition with the post’s

Auxiliary unit. Obtain Children & Youth Guide from department headquarters. Plan election of new ocers,

summer Scouting activities and Boys State. Put American Legion Child Welfare Foundation Week on the

post calendar.

MAY This month marks the anniversary of the St. Louis Caucus, where organization of The American Legion

was completed in 1919. National Poppy Week, Memorial Day, Armed Forces Day and Mother’s Day form the

basis for good post programs and outreach to U.S. military personnel in communities nationwide. Consider

honoring them with a Blue Star Salute. Honor veteran gravesites. Present school awards at the end of the

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semester. Kick o American Legion Baseball and summer athletic programs. Ask school ocials to approve

American Legion activities and put them on the calendar for next year: Oratorical Contest, Boys State,

school awards, American Education Week.

JUNE Start planning a membership drive for next year. Develop a plan engage veterans. June 14 is Flag Day,

so consider surveying people and businesses in the community, asking who ies ags on patriotic holidays.

The history of Old Glory would make an excellent program for a post meeting. Summer youth programs

need members’ support and attendance.

JULY Host a community Fourth of July celebration. Certify new ocers with department headquarters.

Installation of ocers makes an impressive ceremony at a post meeting. Continue eorts on behalf of

summer youth programs.

AUGUST By now the post has received next year’s membership cards from department headquarters. In

many communities, school starts at the beginning or middle of the month. Begin planning a community

Veterans Day observance.

SEPTEMBER (National Disaster Preparedness Month) Encourage the community to recognize Patriot

Day, Sept. 11. Celebrate the anniversary of Congress’ charter of The American Legion on Sept. 16, perhaps

with an event including civic leaders. Sept. 17 is Constitution Day, an ideal time for a citizenship program.

The third Friday of the month is National POW/MIA Recognition Day.

OCTOBER Launch the membership campaign. Remember, dues for the following year are payable by

Oct. 20. Organize and participate in Halloween safety programs.

NOVEMBER Continue full speed ahead on the membership campaign. Get them in before Dec. 31. Lead

the community in observing Veterans Day and American Education Week.

DECEMBER Acknowledge Pearl Harbor Day on Dec. 7. As the holiday season begins, encourage and

support activities that bring Christmas cheer to underprivileged families in the community. Keep plugging

for renewals and new members. Visit veterans who are ill or in assisted living facilities.

Adjutant

The adjutant is the primary administrative ocer for the post. Post activities revolve around the adjutant.

Most posts retain a good adjutant over a period of years. The role of adjutant provides continuity for

a post. While the commander’s duties are largely inspirational and executive, an adjutant’s duties are

administrative and functional. The commander navigates the ship, while the adjutant is the engineer who

sees that the ship’s machinery is working and maintained.

The adjutant is the personnel ocer and personal point of contact for individual members of the post. They

maintain membership records and minutes of meetings, check up and assist the work of the other ocers

and committees, and publish ocial orders, announcements and communication with post members.

All post records should be maintained and accessible by the adjutant, in a comprehensive ling system.

The oce involves a great deal of work and attention to detail. An eective adjutant is an essential

component of a successful post. It is suggested that some degree of compensation should be paid to the

adjutant, particularly in large posts, due to the commitment required by the role.

Suggestions for the new adjutant

The only indispensable qualications for the job of adjutant are honesty and willingness. They should go

through all the post records at the rst opportunity. The constitution, minutes of meetings, and reports

of ocers and committees will give insight into the post’s policies and traditions. Communications from

department headquarters will bring the adjutant up to date on instructions.

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The Post Adjutant’s Manual has detailed instructions on the handling of membership cards, per

capita payments and other duties. Every adjutant should have a copy. Request one from department

headquarters or download it at legion.org/publications.

First vice commander

In most posts, a rst and second vice commander are elected, with membership and retention being the

primary concern of the rst vice commander.

While each post is dierent, a membership campaign should cover certain fundamentals. Look at the

methods used in the past. Develop new procedures to improve the methods being used.

In a successful post, a new commander is going to contact the post ocers and committee chairs

immediately after election to schedule a meeting where they can lay out a general plan of operation for the

entire year. This is when the membership plan should also be decided.

It is recommended that a vice commander execute a plan to conduct a Buddy Check twice a year at a

minimum.

The four W’s of planning

• WHO – Who’s going to execute each step necessary to reach the goal?

• WHAT – What steps are required to reach the objective?

• WHEN – When is the work going to be done?

• WHERE – Where do you want to go? What’s the objective?

The commander and post best know the membership potential in their community. The steps to get there

are similar for every post. Answer the following questions for the post and community to outline your job

and know how to reach goals:

• Mailed dues notices will bring in about 80 percent of current member renewals. Who is going to

contact the remaining 20 percent who do not respond?

• How is the post going to contact and recruit prospective members? Who’s going to contact them? How

will new recruits be assimilated into the post?

• Who can be counted on to work at membership and how will they be organized?

• What awards or special recognition will be given?

• What special events can be tied in with membership, such as Veterans Day, team competition, contests

with other posts, The American Legion’s birthday, etc.?

Other duties

Membership may be the primary assignment of a rst vice commander, but during a normal year, this

person will have many other duties. The vice commander should be familiar with the ceremonial protocol

for regular meetings, and will likely be called upon to conduct one or more meetings during the year due

to an absence of the post commander. Knowing how to develop an agenda, run a meeting and follow

protocol are useful skills to develop. The vice commander should be ready to ll in for the commander at a

moment’s notice.

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Second vice commander

The second vice commander is responsible for building an atmosphere in which Legionnaires have fun

while accomplishing the mission of their American Legion post.

The commander depends on the second vice commander to help run operations to spice up meetings

and attract members to the post. The social calendar should be lled months in advance with activities

designed to engage members.

One of the second vice commander’s rst duties should be to contact other veterans and civic groups to

verify each patriotic holiday and observance receives the respect it deserves.

The second vice commander should be looking for ways to involve members in post activities, operations

and programs to assist the rst vice commander by providing improved member retention.

Finance ocer

The nance ocer should be honest and have experience in handling nancial aairs. The post depends on

duciary integrity and should acquire expert advice in formulating and administering its nancial policy.

The nance ocer usually serves as the chair of the nance committee and is in charge of all receiving

and disbursing of post funds. The post adjutant, in all matters relating to nance, should carry on the work

in close correlation with the nance ocer. Post accounting forms assist in meeting the requirements of

American Legion posts in maintaining a correct and permanent membership and nance record. No special

knowledge of bookkeeping or accounting is required.

Be prompt in remitting national and department per capita fees and cards to department headquarters. It

is essential the nance ocer maintain accurate nancial records for all post operations and activities.

Post service ocer

The value of a post service ocer increases with length of service. As the service ocer’s reputation grows,

so will the value of the organization in the veteran community. The job requires a competent, dedicated

and organized person, preferably one is readily available to provide assistance. The post service ocer is

responsible for bringing awareness to all veterans and their dependents the rights and benets granted

them by law.

The post service ocer also must know how to access and utilize the expert services available through

The American Legion, state and federal government agencies, and local community agencies. The job

requires timely submission of information to full-time professionals so veterans and their dependents are

adequately represented. The service ocer’s report should be a standard part of every meeting.

The American Legion maintains a full sta of appeals representatives in the Washington, D.C., and

Indianapolis headquarters oces. A small mobile sta of eld representatives provides a constant ow of

information concerning conditions in VA hospitals, domiciles and regional oces. Other American Legion

representatives assist veterans who petition DoD boards for review of less than fully honorable discharges

or dismissal from the military. They also assist veterans in obtaining deserved decorations and medals.

Department service ocers are certied and can provide necessary claims forms. Additional information

comes through department publications, National Veterans Aairs & Rehabilitation bulletins,

memorandums and VA pamphlets. Many departments conduct training for post service ocers to gain

knowledge and contacts, and all have trained and certied service ocers in VA regional oces and

hospitals.

With most of today’s veteran population composed of those who served during the Vietnam War era and

after, the work of the post service ocer continues to be vital. These former servicemembers are likely to

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not be fully versed in veterans benets and programs. Meanwhile, older veterans need advice on how to

integrate possible benets into their retirement plans. Dependents should be contacted as soon as feasible

after a veteran’s death.

Every Congress considers legislative matters of importance to veterans and to The American Legion.

Working in cooperation with the post legislative committee, the post service ocer can aid the national

organization’s legislative eorts.

Chaplain

The chaplain need not necessarily be a clergyman, but must be a person capable of moral and intellectual

leadership and one who gives dignity and respect to the oce. The chaplain should be in close touch with

the commander and other post ocers, and should attend all meetings of the post executive committee.

The leadership in many post activities belongs by right to the chaplain, and when this oce is lled by the

right person, the post’s usefulness to the community greatly increases.

The Manual of Ceremonies (see page 35) gives an important place to the chaplain in the conduct of

meetings, the observance of patriotic occasions, funeral services and dedication ceremonies. At all these

events, the chaplain is the moral leader.

The chaplain should work with the post historian on grave registration work and inspire the post to

decorate veteran graves, especially on Memorial Day. Besides ociating at post members’ funerals when

requested, the chaplain can serve their bereaved families. The chaplain may also chair the post’s Veterans

Administration Voluntary Services (VAVS) Committee, which coordinates volunteer work at nearby VA

facilities. The American Legion Chaplain’s Handbook, available online and through department headquarters,

oers guidance for the post chaplain and religious emphasis committee.

Sergeant-at-arms

The sergeant-at-arms arranges the meeting hall and assists the post commander and adjutant in

preliminary arrangements for meetings, including leading the color detail during presentation and

retirement ceremonies. This person is the expert on ag etiquette, knows proper ag etiquette, and plays a

leading role in the post color guard, burial detail and other pageantry.

The sergeant-at-arms is the logical person to chair a welcome committee, which can have a tremendous

inuence on the post’s image, membership and relationship with members. Every Legionnaire wants to feel

part of the group, particularly new Legionnaires attending their rst few meetings. The sergeant-at-arms

must make certain new members are welcomed, introduced and made to feel they are important to the

post. The sergeant-at-arms encourages members to attend meetings and advises the commander on who

should be acknowledged.

Historian

The work of post historian is cumulative. It is wise to leave the responsibility to one person if handled well.

There should be close cooperation between the post adjutant and the historian. The former works with

records on matters of current interest, the latter on matters of historical interest. The post historian should

also keep in touch with the department historian and be prompt in answering inquiries. An annual report

should be made to the department historian prior to the department convention.

Copies of printed material regarding the post should be deposited in local and state libraries, as well

as in the post and department archives. This will prevent complete loss of records through re or other

catastrophe, as well as provide source material for those looking for information about The American

Legion.

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The post historian should attend department conventions and make a point of knowing what historians of

nearby posts are doing. The department historian can advise post historians on department and national

post history contests, historians associations, and materials to assist in maintaining best practices.

Judge advocate

The judge advocate supplies professional advice in the conduct of post business or to procure proper

counsel. This ocer is the guardian of the constitutional form of post government. The judge advocate can

also supply valuable assistance to other post committees and ocers, and should maintain contact with

local government ocials.

The judge advocate commonly has the duty, with others, of auditing post nancial accounts. This is done

annually, usually before the election of ocers, or more frequently at their discretion.

Executive committee

Government and management of the post is entrusted to the executive committee. It should meet

regularly or as often as the commander deems necessary. In some cases, the post executive committee is

further charged with assisting in hiring employees, authorizing and approving all expenditures, hearing

reports of post committee chairpersons, and providing business oversight over post aairs.

Delegation of these functions to the executive committee is in no way intended to usurp the powers of the

membership through regular post meetings. Rather, this allows the routine business aairs of the post to

be handled outside of post meetings. Committee reports and other issues of general interest to members

should be handled during post meetings.

The key to interesting post meetings is using the executive committee eectively. The post meeting that

becomes bogged down in arguments on petty details is interesting only to those engaged in the conict.

Standing committees

Listed below are examples of a few committees commonly found in most American Legion posts. The post

constitution and/or department constitution may require additional committees or may have other names

for some committees, so the committees listed are not mandatory or all-encompassing for every post.

New programs are often needed, while old programs should be changed, revitalized or, in some cases,

eliminated. Ocers should review the post’s long-standing programs and activities for relevance to

members and the local community. Determine which committees are necessary. Make a list of potential

committee heads and members. Each committee chair needs to know how the work of the committee ts

into the overall program of the post, what is expected and when.

Americanism Seeks to inspire love of country and good citizenship through patriotic observances, ag

etiquette, civic instruction in schools, the Americanization of immigrants, community service, and youth

activities such as Boys State, Boy Scouts, Oratorical Contest, School Award Medals and American Legion

Baseball.

Children & Youth Ensures children of veterans in need of care and protection receive proper and timely

services and aid, extends connections to veried organizations and facilities providing services for children

and youth, and maintains programs that meet the needs of youth in the local community.

Veterans Aairs & Rehabilitation Assists veterans in pursuing claims, understanding their rights and

obtaining their benets. Committee members also visit veterans who are sick, disabled or residing in

assisted living facilities, and provide comfort to members’ families in illness and bereavement.

National Security Engages in community emergency preparedness, promotes public safety, and supports

local and national civilian defense projects.

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Membership & Post Activities Recruits, retains and engages members to give the post the volunteers to

create success for The American Legion in the local community.

Public Relations Elevates awareness in the veterans community and the community of American Legion

advocacy of veterans issues, national security, Americanism and youth. The American Legion is dened in

the public eye by the values it demonstrates. The committee accomplishes this in two ways: placing radio

and TV advertisements and public service announcements produced by National Headquarters where they

can be seen and heard, and developing relationships with editors and journalists in the post’s community

so they cover programs supporting the Legion’s four pillars. For example, the High School Oratorical

Contest is the reporter’s news peg, but the Legion’s support for a “one hundred percent Americanism” is

the story. Why and how veterans strengthen America is the question the post’s public relations committee

should answer in the media. Public relations is a membership multiplier.

Legislative Promotes The American Legion’s ocial legislative mandates, disseminates legislative updates,

organizes and promotes proactive grassroots lobbying activities, and liaisons with elected ocials and

their stas. All activities must be in compliance with Section 2, Article II of the Constitution of The American

Legion, which forbids the dissemination of partisan principles and the promotion of the candidacy of any

person seeking public oce. However, voter education is a critical element of the electoral process, and

posts are permitted to host town hall meetings, put on “meet the candidate” nights and allow candidates

to address post meetings, district conferences or state conventions. Candidates may participate as long as

invitations are extended to all candidates, aording them equal opportunity to participate. The American

Legion cannot endorse or oppose any candidate, even if the candidate is a Legionnaire and post member. A

post home should be free of any political materials that would appear to be an endorsement of a particular

candidate. Every eort must be made to remain nonpartisan. Note: If in doubt, contact the department for

clarication before proceeding.

Finance Supervises the receiving, disbursement and accounting of all post funds, prepares annual budget

recommendations, and advises the post on all nancial policies.

Economic Assists veterans in meeting and overcoming problems such as employment, veterans

preference, housing, civil service appeals, and employment of handicapped and older workers.

House Supervises the operation of the post’s physical facilities, such as a clubroom, American Legion

center, meeting room, etc. Responsibilities include administration, equipment, and the hiring and direction

of employees (as authorized by the post executive committee), and general rules applicable to the conduct

of members while on the post’s premises.

Service Key to every successful post, assisting returning veterans in their transition to civilian life. Other

concerns include employment, on-the-job training, and educating veterans on their rights and benets.

The committee should maintain contact with members of the armed forces from the post’s community.

Other committees

Your post may need additional committees, depending on the programs and activities oered, including:

Sons of The American Legion (SAL) Supervises the Sons of The American Legion squadron in its

organization, activities and programs.

American Legion Riders (ALR) Supervises the American Legion Riders chapter in its organization,

activities and programs.

Graves Registration and Memorials Records, marks and decorates graves of deceased veterans, renders

service and comfort to bereaved families, and provides American Legion military funeral honors when

requested.

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Uniformed Groups Organizes, trains, promotes and supervises uniformed groups, such as a burial detail,

color guard, chorus or ring squad.

Visiting or Department of Veterans Aairs Voluntary Services (VAVS) Gives comfort and assistance to

members and their families during illness or bereavement, and visits veterans who are hospitalized or in

assisted-living facilities.

Uniformed groups

The American Legion pioneered the modern drum corps through post-level amateur musical drill units, and

has been adding to the beauty, excitement and precision of the modern parade since 1921.

Uniformed groups are The American Legion’s “display cases,” so to speak. At parades, funerals and special

events, they advertise the Legion’s size, scope and substance to the public at large; they are one of the

nest opportunities for post public relations. They aord those involved a sense of accomplishment, and a

great deal of satisfaction and enjoyment.

Any post wanting to oer uniformed group activities is encouraged to do so. There are many options from

which to choose: an ensemble or band, a color guard or ring squad, a chorus or quartet.

Every year, the national convention puts on color guard and band contests, in the following classes:

Color Guard

Military

Military Open

Open

Advancing and Retiring Colors

Band

Concert Band

Exhibition Concert Band

For details and rules concerning band and color guard competition at the national convention, contact the

Convention & Meetings Division at (317) 630-1313 or go online to legion.org/convention.

Social activities

Someone once described The American Legion as an organization that came to play but stayed to work.

That describes Legionnaires, too. Most members join because of real or expected comradeship, fun

and social activities. A good post recognizes this, giving as much attention to planning a social event as

it does to any other project. A post must determine the type of social activities that will appeal to the

greatest number of members, but each activity should be evaluated as to its aect on the community and

potentially eligible veterans.

American Legion buildings

Every American Legion post is dierent and should reect the community in which it is located. Not all

posts have their own building. Some are located in country clubs; others are in community centers. Some

have clubrooms; others are simply meeting halls. Some are newly built; others haven’t been renovated or

changed since before World War II. Some appeal to a particular type of veteran; others try to appeal to a

wide spectrum of service. Some are landscaped and painted, while others are inside high-rise buildings.

Clubroom

If post members decide they want a clubroom and/or bar, it must have the best possible operation.

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Analysis of post operations

President Abraham Lincoln is said to have remarked, “A man’s legs need to be long enough to reach the

ground.” In the same way, a post’s membership needs to be large enough to carry on the work of the post.

A post’s activities cannot exceed what members can support. Before discussing how big the post should

be, consider these questions:

• What does the post do to make a veteran desire membership?

• Does the post have a vision for the future?

• What activities could the post reasonably expect to oer?

• How many members can the post handle?

• Is it satised with its current membership?

• Is there room for membership growth?

• What kind of post is it and what type of post does it want to be?

• What is the reason for the post’s existence in the community?

The answers for every post will be dierent, revealing which posts are capable of membership growth and

which must improve and modernize their programs before healthy membership growth can be supported.

In any given post, there is a reliable group of members who do most of the work. Nearly all posts build their

programs around this manpower pool. Even so, this percentage of active members does not need to hover

at the same mark.

Steps to a better post

Many times, new post ocers are eager to do a job but lack the background or organization skills to

complete their year. The following outline is a proven plan that can help organize a post, useful at all levels:

Step I Obtain post records and get new material from department headquarters to become familiar with

the policies and traditions of the post, district, department and National Headquarters.

Step II Call an early meeting of your newly elected ocers. Invite the outgoing commander and adjutant

and other inuential Legionnaires to meet with you.

A suggested agenda should include:

a. Budget

1. Old, and possibly new, sources of income

2. Estimated expenditures

3. Possible methods of nancing selected programs with outside funds

b. Assignments and outline of duties of elected ocers

c. Discussion of individual programs and committees to determine the following:

1. Qualications and suggestions for committee chairs and members

2. Established programs

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3. Possible new programs (use available handbooks and department material as guides)

4. Program schedule

a. Discussion programs unique to the post

e. Initiate study of the post and community for new programs, conduct post analysis

Step III Activate committees.

a. Select a chairperson and members.

b. Make personal contact with each chair to determine his or her willingness to serve.

c. Arrange a meeting of committees to formulate a program.

d. Instruct chairmen on programs, available materials, post reports and more.

e. Build a timetable for each committee to t into the overall post calendar.

Step IV Coordinate with the post’s Auxiliary unit. Many programs depend on Auxiliary support to be successful.

Step V Conduct a post meeting.

a. The rst post meeting tends to set a pattern for the entire year.

b. Work closely with the adjutant, ocers and committee heads.

c. Run a formal meeting, following the ritual in the Manual of Ceremonies.

d. Post business should be attended to as briey as possible.

e. Know department and national material in advance and report items of interest to the membership.

f. Committee reports should be brief and to the point.

g. Consider qualied speakers at some or all meetings for briengs on some phase of Legion programs.

h. Don’t neglect the social side.

i. Announce the main business of the next meeting.

j. Have the welcome committee established.

Step VI Conduct a Public Relations Committee meeting.

a. Discuss ways and means.

b. Formulate instruction to post ocers and committee chairs on standard procedure for keeping the

Public Relations chair and editor of the newspaper or bulletin informed.

Step VII Plan for a more informed membership.

a. Include talks at post meetings.

b. Give everyone a job.

c. Encourage enrollment and completion of the American Legion Basic Training course online.

d. Pass on information.

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e. Publish a monthly post newspaper or bulletin.

f. Acquaint active members with veteran benets.

Step VIII Appoint a coordinating committee for patriotic observances.

a. Work with standing committees, including younger members.

b. Work with the entire community to recognize local active military personnel and all veterans.

c. Include uniformed groups if available.

Step IX Give proper credit.

a. Awards and citations

b. Thank-you notes

c. Recognition at meetings

Step X

The voice of the Legionnaire and the post is only heard by active participation in meetings,

whether district, department or national.

a. Plan election of delegates as part of the post timetable.

b. Attend district, department and national conventions and conferences.

c. Present sound resolutions of concern to The American Legion.

d. Report back to the post.

Step XI Follow standard procedures and schedule all year round. Plan post meetings three months ahead,

and social activities six months ahead.

Step XII It is never too early to evaluate possible post ocers for next year.

Post charters

Application forms for chartering a new American Legion post may be obtained from department

headquarters. A temporary charter is issued rst, and when the post’s founders have demonstrated

their ability to maintain a post over a period of no fewer than 90 days and have developed an ecient

organization for furthering The American Legion’s work and ideals, they are eligible to receive a permanent

post charter.

A post name must be adopted before a new post is issued a charter. Many posts choose to adopt the

name of an individual as a tting memorial. If members do not wish to decide on a permanent name at

the time the post is organized, it is recommended that a temporary name be adopted (for instance, the

name of the town or county). This can be changed by resolution of the post membership when applying

for permanent charter.

A copy of the resolution, attested by the post commander and the post adjutant, should be attached to

each copy of the application for permanent charter.

When a post with a permanent charter adopts a new name, a new permanent charter bearing the new

name may be obtained upon written request through department headquarters. Such requests should

be accompanied by duly attested copies of the resolution adopting the new name and by surrender of

the old charter.

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If a post loses its permanent charter through re or other damage, a new one may be obtained by a written

request to the department headquarters. The request should include an explanation of the loss, signed by

the post commander and attested by the post adjutant.

Charters for incorporated posts

Posts and departments that have incorporated since receiving their original charters need to obtain

supplemental charters in their corporate capacity upon application to National Headquarters. This brings

the legal incorporated status of the post into conformity with its charter status so the incorporated post

may avoid confusion when dealing with the Internal Revenue Service.

Formational meeting

A tentative draft should be made of a post constitution before the formational meeting (see pages 85-87).

The person best tted for the purpose among the organizers should call the meeting to order, outline its

purposes, and point out the following facts:

• This meeting is called to form a local post of The American Legion.

• The American Legion has posts in most U.S. counties and many countries throughout the world.

• The American Legion includes veterans of all the nation’s wars and conicts since World War II.

• Any member of the Armed Forces of the United States who served honorably between December

7, 1941, and the date of cessation of hostilities as determined by the U.S. government, and men and

women whose service began during one of those periods and remain in service, are eligible to be

admitted as post members.

• Fifteen members are commonly required for the formal application for a charter; however, the actual

minimum number is set by each department.

• Annual membership dues should be established to cover anticipated administrative expenses. Dues

are collected annually and include national, department and, on occasion, district assessments.

The organizer should then call for nominations for a temporary chairman and secretary. Once elected, these

ocers will take charge of proceedings.

The suggested constitution should be discussed and the approved form adopted. Then the temporary chair

should name a committee to consider a name for the post. (No post may be named in honor of a living

person.) It is customary, but not necessary, to adopt the name of a local person who died in one of the

nation’s wars or conicts. The name of a deceased veteran can also be used.

A list should be compiled of those in attendance, including full name, local address, contact information,

branch and conict, and other information maintained on the national database. This information should

be kept for the person elected adjutant.

The committee charged with nding a name for the post should then report and a name be adopted. The

temporary chair should then ask for nominations for the following ocers:

Post commander Post nance ocer

Post vice commander Post historian

Post adjutant Post chaplain

Post service ocer Post sergeant-at-arms

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The newly elected ocers should then assume their duties, and the new commander should immediately

name the standing committees. The membership committee should be instructed to canvas for new

members and secure blank applications. All original and new members should complete these as soon as

they are available. Standard membership applications can be secured from the department.

The original (white sheet) of the charter application should then be signed by the minimum required by

the department constitution. These forms may be secured from department headquarters. It is preferable

to have the post ocers sign rst, in the order named above. When completed, the newly elected adjutant

should record the same names and addresses on the remaining two copies. All three copies should then be

signed by the post commander, attested by the adjutant, and – together with the per capita payment for all

names appearing on the application – be sent to department headquarters.

New posts

When the department-prescribed minimum number of eligible veterans has decided to form a new post,

and they have the go-ahead from the county or district and department ocers, set a time and place for

a formational meeting. Spread the word via local newspapers, email, websites, and social media such as

Facebook and Twitter.

Establishing a new post or reviving a dormant one is not dicult if a group follows certain steps. Determine

rst that there are sucient veterans in a particular community or neighborhood to support an active and

growing post. Someone of stature from the district or the department must visit the area and assess the

community’s and veterans’ needs. This may take the form of a survey, asking where The American Legion

might serve in connection with local schools and school programs, drug abuse and suicide prevention,

Scouting, care for disabled or aging veterans, or the community’s need for volunteer groups such as the

American Legion Auxiliary. Such a survey should certainly take into account the community’s recreational

and social facilities.

Often, even while such a survey is in progress, the post can go a long way toward recruiting eligible

veterans who have the ability and willingness to be the core group around which an American Legion

post can be built. The local school superintendent or principal might suggest some names of those who

would be interested. Federal employees are often eligible members. The local Scouting executive may also

know some veterans who would see a new Legion post as a way to expand the Scouting program. Adults

active in Little League or other youth baseball programs are usually interested in ensuring that there is an

American Legion Baseball team and can be instrumental in assisting in the search for the necessary number

of veterans to start a post. Other organizations, such as Lions or Kiwanis, may need the cooperation of an

American Legion service ocer to round out a program. Banks and other businesses are often interested

in being represented in such a venture, particularly if the bank or business is headed by a Legionnaire from

another post but has many employees living in the desired area. Also, National Headquarters can assist in

identifying names and addresses of Legionnaires belonging to department administrative posts or posts in

other communities or other states who live within the boundaries where a new post is to be located.

Another way to generate interest is to visit banks, insurance and real-estate oces, school principals, local

military recruiting centers, and local government oces. Explain what you’re attempting and why you

believe an American Legion post will be an asset to the neighborhood or community. Request the names

of any veterans who might be interested in getting in on the ground oor of a new American Legion

post. Oftentimes, this method will produce one, two or three key people who can take the lead, locally,

in forming the post. In a chain reaction of sorts, their friends and acquaintances will likely be a source of

additional members.

If the right people are recruited, only a small number are required to ensure the success of a new post.

These people will do most of the recruiting among their friends, business associates and acquaintances. In

fact, the job of nding the “nucleus” of a new post is simplied by drawing upon friends of Legionnaires in

adjacent posts or district ocers.

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Two important reasons to organize a post are 1) to assist veterans and local families, and 2) to make the

community or neighborhood a better place to live. However, these reasons should be spelled out in terms

of programs with meaning to area residents.

The work of dedicated Legionnaires who unselshly devote time and eort to ensuring the success of

a new post should not go unrecognized. For this purpose, the National Membership & Post Activities

(M&PA) Committee issues “Pioneer Award” citations, which a new post can award at the time it receives

a permanent charter to the individuals or posts most instrumental in its success. The department and

districts should also give awards to those most active in establishing new posts.

Although the majority of posts are community-oriented, drawing their membership from a cross-section

of the local population and carrying on such standard American Legion activities as they are capable of,

there is room within the broader American Legion for a variety of specialized posts. Some posts limit their

membership to employees of a particular business or industry. There are doctors’ posts, nurses’ posts,

and posts made up entirely of church members or federal employees. Some posts cater to veterans of a

particular military outt or those who were stationed in a particular country. Any area of interest or activity

with which a group of veterans identies itself can provide the reason for an American Legion post as well

as the means of organizing it.

Step-by-step procedures

When establishing a new American Legion post, a positive attitude is essential. Remember, the post is

providing a genuine service to the community and its veterans. The following steps can serve as a guide:

1. Determine the city, town, neighborhood or other identiable area where veteran needs are unmet by

an existing post.

2. Decide a new post will be established to serve the selected area.

3. Communicate with the department headquarters.

4. Find out the minimum number of members required by the department for a post charter.

5. Ask the department for an application for temporary charter, a copy of the Post Adjutant’s Manual and

membership applications.

6. Select two or three projects the new post can conduct to meet local needs and goals.

7. Contact community stakeholders and get “buy-in” for a new post and suggestions for eligible veterans

to become possible leaders and members.

8. Pick a key individual who can serve as the presiding person during organization. Look for leadership,

talent, enthusiasm and stature in the community.

9. Ask the department headquarters to assign a number to the post.

10. Open a bank account for the post.

11. Start signing members. (Be familiar with eligibility requirements.)

12. Set a time and place for a formational meeting.

13. Publicize the post’s formational meeting.

14. Check to make sure you have signatures of all members on the charter application and that the form is

fully completed with necessary copies.

15. Do not overwhelm members and prospective ocers with literature or too much information.

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Initiation and installation

This is a rst-class social event that should be carefully planned with top department and district ocers to

properly initiate and install new members and ocers.

1. Publicize the organizational meeting.

2. Temporary ocers should preside (if it is a revitalization).

3. Key Legionnaires responsible for the post should be present.

4. Initiate new members.

5. Install ocers.

Direct renewal notices

Beginning in July, National Headquarters mails direct dues renewal notices to current members. The

member pays dues directly to the post. Each year, department headquarters mails a post data card to the

post asking for the post’s dues amount and the address to which the member is to mail dues. As much as

possible, posts should use a permanent mailing address – either a post oce box or the address of the

post home.

Some posts have members who should not receive renewal notices. In these cases, send a letter to

department headquarters listing those members’ names, addresses and card numbers, signed by a post

ocial and giving the post number, and they will not receive another renewal notice. Only one amount for

post dues can be printed for each post. For example, National Headquarters cannot print “$30 until January

1, $35 after January 1.”

Posts not participating in the department program may be included in the next billing by lling out a

post data card and sending it to department headquarters. Through department participation, additional

notices are available. Scheduled renewal mailings are usually at no cost to departments or posts. Delinquent

members will receive renewal notices in March; if still delinquent in May, an additional renewal may be sent.

Online renewals

Legionnaires can renew their membership online at legion.org/renew or through their MyLegion.org

member account. Upon renewal, members can print a replacement membership card. Posts using

MyLegion.org can also see which post members have paid directly to National Headquarters. Otherwise,

posts will be notied through their departments so that they can send membership cards.

Paid-Up-For-Life (PUFL) membership

Members pay a one-time fee or can utilize a time payment plan option to gain lifetime membership in The

American Legion. Rates and forms are available at legion.org/join/pu for either electronic submission or

printing for mailing. Members can also purchase a PUFL through their MyLegion member account. There is

a quick link to the application at MyLegion.org for posts and departments. Members can contact National

Headquarters Customer Service at (800) 433-3318 with any questions.

Consolidated Post Reports (CPR)

Post adjutants are the key to how well The American Legion reports to the American people its actual

accomplishments for the past year.

Each post receives a three-part, snap-out Consolidated Post Report (CPR) form as the reporting year comes

to a close. The rst two copies go to department headquarters, and the third copy is to be retained by the

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post. All reports from a district’s posts should be sent to department headquarters on or before the June 15

deadline, or sooner if the department has set an earlier date.

The CPR form covers participation in the Legion’s programs under Veterans Aairs & Rehabilitation,

National Security, Public Relations, Ceremonial Honors for Veterans, Veteran Employment & Education,

Americanism, Children & Youth, and Internal Aairs & Membership. Don’t be discouraged if the post doesn’t

have something to report in every blank on the CPR. Few posts participate in every American Legion

program. Many outstanding posts devote their energies and resources to just two or three programs or

activities. However, a form submitted with no entries will not be counted as submitted.

Information from CPR forms is frequently shared with members of Congress, giving them a snapshot of the

valuable community service provided by American Legion, Auxiliary and SAL members.

A CPR can also be submitted online through the administrator’s MyLegion.org account.

Include details in narrative

Posts should conne answers to the allotted spaces. If the post wishes to add details, include such

information in a descriptive narrative attached to the report. This can cover a post’s accomplishments in

program areas, including photos. Department Americanism and Children & Youth committees consider the

work of a post in determining its qualication for national recognition.

By mid-August, National Headquarters expects to have a completed tabulation of all reports broken down

and printed by department. The statistical totals will provide the foundation for The American Legion’s

annual report to Congress, required by the Legion’s federal charter.

Once the post has completed the CPR, it may be surprising how much the post has accomplished.

In addition to being the basis for good local news releases, the CPR also helps in the preparation of

membership promotional material. And there’s always the possibility a post’s reports will result in national

recognition for one or more of its outstanding programs.

MyLegion.org

Access to MyLegion.org is available for all members. As of April 1, 2021, all MyLegion accounts are

member accounts only. Adjutants and commanders have access to post and squadron membership

information through their MyLegion accounts in an area called My Groups. My Groups is the administrative

side of MyLegion and is designated by the oce recorded on le at National Headquarters.

To register, a member should use the email address on his or her membership record. Do not use the

post or squadron email address, and do not list the same email on multiple records. Registered members

can view membership information, print membership cards and manage membership on their

My Account page.

Through My Groups, administrative ocers can do the following:

Membership management

• View member information for post and squadron members.

• Edit member information for post and squadron members. Post and squadron only.

• Print a current membership card for members.

• Global search – Using an ID number, search members not in your post.

Reports and labels

• Submit a Consolidated Post Report (CPR) electronically. Post and squadron only.

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• Generate rosters for current, expired and deceased members.

• Identify members whose addresses are agged “undeliverable.”

• View members renewing directly to National Headquarters.

• Monitor all roster updates, including members transferring in and out.

• Create a list of all paid members.

• View members’ dues history from 2001 to present.

• Generate renewal letters and labels.

• Find headquarters members near you to help grow the post.

• Create 3x10 mailing labels.

• Project Stay Alive listing – See who has recently moved into your area.

Manuals and brochures

• Download the Ocer’s Guide and Manual of Ceremonies, Post Adjutant’s Manual and other publications

essential to day-to-day operations at legion.org/publications.

• Promote The American Legion in the community using brochures explaining Temporary Financial

Assistance (TFA), Family Support Network (FSN), National Family Week and other programs.

• Take advantage of suggested speeches prepared by National Headquarters for Memorial Day, Veterans

Day, Flag Day, Pearl Harbor Day, 9/11 and The American Legion’s birthday.

• Online help for ocers and members is available in the Resources section at MyLegion.org.

Online membership processing

To process membership and transmittals, American Legion post and SAL squadron adjutants and

commanders must sign in to MyLegion.org and access My Groups.

The following is a brief overview of how to process membership and transmittals:

Renew members

• Click “Process Membership” in the lefthand menu.

• Click “Add/Modify Transmittal” to open the post transmittal window.

• Search the member’s name and check the box to the left of the name to renew. If no results are found,

the member is already paid or is in a pending batch. Results in this search provide only the names of

members eligible for renewal. The member is added to the transmittal batch and summary recalculates.

Click “Save.”

• Repeat this process for each member to renew. Select “Save” with each member added.

• Review the post transmittal summary, which will also update the amount due. If the dues are not

correct in the summary, contact department headquarters.

Add a new member

• Click “Process Membership” in the lefthand menu.

• Click “Add/Modify Transmittal” to open the post transmittal window.

• Click “Add/Transfer Member” to view add/transfer scenario. A member information window will appear

where you can add as much information as possible and save. Saving adds the member to the batch.

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Transfer a member

• Click “Process Membership” in the lefthand menu.

• Click “Add/Modify Transmittal” to open the post transmittal window.

• Click “Add/Transfer Member.”

• Enter member ID number and last name (required). Click “Continue.”

• Verify member information, make any updates and save.

Finalize the transmittal

The “Save” button allows the transmittal to be saved and nalized on a later date. Transmittals are to be

nalized within 14 days from the date opened or the batch will be deleted.

Selecting “Finalize” displays members in the batch for a nal review. Click “Finalize” a second time to reach

the payment information window. To view members in the transmittal batch at any time, click

“List Selected.”

Add payment information or select “Saved Bank Account” and “Pay Now.” You must check the “Authorization”

checkboxes. Then click “Pay Now.” A transmittal receipt will appear for you to print or save.

Bank information can be updated when nalizing a batch. On the transmittal payment window, select

“Update Account Information.”

Transmittal review

Review transmittal history from Group prole. Go to “Transmittal History” on the lefthand menu. A table

will display a summary of transmittals. Select the transmittal number to view members in the batch.

Important information about online membership processing

• Online processing is paid with e-check. Foreign departments have the option of using a U.S. credit card

for payment. Posts in the United States are required to use e-check.

• After nalizing the rst transmittal, a hold will prevent a second submission until the rst transmittal

completes. This hold is to ensure payment information is stored correctly and to prevent multiple

declines in the event the rst transmittal is declined. Finalizing a transmittal prior to the rst one’s

completion will result in an error message.

• Current processing time can take up to seven business days. MyLegion.org will update

transmittals once approved by the nancial institution.

• There is a $10,000 batch limit per transmittal. Higher amounts should be broken down to separate

transmittals that meet the limit.

• Transmittals are to be nalized within 14 days. Members pay their dues with the expectation that

they will be removed from future renewal notices, and that they will receive their membership

cards in a timely manner along with their monthly American Legion Magazine. When posts do not

transmit in the allotted time frame, they run the risk of upsetting their members and making them

not want to belong. Open transmittals not submitted in 14 days will receive a reminder to submit

and are deleted if no action is taken. All members in the transmittal will have to be re-entered.

• Finalized batches cannot be changed. Review your transmittal carefully prior to selecting “Pay

Now.” To remove members from the transmittal, prior to nalizing, uncheck the box next to the

name and “Save.” To delete the whole transmittal, select “Delete Transmittal.”

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• Renewing a member for the wrong membership year or any other incorrect transmissions are to

be reported to the department. Once a transmittal is in process, it must be completed before any

adjustments can be made.

• Declined transmittal will require new bank information to be entered prior to submitting the next

batch. This results in a new hold from submitting other batches until it completes.

• Transmittals declined are removed from “Transmittal History.” Contact the MyLegion Support Sta

at 1-833-253-9995 with questions regarding missing transmittals.

• Online help is available in MyLegion.org > Resources.

The American Legion Child Welfare Foundation (CWF)

The American Legion Child Welfare Foundation (CWF) was created in 1954 to contribute to the physical,

mental, emotional and spiritual welfare of children and youth by aiding progress in the eld of child welfare

through dissemination of knowledge about research, studies, surveys, projects, or by supporting programs

and activities beneting the welfare of children and youth.

CWF’s primary source of revenue is members of The American Legion, the American Legion Auxiliary, Sons

of The American Legion, and Eight and Forty. It also receives support from all levels of the organization –

local, state and national.

To provide an incentive for giving on an annual basis, CWF has the Cornerstone Gift Club, which oers

awards to individuals for cumulative donations made during the current contribution year (June 1-May 31):

Cumulative donations Award

Century Club $100 Gold pin with amethyst

Foundation Partner $250 Gold pin with blue sapphire

President’s Circle $500 Gold pin with one diamond

Foundation Ambassadors $1,000 Gold pin with ve diamonds

The “Children First” Gift Club recognizes posts for their cumulative donations:

Caretaker $500 Bronze plaque

Advocate $750 Silver plaque

Guardian $1,000 Gold plaque

Contributions

• All contributions are tax-deductible. Every check or money order ($5 or more) received is

acknowledged by ocial receipt, which should be held for tax purposes.

• All contributions go directly into CWF. All overhead expenses are covered by separate funding.

• All cash contributions are acknowledged regardless of amount. Do not send cash by mail.

• Contributions can be made directly to CWF. They do not have to go through department headquarters.

• Accurate records are kept of states, organizations and individuals sending in contributions.

Correspondence is kept on le for one year, but computer records are maintained.

• The department gets credit for the post’s support on CWF’s national report to Congress.

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Suggestions

• When a post or unit member passes away, suggest contributions be sent to CWF in their memory.

• Make CWF a regular part of annual post activities by conducting a fundraiser.

• Mention CWF at post and unit meetings to make others aware of what it is and how it helps children.

• Start a collection of plaques to display in the post home.

Temporary Financial Assistance (TFA)

Since its establishment in 1925, The American Legion’s Temporary Financial Assistance (TFA) program has

awarded cash grants to minor children of current active-duty military personnel and American Legion

members. These grants help families in need meet the cost of shelter, food, utilities and health expenses,

thereby keeping the child or children in a more stable environment.

Who is eligible for a grant?

The minor child must not be older than 17, or 20 if still enrolled in high school or is physically handicapped.

The minor child must be the biological child, stepchild, or in the legal custody of, a qualifying veteran. A

qualifying veteran is dened as a member of the U.S. Armed Forces serving on federal orders current under

Title 10 of the U.S. Code, inclusive of all components, or any veteran possessing an up-to-date membership

in The American Legion. Active-duty applicants can be considered without being a member of The

American Legion. A single onetime non-repayable TFA grant of up to $1,500 will be permitted for the minor

child(ren) of a qualifying veteran.

No child is considered eligible for TFA until a complete investigation is conducted at the post or

department level, a legitimate family need is determined, and all other available assistance resources have

been utilized or exhausted. Additionally, the TFA application must originate and be lled out by someone at

the local level.

How to apply

Contact the local American Legion post or department (state) headquarters.

National Emergency Fund (NEF)

The National Emergency Fund (NEF) program is one of the best examples of “veterans helping veterans”

through The American Legion. Since the NEF was re-established in 1989, the no-strings- attached disaster

relief program has provided more than $9 million in direct nancial assistance to thousands of Legionnaires

and their families recovering from declared natural disasters.

Every post ocer should understand how to prepare for disasters so that the post can provide immediate

and responsive care to members aected.

NEF eligibility

There are no premiums to pay into the NEF program. Rather, grants are made to Legionnaires, SAL

members and posts in need. The only requirements on their behalf are:

• Must be a current-year paid member of The American Legion or SAL

• Must be a member in good standing with their post or squadron

• Must have been a current member prior to the date of disaster

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Only one grant per household can be considered. The NEF does not cover damages to automobiles,

outbuildings (such as sheds and barns), and apartments or businesses. Nor are NEF grants to take the place

of, or supplement, insurance compensation. They are intended solely to assist members if they lose, or are

displaced from, their primary homes due to a declared natural disaster. Subsequently, incidents stemming

from accidental res in the home or faulty structural damages do not fall within the connes of the NEF.

Posts are eligible to receive grants from this fund, if damaged by declared natural disaster. The application

must be supported by substantiating documentation that the post will cease to perform programs and

activities in the community due to losses sustained.

How to apply

NEF grant applications may be obtained from department headquarters or National Headquarters at

(317) 630-1330, or online at legion.org/emergency. The turnaround time for a grant depends on how

soon the completed application is received at National Headquarters in Indianapolis.

At the very minimum, the NEF application should include:

• Copies of lodging, food, gas, clothing receipts

• Copies of estimates of damage

• Photographs of the damage

• Description of loss

• List of out-of-pocket expenses incurred as a result of displacement from primary residence

Failure to include this information could delay the grant. Supporting documentation cannot be returned.

Once the grant application is completed, it must be forwarded to department headquarters, where it

is reviewed and damages are assessed. The department commander and adjutant determine the grant

amount, which is not to exceed $3,000 for individuals and $10,000 for posts. They sign the application and

forward it to National Headquarters, which makes nal approval. National Headquarters issues a check to

the member or post and forwards it to department headquarters for distribution.

All contributions made to the NEF are distributed directly to the Legionnaire or SAL member in need. There

are no administrative or fulllment costs. To learn how to donate, visit legion.org/emergency.

Sons of The American Legion (SAL)

All male descendants, adopted sons and stepsons of members of The American Legion, along with male

descendants of veterans who died in service during World War l or between Dec. 7, 1941, and a date set

forth in Article IV, Section l, of the National Constitution of The American Legion, or who died subsequent

to their honorable discharge from such service, are eligible for SAL membership.

New members should be initiated with full ceremony. A member’s rst impression is often the most lasting.

Distribute copies of the SAL Squadron Handbook when initiating new candidates. Two copies per squadron

– one for the squadron commander, one for the squadron adjutant – are available from the department.

Purchase additional copies from Emblem Sales at (888) 453-4466 or online at emblem.legion.org.

American Legion Auxiliary

The mission of the American Legion Auxiliary is to support The American Legion and to honor the sacrice

of those who serve by enhancing the lives of veterans, the military, and their families, both at home and

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abroad. Through various programs, the Auxiliary also educates citizens, mentors youth, and promotes

patriotism, citizenship, peace and security.

Membership in the American Legion Auxiliary shall be limited to:

1. Grandmothers, mothers, sisters, spouses, and direct and adopted female descendants of members of

The American Legion; and,

2. Grandmothers, mothers, sisters, spouses, and direct and adopted female descendants of all men and

women who served in either of the following periods: April 6, 1917, to November 11, 1918, and after

December 7, 1941, who, being a citizen of the United States at the time of their entry therein served

on active duty in the armed forces of any of the governments associated with the United States during

either eligibility period and died in the line of duty or after honorable discharge; and

3. Grandmothers, mothers, sisters, spouses, and direct and adopted female descendants of all men and

women who were in the U.S. Armed Forces during either of the following periods: April 6, 1917, to

November 11, 1918, and after December 7, 1941, who served on active duty in the U.S. Armed Forces

during either eligibility period and died in the line of duty or after honorable discharge; and

4. Those women who of their own right are eligible for membership in The American Legion.*

• A person who is eligible for American Legion membership is eligible to join the American Legion

Auxiliary regardless of whether or not they are a member of The American Legion. However, eligibility

of the relatives (sister, mother, direct descendants) and/or spouse depends upon her membership in

The American Legion.

• If an applicant is joining on their own service record, the Auxiliary unit to which they are applying for

membership will be responsible for verication of eligibility for membership.

• If an applicant is joining on the basis of her relationship to a member of The American Legion, an ocer

of the post to which that relative belongs must certify the Legionnaire’s membership in that post.

• If an applicant wishes to join a unit or a post other than the one to which their Legionnaire relative

belongs, the unit to which that person is applying for membership should check the eligibility with the

post of that relative.

• Under no circumstances, when eligibility is to be based on relationship to a deceased veteran, should

an adjutant certify an application for membership without checking the veteran’s discharge papers

to determine that the dates of service fall within the Legion’s eligibility time periods. The deceased

veteran need not have been a Legionnaire for the applicant to qualify for Auxiliary membership.

* A person who is eligible for American Legion membership is eligible to join the American Legion Auxiliary regardless of whether or not they

are a member of The American Legion. However, eligibility of the relatives (sister, mother, direct descendants) and/or spouse depends upon

her membership in The American Legion.

The following documents are acceptable to verify membership eligibility in the American Legion Auxiliary:

• DD 214 discharge papers (not issued until after the Korean War)

• Ocial military orders

• Ocial military service citations/awards

• Letters related to the veteran’s military service (must be on ocial government letterhead).

• Certicate from the VA records center in St. Louis

• Data from the back of older discharges

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Key elements to review on any documentation, whether discharge papers or military orders, are dates of

service and the character of the service (i.e., honorable, or dishonorable). The American Legion does not

do research to verify the details behind a DD 214 unless it appears to be falsied. Any falsied DD 214 or

military orders should be referred to the FBI. If the discharge is listed as “non-characterized,” refer it to the

American Legion Auxiliary National Headquarters executive director, who will ask the counsel general to

review the coding listed.

Information on a veteran’s service record can be obtained by contacting the National Archives and Records

Administration at 1-866-272-6272 or www.archives.gov/veterans.

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SECTION 2

Manual of Ceremonies

Adopted by The American Legion in 1921

Much of the information provided in the Manual of Ceremonies has its roots in long-time tradition and

usage. The practices adopted by The American Legion may not be the same as those used by other groups

or organizations, but it does not mean The American Legion is right and others are wrong.

1. The ceremonial services of The American Legion must be conducted with the solemnity betting the

dignity of this organization.

2. No one shall be admitted during opening, initiation or closing ceremonies of a meeting.

3. A member entering the hall after the meeting has begun shall advance to the center of the room,

salute the colors and be seated.

4. Any member desiring to be excused from the hall while the meeting is in progress – except during a

prayer, the obligation or period of silence – shall advance to the center of the room, salute the colors and

leave.

5. All ocers are instructed to memorize their parts between the dates of their election and installation.

It shall be the duty of each ocer to memorize that portion of the ceremony assigned to that particular

oce, and the printed ceremony should not be read.

6. The national colors and post ag, when in position, should be in position at either side and just in

advance of the commander’s station. The national colors are on the right of the commander and the post

colors on the left when facing the audience, even though the commander is on a platform and the ags

are posted on the ground level.

7. Each ocer shall be equipped with the ocial cap and proper ocial badge of the respective oce.

Badges and ocial caps may be purchased in sets by the post or by the individual ocer through

Emblem Sales.

8. Legionnaires standing in silent tribute in memory of departed individuals during meetings or

ceremonies will face the U.S. ag. According to Resolution No. 33, passed by the National Executive

Committee in May 1971, The American Legion “shall, at functions within Legion buildings and at all

levels, cease all activities whatsoever” for a period of 60 seconds as a tribute to individuals who have

passed on and in honor of those now serving. The minute of silence shall be preceded by an appropriate

announcement and message, if desired.

9. This Manual of Ceremonies is designed with the idea of exibility and may be adapted to conform to

requirements covering all divisions of The American Legion. Therefore, whenever necessary, the words

“post,” “county,” “area,” “district,” “division,” “department” or “national” may be inserted to t a specic

occasion.

10. Per Resolution No. 8, passed by the National Executive Committee in October 2016, every

department, district/county and post is strongly urged to conduct ocial meetings in English – not only

because it is The American Legion’s position that English should be the ocial language of the United

States of America, but also to ensure that every Legionnaire and veteran is aorded the opportunity

to understand, participate in and be informed about every subject that arises in an American Legion

meeting or is part of any ocial correspondence or published media.

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Plan of post meeting room

This arrangement of a post meeting room is practical for the conduct of regular post meetings, permitting

the post a great deal of exibility in arrangement to its particular needs and/or physical limitations.

American Legion Emblem

Chaplain

First Vice Commander

Membership

Sergeant-at-Arms

Second Vice

Commander

Past Commander

National Colors Post Standard

Commander

Adjutant/Finance

Ocer

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Plan of post meeting room for special ceremonies

For initiation of new members or installation of post ocers, it is suggested that the post meeting room

be arranged as shown above. The American Legion emblem should be in colors and about 20 inches in

diameter. If made of glass, it should be illuminated from within, or by a light set above it if made of wood,

cardboard or metal. The emblem should be illuminated at all times during all meetings. Emblems may be

purchased through Emblem Sales.

American Legion Emblem

Chaplain

First Vice Commander

Membership

Sergeant-at-Arms

Second Vice

Commander

Past Commander

National Colors Post Standard

Commander

Adjutant/Finance

Ocer

Membership

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Wearing the American Legion cap, uniform and regalia

1. The American Legion cap, uniform or regalia should be worn by its members only when in attendance

at ocial Legion meetings or ceremonies, as ocial guests at patriotic or other civil functions, or by

individuals when ocially representing The American Legion on public occasions. For all ceremonies, the

uniforms adopted by a department are recommended. However, an ocial American Legion cap, dark

blue or black civilian coat, dark trousers, white shirt with black four-in-hand tie or nice blouse, black shoes

and socks make an attractive uniform. A Legionnaire is considered to be in uniform if wearing an ocial

American Legion cap. Therefore, it is not proper to wear a Legion cap while eating a meal at an ocial

American Legion or civic luncheon or dinner.

2. The cap should be worn in a place of worship only by the guard of honor, color guard and commander

of the same while in marching order or standing guard. When seated, the cap should be removed.

3. Posts marching in formation into a place of worship should uncover at the door, hold the cap with the

right hand over the heart until arriving in the pews and commanded to take seats, and remain uncovered

during the entire service. At the close of the service, upon command, the post shall rise, hold the cap with

right hand over the hearts, march out of the place of worship, and recover after marching through the

door. Note: The cap should be held over the heart when approaching the casket and is not at any time

worn in a place of worship except by the guard of honor, color guard or commander of same while in

marching order or standing guard.

4. Legionnaires not in formation will uncover upon entering the place of worship, remain uncovered

during the entire service and re-cover after leaving the place of worship.

5. At the graveside, the cap should be held in the right hand over the heart during the entire service. In

cold and inclement weather, the cap should not be removed.

6. In meetings, the cap should be worn except during the Pledge of Allegiance, prayer and while

standing in silent reverence in memory of departed individuals, when it should be held with the right

hand over the heart.

7. A Legionnaire wearing a cap should behave in proper accordance as to salutes, etc., the same as if

wearing a military uniform. If not wearing a cap, observe ordinary rules of etiquette for civilian dress.

8. Female Legionnaires should wear their caps in the manner prescribed for women in the armed forces.

This is suitable for most situations, but taste and common sense should prevail. By American Legion

tradition, a female Legionnaire may leave her cap on during the Pledge of Allegiance, the national

anthem, prayer and meals.

9. Legionnaires wishing to attach decorations and/or other ocial insignia to their caps are advised of a

National Executive Committee resolution on the subject, excerpted below.

Ocial American Legion caps

The following regulations standardize the use of lettering, insignia, etc., on the ocial American Legion cap,

as based on Resolution No. 58, adopted by the National Executive Committee, April 30-May 1, 1964.

Post caps (members and ocers) – All blue, piped in gold and lettered in gold with optional basic

lettering (Style 1 or Style 2), and additional lettering and restrictions as indicated below:

(a) Style 1 – Post numerals at right front between piping and front crease. Department name in full on

left side beneath emblem. Lettering on emblem side to be in straight line. Example: “20” (at right front) –

“Maryland” (on left side beneath emblem).

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(b) Style 2 – Post numerals at right front between piping and front crease. Town name in full and

department abbreviated on left side beneath emblem. Lettering on emblem side to be in straight line.

Example: “20” (at right front) – “Dallas, TX” (on left side beneath emblem).

geographic and/or postal boundaries of the department of which the post is a member. Example: Stuttgart,

Germany, a part of the Department of France. Such a post may place its location and country on the right

side of the cap, if desired. Example: “8” (at right front) – “France” (on left side beneath emblem) – if desired,

“Munich, Germany” (on right side).

(d) Where additional lettering is desired, it must be on the right side of the cap. Lettering restricted to name

of post, such as “J.S. Jones,” or ocer title, such as “Commander” or “Past Adjutant.” Where present or past

ocer cap insignia or badges are used in place of embroidered titles, these must be on right side of cap.

(e) Consecutive membership insignia, membership stars and/or decorations (authorized American Legion

or military services) must be attached to the right side of cap. Fraternal or civil organization insignia cannot

be used on American Legion caps.

(f) Names or nicknames of individual members cannot be used on caps.

(g) An individual member placing an order directly with Emblem Sales must provide the member ID

number.

Restrictions

(a) The left side (emblem side) of any American Legion cap cannot contain other than the ocial American

Legion emblem and lettering as set forth previously in this resolution for post, county, district, department

or national caps.

(b) No member of any organization, such as drum and bugle corps, bands and so forth, sponsored by any

post or intermediate organizations between the department and post levels, or by any department, shall

wear the ocial caps having the color, or combination of colors, authorized for the sole use of county,

district, department or national ocers, when the members of uniformed groups are not appearing in the

full uniform of their group.

Ocial badges

Campaign ribbons, medals and ocial American Legion badges shall be worn three inches below the

point of the shoulder and above the left breast pocket, centered. However, medals and ribbons are not to

be worn together. Badges of other fraternal organizations are not to be worn on uniforms except when

attending functions of such organizations. No other badges or insignia are to be worn.

Ocial badges consist of the Legion emblem suspended by an American Legion ribbon from a bar

naming the oce held: commander, past commander, vice commander, chaplain, adjutant, nance ocer,

sergeant-at-arms, judge advocate, service ocer, athletic ocer, historian and executive committee.

The metal ornaments for the ribbons should be pinback so they can be passed from ocer to ocer at

installation.

How to organize a ceremonial team

STEP 1 The post commander appoints a captain to organize a team. It will be the captain’s duty to recruit,

train and assume complete responsibility for organizing and training the team. Discretion should be used

in selecting team members. They should make the Manual of Ceremonies their American Legion bible. Much

of the team’s success depends upon selection of a competent captain and sergeant-at-arms. The team will

look to these ocers for leadership. The team captain and members should be of commanding appearance

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and personality, and able to impress upon candidates and audience the importance and solemnity of the

ceremony.

STEP 2 Permanent parts should be assigned and members instructed to memorize these parts. Six

members will be required for the initiation team. In calling a tryout or audition meeting, the best qualied

should be selected. Each candidate should read part of the manual to denote clarity of voice, enunciation,

expression and meaning. Additional candidates should be assigned roles as substitutes or stand-ins for

regular members.

STEP 3 Train the team through practice. Teams should practice an entire ceremony at each meeting,

including marching into the hall, military movements on the oor, presentation and introduction of the

team, the posting of members to their respective stations, and proper handling of initiation candidates for

initiation.

STEP 4 The team’s rst appearance should be on home grounds. Actual initiation of new members will

usually give the new team condence to present their work at other local posts.

Color guard procedure

Advancing colors

A color guard of at least four forms at the rear of the meeting room in a rank or le, whichever best suit the

occasion, facing the commander’s station.

In forming a rank, the national colors are to the right of the post colors and the two guards are on the

respective anks. In forming a le, the national colors are second in le, preceded by the rie guard and

followed respectively by the post colors and rie guard.

To properly form the guard, the following sequence of commands may be used: “Fall in – dress right dress –

ready front” – “right (or left) shoulder arms” – color bearers should assume the position of carry or any other

suitable position at this command – “forward march.” These commands put the guard in a forward motion.

Upon arriving at a position from two to 12 feet in front of the commander’s station, the following

commands should be issued: “Guard halt – post colors.” The bearer of the nation’s colors steps in the

direction of the ag receptacle to the right of the commander’s station, halting and facing front upon

arriving in front of same. The bearer of the post’s colors steps in the direction of the ag receptacle to the

left of the commander’s station. The rie guards assume the position of “port arms,” which is a position of

readiness. The next command should be “place colors.” Colors are placed by stepping forward with one foot

and placing the colors in their receptacles, making sure the top ornament on each respective ag is facing

the assemblage. The color bearers then return to the position of attention. The next command should be

“present arms.” Rie guards should render the prescribed salute with their pieces, and color bearers should

render a right-hand salute. (The post’s color bearer should either face the national colors or turn his or her

head toward the U.S. ag while saluting.)

The next command sequence should be “right shoulder arms” (color bearers recovering from hand salute

on same) and “assemble march” (color bearers may face the center and step o respectively in the direction

from which they came and assume their positions in the formation facing the rear of the meeting room).

Rie guards may execute an about-face on command and be prepared to move out on the next command

with guard intact.

The next command should be “forward march,” and upon arriving at the starting point, the guard should be

halted with the command of “guard halt.” Then the guard may be commanded to “fall out.”

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Retrieving colors

Retrieving the colors may be executed in nearly the same manner except substituting the command

“retrieve colors” for “post colors,” and giving the command “present arms” upon the color bearers’ arrival in

front of their respective colors (color bearers will salute at that time).

The next commands are “right shoulder arms” (color bearers assume the position of attention) and “take

colors” (color bearers put one foot forward to take the colors and assume the position of attention, after

securing the same). The next command should be “assemble, march” (color bearers execute the same march

as in returning from posting). Rie guards will execute an about-face after the colors have arrived at their

respective positions. The guard may be retired in the same manner as in posting, with the exception of the

last command, “Dismissed.” The above commands may be used in either rank or le formation.

Consider adding more color and ceremony to the posting and retiring of the colors by including a bugler.

In posting, “To the Colors” may be sounded immediately after the color guard commander orders “present

arms.” In retrieving, “Retreat” may be sounded immediately after the command “present arms.”

REGULAR MEETING

Opening ceremony

All ocers should be in uniform, each wearing an ocial Legion cap and the ocial badge of oce. The

commander shall announce the meeting is about to open. Ocers shall take their stations. The commander

shall seat those present with one rap of the gavel, and the sergeant-at-arms shall close the doors of the

meeting hall. The commander shall then give three raps of the gavel, and all who are present shall stand at

attention.

Post commander: “The color bearers will advance the colors.”

As the color bearers start to advance, the commander gives the command to salute.

Post commander: “Hand salute.”

If a bugler is available, sound “To the Colors.” At its conclusion, the commander gives the command, “Two.”

If no bugler is present, the command “Two” is given immediately after the colors have been posted.

Post commander: “The chaplain will oer prayer.”

Post commander: “All members/guests in attendance shall remain standing with their cap removed and

placed over the heart from the opening prayer, through the POW/MIA ceremony, and concluding with the

Pledge of Allegiance.”

In place of the following prayer, the chaplain may deliver one appropriate for the setting.

Chaplain: “Almighty God, Father of all mankind and Judge over nations, we pray Thee to guide our work in

this meeting and in all our days. Send Thy peace to our nation and to all nations. Hasten the fulllment of

Thy promise of peace that shall have no end.

“We pray for those who serve the people and guard the public welfare, that by Thy blessing they may

be enabled to discharge their duties honestly and well. We pray that by Thy help they may observe the

strictest justice, keep alight the res of freedom, strive earnestly for the spirit of democracy, and preserve

untarnished our loyalty to our country and to Thee. Finally, O God of mercy, we ask Thy blessing and

comfort for those who are suering mental and physical disability. Cheer them and bring them the

blessings of health and happiness. Amen.”

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POW/MIA Empty Chair

This ceremony is a suggested outline that can be followed when an American Legion organization wants to

call attention to Americans still unaccounted for from all wars and conicts. Resolution No. 288, adopted at

the Legion’s 67th National Convention, calls for designating an empty chair at all ocial American Legion

meetings as a continual physical symbol of POW/MIAs and the cause for which we stand, namely their

return or full accounting.

Post commander: “A POW/MIA empty chair is placed at all ocial meetings of The American Legion as a

physical symbol of many American POW/MIAs still unaccounted for from all wars and conicts involving

the United States of America. This is a reminder for all of us to spare no eort to secure the release of any

American prisoners from captivity, the repatriation of the remains of those who died bravely in defense of

liberty, and a full accounting of those missing. Let us rededicate ourselves to this vital endeavor!”

Post commander: “Place the POW/MIA ag on the empty chair.”

The rst and second vice commanders, or other designated individuals, approach the empty chair carrying a

folded POW/MIA ag. Upon reaching the chair, they reverently unfold the ag and drape it over the chair with

the crest facing the membership. After the meeting is concluded, the POW/MIA ag should be refolded and

stored for future use.

The commander (or appropriate ocial) leads the assembly in the Pledge of Allegiance. Legionnaires will

remove their caps. The commander may also direct the singing of “The Star-Spangled Banner.”

“I pledge allegiance to the Flag of the United States of America and to the Republic for which it stands, one

Nation under God, indivisible, with liberty and justice for all.”

Regular meeting opening resumes after the Pledge of Allegiance.

Post commander: “Everyone will re-cover.”

The commander and membership recite the preamble of the Constitution of The American Legion slowly and

in unison, as follows:

“For God and Country, we associate ourselves together for the following purposes:

“To uphold and defend the Constitution of the United States of America;

“To maintain law and order;

“To foster and perpetuate a one hundred percent Americanism;

“To preserve the memories and incidents of our associations in all wars;

“To inculcate a sense of individual obligation to the community, state and nation;

“To combat the autocracy of both the classes and the masses;

“To make right the master of might;

“To promote peace and good will on earth;

“To safeguard and transmit to posterity the principles of justice, freedom and democracy;

“To consecrate and sanctify our comradeship by our devotion to mutual helpfulness.”

The commander seats members with one rap of the gavel.

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Post commander: “I now declare __________________ Post No. ________, Department of

___________________, regularly convened.”

The order of business for post meetings shall be:

a. Roll call to determine if quorum is present

b. Reading of minutes of previous meeting

c. Introduction of guests and prospective and new members

d. Committee reports

e. Balloting on applications

f. Sick call, relief and employment

g. Post service ocer’s report

h. Unnished business

i. Initiation of candidates

j. New business and correspondence

k. Memorial to a departed post member

l. The good of The American Legion

The membership shall be permitted to make suggestions of any kind, character or description, save religion or

partisan politics.

POW/MIA remembrance service

The following is a suggested service for American Legion meetings, banquets, luncheons or memorial

gatherings with a POW/MIA ag draped over an empty chair. This service can be adopted or modied for

your own use. Members should remove their caps.

“Those who have served, and those currently serving in the uniformed services of the United States, are

ever mindful that the sweetness of enduring peace has always been tainted by the bitterness of personal

sacrice. We are compelled to never forget that while we enjoy our daily pleasures, there are others who

have endured and may still be enduring the agonies of pain, deprivation and imprisonment.

“Before we begin our activities, we pause to recognize our POWs and MIAs.

“We call your attention to this small table, which occupies a place of dignity and honor. It is set for one,

symbolizing the fact that members of our armed forces are missing from our ranks. They are referred to as

POWs and MIAs.

“We call them comrades. They are unable to be with their loved ones and families, so we join to pay

humble tribute to them, and to bear witness to their continued absence.

“The table is small, symbolizing the frailty of one prisoner, alone against his or her suppressors.

“The tablecloth is white, symbolic of the purity of their intentions to respond to their country’s call to arms.

“The single rose in the vase signies the blood they may have shed in sacrice to ensure the freedom of

our beloved United States of America. This rose also reminds us of the family and friends of our missing

comrades who keep faith while awaiting their return.

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“The red ribbon on the vase represents an unyielding determination for a proper accounting of our

comrades who are not among us.

“A slice of lemon on the plate reminds us of their bitter fate.

“The salt sprinkled on the plate reminds us of the countless fallen tears of families as they wait.

“The glass is inverted. They cannot toast with us at this time.

“The chair is empty. They are NOT here.

“The candle is reminiscent of the light of hope, which lives in our hearts to illuminate their way home, away

from their captors, to the open arms of a grateful nation.

“The American ag reminds us that many of them may never return — and have paid the supreme

sacrice to insure our freedom.

“Let us pray to the Supreme Commander that all of our comrades will soon be back within our ranks.

“Let us remember — and never forget their sacrice. May God forever watch over them and protect them

and their families.”

Closing ceremony

Post commander: “Is there any further business to come before the meeting? If not, the chaplain will lead

us in memorial service.”

The commander gives three raps of the gavel, and the membership rises, uncovers and stands in silence.

Chaplain: “Our Heavenly Father, we deem this a tting time to pay our respects to our departed comrades.

As we stand with bowed heads in reverence to them, let us remember the good deeds they accomplished.

Let us revere them as good soldiers who fought the good ght in a just cause. Let us silently pray for peace,

the peace that passes all understanding. And let us in mind and soul consecrate our hearts and lives to the

real America, the land of the free and the home of the brave, the America worth ghting for. As we stand in

silence to our departed comrades, may we sincerely say, ‘May their souls rest in peace.’ Let us also remember

the POWs and the MIAs still unaccounted for from the wars and conicts. Amen.”

Post commander: “C ov e r.”

Sounding taps will add greatly to the solemnity of the ritual. The rst stanza of “America,” “My Country, ’Tis of

Thee” or another patriotic selection may be sung by the audience.

Post commander: “Sergeant-at-arms, recover the POW/MIA ag.”

The sergeant-at-arms steps forward, picks up thePOW-MIA ag o the chair, folds the ag, stepsback and

places the POW-MIA ag on the table in front of the commander.

“Till we meet again let us remember our obligation to our country can be fullled only by the faithful

performance of all duties of citizenship. Let service to the community, state and nation be ever a main

objective of The American Legion and its members. Let us be ever watchful of the honor of our country, our

organization and ourselves, that nothing shall swerve us from the path of Justice, Freedom and Democracy.

The color bearers will retire the ag of our country.”

As the color bearers retrieve the colors, the commander shall give the command to salute.

Post commander: “Hand salute.”

As the color bearers reach the rear of the meeting hall, the commander says, “Two.”

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Post commander: “I now declare this meeting of ___________________ Post No._____, The American

Legion, Department of ____________ adjourned.”

The commander gives one rap of the gavel.

INITIATION OF NEW MEMBERS

Regular form

Initiation of new members is an important post function. They need to be shown, ocially and formally,

that they’re indeed a part of The American Legion. They deserve the courtesy of being introduced to the

post that has accepted their membership applications and dues payments.

Whether conducted by the post ocers or an established ritual team, an initiation ceremony should

happen at least once a year. Each ocer should learn his or her part of the ceremony to be able to deliver

it without reference to the printed text. Each initiation ocer should wear the regulation American Legion

cap and badge of oce (see pages 38-39).

The sergeant-at-arms is responsible for preparing the hall or meeting room for the initiation, and should see

to it that the following items, which are presented to new members during the ceremony, are on hand in

sucient quantity: small U.S. ags, American Legion lapel pins and ag etiquette booklets. All are available

through Emblem Sales online at emblem.legion.org. In addition, the sergeant-at-arms, depending on

the format your post chooses for this ceremony, may set up the following items: poppies (real or imitation)

in a neat arrangement in a vase at either the station of the second vice commander or near the podium

identifying the station of the commander; a gavel bell at the station of the past commander or near the

podium of the commander; and a miniature stand with the U.S. ag and the Legion colors at the station of

the rst vice commander or near the podium.

This ceremony is designed to conform to the oor plan of a post meeting room as illustrated on page

39. New members are escorted by the sergeant-at-arms to the various ocers’ stations for instruction.

However, the ceremony may be altered to conform to the meeting room layout as illustrated, with new

members standing in the area between the stations of the rst and second vice commanders. The ritual

may be modied so that initiation ocers deliver their respective instructions to the new members from

the podium.

The new members for initiation will assemble at the back of the meeting room or, preferably, in a nearby

room immediately prior to the ceremony.

The commander shall call the meeting to order with one rap of the gavel.

Post commander: “We shall now proceed to the initiation of new members. In order that we may impress

upon these new members the serious import and sacred obligations of American Legion membership, all

present will conduct themselves in a manner betting such ceremony. The sergeant-at-arms will present

those ready for initiation.”

The sergeant-at-arms stands at a designated station and salutes the U.S. ag.

Sergeant-at-arms: “Commander, there are (number) veterans who have been accepted for membership in

The American Legion and are awaiting the obligation.”

Post commander: “As these new members have been accepted for membership, we shall proceed with the

initiation. Sergeant-at-arms, escort the new members into the hall and place them properly before the ag.”

The sergeant-at-arms escorts the new members to the appropriate location.

Sergeant-at-arms: “Commander, I present these new members for initiation into The American Legion.”

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The commander gives three raps of the gavel.

Post commander: “The chaplain will oer prayer.”

The chaplain steps to the right of the U.S. ag and faces the new members.

Chaplain: “Let us pray. Our Heavenly Father, grant that we may approach this ceremony with clean hearts.

Keep us ever mindful of our obligation to those who have made the supreme sacrice for our country and

her noble purpose. We humbly pray that your love may nd its way into all hearts and souls that they shall

never again seek occasion of conict, but live in peace and harmony, laboring for the broader benets of

humankind. You have blessed us with the opportunity to serve our country in her hour of need. We pray

that you would grant us continued opportunities to serve in time of peace as we served in time of war.

Bless The American Legion and those here who await its obligation, that together we may advance the

sacred cause of justice, freedom and democracy – that together we may serve you and our country in

undivided loyalty. Amen.”

The chaplain returns to the designated station. Members are seated by one rap of the gavel, and the post

commander addresses the new members.

Post commander: “The American Legion cherishes four great principles: justice, freedom, democracy

and loyalty. Its pledge is service to veterans, especially the disabled, the distressed, and their widows and

orphans. The cause of service to community, state and nation is jealously guarded, and the opportunity to

serve is oered to all members. Before you are asked to assume the responsibility of membership in The

American Legion by accepting its obligations, you will hear an explanation of the principles and symbols of

our organization.

“Sergeant-at-arms, conduct the new members to the second vice commander for instruction in justice.”

The sergeant-at-arms escorts the new members to the designated position, facing the second vice

commander’s station. The second vice commander rises.

Second vice commander: “Justice makes no distinction of persons. It favors neither high nor low,

neither rich nor poor, neither the classes nor the masses. Justice is the guiding star of life. It transcends all

boundaries of race and creed. Justice for our sick and disabled veterans has always been, and must forever

be, the rst concern of The American Legion. The rehabilitation of those men and women who valiantly

oered their all in response to their country’s call, the relief of those who have suered by that sacrice, is

our hallowed duty. Legionnaires must be ever vigilant that none shall feel the injustice of work undone. The

American Legion is ever mindful of its duty to the nation, and the nation’s duty to those who answered its

call in time of war.

“This display of poppies, the ocial ower of The American Legion, serves as a memorial to those who

gave their lives so that justice might prevail. Remember their sacrice! May your actions forever bring credit

upon The American Legion, an organization which is a living memorial to the dead heroes who fought that

justice, the divine right of man, might ever endure.

“Sergeant-at-arms, conduct the new members to the past commander for instruction in freedom.”

The sergeant-at-arms escorts the new members to the designated position, facing the past commander’s

station. The past commander rises.

Past commander: “Freedom is an ideal of surpassing strength; it is the power of self-determination. For

freedom, Americans throughout the years willingly have fought and died. In the War of the Revolution,

freedom was won for the people of the United States. In the wars of the 20th century, the torch of freedom

led and inspired the American forces through the darkness of conict.

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“The American Legion is dedicated to the concept of freedom from injustice to the children and youth

of our nation. No nation can long endure if it fails to care for its future citizens. The American Legion has

achieved recognition as a national leader on behalf of the nation’s children and youth that they may know

that freedom from want, ignorance, and tyranny are God-given rights to be preserved at whatever the cost.

The American Legion staunchly defends the principle of equal opportunity for all in a country where all

may enjoy the blessings of freedom.

“This bell typies the famous Liberty Bell, which in bold and clarion tones rang out the news of freedom

and the birth of a new nation. It is here to remind you that America will remain the land of the free only as

long as America is the home of the brave. I give you the American ag, the emblem of freedom, and a ag

etiquette booklet.”

The past commander hands each new member a small U.S. ag and ag etiquette booklet.

Post commander: “Sergeant-at-arms, conduct the new members to the rst vice commander for

instruction in democracy and its meaning to America.”

The sergeant-at-arms escorts the new members to the designated position, facing the rst vice commander’s

station. The rst vice commander rises.

First vice commander: “Democracy is government of the people, by the people, and for the people.

Democracy is American in principle and universal in appeal. It oers a voice in government to each citizen.

Of its benets, each citizen may share.

“Democracy nds expression with The American Legion. Within our meeting halls, distinction of rank is

unknown. All Legionnaires are equal in a common service. Each Legionnaire is permitted a free voice, but

not a voice so free as to transcend the limits of liberty.

“Democracy can exist only where all do their share, where each citizen knows and accepts the responsibility

of service to community, state and nation. Legionnaires must encourage the exercise of franchise among

our citizens as a means of preserving and perpetuating our precious heritage. Yes, democracy, to The

American Legion, is real. It carries a responsibility which each Legionnaire should accept.

Here the rst vice commander refers to either a miniature stand of colors consisting of the U.S. ag and

American Legion colors at the designated station or the post’s set of colors at the front of the room, depending

on the initiation format of used.

First vice commander: “These ags symbolize America, the home of democracy and The American Legion.

The red stripes of our country’s ag represent the valor, the zeal and the passion of those who defended

the noble cause of individual dignity; the white stripes signify hope, purity and integrity. The stars of white

on a eld of blue proclaim that the heights of pure democracy reach to the very stars of the heavens. This

blue and gold emblem against a background of blue reminds us constantly of our golden opportunities

as Legionnaires to promote and protect the principle of democracy in a government so dearly won and so

valiantly maintained.”

“Sergeant-at-arms, conduct the new members to the commander for instruction in loyalty and its

application in The American Legion.”

The sergeant-at-arms escorts the new members to the designated position, facing the commander’s station.

The commander rises.

Post commander: “Loyalty is an attribute of The American Legion, as it is the rst virtue of the person

serving in the uniform of our country. It is as dear as justice is desirable, as freedom is glorious, as

democracy is practical. Loyalty will lead us to defend our organization in all that is right, and to do our

utmost that we shall be right. Loyalty to our country is the basis of true Americanism. Disloyalty and

oppression are foreign to our ideals; nor do we tolerate any form of radicalism or violence seeking to

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destroy our form of government. The Constitution of the United States of America, the bulwark of our

liberties and guarantor of our rights, is sacred to the Legionnaire. Be ever loyal to that which has established

your freedoms and dened your responsibilities. Understand The American Legion is in no sense a military

organization. Because its membership is drawn from every race, religion, occupational pursuit and political

persuasion, The American Legion is obligated to strict neutrality on all questions concerning religion,

politics, and industrial strife. You have received instruction in The American Legion’s four basic attributes –

justice, freedom, democracy and loyalty – and its great principles of service. Are you now ready and willing

to obligate yourself as expressed in the Preamble to the Constitution of The American Legion? If so, you will

each answer, ‘I am.’”

Candidates: “I am.”

All new members must answer, signifying they are willing to take the obligation.

Post commander: “All present will stand at attention during the obligation.”

The commander gives three raps of the gavel, steps to the right and immediately next to the U.S. ag, raises his

or her right hand, and addresses the new members.

Post commander: “Raise your right hand and repeat after me: ‘I, (here give your name) / do solemnly

pledge / to uphold and defend the Constitution of the United States of America / to maintain law and order

/ to foster and perpetuate a one hundred percent Americanism / to preserve the memories and incidents

of our associations in all wars / to inculcate a sense of individual obligation to the community, state and

nation / to combat the autocracy of both the classes and the masses / to make right the master of might

/ to promote peace and good will on earth / to safeguard and transmit to posterity / the principles of

justice, freedom and democracy / to consecrate and sanctify our comradeship / by our devotion to mutual

helpfulness / to all of which I pledge myself / for God and country. I am not a member and do not subscribe

/ to the principles of any group opposed to our form of government.’ Hands down.”

The commander resumes station and seats members with one rap of the gavel. The chaplain rises and stands

near the emblem of The American Legion.

Chaplain: “There shines the emblem of The American Legion. It is your badge of distinction, honor and

service. It stands for God and country, and the highest rights of men and women. Of its several parts, each

has a meaning.

“The rays of the sun that form the background stand for the principles of The American Legion – for loyalty,

justice, freedom and democracy will dispel the darkness of violence, strife and evil.

“The two gold rings around the eld of blue, bearing our name, typify two of our four main objectives:

rehabilitation of our sick and disabled veterans, and care for the children and youth of America. Within the

rings is placed a wreath for remembrance of those who died that liberty might live. Upon the wreath is set a

star reecting the glory of victory and promising to the world the perpetuation of the cardinal principles of

The American Legion.

“Set upon the star are two bronze rings which represent the other two of our main objectives: a deep and

abiding spirit of Americanism, and service to the community, state and nation.

“The inscription demands that the wearer shall ever guard the sanctity of home, of country, of free

institutions.”

The chaplain returns to station. The commander rises and addresses the new members.

Post commander: “The emblem of The American Legion is the emblem of Americanism. Americanism

is unity of love, singleness of allegiance, practicality of purpose, care of the distressed, the education of

children, all directed to the promotion of a common good. It is that spirit of patriotism which shall ever

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preserve our land from stagnation, which is the death of peoples. As Legionnaires, we preach and teach the

spirit of patriotism throughout the republic. We must be ever mindful of our obligations as citizens, striving

constantly to redeem those obligations. In the emblem of The American Legion there is great prophecy. It is

the promise of the defenders of the republic, pledging the fullest good for the betterment of all.

“I welcome you to The American Legion and present you with the emblem of The American Legion, a

symbol of service.”

The commander steps from the station, gives each new Legionnaire an emblem lapel button, and shakes the

hand of each new member.

INITIATION OF NEW MEMBERS

Short form

Every new member should receive some form of initiation. Where it is not practical to conduct full initiation

ceremonies, the following short form has been authorized so all new members may take the obligation and

receive proper introduction to the Legion.

The post commander or an appointed member, assisted by the post chaplain, who shall be seated at the

right of the commander, shall conduct this ceremony.

Small U.S. ags, American Legion emblems, Legion publications and other appropriate items used in

the regular initiation ceremony shall be presented by the ociating ocers. Certicates of initiation are

available from department headquarters. The Trophies, Awards and Ceremonials Committee strongly

recommends presenting such evidence of initiation.

Post commander: “We will now proceed with the initiation. The sergeant-at-arms will escort the following

new members into the meeting hall and place them properly before the ag.”

Give the names of all those who are waiting. The sergeant-at-arms salutes the ag and, turning, receives the

new members whose names shall be read.

Post commander: “You were privileged to serve your country during wartime. Because of this service, you

are today privileged to join the great service organization, The American Legion.

“Unlike the armed forces in which you served, there is no distinction of rank among us. We are composed of

members of every race, religion, occupation and political conviction. We maintain also strict neutrality on

all questions concerning religion, politics and industrial strife.

“The American Legion cherishes four great principles: justice, freedom, democracy and loyalty. We are

pledged to serve the disabled, the distressed, the widowed and the orphaned. We are devoted to the cause

of service to the community, state and the nation.

“Are you now ready and willing to obligate yourself as expressed in the Preamble to the Constitution of The

American Legion?”

Candidates: “I am.”

Post commander: “The members will stand at attention while the new members are being obligated.”

The commander gives three raps of the gavel, steps to the right and immediately next to the U.S. ag, raises his

or her right hand, and addresses the new members.

Post commander: “Raise your right hand and repeat after me: ‘I, (here give your name) / do solemnly

pledge / to uphold and defend the Constitution of the United States of America / to maintain law and

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order / to foster and perpetuate a one hundred percent Americanism / to preserve the memories and

incidents of our associations in all wars / to inculcate a sense of individual obligation to the community,

state and nation / to combat the autocracy of both the classes and the masses / to make right the master of

might / to promote peace and good will on earth / to safeguard and transmit to posterity / the principles of

justice, freedom and democracy / to consecrate and sanctify our comradeship / by our devotion to mutual

helpfulness / to all of which I pledge myself / for God and country. I am not a member and do not

subscribe / to the principles of any group opposed to our form of government.’ Hands down.”

At the conclusion of the obligation, the commander resumes the designated station and seats members with

one rap of the gavel. The chaplain arises and stands at a convenient location close to the emblem and calls the

attention of the new members to it.

Chaplain: “There shines the emblem of The American Legion. It is your badge of distinction, honor and

service. It stands for God and country, and the highest rights of men and women. Of its several parts, each

part has a meaning. The rays of the sun that form the background are emblematic of the principles of The

American Legion – for loyalty, justice, freedom and democracy will dispel the darkness of violence, strife

and evil.

“The two gold rings around the eld of blue bearing our name typify two of our four main objectives:

rehabilitation of sick and disabled servicemembers and veterans, and care for the children and youth of

America. Within the rings is placed a wreath for remembrance of those who died that liberty might live.

Upon the wreath is set a star reecting the glory of victory and promising to the world perpetuation of

those cardinal principles of our organization. Set upon the star are two bronze rings which typify the other

two of our main objectives: a better and more loyal Americanism, and service to the community, state and

nation.

“The inscription demands the wearer shall ever guard the sanctity of home and country and free

institutions.”

The commander steps from the designated station and advances to the newly obligated members.

Post commander: “I welcome you to The American Legion. It is my privilege to present to you the

American ag which is the emblem of freedom, a ag etiquette booklet and the emblem of The American

Legion, which you may wear as a badge of democracy and a symbol of your devotion to further service.”

The commander returns to station, introduces each newly obligated member to the membership and requests

the sergeant-at-arms seat them with their fellow members.

INSTALLATION OF POST OFFICERS

Regular form

All ocers shall, after their election and at the earliest opportunity, be installed in the following manner.

The installing ocer should be a department ocer or the ocer of another post acting as a representative

of the department commander is recommended. The installing ocer shall take control of the meeting

following the opening ceremony and is permitted to install alone or with such assistants as may be

selected.

All outgoing ocers are to be in their respective places as shown in the Manual of Ceremonies, and each

ocer shall be given a card on which should be copied the “charge” to the newly elected ocer. The positions

of retiring ocers can be lled by other ocers at the discretion of the installing ocer.

The installing ocer then calls upon the sergeant-at-arms to bring forward the ocers to be installed.

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Installing ocer: “Sergeant-at-arms, bring the newly elected ocers of this post.”

The acting sergeant-at-arms brings each newly elected ocer to the front, facing the commander’s station,

in order of rank, i.e., commander, rst vice commander, second vice commander, adjutant, nance ocer,

chaplain, judge advocate, historian, service ocer and sergeant-at-arms.

After all are standing in place, with the new commander to the right of the installing ocer, the acting

sergeant-at-arms salutes and addresses the commander.

Sergeant-at-arms: “I present to you the newly elected ocers of this post whose eligibility records for

membership in The American Legion have been duly checked and authenticated.”

Installing ocer: “You have been chosen by your felow members to ll the various oces of (post name

and number). You will, I know, vindicate the trust that has been reposed in you, and fulll in every way

the obligations which that trust entails. You shall at once familiarize yourselves with the duties of your

particular oces, and you shall proceed upon those duties in the same spirit of devotion and endeavor

which characterized that service out of which arose The American Legion. You must know the welfare and

success of this post depends largely on you, and you must also know upon your shoulders equally rests

the burden of preserving the integrity of The American Legion. You must protect its good name before

the people of the United States. You must exalt it in their eyes. You must make them know as we know

its purposes and its policy. Ever remember the tolerant spirit that animates its members. There is no rank

among us, for each serves as an equal; and all strive toward the same goal, which is the realization in the

life of the republic of the ideals of justice, freedom, democracy and loyalty. Ever remember the cardinal

purposes of The American Legion are the rehabilitation of disabled servicemembers and veterans; care of

the dependents of those who have answered the nal call and of those who are now suering the ravages

of wounds, disease and want; rightful education of the children of our country, and devoted service to the

community, state and nation.

“You will raise your right hands and repeat after me, giving your names:

‘I, (here give your name) / do solemnly pledge myself / to perform faithfully and impartially / the duties of

the oce in The American Legion / I am about to assume / and I further pledge / I am not a member of /

and do not subscribe to / the principles of any groups / opposed to our form of government.’”

After the obligation of the new ocers, the installing ocer addresses the sergeant-at-arms.

Installing ocer: “Sergeant-at-arms, conduct the new ocers to their respective stations.”

The acting or retiring sergeant-at-arms escorts each ocer-elect to their respective station, starting with

the elected sergeant-at-arms and ending with the commander. The sergeant-at-arms will conduct the

sergeant-at-arms-elect to the station of the sergeant-at-arms and, at that station, addresses the elected

sergeant-at-arms.

Acting sergeant-at-arms: “You are the sentinel or tiler, the outer guard of this post. You will guard

especially against the loss of one of The American Legion’s greatest possessions: our deep and abiding

spirit of comradeship. You will learn the identity of, and introduce to the commander, all visiting members

and guests of the post. You are responsible that no one shall remain a stranger in our midst. Be ready at

all times to assist your commander. Into your hands is given charge of the stand of colors, which you will

properly display at all post meetings and on ceremonial occasions.”

The acting or retiring sergeant-at-arms escorts the service ocer to the proper station. The acting service

ocer then charges the new service ocer.

Acting service ocer: “You have been singly honored by this post to perform fundamental, unselsh

work, not only for the benet of members, but for those war veterans particularly in need of your service.

Yours is the choice responsibility of looking out for the welfare of all concerned. The duties of a service

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ocer are highly important and exacting, and while your accomplishment will be deeply appreciated by

those immediately concerned, the work itself will not be suciently conspicuous to catch the headlines in

the newspapers. Depending upon satisfactory performance of duty, there will come to you the heartfelt

gratitude of each and every member of this post. I congratulate you upon the opportunity to serve so

constructively and so unselshly.”

The sergeant-at-arms brings the historian to the proper station. The acting historian charges the new

historian.

Acting historian: “Your oce is an important one. To you is given the responsibility of preserving and

compiling the records of this post. The future can only be judged by the past. Be mindful that the lamp

of recorded experience may do much in guiding the footsteps of those who follow. Ever remember that

without the recorded history of this post, its policies and accomplishments will be a blank to the ones who

come after we are gone.”

The sergeant-at-arms conducts the judge advocate to the position of the acting or retiring judge advocate,

who gives the following charge.

Acting judge advocate: “To you is assigned a most important duty for which your legal training and/or

past Legion experience so aptly prepare you. You are the interpreter of the constitution and by-laws of your

post, and may at any time be called upon by the commander and other ocers and members of the post to

rule upon the legality of their actions and decisions insofar as they aect the good of The American Legion.

You are also charged with protecting the integrity of our organization and keeping alight the torch of truth

and delity that symbolizes the high and ennobling ideals under which our great American Legion was

founded. Protect that heritage.”

The sergeant-at-arms escorts the chaplain to the right of the commander. The acting chaplain then charges

the new chaplain.

Acting chaplain: “To you is given the spiritual leadership of this post. You will, I know, lend dignity and

respect to your oce. You should be in close condence with the commander and the other ocers of this

post and should attend all meetings of the post. You should be ready upon occasion to take your part in

the initiation of new members; the dedication of halls, monuments or colors; and the funeral services for a

member or other veteran. All such ceremonies are made more commemorative by the use of our ritual. Into

your keeping we place the spirit of comradeship of this post. May harmony and unity prevail.”

The sergeant-at-arms conducts the nance ocer to the adjutant’s desk, where the acting nance ocer gives

the following charge.

Acting nance ocer: “You are the keeper of the moneys, and in you is reposed the nancial policy of

the post. To you is given charge of the year’s budget, and to you is given the duty of the payment of all

obligations when proper authorization has been given for such payment. Your position is an important one,

demanding integrity and honesty. Your election to this oce signies your fellow members’ implicit trust in

you. Guard well that trust.”

The sergeant-at-arms conducts the adjutant to the respective station, and the acting adjutant gives the

following charge.

Acting adjutant: “You have been chosen to assist in the wise and eective administration of the

commander’s oce, and to serve not only your fellow Legionnaires but also those whose relationship to

our organization has led them to look to us for guidance and relief. You will nd your duties many, varied

and, at times, taxing of your crowded hours and resources. The successful accomplishment of our program

depends, to a great extent, upon you and your performance of the duties of your oce.”

The sergeant-at-arms conducts the second vice commander to the respective desk, where the acting second

vice commander gives the following charge.

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Acting second vice commander: “Into your helpful hands are placed the important responsibilities of

assisting the commander’s oce in all duties. Particularly should you be interested in patriotic observances

of all kinds, in developing post activities, and in the entertainment features, which mark all meetings. Help

to observe strict tolerance among your members on all political, religious and civic matters. The application

of justice will be your particular concern.”

The sergeant-at-arms conducts the rst vice commander to the proper position, where the rst vice

commander will be charged by the acting rst vice commander as follows.

Acting rst vice commander: “To you is given the responsibility of an active cooperation between yourself

and the commander. Particularly should you interest yourself in the membership of the post. You should be

assisted by the most active and devoted members. No single factor has so important an inuence on the

post’s success as membership. You will be the exponent of means of safeguarding the honor of the ag of

our country. To you are committed these endeavors with the expectation you shall fulll each one of them.

You are the teacher of democracy.”

The installing ocer turns to the retiring commander.

Installing ocer: “You have just completed a year of impressive service to The American Legion and to

(post name and number). The record of your post indicates the quality of that service. Through your earnest

performance of the duties of leadership, you have truly justied the great trust which your fellow members

reposed in you.

“Although the mantle of leadership is now being passed to another, a great responsibility remains with you.

You possess a great wealth of knowledge gained through your leadership experience. Place this wisdom

at the disposal of your successors in order that your fellow members may benet there from. Through your

station maintain the principle of freedom within this post.

“On behalf of (post name and number), I thank you for the splendid service you have rendered The

American Legion.

“Sergeant-at-arms, conduct Past Commander ____________________ to the station of the immediate past

commander.”

The sergeant-at-arms brings the new commander to the installing ocer, who in turn brings the entire post to

its feet by three raps of the gavel, then charges the new commander as follows.

Installing ocer: “To you is entrusted a very important duty of teaching and protecting the cardinal

principles of The American Legion throughout your entire post. To you is entrusted supervision of the

duties of all other ocers of this post. To you may come the needy and the distressed, and it is your duty

to see no worthy person is turned away without full justice. It is your duty to see freedom is ever the

watchword of those with whom you may come in contact. Loyalty to your post, to its membership, to

the state and to the national organization are obligations which you now assume. You are more than the

presiding ocer for meetings. You are guided by the constitution and by the decisions of the post as a

body, yet the responsibility for the success of the year’s program is largely on your shoulders. You must

initiate and carry through programs to completion. You must thoroughly familiarize yourself with the

policies and traditions of your post and of The American Legion. By your sincere acceptance and earnest

performance of these duties, may the great trust which your fellow members have reposed in you be

justied. To you, I extend the congratulations of the department, and I wish you well as you assume the

responsibilities of your oce. I present to you a copy of the Ocer’s Guide and Manual of Ceremonies to

serve as your guide during the coming year.”

Past commander: “The chaplain will oer prayer.”

Chaplain: “O God of might, wisdom and justice, through Whom authority is rightly administered, assist

with Thy spirit of counsel and fortitude these newly installed ocers. May they accept the challenge of their

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oath. Impress upon each the importance of the duties as well as the honors of their oce. May they know

the value of working together with Thee. Lead them in the problems that will confront them, keeping them

ever mindful of the great heritage preserved by our predecessors, living and departed. Vouchsafe unto

them wisdom and protecting care throughout the year. Amen.”

The installing ocer seats members with one rap of the gavel. Newly elected ocers rise.

Installing ocer: “I present you the ocers of your choice. I congratulate you on the selections you have

made. You have chosen them to guide the destinies of this post. Now it is your duty to aid them in every

way. Help them keep The American Legion a free organization of free men and women, faithful to its

principles and ideals.”

The gavel is handed to the new commander and the installing ocer takes a seat.

The new commander then seats the newly elected ocers with one rap of the gavel.

INSTALLATION OF POST OFFICERS

Short form

Where it is not practical to conduct the full ceremony for the installation of ocers, the following short

form may be conducted by an installing ocer (a duly authorized representative of the department

commander) who, after being introduced by the retiring post commander, proceeds as follows:

Installing ocer: “The sergeant-at-arms will bring before me the newly elected ocers of this post.”

The sergeant-at-arms presents the newly elected ocers, standing in one row in front of the installing ocer,

with the new post commander to the right of the installing ocer and the retiring post commander to the left

of the installing ocer.

Sergeant-at-arms: “I present to you the newly elected ocers of this post, whose eligibility records for

membership in The American Legion have been duly checked and authenticated.”

Installing ocer: “My fellow Legionnaires, you have been chosen to ll the various oces of (post name

and number). I know you will vindicate the trust that has been placed in you. I know you will fulll every

obligation required of you. Familiarize yourselves with the duties of your oces and carry out those duties

with the same spirit from which arose The American Legion. The welfare and success of this post depend

on you, as does the preservation of the integrity of The American Legion. Protect the good name of The

American Legion with the people of our great nation; help them to know the Legion’s purposes and

policies. Remember the tolerance that animates us as members; remember there is no rank among us for

we all serve as equals. We all are aiming for the same goals – the ideals of justice, freedom, democracy and

loyalty.

“Remember, too, the cardinal principles of The American Legion are the rehabilitation of all disabled

veterans; care of the dependents of those who have answered the nal call; care of those who now are

suering from wounds, disease and want; the education of our children; and service to the community,

state and nation.

“Raise your right hand, say ‘I’ and give your names, and repeat after me.

‘I, (here give your name) / do solemnly pledge myself / to perform faithfully and impartially / the duties of

the oce of The American Legion / I am about to assume, / and I further pledge / I am not a member of /

and do not subscribe to / the principles of any group / opposed to our form of government.’ Hands down.”

The installing ocer will move to the left to address the retiring post commander.

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Installing ocer: “Commander ____________________, you have just completed a year of service to

The American Legion and to (post name and number). The records of the post indicate the quality of your

service. It is my hope the things you learned about The American Legion and the experience you gained

will always be available to those who follow you. On behalf of the department commander, I thank you for

the splendid service you have rendered The American Legion.”

The installing ocer moves to the right to address the newly elected post commander.

Installing ocer: “To you, Commander _____________________, are entrusted with very important

duties. You must teach and protect the cardinal principles of The American Legion throughout your post.

You are entrusted with the supervision of the duties of all ocers of your post. The poor and troubled will

come to you, and you must see no veteran is turned away without full justice.

“Loyalty to your post – to its membership – to the state and national organizations are obligations which

you now assume. You are more than the presiding ocer for meetings; you are guided by the constitution

and the decisions of the post body. Yet the responsibility of the year’s programs is on your shoulders. You

must initiate programs and carry them through to completion. You must familiarize yourself with the

traditions of your post and The American Legion. By your sincere acceptance and earnest performance

of these duties, may the trust your fellow Legionnaires have reposed in you be justied. “I extend to

you the congratulations of the Department of ______________, and I wish you well as you assume the

responsibilities of your oce.”

The retiring post chaplain may oer a prayer for the guidance and success of the newly installed post ocers.

The installing ocer moves to the original position and asks all newly installed ocers to face the members

and guests in attendance.

Installing ocer: “My fellow Legionnaires, I present to you the ocers of your choice. I congratulate you

on the selections you have made. You have chosen them. Now it is your duty to aid them in every way. Help

them to keep The American Legion faithful to its principles and ideals.”

DEDICATIONS

The members of the post will assemble at the designated place in uniform, if such are available, with all

ocers wearing ceremonial badges and members wearing American Legion caps. They will march to the

place of dedication. The commander, chaplain and the member designated to receive the gift will take their

places on the platform with public ocials and other guests. The post will assemble with the public.

Unless those who are to give the gift request otherwise, the commander will preside. A past commander or

other member appointed by the commander will accept the gift on behalf of the post.

The program as outlined by the committee will be followed until the post commander is called upon to

address the members of the post.

Post commander: “Members of Post ______________, Department of ______________, The American

Legion, and friends. We are gathered today for a grateful and patriotic duty, to dedicate (these colors,

the emblems of the United States of America and The American Legion – this building as a home for The

American Legion – this monument, a perpetual memorial to those who died in their country’s service, and

to those who oered their lives during time of war – other appropriate phrase explaining the purpose of

the gathering). May we again dedicate our organization and ourselves to the sacred ideals which are here

represented, ever remembering that The American Legion’s principal service is for God and country. The

chaplain will ask the blessing of God upon these ceremonies.”

In place of the following prayer, the chaplain may deliver one of the same length and general tenor.

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Chaplain: “Almighty God, Judge over people and nations, we stand before Thee today as loyal servants of

our country, grateful for its splendid heritage. We ask Thy blessing upon our great republic. May America

ever remain free and mighty and true to her best ideals. Bless the president of the United States and all

public servants, that they may walk in justice before Thee and all their acts may rebound to the greater

welfare of our people. We pray Thy blessing upon our ag, the emblem of the republic. May it oat forever

over a free land. May our ancient watchword, ‘In God We Trust,’ ever live, and may the faith of our fathers

guide, protect and sustain our people.

“We ask Thy blessing upon The American Legion and its members. May we who served our country in war

continue in times of peace, to serve and to shield America throughout all our days. May this edice serve

for the good of the many; in service to the living may it be a memorial to the dead. May we be eager and

steadfast in our devotion to justice, freedom and democracy. May we be ever loyal to our country and to

our God. May our service to the sick and disabled, to the community, the state and the nation merit and

have Thy guidance and Thy blessing.

“Finally, we remember in love before Thee our departed members, who showed their loyalty in their lives

and sealed it with their deaths. We pray especially for those in hospitals and homes and wherever they may

be, sick in mind and body. May their pain be eased and their burdens lifted, and may their heroic example

be an everlasting inspiration. May Thy spirit rest upon this service. May it uplift us all to constant devotion

to Thy teachings and to the welfare of our country. Amen.”

Post commander: “In memory of those who have given their all to this country, who have made the

supreme sacrice and have answered the call of the ‘Great Commander of all Divisions,’ we will stand in

silence and with bowed heads.”

Allow for approximately 30 seconds of silence. The commander will introduce the person who is to present the

colors, building or edice to the post. The presentation address follows.

The commander will introduce the past commander (or other ocer or member designated) who will accept

the gift on behalf of the post. The address of acceptance follows.

The program as set by the committee shall proceed, after which the commander will close the meeting.

Dedication of colors

Commander: “The assemblage will rise. Sergeant-at-arms, you will call the guard to display the colors.”

The colors will advance to a position in front of the platform and halt within 10 paces of the commander.

Commander: “The bugler will sound ‘To the Colors’ and the audience will stand at salute.”

The post standard will be dipped at a 45-degree angle in salute. After “To the Colors” has been sounded, the

commander will address the assembly.

Commander: “In the name of (post name and number), Department of _______________, The American

Legion, I dedicate these colors. May they y perpetually as the emblem of the cause for which we fought

and which we now gladly serve. Here is the ag of our country; safe within its folds is the freedom and

fealty of our nation. Beside it is the ag of The American Legion, on its expanse the emblem of our

organization – the star of victory, the laurel wreath of remembrance, about it all the sun’s rays, signicant of

the light of an even brighter day.

“I dedicate these colors to the purposes of our post, community, state and nation, and with them I dedicate

this post to the faithful service of our nation, our people, and our ag. Join me in saluting the ag. Hand

salute! Two!”

At the conclusion of the dedication ceremony, the colors will be properly returned.

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Dedication of American Legion building or hall

Commander: “In the name of (post name and number), Department of ___________________, The

American Legion, I dedicate this structure (hall), embodiment of the ideals of justice, freedom and

democracy for which The American Legion exists. As in time of war, we ght for our country, so in time of

peace may we serve the republic fearlessly and well. May we bear in mind those who have gone before,

that their memory may dwell within this home and be a constant blessing among us. It is our hope

and desire this edice may be used ever in the service of the sick and disabled; of the widowed and the

orphaned; and to the benet of our community, state and nation. I dedicate this structure to the purposes

of our post, and with it I dedicate this post to the faithful service of our nation, of its people, and to the

memory of our heroic dead.”

Dedication of monument, shaft or other memorials

Commander: “In the name of (post name and number), Department of ____________, The American

Legion, I dedicate this memorial. I dedicate it to the memory of those who fell in the service of our country. I

dedicate it in the name of those who oered their lives so justice, freedom and democracy might survive to

be the victorious ideals of the peoples of the world. The lives of those who have made the supreme sacrice

are glorious before us; their deeds are an inspiration. As they served America in time of war, yielding their

last full measure of devotion, may we serve America in time of peace. I dedicate this monument to them,

and with it I dedicate this post to the faithful service of our country and to preservation of the memory of

those who died that liberty might live.”

At the end of all dedication ceremonies, the chaplain shall give a benediction.

MILITARY FUNERAL HONORS FOR VETERANS

In 2000, Congress legislated that, upon request of the next of kin, all eligible veterans must receive

military funeral honors when they pass on. At a minimum, the funeral honors will consist of a two-person

uniformed military detail, with at least one member representing the service branch of the deceased.

The legislation also encourages veterans service organizations, including The American Legion, to augment

the honors detail as an authorized provider with pallbearers, ring party, bugler and color guard.

The American Legion has performed tens of thousands of burial ceremonies for veterans’ families

throughout its history; this will not change.

Whenever The American Legion is assisting the U.S. government, it should conform to DoD’s methods of

conduct. In working together, we honor, in the highest traditions of U.S. military service, those who have

gone before. In doing so, all the requirements for a reverent, respectful and dignied ceremony are met.

The individual military services will provide training to an authorized provider assisting with the ceremony,

including positioning, timing, safety and proper funeral honors protocol.

All eligible veterans, including military retirees, are entitled to military funeral honors. At a minimum, the

funeral honors ceremony will consist of the playing of taps and the folding and presentation of the U.S.

ag. At least two uniformed military personnel shall perform the ceremony. If a bugler is not available, an

electronic recording will be played. One of the uniformed military personnel will be from the deceased

veteran’s parent military service and will present the ag to the next of kin.

The detail leader will coordinate all arrangements with the funeral director, other member(s) of the military

honors detail, and authorized providers, such as The American Legion. He or she will ensure the funeral

director explains military honors to the family, and that they understand the honors to be performed. It is

especially important the family know about the ring of three volleys, if a ring party is present. Additional

military funeral honors elements should be in accordance with the family’s wishes.

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Once the detail leader has coordinated the arrangements, his or her nal pre-interment responsibility is to

train and rehearse the detail. The detail leader is responsible for all aspects of the military funeral honors

ceremony, whether active-duty servicemembers or authorized providers perform them.

Positioning/timing protocol

1. The order of the ceremony is the sounding of taps, the folding of the ag, and the presentation of

the ag to the family. If there is a ring party, the volleys are red before the sounding of taps. The detail

leader is responsible for ensuring each step in the ceremony is executed properly, from the arrival of the

funeral cortege to its departure.

2. The bugler and color guard should be positioned at the gravesite so they are in view of the family,

approximately 30 to 40 yards from the grave. The ring party should also be in view of the family, but 45

to 75 yards from the grave, positioned to re over the grave.

3. The ring party may include three to seven rie bearers and one commander, reecting the U.S.

military custom of ring “three volleys of musketry” over the graves of fallen individuals.

4. The military honors detail should be positioned near where the hearse will stop. After the funeral

procession has arrived, the funeral director will open the rear of the hearse and the pallbearers should

move into position so they can move easily to the back of the hearse when needed.

5. When the family is ready to proceed, the funeral director will signal the pallbearers to withdraw the

casket from the hearse and carry it to the grave. The bugler, ring party and color guard are already in

their gravesite positions.

6. All detail participants (except for the pallbearers) will respond to “attention” and “present arms” as the

casket is carried to the grave. All detail participants will “order arms” after the casket has been placed on

the lowering device. Pallbearers may be instructed to hold the ag over the casket, or to move o as a

group and stand in formation for the service.

7. During the committal or religious service, all the detail participants may stand at “parade rest.”

8. When the committal or religious service is completed, the service representative and assistant will

assume the clergy’s position at the head of the grave, and all detail participants will come to the position

of “attention.” The funeral director will ask the mourners to stand for the rendering of honors.

9. Once the mourners are standing, the detail leader and all elements will execute “present arms,” volleys

will be red, and taps sounded. Upon completion of taps” all will “order arms,” and the funeral director will

request the mourners to be seated.

10. The ag is folded. The two-person military detail, the pallbearers, or a combination of the two do the

folding. Once the ag is folded, it must end up in the hands of the detail assistant, who will pass it to the

detail leader.

11. The detail leader will present the ag to the next of kin. The wording accompanying the presentation

should be in accordance with each military service’s tradition of expressing the thanks of a grateful

nation.

12. Following the ag presentation, the detail leader will oer condolences to the remainder of the

immediate family and other mourners seated in the front row. It is appropriate and encouraged for a

representative of the authorized provider to oer condolences after the detail leader.

13. Once condolences have been oered, the detail leader and assistant will return to the cortege arrival

point and await the cortege’s departure. The bugler, ring party and color guard are released when the

detail leader departs the gravesite. They may remain in place until the family departs or quietly return to

their vehicles.

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It is the sacred obligation of all Americans to honor our deceased veterans by performing these time-

honored duties in the best tradition of the deceased veteran’s service. The American Legion helps fulll that

obligation by supplementing the eort of the military services.

Authorized providers may receive reimbursement for certain expenses incurred in the rendering of military

funeral honors. The assigned military unit will assist in obtaining reimbursement.

As an authorized provider of military funeral honors, The American Legion is the nation’s representative

for this most hallowed event. The Legion’s dignied participation reects the professionalism of our own

service to the nation, and leaves a lasting impression on everyone present – a source of pride and support

for the veteran’s family, friends and a grateful nation.

The guidelines above should be followed when The American Legion is assisting as an authorized provider.

If The American Legion is conducting the ceremony without the presence of a military detail, it will follow

the rendering of honors set forth in this guide.

POST EVERLASTING

The American Legion service is nonsectarian. Therefore, it may vary in accordance with the religious beliefs

of the deceased Legionnaire. The wishes of the family of the deceased, and of the ociating clergyman,

should be respected. The casket is covered with a U.S. ag when closed or as it leaves the chapel or home. If

the deceased served under an allied ag, that ag shall also be displayed near the casket.

The diagram above illustrates the proper position of ags, tables or stands used by ocers participating

in this ceremony. This equipment – with the exception of the brazier and stacked ries, which are posted

during the ceremony – should be put in place before the meeting opens.

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Commander: “It is my sad duty to report that ___________________ has been called from our midst, and

gone to report to the Commander of all.”

Allow for a brief pause.

Commander: “Before proceeding with other business of this meeting, we will conduct the Post Everlasting

Ceremony for _____________________.” Sergeant-at-arms, allow no one to enter or leave this room until

the conclusion of this ceremony. All present will remain silent until the conclusion of this ceremony.”

Commander: “Sergeant-at-arms, you will place the brazier and stack the ries before this rostrum, properly

arranged for our Post Everlasting ceremony.”

The sergeant-at-arms salutes and gives the necessary commands to three rie bearers and a member with the

brazier. The commander returns the salute.

Sergeant-at-arms: “The equipment is properly arranged, commander.”

Commander: “Sergeant-at-arms, you will retire the detail.”

Allow for a brief pause.

Commander: “This moment is sacred with the almost visible presence of the one who has gone before.

We come to honor the memory of one who oered his (her) life in the service of our country and who has

now enrolled in that great spirit army, whose footfalls cause no sound, but in the memory of mankind, their

souls go marching on, sustained by the pride of service in time of war. Because of them our lives are free;

because of them our nation lives; because of them the world is blessed.

“May this service deepen our reverence for our departed friends.”

Allow for a brief pause.

Commander: “The adjutant will place an American Legion cap on the ries in remembrance of

______________________’s service to our country in the Armed Forces of the United States.”

The adjutant places a cap on top of the stacked ries. The commander waits until the adjutant returns, then

gives three raps of the gavel.

Commander: “Sergeant-at-arms, lights out. Our chaplain will oer prayer.”

Chaplain: “Our Heavenly Father in His innite wisdom has transferred ________________________ to the

jurisdiction of Post Everlasting of The American Legion. May your soul rest in peace. Amen.”

Commander: “Adjutant, enter the name of ___________ in the record of members of (post name and

number) who have transferred to Post Everlasting.”

The adjutant enters the name in a book provided for this purpose. The commander waits until the adjutant

rises.

Commander: “Adjutant, hand me the letter containing the service and Legion records of

______________________, which we will transmit to Post Everlasting of The American Legion.”

The commander then reads a letter.

Commander: “Chaplain, transmit this letter containing the service and Legion records of

___________________________ to the adjutant of Post Everlasting.”

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The commander hands the letter to the chaplain, who places it in the brazier; the record burns. NOTE: The

record burned by the chaplain can be either a blank piece of paper or a typed document. Do not burn the

deceased member’s post records.

Commander: “Bugler, sound taps in memory of _________________ and in memory of all the members of

Post Everlasting of The American Legion.”

The bugler sounds taps.

Commander: “Sergeant-at-arms, turn on the lights.”

The commander raps the gavel once to seat members.

Commander: “Adjutant, remove the hat. Sergeant-at-arms, remove the brazier and ries.”

A Post Everlasting citation is available through Emblem Sales, providing the next of kin with a permanent

service record and a tribute to the deceased.

Service and American Legion records should contain the member’s full name in full, date of birth, date

of enlistment, service branch, rank, the theatre of war in which the member served, battles (if any), date

discharged, date joined The American Legion, Legion activities (if any), American Legion oces held (if

any), and date of death. Note: Add or delete as the situation requires and as circumstances dictate.

At funeral, chapel or home

Post commander: “Another Legionnaire has been called to the High Command, and has gone to report to

the Commander of us all.”

Chaplain: “Let us pray. Eternal God, Supreme Commander of us all, Lord of the far-ung battle line, to

whom the ranks of life report, we bow before You with reverent hearts and in sublime faith, knowing You

lead us on in death as You have in life. For again You have ordered a Legionnaire to that realm in the West,

beyond the twilight and the evening star, where beauty and valor and goodness dwell forever with the

unnumbered multitude. Mindful of service nobly done, You have called (name of deceased) to everlasting

rest. You have sealed (his or her) lips. With the faded blossoms of springtime and the withered leaves of

autumn, You have called our friend to eternal peace, to the land of your silent mystery.

“Hear now the sorrows of those who mourn. Touch their tired hearts with healing. Protect them with Your

holy care. Keep clean and bright in memory the splendid ame that now has ickered out, and shelter us

with Your compassion.

“Lord of all life, who lives forever, again You have taught us the measure of our days. We are strangers with

You and sojourners as our fathers were. Our days are as a shadow and there is none abiding. But You abide.

Your years fail not. You never change.

A thousand years in Your sight are but as yesterday when it is past, and as a watch in the night. The grass

withers, the ower fades, but Your word endures forever. And therein is our help and hope.

“You heal the broken in heart and bind up their wounds. Comfort Your people. In their sorrow may there

be no bitterness, no doubt of Your eternal goodness. Give them to know you do not mock us with this

stubborn hope of life eternal – that having created and cared for us, You will not desert us to the dust; that

You hold us with a love unfailing; that our dead are in Your keeping; and that You are able to do far more for

them than all we ask or think.

“Until for us also the day breaks and the shadows ee, grant us so to live so our lives may honor the

Legionnaires who have gone before us. Together we may come to the city which You have prepared for

those who love You and keep Your commandments. For Your own name’s sake we pray. Amen.”

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A short eulogy should be oered by someone who knew the veteran and Legionnaire well.

Post commander: “This moment is sacred with the almost visible presence of the one who has gone

before. We come to honor the memory of one who oered life and service for God and country, one who

has now enrolled in that great spirit army whose footfalls cause no sound. But in our memory, their souls go

marching on. Proudly we remember their service in time of war. Because of them, our lives are free; because

of them, our nation lives; because of them, the world is blessed. May the ceremonies of today deepen our

reverence for our honored member and friend.

“Let us not enshroud their memory with thoughts of sorrow. Tears or words of sympathy cannot bring back

the comfort of those loving hands or the music of voices stilled. The solemn pride of that service is theirs,

and for the living to remember.

“Legionnaires and friends, let us here pledge ourselves anew to united service, to consecrate and sanctify

our comradeship by a devotion to mutual helpfulness in the protection of those left behind.

“We realize how futile are mere words to express our deep and abiding sympathy in your loss. May you feel

our friend is at rest, and in endless peace. Generation after generation, all the shadowy peoples of the past

have lived as we live, perplexed and mystied by death. They have gone into the great beyond with hearts

lled with wistful longing, as all must go.

“Surely there is an afterlife for all who have been loyal and true, a life to which light and peace shall come,

where the burden shall be lifted and the heartache shall cease, where the love, the hope and the fulllment

that escape us here shall be given to us, to be ours forever.”

The chaplain oers a prayer in accordance with the faith of the deceased.

Protestant prayer

Chaplain: “O God, who heals the brokenhearted and binds up their wounds, look in tender pity and

compassion upon Thy servants whose joy has been turned into mourning. Leave them not comfortless, but

grant that they may be drawn closer to Thee and to one another by their common sorrow. Fill their souls

with the light and comfort of Thy presence. Grant unto them such a vision of that life wherein all mysteries

shall be revealed, and all tears be wiped away, that they may be able to endure. So dwell with them and be

their God, until the day break and the shadows ee away, through Jesus Christ our Lord. Amen.”

Jewish prayer

Chaplain: “O Lord, who art full of compassion, who dwellest on high – God of forgiveness, who art

merciful, slow to anger and abounding in loving kindness – grant pardon of transgressions, nearness of

salvation and perfect rest beneath the shadow of Thy divine presence, in the exalted places among the

holy and pure, who shine as the brightness of the rmament, to (name of deceased) who hath gone to

(his or her) eternal home. We beseech thee, O Lord of compassion; remember unto (him or her) for good

all the meritorious and pious deeds, which (he or she) wrought while on earth. Open unto (him or her) the

gates of righteousness and light, the gates of pity and grace. O shelter (him or her) forevermore under the

cover of Thy wings, and let (his or her) soul be bound up in the bond of eternal life. The Lord is (his or her)

inheritance; may (he or she) rest in peace. And let us say amen.”

Catholic prayer

Chaplain: “Father, we entrust our (brother or sister) to Your mercy. You loved (him or her) greatly in this life;

now that (he or she) is freed from all its cares, give (him or her) happiness and peace forever.

“The old order has passed away; welcome (him or her) now into paradise where there will be no more

sorrow, no more weeping or pain, but only peace and joy with Jesus, your Son, and the Holy Spirit forever

and ever.

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“Eternal rest grant unto (him or her), O Lord, and let perpetual light shine upon (him or her). May (his or her)

soul and all of the souls of the faithful departed, through the mercy of God, rest in peace. Amen.”

When there is a service at the chapel or home and the casket is open, the commander or chaplain may place a

poppy inside at the end of the service.

“The memorial poppy is a national symbol of the owers in Flanders Fields that embodies the sacrices of

men and women who served and died for their country in all wars. We now leave this poppy with you in

your honor, and as an eternal reminder of the binding comradeship we feel for you.”

The commander salutes. If the casket is sealed and draped with the U.S. ag, do not use the poppy, as nothing

is placed on top of an U.S. ag. Simply salute.

Chaplain: “Farewell, our friend and fellow Legionnaire.”

All Legionnaires present at the funeral service shall pass the casket and salute the deceased Legionnaire. After

the salute, the Legionnaires present shall leave the funeral chapel in single le and with dignity.

NOTE: Wherever the term “commander” is used in connection with funeral escort, procedure at cemetery

and graveside, it refers to the commander of the ring party. The post commander shall be at the head of

the American Legion delegation, except when the funeral service is conducted at the grave. Then the post

commander shall be on the left of the chaplain and at the head of the grave.

Funeral escort

The escort is formed outside the church, chapel or residence. Upon appearance of the casket, the commander

gives the call to present arms.

Rie team commander: “Present ... arms.”

After the casket is placed in the hearse, the nal command is given.

Rie team commander: “Order ... arms.”

Procedure at cemetery

Once the column is opposite the grave, the rie team and Legionnaires form a line facing the grave. The

chaplain or clergy stands at the head of the grave. The casket is carried along the front of the line to the grave.

Rie team commander: “Present ... arms.”

The rie team presents arms. The casket having been placed over the grave, arms are brought to the order.

Rie team commander: “Parade rest.”

The ocer in charge of the rie team brings the detachment to parade rest. All incline their heads.

At graveside

If no previous service has been conducted, the service for church, chapel or home should be read at the grave,

prior to the following committal.

Chaplain: “Man is of few days and full of trouble. He comes forth as a ower and is cut down. He ees also

as a shadow and continues not. Forasmuch as God has taken out of the world the soul of our departed

friend, we therefore commit (his or her) body to the ground to sleep and (his or her) soul to endless peace

to rest. The dust returns to earth as it was, and the spirit returns unto God who gave it.”

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The chaplain oers a benediction (if desired). At the conclusion of the chaplain’s service, the chaplain will ask

the family to rise for the rendering of military honors.

Rie team commander: “Salute our departed friend.”

The ocer in charge of the rie team gives order according to infantry drill regulations in force at the time.

The rie team res three rounds of blank cartridges, the muzzles of the pieces being elevated. The bugler

sounds taps and two pallbearers remove the U.S. ag from the casket, fold it in the traditional manner (see

page 66), and place it on the arm of the chaplain, who will present the ag to the nearest kin.

The escort forms a column, marches in quick time to where it rst assembled, and is dismissed.

American Legion military funeral escorts

A full American Legion military funeral requires 21 Legionnaires in uniform: one chaplain, two color guards,

eight rie team members, one bugler, one commander, six pallbearers, and two color bearers of the

rie team. The rie team commander is in charge of all details and movements. The rie team should be

composed of members who are familiar with handling a rie. The rie team should meet prior to the service

and simulate volley ring. The entire escort should be arranged according to height and uniform worn.

In some instances, a family calls upon the post to take charge of the church or home service as well as the

graveside service. As a general rule, however, the church has charge of the church or home services, after

which the post chaplain conducts the nal rites. The post conducting the funeral should confer with the

clergy and the funeral director beforehand on the exact procedure to be followed.

Post service in place of worship, chapel or home

The entire escort should be inside. All uncover except those bearing arms or colors. The pallbearers and rie

team should sit as separate groups.

Post service following those at place of worship, chapel or home

Pallbearers are covered, even when carrying the casket. When the casket comes into view, the rie team

commander calls members to attention.

Rie team commander: “Escort, attention.”

Rie team commander: “Present arms.”

The commander salutes. As the chaplain leads the body through the escort, the commander holds the right

hand salute. The chaplain salutes only the ag. The post banner is dipped as the casket passes. The rie

team remains at “present arms” until the casket is in the hearse and the doors are closed.

Rie team commander: “Order arms.”

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Escort leaving the chapel and heading toward the hearse

Units should be arranged at the building exit before the body comes out of the place of worship or home,

in the following order:

• The escorts enter cars as quickly as possible.

• The ring party, color bearers, guards and commander should go ahead of the procession and assume

their places.

• The chaplain, bugler and pallbearers should go to the cemetery ahead of the funeral procession.

• The ring party can be given necessary drill at the grave before the hearse arrives.

• No denite arrangement at the grave is advisable because the surroundings at each dier. The

following plan, changed when necessary, is satisfactory.

• The pallbearers at the cemetery await the opening of the hearse.

• The chaplain leads the casket from the hearse to the grave.

• Upon sight of the casket, the commander says, “Present arms,” holds position until the body is set over

grave, then says, “Order arms.”

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When the casket is in position, the following general plan is satisfactory:

As the chaplain begins the graveside service, the commander brings the rie team and pallbearers to

parade rest, holds position until the chaplain’s services are completed, then says, “Escort, attention.” The

chaplain will ask the family to rise for the rendering of military honors.

At the commander’s order, “Ready,” bring the rie so that the muzzle of the rie is level with point of chin.

The right foot should be placed to the rear about 10 inches. The right hand should be on small of stock and

left hand at rear of sight.

At the command “Load” (ries should be loaded, none in the chamber before the body is taken from

hearse), work the bolt and put the cartridge in the chamber.

Remain at position of “Ready” until order “Aim” is given. An aiming point should be designated so elevation

of ries is uniform. The command of execution is “Fire.”

After ring, the rst and second volleys come to position of “Ready” and wait for the command, “Ready, aim,

re.” Upon completion of the third volley, come to “Present arms” without command.

If the rie jams, don’t attempt to x it; simulate ring.

The bugler takes position at the head of the grave and sounds taps. Echo taps, if possible, is impressive.

The commander of the ring party says, “Order arms.”

Following the rie team volley, two pallbearers remove the ag from the casket, fold it in the traditional

manner and place it on the arm of chaplain, who will give the ag to the nearest kin following the service.

Chaplain: “On behalf of the president of the United States (the United States Army, the United States

Marine Corps, the United States Navy, the United States Air Force, the United States Coast Guard or the

United States Space Force) and a grateful nation, please accept this ag as a symbol of our appreciation for

your loved one’s honorable service.”

This concludes the service, and the commander says, “Right or left face, at trail, forward, march,” followed by

the colors and then by pallbearers.

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Traditional method of folding U.S. ag

1. During military funerals, the ag is folded immediately at the conclusion of chaplain’s service.

2. The two pallbearers remove the ag from the casket, hold it taut and fold the lower striped section of

the ag over the blue eld.

3. The folded edge is folded over to meet the open edge.

4. A triangular fold is started by bringing the striped corner of the folded edge to the open edge.

5. The outer point is turned inward, parallel with the open edge, to form a second triangle.

6. The triangular folding continues until the entire length of the ag is folded. When completely folded,

only the blue eld should be visible, and it should be folded in the triangular shape of a cocked hat.

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Ceremony for draping American Legion charter

The post may choose the choice of drape and length of draping period.

Commander: “It is my sad duty to report that ________________ has (have) been called from our midst.

(He/she/they has/have) gone to the Commander of us all in Post Everlasting. Before proceeding with other

business of this meeting, we will drape the charter in memory of ____________________. Sergeant-at-

arms, obtain the drape in preparation for draping the charter.”

The commander raps the gavel three times.

Commander: “Members rise and face the charter. Attention.”

Commander: “Sergeant-at-arms, you will now drape our charter in memory of our beloved

______________________________ who has (have) passed on.

The sergeant-at-arms drapes the charter.

Commander: “By this act we, as members of (post name and number), (state), proclaim solemn tribute to

our departed friend(s). Hand salute! Two!”

After “Two,” the sergeant-at-arms returns to his or her station.

Chaplain: “Almighty God and Heavenly Father, who has dominion over life and death, grant to us the grace

to remember with love and reverence our valiant and honored departed fried(s). Grant peace and eternal

rest to those who have gone before us, and make us ready for that last hour. Strengthen and console those

in sorrow and bestow upon us Thy everlasting blessing. Amen.”

The commander raps the gavel once and announces that the meeting will continue.

Blue Star Service Banner and ag

The Blue Star Service Banner was designed and patented in 1917 by Army Capt. Robert L. Queisser of the

5th Ohio Infantry. Queisser’s two sons served on the front line. His banner quickly became the unocial

symbol for parents with a son or daughter in active military service.

On Sept. 24, 1917, an Ohio congressman read the following into the Congressional Record: “The mayor

of Cleveland, the Chamber of Commerce and the governor of Ohio have adopted this service ag. The

world should know of those who give so much for liberty. The dearest thing in all the world to a father and

mother: their children.” Blue Star Mothers and Gold Star Mothers organizations were established during

World War I and remain active today.

During World War II, the Department of War issued specications on manufacture of the ag, as well as

guidelines indicating when the service ag could be own and by whom. Restrictions were also passed on

who can wear the service lapel. DoD authorized the service ag and service lapel on Dec. 1, 1967, with DoD

Directive 1348.1, which implemented an act of Congress (U.S. Code 179-182).

The Blue Star Service Banner is an 8.5-by-14-inch white eld with one or more blue stars sewn onto a red

banner. The size varies but should be in proportion to the U.S. ag. Today, families display these banners

when they have a loved one serving in the U.S. Armed Forces. The blue star represents one family member

serving, and a banner can have up to ve stars. If the individual is killed or dies, a smaller golden star is

placed over it. Gold stars are placed above the blue stars or to the top right of the ag, in the event a ag

represents multiple servicemembers.

Blue Star Service Banners were widely used during both world wars, and The American Legion revived the

tradition after 9/11 by providing banners to military families across the nation. The American Legion also

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oers Blue Star Banner corporate ags for corporations and government organizations wanting to show

support for employees actively serving in the National Guard or reserve.

Order a Blue Star Banner from Emblem Sales at emblem.legion.org or toll-free at (888) 453-4466.

Gold Star Banner ceremony

This suggested program may be performed as part of a regular meeting or other event sponsored by the post.

The program may be modied to t the occasion. Notify the audience that applause is never given when a

person is introduced as a Gold Star Mother or family member.

Commander: “We will now conduct a Gold Star Banner presentation to the family member(s) of a veteran

killed in combat (or one who was wounded and died of his/her wounds or disease during wartime). This

is a solemn ceremony during which due reverence is requested. Please do not applaud during or after the

presentation. The Gold Star replaces the Blue Star, signifying that a family member who was serving during

wartime is now deceased. Please stand.”

The commander makes three raps with the gavel.

Commander: “Sergeant-at-arms, please escort the recipient(s) to the position of honor.”

The recipients are escorted to a position in front of the head table/podium, facing the audience. The sergeant-

at-arms takes a position to the right of and faces the recipients. The commander then goes to a position in

front of and faces the recipients. The chaplain follows, standing to the right and facing the commander.

Adjutant: “The Gold Star Banner will be presented to _____________________, the (relation) of

_______________. ______________ entered the (branch of service) in (year). (He or she) was assigned to

(unit/station) and died while serving our country in (location).

NOTE: Additional information citing the service and circumstances of death may be added.

After conclusion of the reading, the chaplain gives the banner and tack to the commander for presentation.

The commander approaches the recipient and oers condolences and comments appropriate for presentation

of the Gold Star Banner and tack. These personal comments to the recipient should express gratitude for

service rendered on behalf of the veterans, citizens and the president of the United States. They need not be

spoken loudly for all present to hear. The commander then presents the Gold Star Banner and tack to the

recipient.

The script is repeated with appropriate changes for each recipient until all banners and tacks are presented.

Commander: “The chaplain will oer prayer. Please uncover.”

Chaplain: “Let us pray. Almighty God, our heavenly Father, we ask that Your blessing be bestowed on

those who now receive these mementos. We thank You for this opportunity to share with them this special

occasion to honor ____________________, our departed veteran in this ceremony. Let us always honor

the memory of those brave soldiers who gave the supreme sacrice, so that we may experience freedom

in a country that is free. Heavenly Father, keep this family in your kind care. Bless them and comfort them

in their times of sorrow. And let us be reminded of life, liberty, justice, freedom and democracy, so that we

may be ever grateful to You for those who gave so much for their country. We ask Your blessing upon this

service and grant unto us your continued fellowship that makes abiding peace. Amen.”

Commander: “Please recover.”

A bugler may play taps. Members should render a hand salute as the commander gives the appropriate

commands.

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Commander: “Please be seated.”

The commander makes one rap with the gavel and members are seated.

Commander: “It is with a feeling of honor and sadness that we have presented the Gold Star Banner and

tack to ___________________________. Although we may not have experienced the personal loss that (he/

she/they has/have), we, as veterans, appreciate the sacrice given through the loss of our fellow veteran.

In this simple ceremony, we seek to express our appreciation. The arms of a grateful nation are wrapped

around this family to comfort them in their loss.”

“At this time, we oer (her/him/them) the opportunity to make any remarks if (he/she/they) desire.”

Allow a pause for remarks by the recipient.

Commander (to the recipients): “We thank you for your attendance to accept these mementos. This

concludes our ceremony. You may leave now or return to your seats as you wish. Sergeant-at-arms, escort

our honored recipients.”

Commander: “Please stand.”

The commander makes three raps with the gavel. After the recipients leave or return to their seats, the

commander and chaplain return to their positions. The commander makes one rap with the gavel.

Commander: “Please be seated. We shall now continue with our regular business.”

The commander may also conclude the program with a chaplain’s benediction and “To the Colors.”

PATRIOTIC HOLIDAYS

Memorial Day

Memorial Day originated at the close of the Civil War, and therefore, American Legion posts should give due

recognition to the veterans of earlier wars.

After the audience is seated, the post enters, either in uniform or wearing ceremonial badges, and les into

reserved space or seats. The commander stands before the post or upon the platform where the guests,

speakers and chaplain are seated.

Commander: “This day is sacred with the almost visible presence of those who have gone before us. We

honor the memory of those who gave their lives in the service of our country, and of others who have

dropped their burdens by the wayside of life and are gone to their eternal rest. May the ceremonies of

today deepen our reverence for our departed friends and members. Let us renew our pledge of loyalty to

our country and its ag. Let us resolve by word and deed to emphasize the privilege and duty of patriotism.”

In place of the following prayer, the chaplain may deliver one appropriate to the occasion.

Chaplain: “Let us pray. Almighty God, Giver of all victories, we thank Thee for the opportunities which abide

in our land, for Thy guidance in the hour of peril and Thy tender love in times of need. Help us to remember

with reverence the valor and devotion of our departed friends – not only those whose bodies consecrate

our country’s soil, but also those who sleep beyond the seas, and others whose resting places will not be

known until that last day when the deep will have given up its dead. O God, teach us to honor them by ever

cherishing the ideals for which they fought. Keep us steadfast in the cause of human rights and liberties,

of law and order, and true Americanism. Give us the power to see and the will to do right. Grant that The

American Legion may preserve the high ideals for which so many have died. May Thy merciful blessing

rest upon those they left behind. Keep us forever rm in righteousness, humble of heart, and unselsh in

purpose. Amen.”

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Music or readings are appropriate at this point, such as Kipling’s “Recessional,” Alan Seeger’s “Memorial Day

Ode,” or John McCrae’s “In Flanders Fields.”

The commander introduces the speaker or speakers of the day.

Tribute to veterans of all wars

Speeches should be strictly in the nature of a tribute to, or eulogy of, the dead in all our wars, and speakers

should be advised accordingly. In the absence of a speaker, or if desired for any other reason, the following

address may be given.

Commander: “Again our nation has assembled to honor its heroic dead. A thousand battles of land, sea

and air echo the glory of their valiant deeds. Under the quiet sod, or beneath the murmuring waves, their

bodies sleep in peace. But in the destinies of veterans, their souls go marching on. Because of them, our

lives are free. Because of them, our nation lives.

“When we recall the things they did, the hero hosts seem mighty in our midst. When peril threatened and

their country called, with what divine self-sacrice they left their paths of peace to spring to arms, to make

their breasts a barricade against the nation’s foes. No sorrow for the loved ones left behind could dim the

purpose in their souls. No weariness of march and watch could keep them from their hearts’ desire. No

horror of the eld or sea or air could beat their courage down.

“They fought for us; for us they fell. Now with one accord, in deepest reverence, we do them honor. Let us

not remember them in anguish; they would not wish our pity. For their sakes also let us not forget the loved

ones left behind. Our tears or words of sympathy cannot bring back the comfort of those loving hands or

the music of those voices stilled. Only the solemn pride of having given more than all the rest is theirs who

live to weep. But all the world, because of what they gave, is debtor to them.

“On this Memorial Day let us pledge ourselves anew to patriotic service. Let us make ourselves the friend

and brother, son and father, of those who will not see their own again in mortal esh. Let us grasp with

fearless hands the ag so nobly borne before, and, like those others, plant it always on the battlements of

righteousness.

“All who stand with us today, will you not consecrate yourselves with us to emulate their sacred service that

those who rest in heroes’ graves may not have died in vain?

“Let us stand with bowed heads in solemn memory of our heroic dead.”

Allow for 30 seconds of silence. The audience may then sing “The Star-Spangled Banner.”

Commander: “The chaplain will now pronounce the benediction, after which the audience will please

remain until the post has marched out of the hall.”

The chaplain says the benediction, and the post les out of the hall.

Cemetery ceremony

If there are no exercises elsewhere, those at the cemetery may be lengthened to include the Memorial Day

service. The order of march is as follows: 1) colors, 2) music), 3) rie team, 4) American Legion and 5) others.

Upon arrival at the cemetery, the procession is drawn up in hollow square or another suitable formation.

Commander: “Parade rest.”

The color guard executes parade rest, inclining their heads.

Commander: “Chaplain, lead us in a memorial prayer.”

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Chaplain: “Eternal God, we thank Thee for this hallowed soil. Make us worthy; we pray Thee to guard

our heritage of pride through all the years to come. In memory of these, our dead, may we pledge to our

beloved land the same service and the same devotion. And, O Lord, secure to us evermore the peace for

which others have died. Amen.”

The following oral ceremony may be omitted.

Commander: “Sergeant-at-arms (or other member designated), you will deposit upon the monument (or

graves) of our friend(s) a token of our enduring memory.”

The sergeant-at-arms lays owers.

Commander: “The owers may wither, but the spirit of which they are the symbol will endure until the end

of time.”

In the case of naval posts, it may be preferred to scatter owers on the sea or a stream instead.

Commander (to the ocer in charge of rie team): “Salute the dead!”

The ocer in charge of the rie team shall cause the salute to be red in the manner prescribed by infantry drill

regulations in force at the time.

The bugler sounds taps. The post returns in the same order of march as before.

Independence Day

The audience is seated. After the preliminary parade, the post enters, in uniform or wearing ceremonial badges,

and les into the reserved space or seats. The commander takes a designated place upon the platform with the

chaplain, guests and speaker.

Commander: “(Post name and number), Department of ___________________, The American Legion,

attention to orders.”

The adjutant shall read orders. After the reading, members will be seated.

Commander: “Friends, we meet to celebrate the anniversary of our country’s independence. The vice

commander will read portions from the declaration made by our forefathers on July 4, 1776.”

First vice commander: “When, in the course of human events, it becomes necessary for one people to

dissolve the political bands which have connected them with another, and to assume among the powers

of the earth the separate and equal station to which the laws of nature and of nature’s God entitle them, a

decent respect to the opinions of mankind requires that they should declare the causes which impel them

to the separation.

“We hold these truths to be self-evident, that all men are created equal, that they are endowed by their

Creator with certain unalienable rights; that among these are life, liberty, and the pursuit of happiness.

That to secure these rights, governments are instituted among men, deriving their just powers from the

consent of the governed and that whenever any form of government becomes destructive of these ends,

it is the right of the people to alter or to abolish it, and to institute a new government, laying its foundation

on such principles, and organizing its powers in such form, as to them shall seem most likely to aect

their safety and happiness. Prudence, indeed, will dictate that governments long established should

not be changed for light and transient causes; and accordingly all experience hath shown that mankind

are more disposed to suer, while evils are suerable, than to right themselves by abolishing the forms

to which they are accustomed. But when a long train of abuses and usurpations, pursing invariably the

same object evinces a design to reduce them under absolute despotism, it is their right, it is their duty, to

throw o such government, and to provide new guards for their future security. Such has been the patient

suerance of these colonies; and such is now the necessity, which constrains them to alter their former

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systems of government. The history of the present King of Great Britain is a history of repeated injuries and

usurpations, all having in direct object the establishment of an absolute tyranny over the states. To prove

this, let facts be submitted to a candid world.

“We, therefore, the representatives of the United States of America, in General Congress, assembled,

appealing to the Supreme Judge of the world for the rectitude of our intentions, do, in the name, and

by the authority of the good people of these colonies, solemnly publish and declare, that these united

colonies are, and of right ought to be free and independent states; that they are absolved from all

allegiance to the British Crown, and that all political connection between them and the state of Great

Britain is and ought to be totally dissolved; and that as free and independent states, they have full power to

levy war, conclude peace, contract alliances, establish commerce, and to do all other acts and things which

independent states may of right do. And for the support of this declaration, with a rm reliance on the

protection of Divine Providence, we mutually pledge to each other our lives, our fortunes and our sacred

honor.”

Commander: “This declaration was followed by years of struggles. There from our nation was born, and on

September 17, 1787, it adopted the Constitution, the charter of our rights and liberties, whose preamble I

now request our second vice commander to read.”

Second vice commander: “We, the people of the United States, in order to form a more perfect union,

establish justice, insure domestic tranquility, provide for the common defense, promote the general welfare

and secure the blessings of liberty to ourselves and our posterity, do ordain and establish this constitution

for the United States of America.”

Commander: “This government guaranteed by these great documents has been preserved to the present

day. We now pay tribute to those who fought for its establishment and preservation. The same spirit, which

animated them, promoted the heroes of the World War of 1917 and 1918 to ght to preserve the freedom

of civilization of the world. Out of that struggle grew The American Legion, whose preamble I now request

the chaplain to read.”

Chaplain: “For God and country, we associate ourselves together for the following purposes: to uphold

and defend the Constitution of the United States of America: to maintain law and order; to foster

and perpetuate a one hundred percent Americanism; to preserve the memories and incidents of our

associations in all wars;

to inculcate a sense of individual obligation to the community, state and nation; to combat the autocracy

of both the classes and the masses; to make right the master of might; to promote peace and good will

on earth; to safeguard and transmit to posterity the principles of justice, freedom and democracy; to

consecrate and sanctify our comradeship by our devotion to mutual helpfulness.”

The commander will introduce the speaker of the day. The post may invite children in patriotic dress to sing

“America,” “Columbia, the Gem of the Ocean,” or other patriotic music at this point.

Chaplain: “Let us stand in silence in memory and in honor of the soldiers of the Revolutionary War and

those after them who have fought that liberty might endure.”

Sing “The Star-Spangled Banner.” The post les out and is dismissed.

Veterans Day

The post les in and is seated in reserved space or seats. The commander, chaplain and other ocers or

members with speaking parts take their places on the platform. The active parts are given by four ocers or

other members designated by the commander.

Commander: “The chaplain will oer prayer.”

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The following prayer is optional. In its place the chaplain may deliver an appropriate prayer. If any member

shall object to prayer on conscientious grounds, observe 30 seconds of silence in memory of the dead, provided

the same is so ordered by a majority of members present.

Chaplain: “O God of Hosts, we bow our heads in thankfulness for the victories Thou hast granted us – to us

and to those peoples who have united with us to stamp out the evils of aggression, intolerance and greed.

“We beseech Thee to bring the blessings of understanding to the families and friends, in this and other

lands, of those who have given their lives that men may be free. Grant, O God, that those closest to the

fallen may mingle the pain of their losses with the ennobling light of sacrice for civilization – sacrice for a

better world for this and other generations yet unborn.

“Grant us too, O God, the courage to so live with the family of nations around the world that the end of

strife will be the beginning of enduring peace. Grant us patience in planning with our fellow men and

women a world in which nations may resolve their dierences by peaceful means.

“Touch Thou the souls of people in every land with the enduring light of wisdom so they may form a

brotherhood which will strive to further the arts of peace under laws and ethics blessed by Thy love.

“Grant us now Thy continued blessing upon unity and strength that makes victories possible in war, that we

may win greater victories of peace. Amen.”

Music or singing would be appropriate at this time.

Commander: “On this day, Veterans Day, we are commemorating the service of veterans of all wars.

“We remember how men and women set aside their civilian pursuits to serve their nation’s cause,

defending the freedom of mankind and preserving our precious American heritage.

“We believe our strength on the eld of battle, on the supply lines which nourished our armed might, lay

in the justice of our cause against the forces of evil. We believe our determination made us better warriors

because we fought with our minds and our hearts as well as our bodies.

“We recognize service to our country and her cause does not end with the termination of military service.

We continue our endeavors on behalf of an honorable world peace with a feeling of profound gratitude to

God, and to the men and women who gave their lives as their part of the cost of this noblest of causes.

“Out of blood and sweat we learned of purpose, sacrice, tolerance, bravery and discipline. These are solid

foundation stones upon which a great nation is built. In our continuing quest for an honorable world peace,

we must cultivate these virtues.”

Auxiliary president or representative: “The waging of war involves more than just the combatants who

ght to the death on the eld of battle. The ghting forces begin at the reside and in the hometowns.

The repercussions of war’s terrible brutality have chilled the heart and dimmed the hopes and dreams of

many a loved one left behind on the home front. While the horrors of the battleeld may not have been our

experience, we have lived with the terrifying loneliness created to answer an aggressor’s challenge.

“In waging war, we have moved forward with a unity of purpose which made us strong, forgetting

pettiness, egotism and pride. Our hearts beat in tune with those in other nations ghting for freedom and

the dignity and opportunity of mankind. In our constant quest for an honorable world peace, there is need

for unity of purpose if we truly are to move toward a brighter tomorrow.”

First ocer: “If there be glory in war, it is the almost incredible spirit which it engenders. Those who oered

their lives sacrice their all with magnicent abandon. Heroism becomes contagious. Yet, too, in warfare,

greed and brutality are epidemic. Too often it is these later which persist in the peace that follows. Let us

strive to see the same spirit of self-sacrice is cultivated in peace as has been exhibited in war.

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“It behooves us to rear new standards of success, to inspire youth in peace as youth was inspired in war.

Public honor must be given where public honor is due – not to the manipulator of a market, the seeker

after prot, power or position, but rather, let us honor the heroes of science who alleviate human suering

and carry to greater heights the standards of civilization.

“Let us honor those who in public service seek not how much they may secure from the nation but how

much they can give. Let us honor those who devote their lives to that education, which will lead our

children on to live and laugh and learn and love, as we have only dreamed of doing. Let us honor those

veterans who carry into ordinary aairs of life a noble idealism and sincere capacity for self-devotion. Let us

translate the devotion of war into a devotion of peace. Let us will to live as well as die for our country.”

Woman veteran: “The hurts of war fall alike upon those who wear the same uniform, no matter how they

may dier in race, creed or culture. Those who ght together suer together to achieve a common aim.

“In the similarity of battle dress, there is a common denominator: the common purpose, the sharing of

danger and suering, which brings in time of war a tolerance which adds strength to the cause.

“As we put aside the brown and blue and green fabrics that made us one people on the battleelds, we can

hold in our minds that tolerance we have achieved. In tolerance there is progress – progress toward a better

and a happier world.”

Second ocer: “Courage is one of the virtues born of war – the courage of individuals in the face of danger

and the courage of nations to protect the weak and punish the aggressor. There is bravery to be shown

in peace as well. May we recapture the courage which turned the wilderness into cities that bound men

together under government.

“We can turn slums into comfortable homes, turn uncertainty into certainty. We can reach new heights of

civilization and opportunity for the men and women of this nation if we have the courage to expect and

work for a better way of life.

“There can be romance in this challenge also. The bravery that ghts for political, social, economic and

spiritual gains may be more dicult to practice – may be unsung when achieved – but it is all the more

worth striving for.”

Third ocer: “War has taught us the lesson of obedience to command. ‘The game is more than the player

... And the ship is more than the crew.’

“There is a greater discipline we must now pursue if we are to preserve this virtue of obedience in our quest

for an honorable world peace. That is obedience to the laws we, ourselves, make – the voluntary discipline

of citizenship.

“Under our system of government we may change the laws by majority rule. We may persuade our

neighbors to new theories or new courses. We may advocate in free elections the choice of veterans or

plans. As good citizens we follow the choice of the majority, whether that choice be the individual’s or not.

“This is the virtue of discipline which must be ours in peace. This is the lesson we must learn at home, in

school, on the playing elds, in organizations, in the community and the nation. It is the lesson of voluntary

obedience to the decisions of the majority.

“We must not be unmindful either of the conclusions of other peoples with whom we have joined in the

quest for an honorable world peace. This is the higher order of disciplines.”

Commander: “In time of peace we can use the ennobling virtues of war and put behind us its ugliness and

suering. In peace we shall go forward together to scale new heights of achievement in unity of purpose,

in sacrice for the common good, in tolerance for those of dierent faiths and creeds, in bravery to ght for

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social and economic gains, and in the discipline of good citizenship. We shall move forward in the sight of

God as a strong nation in a peaceful world.”

Other speakers may be introduced by the commander. Sing “The Star-Spangled Banner.” Post members le out.

FLAG CEREMONIES

Retirement of old colors

This ceremony is suggested for occasions when an American Legion post may wish to retire, not dispose of,

colors that have become unserviceable.

Commander: “It has been recommended our worn set of old colors be ttingly retired. As they have served

our post for many years and on a great variety of occasions, we shall retire them with the respect they

deserve.

“Sergeant-at-arms, you will have the color guard advance and present the colors for nal inspection.”

The colors are brought to the commander’s rostrum in proper form.

Sergeant-at-arms: “We have the honor to present for inspection and retirement the colors which have

served our post for (number) years.”

The sergeant-at-arms steps to one side.

Commander: “The members of the inspection team will examine the colors.”

The two inspectors can be post ocers.

First inspector: “The colors have become faded and worn as a result of use in post functions. I recommend

they be retired.”

Second inspector: “These colors have become unserviceable in a worthy cause and they should be

honorably retired from further service.”

Commander: “Sergeant-at-arms, prepare the colors for retirement.”

The sergeant-at-arms instructs the color guard to prepare to retire the colors. The commander gives three raps

of the gavel.

Commander: “The chaplain will oer prayer.”

Chaplain: “Almighty God, Captain of all hosts and commander over all, bless and consecrate this gathering.

We thank You for our country and its ag, and for the liberty for which it stands. We thank You for The

American Legion and its banner, and the privilege You have given us to serve our country in its hours of

need and to continue to serve our country in time of peace. Amen.”

Commander: “Sergeant-at-arms, retire the colors.”

Most posts keep old colors in a trophy case or other location where they can be properly displayed or stored.

Dignied disposal of unserviceable ags

This ceremony is suggested as part of a Flag Day observance. The post assembles outdoors at night.

Members form two parallel rows about 20 feet apart, facing each other. Ocers take up stations as shown

in the graphic on page 789. A small re is burning opposite the commander and beyond the rows of

members.

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Sergeant-at-arms: “Commander, we wish to present a number of unserviceable ags of our country for

inspection and disposal.”

Commander: “Sergeant-at-arms, advance with your detail and present the ags for disposal and

inspection.”

The sergeant-at-arms calls the detail to attention. The detail forms at the post of the sergeant-at-arms, takes

the ags to be inspected, marches abreast down center until opposite the second vice commander, turns right

and halts two paces in front of the second vice commander. The sergeant-at-arms steps forward and salutes.

Sergeant-at-arms: “Vice commander, we present these unserviceable ags for your inspection.”

Second vice commander: “Is the present condition of these ags the result of their usual service as the

emblem of our country?”

Sergeant-at-arms: “These ags have become faded and worn over the graves of our departed friends and

the dead servicemembers of all our nation’s wars.”

Second vice commander: “Present these ags to the rst vice commander for inspection.”

The sergeant-at-arms salutes, does an about-face, commands the detail “About face,” crosses behind the detail

and takes post at its left, and commands “Forward march.” The detail marches to within two paces of the rst

vice commander, halts and proceeds as before.

Sergeant-at-arms: “Vice commander, we present these ags which have been inspected by the second

vice commander, for your further inspection.”

First vice commander: “Have any of these ags served any other purpose?”

Sergeant-at-arms: “Some of these ags have been displayed in various public places.”

First vice commander: “Present them for nal inspection and dignied disposal.”

The sergeant-at-arms salutes, about faces, commands the detail “About face,” crosses behind the detail and

takes position on its left, commands “Forward march.” The detail marches to center, turns left, halts within two

paces of the commander, sergeant-at-arms steps one pace forward and salutes.

Sergeant-at-arms: “Commander, we have the honor to present for nal inspection and proper disposal

these ags of our country.”

Commander: “Have these ags been inspected by the rst and second vice commanders?”

Sergeant-at-arms: “They have.”

Commander: “Second vice commander, what does your inspection show and what do you recommend?”

Second vice commander: “Commander, these ags became unserviceable in a worthy cause, I recommend

they be honorably retired from further service.”

Commander: “First vice commander, what does your inspection show and what do you recommend?”

First vice commander: “Commander, since these ags have become faded and worn in a tribute of service

and love, I also recommend they be ttingly destroyed.”

Commander: “We have presented here these ags of our country which have been inspected and judged

as unserviceable. They have reached their present state in a proper service of tribute, memory and love.

“A ag may be a imsy bit of printed gauze or a beautiful banner of nest silk. Its intrinsic value may be

triing or great; but its real value is beyond price, for it is a precious symbol of all that we have worked for

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and lived for, and died for — a free nation of free men and women, true to the faith of the past, devoted to

the ideals and practice of justice, freedom and democracy.

“Let these faded ags of our country be retired and destroyed with respectful and honorable rites and their

places be taken by bright new ags of the same size and kind, and let no grave of our military dead be

unhonored and unmarked. Sergeant-at-arms, assemble the color guard, escort the detail bearing the ags

and destroy these ags by burning. The members shall stand at attention.”

The color guard forms. The detail does an about-face. Preceded by the color guard, the detail marches down

center to the re. National colors cross over and take position on the right of the re, facing the commander.

Post standard takes position on the left of the re. The detail lines up behind the re, which is burning low.

Commander: “The chaplain will oer prayer.”

Chaplain: “Almighty God, Captain of all hosts and Commander over all, bless and consecrate this present

hour. We thank You for our country and its ag, and for the liberty for which it stands. To a clean and

purging ame we commit these ags, worn out in worthy service. As they yield their substance to the re,

may Your holy light spread over us and bring our hearts renewed devotion to God and country. Amen.”

Commander: “Present arms.”

The color guard presents arms. The post standard is dipped. All ocers and members, except the ag detail,

salute. Members of the ag detail dip the unserviceable ags in kerosene and place them on a rack over the

re. The bugler sounds “To the Colors.”

Commander: “Order arms.”

The color guard resumes its station and the detail is dismissed. The color guard advances down the center and

places colors. Members of the detail resume their places among the members.

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Dignied disposal of unserviceable ags

Flag presentation

1. Open the ceremony with a chairman or master of ceremonies calling the gathering to order and

briey outlining the purpose of the meeting.

2. “Let us stand as (post chaplain or local minister) pronounces the invocation.”

3. A reading of Wilbur D. Nesbit’s “Your Flag and My Flag.” The chairman introduces the person who will

give the reading. Note: Check the Internet or a public library for other appropriate verses celebrating the

ag.

4. The chairman or designated person explains the purpose of the presentation, and introduces the

organization or person presenting the ag as well as the organization or individual to whom the ag is to

be presented.

5. The person presenting the ag should have it ready. Be sure the ag has been properly folded in the

form of a colonial hat with only the blue eld and stars showing (see page 67). The person who is to

receive the ag is called from the front of the audience, and after a few words by the presenter, receives

the ag.

6. The person receiving the ag makes an acceptance speech.

7. The Pledge of Allegiance should be recited by everyone present. (Legionnaires will remove their caps.)

8. Mass singing of “The Star-Spangled Banner,” “America,” or other appropriate patriotic song.

9. Benediction.

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NOTE: Should a more elaborate program be desired, such as raising the ag on a agpole, conduct

presentation ceremonies as indicated above and extend the program following No. 6 and before mass

singing and the benediction. If a ag raising is included, it’s recommended an honor guard consisting

of at least seven riemen, two color bearers carrying the U.S. ag and American Legion colors, and two

Legionnaires to raise the ag be marched to the agpole. (A 150-foot distance is recommended.) After the

ag is raised and/or the national anthem is played, the honor guard should re one volley as a salute to the

ag. If a band is not available, a bugler could be substituted to play “To the Colors.”

Prayers for special occasions

For chaplains asked to pray at meetings other than post meetings, these prayers have been printed for

their use:

Joint meeting

“Most gracious Father of us all, from Whom comes all help and blessings, look upon us gathered here, and

with Thy favor, direct us in all our actions. Grant to us vigilant hearts; give us minds to know Thee, diligence

to seek Thee, and wisdom to nd Thee. Sanctify us with Thy presence, bless us with Thy might, and assist

us with Thy counsel, that all our endeavors may begin with Thee and through Thee may be happily ended.

Amen.”

Benediction

“May the strength of God sustain us; may the power of God preserve us; may the hand of God protect us;

may the way of God direct us; may the love of God go with us. Amen.”

Memorial service

“Almighty God, our Heavenly Father, who hast dominion over life and death, grant to us the grace to

remember with love and reverence our valiant and honored departed friend. Grant peace and eternal rest

to those who have gone before us, and make us ready for that last hour. Strengthen and console those in

sorrow and bestow upon us Thy everlasting blessing. Amen.”

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APPENDIX

Meaning of the Preamble to The American Legion Constitution

For God and Country, we associate ourselves together for the following purposes …

The American Legion recognizes the inuence of Almighty God in all worthwhile endeavors and declares

the allegiance of Legionnaires to both God and nation.

To uphold and defend the Constitution of the United States of America

The Constitution of the United States is the written bulwark of our free way of life and representative

government. It is our guarantee of liberty, freedom, justice and democracy. Members of The American

Legion bore arms and went to war to defend and uphold this document of freedom.

To maintain law and order

Without law and order, liberty would become license. Law and order protect our pursuit of happiness,

one of our God-given rights. Members of The American Legion served in wars to uphold law and order

among nations. It is just as important to maintain the due processes of law in our domestic aairs. It

binds Legionnaires to obey the laws of the land and to support the constituted authorities in enforcing

those laws.

To foster and perpetuate a 100 percent Americanism

Americanism is the gist of the American ideals of freedom, justice, individual rights and unlimited

opportunities. It embraces all the freedoms we cherish and all the rights that are guaranteed to us. It is the

very opposite of hatred, bigotry and intolerance. Americanism is the creed that has blazed the world-wide

trail for justice, fair play, decency, belief in God, private enterprise, universal education, and progress in all

human endeavors. It puts a premium on the virtues of loyalty, patriotism, hard work and thrift.

To preserve the memories and incidents of our associations in all wars

Service in defense of America is the greatest experience in the lifetimes of all veterans. Recalling the

highlights of that service means more than ashbacks to tense moments of excitement and danger in

battle: the grime of muddy trenches, the perils of sub-infested oceans and the combat in the wild blue

yonder. It means also the inerasable recollection of the comradeships, the bravery of pals, the team work,

the sacrices, the miseries and hardships of military campaigns shared in common. It means the bond that

binds all ex-servicemen and women together in mutual aection, respect and gratitude. It also means

keeping green forever the memories of the supreme sacrices of gallant American patriots, sacrices

necessary to the winnings of wars. It means faithful annual observance of Memorial Day and Veterans Day.

To inculcate a sense of individual obligation to the community, state and nation

Always interested in building a better nation, the founders of The American Legion believed that such

building must start rst with the individual in their own community. So they made it one of the cardinal

principles of The American Legion to inculcate that sense of personal obligation to the community, state

and nation into the individual citizen. That means educating the citizen – young, old and future – in his

and her responsibility to be active in making the hometown a better place in which to live, in discharging

the duty of voting in elections, in paying taxes promptly, in contributing to community chest funds and

to blood banks. The word “inculcate” means “to impress by frequent admonitions” and “to enforce by

frequent repetitions.” Like the duties themselves, the reminders that they remain to be carried forward

are never nished.

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To combat the autocracy of both the classes and the masses

This clause places the Legionnaire on the side of right in opposing autocracy by either class or mass

when this threatens. In a democracy such as ours, composed as it is of all nationalities, races, creeds and

economic groups, there are bound to be both classes and masses. Indeed, the masses are composed of

classes – but all groups within the mass must feel assured that in this nation, reason and fairness will prevail

in all human activities and relations.

To make right the master of might

Many wars have been started by dictators who wanted their might to be the right. If human freedom is

not to perish from the earth, right must always be master of might. The rights of small nations must be

protected against the tyranny that powerful neighbors may seek to impose on them, just as the rights of

minorities in our society must be protected and respected. Legionnaires are pledged by this clause always

to stand with the right, protect the weak and preserve the liberties of the individual. This concept is the

basis of The American Legion’s continued advocacy of a strong national preparedness so as to achieve the

ideal situation that right will be backed by adequate might.

To promote peace and good will on earth

Until the entire world becomes a good neighborhood, Legionnaires must continue the eort to promote

peace and good will on earth. It is in pursuance of this founding ideal that The American Legion has

supported from the beginning and seeks to strengthen the United Nations organization. Obliquely, The

American Legion also contributes to this ideal by rmly supporting a strong national defense to discourage

breaking of the peace by aggressors.

To safeguard and transmit to posterity the principles of justice, freedom and democracy

On this ideal of safeguarding and transmitting the principles of justice, freedom and democracy, all of

the youth-training programs of The American Legion are built. All Americans can be proud that in our

international relations we have tried to live by the golden rule, the mark of justice. We have granted to

others, as we prize it ourselves, the great boon of freedom. Through the Monroe Doctrine, we called a halt

to foreign imperialism in the western hemisphere. We gave freedom to the Philippines. These principles are

part of the American heritage. Legionnaires are pledged to protect and preserve that heritage.

To consecrate and sanctify our comradeship by our devotion to mutual helpfulness

This is the most important ideal expressed in our preamble. We can hail The American Legion today as an

unparalleled force in these United States for social betterment. American Legion concepts and its ideal of

devotion to mutual helpfulness warmed the entire social climate of America. Today America is extending

its helpful hands all over the world through our assistance programs of foreign aid. This all came about

because the veterans of World War I came home enriched with wonderful ties of friendship and gave those

ties meaning by consecrating them to the ideal of mutual helpfulness.

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NATIONAL CONSTITUTION AND BYLAWS

The latest version of The American Legion’s National Constitution and By-Laws is available for download at

legion.org/publications.

THE AMERICAN LEGION’S BLUEPRINT

FOR THE 21ST CENTURY

For more information, refer to the full text of the resolutions approved by the National Executive Committee Meetings

in Indianapolis on October 17-18, 2012. Only the “Resolved” clauses of each resolution follow:

Resolution No. 49: Disenfranchising (21st Century)

RESOLVED, That the formation and revitalization of American Legion posts be a recommended priority which

only the Department Commander or the Department Executive Committee controls in accordance with Article

IX Section 1 of the National Constitution; and, be it further

RESOLVED, As long as all of the required obligations are met for the establishment of a post, no individual

post, county, or district shall have the authority to deny any individual(s) the opportunity to start or revitalize

a post, that the nal decision on all post charter applications will be made by the Department Commander or

Department Executive Committee; and, be it further

RESOLVED, That no post charter will be cancelled without the department attempting to revitalize the post in

question and attempts made by the department to start a new post within the same calendar year for every post

submitted for cancellation to the National Executive Committee; and, be it further

RESOLVED, That departments are urged to form new posts in communities where there exists a large veteran

population in order to provide veterans an opportunity to choose which post they desire to belong as well as

make it more convenient for the veteran; and, be it nally

RESOLVED, That Resolution No. 28, of the National Executive Committee, October 2006, titled “Disenfranchising”

(21st Century), is hereby superseded and rescinded.

Resolution No. 50: Training and Education (21st Century)

RESOLVED, That all levels of The American Legion leadership are urged to develop a standard for its leadership to

include a knowledge about programs, activities, goals and objectives of the organization in order to do their best

and be more proactive towards the needs of those they serve; and, be it further

RESOLVED, That leadership at all levels (National through Post) are urged to recommend to all candidates for

oce to consider taking and successfully completing the on-line version of The American Legion Extension

Institute course; and, be it further

RESOLVED, That every department of The American Legion be encouraged to start and sta a comprehensive

training seminar/college (also known as Legion College) for the purpose of training its leaders; and, be it further

RESOLVED, That the National Organization of The American Legion develop a training environment, seeking a

better-trained cadre of leadership that may include the use of computer technology/communications, written

materials, teleconferencing, other electronic media, workshops, conferences, and seminars; and, be it further

RESOLVED, That all levels of The American Legion be strongly and resolutely urged to develop and execute a

continuing education program pertaining to The American Legion programs for leadership and members; and,

be it nally

RESOLVED, That Resolution No. 30, of the National Executive Committee, October 2006, titled “Training and

Education” (21st Century), is hereby superseded and rescinded.

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Resolution No. 51: Veteran Outreach Program (21st Century)

RESOLVED, That all levels of The American Legion are urged to develop a comprehensive plan to educate and

provide service to Active, Reserve Component and National Guard eligible military personnel currently in

uniform, recently retired, and separated about the value and benets derived from membership in The American

Legion; and, be it further

RESOLVED, That all levels of The American Legion are urged to develop a recruiting campaign targeted at eligible

military personnel currently serving on Active Duty, in the Reserve Components and The National Guard, and,

as well develop a working relationship with The Adjutant General of the state, reserve center commanders and

active duty military installation commanders; and, be it nally

RESOLVED, That Resolution No. 29, of the National Executive Committee, October 2006, titled “Veteran Outreach

Program” (21st Century), is hereby superseded and rescinded.

Resolution No. 52: The American Legion Post Operations (21st Century)

RESOLVED, That all department, district, county and local American Legion leaders are urged to develop a

leadership plan that stresses the need of mentoring and training of all post ocials in such areas as:

1. Developing and executing post mission statements

2. Developing and executing a ve-year plan to include description in each of the following areas: post activities,

programs, budgets to include nancial projections, membership and public relations/communications

3. Development of a constitution and by-laws to include proper charter ling, incorporation, report ling

to include Consolidated Post Report, maintaining a proper check and balance system to include audit, risk

management (liability, property and event insurance), and proper writing of resolutions

4. Formation and training of committees based on the size and mission of the post in the local community

5. Develop programs in conjunction with the Auxiliary and the Sons of The American Legion to welcome new

veterans into the community with emphasis on welcoming our wounded warriors home through the “Operation

Comfort Warriors” program to their communities

6. Reaching out to all veterans in the community and listening to their concerns; and, be it further

RESOLVED, That departments, districts, and counties are urged to develop an integrated coordinated assistance

visit plan, or sometimes referred to as Post Responsibility Audit, so every post is visited by one level of leadership

at least once a year to review the aforementioned areas with the post leadership; and, be it further

RESOLVED, That the American Legion believes that each post is a community based wartime veterans

organization known for helping all veterans, families and children in the community and where social programs

will not supersede the reason The American Legion was founded in 1919 and where the image is associated with

“Service First”; and, be it further

RESOLVED, That when referring to an American Legion post in all ocial documents, publications, signage, and

advertising that the word “post” be used instead of club, hall or other term; and, be it nally

RESOLVED, That Resolution No. 31, of the National Executive Committee, October 2006, titled “The American

Legion Post Operations” (21st Century), is hereby superseded and rescinded.

Resolution No. 53: Cooperation with The American Legion Auxiliary

and Sons of The American Legion (21st Century)

RESOLVED, That all department, district, county and local American Legion leaders are urged to develop a

cooperative relationship with the American Legion Auxiliary and Sons of The American Legion; and, be it nally

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RESOLVED, That Resolution No. 32, of the National Executive Committee, October 2006, titled “Cooperation

with The American Legion Auxiliary and Sons of The American Legion” (21st Century), is hereby superseded

and rescinded.

SUGGESTED FORM FOR POST BY-LAWS

ARTICLE I

Section 1. The Post existing under these By-Laws is to be known as (post name and number), The American

Legion, Department of ___________________________.

Section 2. The objectives of this Post are as set forth in the Constitution.

ARTICLE II

MANAGEMENT

Section 1. The government and management of the Post is entrusted to an Executive Committee of

______________ members, to be known as the “Executive Committee.”

Section 2. The Executive Committee shall consist of ____ members in addition to the ocers of the Post and

together with the other ocers of this Post shall be elected annually on ___________ and take oce at the

meeting next following that of the election. All elections of ocers and executive committeemen shall be by

ballot and the candidate or candidates receiving the highest number of votes shall be elected to the respective

oce or oces for which they are candidates.

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Section 3. All vacancies existing in the Executive Committee, or in any oce of the Post from any cause other

than the expiration of the term, shall be lled by a majority vote of the remaining members of the committee,

and a person so appointed shall hold oce for the unexpired term of the member of the committee or ocer

who succeeded. A vacancy shall exist when a member or ocer is absent from the Post for a continuous period

considered detrimental to the interest of the Post by the Executive Committee.

ARTICLE III

POST EXECUTIVE COMMITTEE

Section 1. The Post Executive Committee shall meet for organization and such other business as may come

before it at the call of the Post commander within 10 days after the installation of the new ocers. Thereafter the

Post Executive Committee shall meet at the call of the commander at least every ________________ and as often

as said commander may deem necessary. The commander shall call a meeting of the Post Executive Committee

upon the joint written request of three or more members of said Post Executive Committee, _________ members

of the committee shall constitute a quorum thereof.

Section 2. The Post Executive Committee shall hire such employees as may be necessary; shall authorize and

approve all expenditures; shall require adequate bonds from all persons having the custody of Post funds;

shall hear the reports of Post committee chairs; and generally shall have charge of and be responsible for the

management of the aairs of this Post.

ARTICLE IV

DUTIES OF OFFICERS

Section 1. Duties of Post Commander. It shall be the duty of the Post commander to preside at all meetings

of the Post and to have general supervision over the business and aairs of the Post, and such ocer shall be

the chief executive ocer of the Post. The commander shall approve all orders directing the disbursement of

funds and shall make an annual report covering the business of the Post for the year, and recommendations for

the ensuing year, which shall be read at the annual meeting and a copy thereof immediately forwarded to the

Department adjutant. The commander shall perform such other duties as directed by the Post.

Section 2. Duties of Vice-Commander. The vice-commander shall assume and discharge the duties of the oce

of commander in the absence or disability of, or when called upon by the Post commander.

Section 3. Duties of Post Adjutant. The adjutant shall have charge of and keep a full and correct record

of all proceedings of all meetings, keep such records as the Department and National Organizations may

require, render reports of membership annually or when called upon at a meeting, and under direction of the

commander handle all correspondence of the Post.

Section 4. Duties of the Finance Ocer/Treasurer. The nance ocer/treasurer of the Post shall have charge of

all nances and see that they are safely deposited in some local bank or banks and shall report once a month to

the Executive Committee the condition of the nances of the Post, with such recommendations as may deem

expedient or necessary for raising funds with which to carry on the activities of the Post. The nance ocer/

treasurer shall sign all checks disbursing the monies of the Post, and shall furnish such surety bonds in such sum

as shall be xed by the Post Executive Committee.

Section 5. Duties of Post Historian. The Post historian shall be charged with the individual records and incidents

of the Post and Post members, and shall perform such other duties as may properly pertain to the oce as may

be determined by the Post or the Executive Committee.

Section 6. Duties of Post Chaplain. The Post chaplain shall be charged with the spiritual welfare of the Post

members and will oer divine but nonsectarian service in the event of dedications, funerals, public functions,

etc., adhere to such ceremonial rituals as are recommended by the National or Department headquarters from

time to time.

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Section 7. Duties of Sergeant-at-Arms. The sergeant-at-arms shall preserve order at meetings and shall perform

such other duties as may be from time to time assigned by the Post Executive Committee.

ARTICLE V

DELEGATES

Section 1. Delegates and alternates to a Department convention shall be elected by ballot by the Post at a

regular meeting of the Post to be held at least 20 days prior to the date of such convention.

ARTICLE VI

APPOINTMENTS

Section 1. The Post commander, immediately upon taking oce each year, shall appoint the following standing

committees: Americanism, Ceremonials, Children and Youth, Economic, Finance, Foreign Relations, Graves

Registration and Memorial, House and Entertainment, Legislative, Membership, Public Relations, Veterans

Aairs and Rehabilitation, National Security, Sons of The American Legion and Visiting or VAVS. Such standing

committees shall consist of such members, and the chair thereof, as shall be designated by the Post commander.

Section 2. Americanism Committee. The Americanism Committee shall be charged with the inspiration of

patriotism and good citizenship by arrangements for proper observance of patriotic occasions; encouragement

of patriotic and civic phases of instruction in schools; Americanization of aliens; combating anti-American

propaganda by education of the general public in American ideals through public forums, etc., and activities for

community and civic betterment.

Section 3. Ceremonials Committee. The principal duty of the Ceremonials Committee is to insure all new

members are properly initiated. The committee also concerns itself with proper presentation of other rituals

outlined in the Manual of Ceremonies—burial detail and the wearing of Legion regalia.

Section 4. Children and Youth Committee. Shall be charged with aid and service to children of veterans,

cooperating with other established agencies in the community; laboring for the betterment of child conditions

and in coordinating services and agencies in the community for the above purposes. To act as intermediary for

the needy child of a veteran in obtaining the fulllment of the Legion’s pledge that “no child of a war veteran

shall be in need of the necessities of life” and “a square deal for every child.”

Section 5. Economic Committee. The Post Economic Committee is primarily concerned with local employment

programs, Veterans’ preference, government employment and re-employment rights.

Section 6. Finance Committee. The Finance Committee shall be charged with the administration of the nancial

policy, preparation of budget recommendations and supervision of receiving, disbursing and accounting of all

Post funds.

Section 7. Foreign Relations. This committee has become active as America has recognized its responsibility as a

world leader. Maintaining and securing world peace and friendship abroad through community endeavors have

become as essential as any aspect of treaty law.

Section 8. Graves Registration and Memorial Committee. The duties of this committee involve recording of grave

sites and complete information on veterans’ burial in cemeteries assigned to the Post. Special assistance can be

given the service ocer in providing ags, headstones or proper interment in national cemeteries.

Section 9. House and Entertainment Committee. The House and Entertainment quarters promotion of club

advantages and arrangement for social activities.

Section 10. Legislative Committee. The Legislative Committee needs to have a knowledge of what is going on

in Congress—what we favor or oppose, and should be ready to initiate action in support of our position when

requested by the national or Department organization.

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Section 11. Membership Committee. The Membership Committee shall have charge of all matters pertaining to

the membership of the Post, including the procuring of new members, reinstatements and eligibility of members.

Section 12. Public Relations Committee. The Public Relations Committee shall be charged with the promotion

of public support of the Legion’s programs by the establishment of proper contact with The American Legion

Magazine, Department and national Legion news service and by local publicity of Post programs and activities.

Section 13. Veterans Aairs and Rehabilitation Committee. The Veterans Aairs and Rehabilitation committee

shall supervise all matters pertaining to service to veterans in the prosecution of all just claims against the United

States or state government, employment, relief, etc.

Section 14. Security Committee. The Security Committee shall work with and coordinate Legion eorts with the

local Civil Defense Council on matters pertaining to national, civilian and home defenses. It shall assist the armed

forces of the United States in recruiting eorts and in every way be active in community activities for the defense

of the nation and the security of the American home.

Section 15. Sons of The American Legion Committee. This committee shall have supervision over the operations

of the Post’s squadron of the Sons of The American Legion.

Section 16. Visiting or VAVS Committee. This committee is charged with visiting and comforting members and

their families when sick or bereaved, and with visiting ex-service personnel in hospitals.

ARTICLE VII

RESOLUTIONS

Section 1. All resolutions of state or national scope presented to this Post by a member or reported to this

Post by a committee shall merely embody the opinion of this Post on the subject and copy of same shall be

forwarded to the Department headquarters for approval before any publicity is given or action other than mere

passage by the Post is taken.

ARTICLE VIII

MEETINGS

Section 1. The regular meeting of the Post shall be held at the club rooms on __________________, at which

may be transacted such business as may properly be brought up for action; such meetings may be converted

into entertainment meetings, as may be deemed advisable by the ocers of the Post.

Section 2. The Post commander or a majority of the Executive Committee shall have power to call a special

meeting of the Post at any time.

Section 3. Upon the written request of _________ members, the committee shall call a special meeting of the Post.

Section 4. ________ members shall constitute a quorum.

ARTICLE IX

NOTICES

Section 1. Every member shall furnish the Post adjutant with an address for mailing.

Section 2. The Post adjutant shall cause notice of the annual election to be given at least two weeks prior thereto.

ARTICLE X

RULES OF ORDER

Section 1. All proceedings of this Post shall be conducted under and pursuant to Roberts’ Rules of Order, except

as herein otherwise provided.

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ARTICLE XI

AMENDMENTS

Section 1. These By-Laws may be amended at any regular Post meeting by a vote of two-thirds of the members

of said Post attending such regular meeting; Provided that the proposed amendment shall have been submitted

in writing and read at the next preceding regular meeting of said Post; and, provided, further, that written

notice shall have been given to all members at least _____________ days in advance of the date when such

amendment is to be voted upon, notifying said members that at such meeting a proposal to amend the By-Laws

is to be voted upon.

Delinquency, resignation and transfer

American Legion membership is annual, the Legion year being from January 1 to December 31. Dues are

payable October 20 in advance. If dues are not paid by January 1 of each calendar year, the member becomes

delinquent. If dues have not been paid by February 1, the member is suspended, but nevertheless a member

with no privilege except that of reinstatement by post vote and payment of dues. Dues not being paid, such

membership continues for ve months, to June 30, at which time the member is dropped from the roll by

constitutional mandate and membership forfeited.

A member may resign from the post at any time while dues are paid and can thereafter join another post as

a new member, in which event the continuity of membership is broken, and upon resignation the post is not

required to rebate any part or portion of the member’s dues.

A post member in good standing may not move the membership to another post and retain continuous

membership without the formality of a transfer. Being a member of more than one post at one time is a violation

of the constitution. The right to transfer does not carry the right to be accepted by any post. On transfer there

shall be no transfer of funds derived from dues, etc. The accepting post shall recognize that dues have been paid

to the post from which the transfer is eected and shall make no charge therefore, excepting only if the dues of

the post accepting the member are in excess of those from which the transfer is sought; then the accepting post

may collect from the transferring member the excess dues pro-rated from the date of acceptance to the end of

the current year. In all instances where a member during a current year transfers from one post to another after

payment of the current year’s dues, the transferring post shall retain said dues and shall have credit for such

membership during the remainder of such year for which said dues were collected, but said transferred member

shall be entitled to all of the benets and assume all of the responsibilities of membership in the post to which

transfer is made, after such transfer is aected.

Eligibility

National policy requires that eligibility inquiries be submitted through the department. There is only one class of

membership; honorary memberships are not authorized. In all doubtful cases, consult the judge advocate.

Constitutional eligibility requirements

All who served in the Armed Forces of the United States are eligible only if they have the following constitutional

requirements: “Any person shall be eligible for membership in The American Legion who was a member of the

Armed Forces of the United States and assigned to active duty at some time during the following periods: April

6, 1917, to November 11, 1918, and December 7, 1941, to the date of cessation of hostilities as determined by

the Government of the United States; all dates inclusive ... provided, however, that such service shall have been

terminated by honorable discharge or honorable separation, or continued honorably after any of said periods;

provided, further, that no person shall be entitled to membership who, being in such service during any of

said periods, refused on conscientious, political or other grounds to subject himself to military discipline or

unqualied service.”

The language “or continued honorably after any of said periods” refers to those remaining in service after the

date terminal at which time eligibility may be established by all veterans having honorable active service during

such periods, regardless of whether they have been discharged or stay on in the service.

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Constitution requirements with reference to allied armies

“Any person shall be eligible for membership in The American Legion … who, being a citizen of the United States

at the time of entry therein, served on active duty in the armed forces of any of the governments associated

with the United States during any said periods … provided, however, such service shall have been terminated

by honorable discharge or honorable separation, or continued honorably after any of said periods; provided,

further, that no person shall be entitled to membership who, being in such service during any of said periods,

refused on conscientious, political or other grounds to subject himself to military discipline or unqualied

service.” The word “citizen” requires full citizenship, and one who had only made application for citizenship and

had what is commonly known as “rst papers” was not admitted to full citizenship at the time of entry into

the service and therefore is not eligible. Only full citizenship prior to service with an allied army entitles one to

membership. The attainment of U.S. citizenship subsequent to such service does not fulll the requirement.

Dishonorable discharge

When a veteran has proper wartime service, with honorable discharge, but received a discharge other than

honorable by reason of a subsequent enlistment, if the later enlistment was outside of the ending dates of eli-

gibility set forth in Article IV of the National Constitution of The American Legion, the person in question would

be eligible, based on the rst period of service which met the constitutional requirement. (The question of his

acceptability being a matter of the post under Section 1, Article IV, National By-Laws.)

If the subsequent enlistment was during a period of eligibility set forth in Article IV of the National Constitution

of The American Legion and ended on other than an honorable discharge, it would permeate the entire service

for that period and would not be eligible for membership based on service for that period.

Discharge data (November 1951)

FORMS FOR ARMY, NAVY, MARINE CORPS AND AIR FORCE

DD 256 (A) or (N) or (MC) or (AF) (White) Honorable ........................................................................................................ Eligible*

DD 257 (A) or (N) or (MC) or (AF) (White) General ............................................................................................................... Eligible*

DD 258 (A) or (N) or (MC) or (AF) (White) Undesirable ............................................................................................... Not Eligible

DD 259 (A) or (N) or (MC) or (AF) (Yellow) Bad Conduct ............................................................................................ Not Eligible

DD 260 (A) or (N) or (MC) or (AF) (Yellow) Dishonorable ........................................................................................... Not Eligible

DD 214 Report of Separation from the Armed Forces of the United States

(if released to a civilian status, although still in the reserve) .......................................................................................... Eligible*

DD 217 Certicate of Service (reserve) ................................................................................................................................... Eligible*

DD 156A Honorable Discharge Armed Forces USA (Reserve) (unless active duty) ......................................... Not Eligible

*Honorable service during periods of eligibility

Discharge data (Vietnam War and later periods)

FORMS FOR ARMY, NAVY, MARINE CORPS, AIR FORCE AND COAST GUARD

DD 256 (A) or (N) or (MC) or (AF) or (CG) (White) Honorable .......................................................................................... Eligible*

DD 257 (A) or (N) or (MC) or (AF) or (CG) (White) Under Honorable Conditions ...................................................... Eligible*

DD 258 (A) or (N) or (MC) or (AF) or (CG) (White) Under Other than Honorable conditions ......................... Not Eligible

DD 259 (A) or (N) or (MC) or (AF) or (CG) (Yellow) Bad Conduct .............................................................................. Not Eligible

DD 260 (A) or (N) or (MC) or (AF) or (CG) (Yellow) Dishonorable ............................................................................. Not Eligible

DD 217 (AF) Certicate of Service ............................................................................................................................................. Eligible*

DD 214 (A) or (N) or (MC) or (AF) Report of Transfer of Discharge from the Armed Forces

(if released to a civilian status, although still in the reserves) ........................................................................................ Eligible*

*Honorable service during periods of eligibility

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SERVICE OPINION

Acceptability (See Membership) Discretionary

Active duty (honorable discharge,

constitutional period)

Eligible

Air Force Academy Eligible

Aliens (honorable active duty) Eligible

Allies, service with (U.S. citizen at

time of entry)

Eligible

Allies, service with (if U.S. citizenship

acquired subsequent to service)

Ineligible

American Field Service (civilian) Ineligible

American Volunteer Group,

Chinese Air Forces (civilian)

Ineligible

Army Reserve (unless active duty) Ineligible

Army Specialist Corps (uniformed

civilians, abolished)

Ineligible

Army Transport Service (unless

granted veteran status)

Ineligible

Masters and crews, civilian

employees

Ineligible

Administrative group comprised

of military personnel on active

duty for purpose of administering

troops being carried thereon

Eligible

Army (honorable active duty) Eligible

Associate membership (See

Membership)

Prohibited

Aviation cadet (active duty) Eligible

Bad conduct discharge Ineligible

Canadian Forces, service with

(active duty, honorable termination,

constitutional period and U.S.

citizenship time of entry)

Eligible

Certicate of Service, Army

(Form No. 280)

Eligible

Chinese Air Forces, American

Volunteer Group (civilian status)

Ineligible

Civil Air Patrol (civilian status) Ineligible

Civilian Technical Corps

(civilian status)

Ineligible

Coast Guard (active duty, honorable

termination, constitutional period)

Eligible

Coast Guard Academy (cadets) Eligible

Coast Guard Auxiliary (unless

full-time active duty with pay)

Ineligible

SERVICE OPINION

Coast Guard Beach Patrol

(active duty)

Eligible

Coast Guard, Industrial Guards

(reserve temporary)

Ineligible

Coast Guard Reserve

(unless active duty)

Ineligible

Coast Guard Reserve (temporary,

unless full-time active duty with pay)

Ineligible

Coast Guard Reserve, Volunteer

Port Security Force

Ineligible

Coast Guard, Women’s Reserve

(SPARs) (active duty)

Eligible

Conscientious objectors Ineligible

Constitutional period,

service without

Ineligible

Continuous service, subsequent

cessation hostilities

Eligible

Disability, discharged (active duty,

honorable termination)

Eligible

Discharge, bad conduct Ineligible

Certicate of Service, Army,

disability (if honorable)

Eligible

Dishonorable Ineligible

Employment, discharged to accept Eligible

Enlisted reserve

(unless active duty)

Ineligible

General Eligible

Good Eligible

Honorable (active duty,

constitutional period)

Eligible

Inaptitude (honorable conditions) Eligible

Indierent Eligible

Ordinary (under honorable

conditions

Eligible

Other than honorable (OTH) Ineligible

Over age Eligible

Special Order (under honorable

conditions)

Eligible

Transfer to enlisted reserve Eligible

Undesirable Ineligible

Unfavorable Ineligible

Unsuitability

(under honorable conditions)

Eligible

DIGEST OF ELIGIBILITY OPINIONS

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SERVICE OPINION

Enemy nations Ineligible

Honorary membership Prohibited

Indierent discharge Eligible

Industrial Guards Ineligible

Length of service (not a prerequisite) Eligible

Marine Corps Eligible

Marine Corps Reserve

(unless active duty)

Ineligible

Marine Corps, Women’s Reserve

(active duty)

Eligible

Marine Ocers’ Training School Eligible

Maritime Service (non-military) Ineligible

MEMBERSHIP

Acceptability Discretionary

Associate, Honorary, Posthumous Prohibited

Merchant Marine (unless granted

veteran status)

Ineligible

If service between Dec. 7, 1941,

and Dec. 31, 1946, with discharge

from the Coast Guard, Navy or

Army showing honorable service

within the delimiting dates

Eligible

Merchant Marine Reserve (USNR)

(unless active duty naval service)

Ineligible

Military Academy cadets Eligible

National Guard (unless active duty) Ineligible

National Oceanic and Atmospheric

Administration Commissioned

Ocer Corps (NOAA Corps)

Ineligible

Naval Academy midshipmen Eligible

Naval Reserve, U.S.

(unless active duty)

Ineligible

Naval Transportation Service

(unless granted veteran status)

Ineligible

Navy (active duty) Eligible

Navy Armed Guard (naval

personnel manning defensive

ordinance, merchant vessels)

Eligible

Nurses, Army and Navy Eligible

Ocers’ Candidate Schools

(member of armed forces)

Eligible

Ocers’ Reserve Corps

(unless active duty)

Ineligible

SERVICE OPINION

Ordinary discharge (honorable

conditions, active duty)

Eligible

Over age, discharged for Eligible

Philippine Scouts Eligible

Police, Auxiliary Military

(civilian status)

Ineligible

Posthumous membership Prohibited

Public Health Service, U.S. (civilian) Ineligible

If assigned active duty in armed

forces

Eligible

Reserve Corps, enlisted

(unless active duty)

Ineligible

Reserve ocers (unless active duty) Ineligible

Seabees (active duty) Eligible

Separation, honorable (active duty) Eligible

Service academies (Air Force, Coast

Guard, Naval and West Point cadets)

Eligible

Shipyard workers (civilian status) Ineligible

SPARs, Coast Guard Women’s

Reserve (active duty)

Eligible

Space Force Eligible

Special order discharge (under

honorable conditions, if active duty)

Eligible

Transfer (discharge for, to enlisted

reserve)

Eligible

Undesirable discharge Ineligible

Unfavorable discharge Ineligible

Unsuitability discharge

(issued under honorable conditions,

active duty

Eligible

WAAC (Women’s Army Auxiliary

Corps, civilian status, abolished)

Ineligible

Served on or after May 1942 Eligible

WAC (Women Army Corps,

active duty)

Eligible

WASP (Women Air Force Service

Pilots, service between Sept. 10,

1942, and Dec. 20, 1944)

Eligible

WAVES (Women Accepted for

Volunteer Emergency Service, Naval

Reserve, active duty)

Eligible

West Point Eligible

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Merchant Marine

A January 19, 1988, decision of the Secretary of the Air Force granted veteran status, not just veterans

benets, to its members of the Merchant Marine and certain employees of the Army and Navy during

the period of December 7, 1941, to December 31, 1946. The federal government considers such service

to be “active-duty” service. Aected individuals must apply for a discharge or certicate of release. A

DD 214 record of service will be issued showing service in the Army, Navy or Coast Guard, depending

on the individual’s service. In this case, the individuals would be eligible and no action is needed by The

American Legion. Often, these DD 214s will also show the Merchant Marine as a component of one of the

armed forces (e.g. Army, Navy, Coast Guard, Army Air Corps or Marines). Since The American Legion has

never looked beyond active duty in one of the armed forces, the particular component does not aect

membership eligibility.

Active Duty for Training (ACDUTRA)

The situation regarding personnel who enter “active duty for training” – the so-called “six-month enlistees” –

is outlined in a letter from Col. A.S. Sadove, Commanding Ocer, U.S. Army Reserve Components Personnel

Center, Fort Benjamin Harrison, Indiana, to National Judge Advocate B.G. Davis, dated November 14, 1966:

“At the present time individuals with no prior service may be enlisted to ll unit vacancies in the United States

Reserve. These enlistments are accomplished under the Reserve Enlistment Program announced in 1963 (Public

Law 88-110). The enlistment must be for a period of six years. Reservists enlisted under this program are required

to perform an initial period of active duty for training with the active Army during which time they receive basic

combat training and occupational specialty training… commonly referred to as ACDUTRA. As a minimum, each

Reservist must perform at least four months on active duty for training. The maximum period of active duty for

training depends upon the time required to fully qualify the Reservist to perform the occupational specialty and

may exceed six months. The period during which a Reservist performs active duty for training is creditable as

active Federal service in the same manner as for other soldiers …”

The matter of American Legion membership eligibility for the individual who has completed a period of

“active duty for training” and been issued a DD 214 to show honorable separation from service revolves

around the question of whether the “active duty,” as used in Section 1 of Article IV of the National

Constitution of The American Legion, included “active duty for training.”

Title 10, U.S. Code Annotated Section 101, Subparagraph (22) states, “‘Active duty’ means full-time duty in the

active military service of the United States. It includes … full-time training duty … In clause (22), the denition of

‘active duty’ is based on the denition of ‘active duty for Federal service’ in the source statute, since it is believed

to be closer to general usage than in the denition in 50 U.S.CA.901(b).”

In a general information memorandum dated September 9, 1966, explaining the eligibility changes

resulting from the action of the 48th National Convention, The American Legion’s national adjutant stated,

“Upon the conclusion of the period of training, the six-month enlistees are normally transferred to the Active

Reserve and at that time will normally receive a Form DD 214 (Report of Separation from the Army of the United

States). This form, if showing the termination of any period of honorable service on or after August 5, 1964 (now

February 28, 1961), may be accepted as evidence of eligibility for membership.”

The weight of evidence indicates that, for purposes of eligibility for membership in The American Legion,

the term “active duty,” as used in the National Constitution of The American Legion, includes “active duty for

training” as performed under Public Law 88-110, and in each case referred to National Judge Advocate B.G.

Davis, the September 9, 1966, announcement by the national adjutant has been found valid.

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Two-week National Guard training

Training periods in the National Guard – usually of two weeks’ duration – or other periods of service with

the National Guard do not meet eligibility requirements unless the Guard unit was federalized and the

individual’s separation papers record a period of active duty in the military forces of the United States.

Place of service not a consideration

Place of service is not a consideration in the determination of eligibility. For example, although reference is

frequently made to the Vietnam veteran, service in Vietnam is not a requirement of membership.

Active duty required

Since language used in changing the Legion’s charter and national constitution is exactly the same as used

in the past, the basic requirement as a condition of eligibility has not changed in any respect since World

War I: active duty in the military forces during a dened period of hostilities. This requirement was stated

succinctly by National Judge Advocate R.A. Adams in a letter dated March 20, 1925: “... service is the test,

subject to the fact that the ex-serviceman was not dishonorably discharged.”

This statement was made in connection with a ruling made by the judge advocate at that time that those

enrolled in the U.S. military academies during World War I were eligible for American Legion membership

without regard to whether any other service was performed, or even whether the individual completed

training at the academy. In the specic case in which this ruling was made, the individual had terminated

training at the military academy by a letter of resignation. The judge advocate’s was supported by a

statement made by the Army’s judge advocate general three years earlier that “service at the military

academy is service in the Army.” The Army’s judge advocate general had cited as his authority the case of

U.S. v. Morton, 112 U.S. 1 (1884). Thus, from the birth of The American Legion, the test of eligibility has been

whether the individual was actually in military service on active duty during dened periods and whether

that service was either terminated honorably or continued after the period of hostilities had ended.

Length of service not a requirement

There is no requirement as to length of service. National Judge Advocate B.G. Davis, in a letter dated

October 26, 1966, wrote, “... there is no limitation placed on the length of the individual’s service. If the individual

served one day on active duty as a member of the Armed Forces on or after August 5, 1964” – now February 28,

1961 – “and has received an Honorable Discharge or separation; or served on active duty as a member of the

Armed Forces during any of the delimiting periods set forth in Article IV, Section 1 of the National Constitution,

and is still on active duty, he is eligible for membership in The American Legion.”

A minimum of 90 days’ service is necessary to qualify for some veterans benets, and 181 days for others.

However, eligibility for veterans benets is not a criterion of eligibility for American Legion membership.

National Guard, reserve eligibility

Veterans of the National Guard and reserves must meet the same eligibility requirements as full-time

federal active veterans. To be eligible, they must have served at least one day on federal active duty during

any of the delimiting periods set forth in Article IV, Section 1 of the Constitution of The American Legion,

and have an honorable discharge or currently be serving in the Guard, reserve or on federal active duty.

The key to determining if a Guardsman or reservist has been on or currently serving on federal active duty

is the “authority line” on his or her activation orders. In both cases, Title 10, Subsection 672 or 12301 are

orders from the Secretary of Defense and are federal orders.

The authority a governor uses to activate the National Guard as an individual or unit is Title 32 orders, i.e.

weekend drills and annual training. These are not federal orders. The reserves have similar reserve orders,

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which are Title 10, Subsection 270. This authority code gives the reserve component the authority to

activate the reserves for weekend drills and annual training.

Use Military Law Chapter 39 when determining eligibility for National Guardsmen and reservists.

ELIGIBLE NON-ELIGIBLE

National Guard Title 10 Subsection 672 or 12301* Title 32

Reserves Title 10 Subsection 672 or 12301* Title 10 Subsection 270

*This subsection was created to replace 672 following Operation Desert Storm.

Note: A DD 214 will be issued for the time on federal active duty, or a DA-1059 for completion of a school

will be issued with a character type of discharge. All reserve components send their members to basic

training using Title 10, Subsection 672/12301 orders.

Clemency discharges

In response to a recommendation submitted by the National Conference of Department Commanders and

Adjutants in 1974, National Judge Advocate B.G. Davis issued the following opinion: “After having reviewed

the Proclamation of the President of the United States released on September 16, 1974, it is my opinion that

a clemency discharge will not satisfy the eligibility criteria for membership in The American Legion. Article

IV, Section 1, of the National Constitution requires that the individual seeking membership in The American

Legion must, inter alia, have an honorable discharge or honorable separation from military service or his

service must have continued honorably after any of the delimiting periods set forth in the above cited

article and section. A clemency discharge does not meet this criteria.”

Temporary duty

During the Vietnam War, it was the Air Force’s practice to call members of the Air National Guard to duty

for temporary periods, frequently for no more than 10 days. The call was made with the consent of the

individual and of the state’s governor. The duty usually involved ying Air Force cargo from the United

States to Southeast Asia. Correspondence with the chief of the National Guard Bureau in Washington, D.C.,

established that duty of the type outlined herein is included in the term “active duty,” in the sense that it

was full-time duty in the active military service of the United States. Upon the completion of such duty, as

evidenced by the issuance of a DD 214 or other evidence of honorable separation, the individual is eligible

for membership in The American Legion, provided, of course, that any part of the duty occurred between

February 28, 1961, and May 7, 1975.

U.S. military academies

National Judge Advocate B.G. Davis ruled on March 6, 1978, that cadets who served at the U.S. Military,

Naval, Air Force or Coast Guard academies “during any of the delimiting periods set forth under Article IV,

Section 1 of the National Constitution and whose service has been honorably terminated … are eligible for

membership in The American Legion.” Chapter 1, Section 101 (21), Title 38, U.S. Code provides that the term

”active duty” means service as a cadet at the U.S. Military Academy, U.S. Air Force Academy or U.S. Coast

Guard Academy, or as a midshipman at the U.S. Naval Academy.

Eligibility matters not covered

Post commanders should refer questions of eligibility not covered in this guide to the department adjutant

or department judge advocate. Should the department adjutant or department judge advocate be in

doubt, an opinion and ruling may be requested from the national judge advocate.

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Discharges not infallible

Discharges are not infallible as a test for membership, for many discharges were erroneously issued, and if

clearly so, may be corrected on application to the appropriate department in Washington. If the discharge

has been lost, an abstract of service may be procured from the appropriate department.

The LEGION Act

On July 30, 2019, President Donald Trump signed a bill declaring that the United States has been in a state

of war since Dec. 7, 1941. The American Legion sought the declaration as a way to honor approximately

1,600 U.S. servicemembers who were killed or wounded during previously undeclared periods of war.

The Let Everyone Get Involved In Opportunities for National Service (LEGION) Act opened the door

for approximately 6 million veterans to access American Legion programs and benets for which they

previously had not been eligible.

The American Legion’s eligibility criteria immediately changed from seven war eras to two: April 6, 1917, to

Nov. 11, 1918, and Dec. 7, 1941 to a time later determined by the federal government. No other restrictions

to American Legion membership changed.

PARLIAMENTARY PROCEDURE

I Order of Business

II Motions

III Amendments

IV Nominations and Elections

V Courtesies in the Assembly

VI Parliamentarian

VII Authorized Business

Procedure

PARLIAMENTARY PROCEDURE is the application of parliamentary law to the conduct of an organization. It is

wise for all leaders to familiarize themselves with the technique of conducting a meeting. While it is important

that the members understand the fundamental rules of parliamentary procedure, this knowledge should

be used only to ensure order, to expedite business, and to develop an organization that will cleave to the

objects for which it was organized. For a member constantly to raise points of order and to insist upon the

strict observance of every rule in a peaceable assembly where there are members ignorant of these rules and

customs is but to defeat the opportunity of gradually accustoming the membership of the proper observance

of parliamentary procedure.

THE CONSTITUTION AND BY-LAWS of an organization contain specic rules for the conduct of its business.

General rules and customs for orderly procedure, in addition to these specic rules, are commonly known as

parliamentary law. These rules are needed to guide the deliberations of an organization in order to do the right

thing in the right way at the right time, and to secure the best results with the least expenditure of time and

eort. The underlying principles of parliamentary law are justice and courtesy to all, one thing at a time, the rule

of the majority, and the right of the minority. –

PARLIAMENTARY AUTHORITY – It is important for every organization to adopt some authority on parliamentary

law, and for the members to be familiar with both the specic and the general rules of the organization. A copy

of the by-laws should always be on the commander’s desk. Excellent books and small leaets on parliamentary

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procedure have been written in simplied form and are available, but “Roberts’ Rules of Order Newly Revised” is

the accepted authority for The American Legion.

I. Order of Business (if Not Otherwise Provided in By-Laws)

1. CALL TO ORDER – The commander taps once with the gavel and says, “The meeting will come to order

(follow ritual, roll call). The adjutant will please read the minutes of the preceding meeting.”

2. MINUTES – After the minutes have been read by the adjutant, the commander asks, “Are there any

corrections?” If none is made, “The minutes stand approved as corrected.”

3. FINANCE OFFICER’S REPORT – The commander calls for the nance ocer’s report. After it has been

read, the commander says, “If there are no questions or corrections, the report will be led for auditing.”

The Auditing Committee reports at such times as the by-laws provide.

4. EXECUTIVE COMMITTEE REPORT – In some organizations, much of the routine business is handled by

the executive committee. This committee submits a report of its meeting at each regular meeting of the

organization for adoption by the membership. The executive committee may transact only such business as

the membership authorizes, except where the by-laws give the committee power to act. This report might

include the outstanding points in communications and committee reports submitted at the executive

committee meeting, and presented to the organization for the information or the action of the group.

5. COMMUNICATIONS – These may include letters received, notice of the next meeting, and any matters

of general interest to the organization, read by the adjutant.

6. STANDING COMMITTEE REPORTS – Standing committees are usually provided for in the by-laws and

function throughout the year. The commander should have a list of the standing committees and call

on each chair by name for reports according to plans previously made. If a report is made that contains

merely a statement of opinion or facts, the commander says, “If there are no objections, the report is

accepted.” If it contains resolutions or recommendations for future action, a motion should be made by

the reporting member “to adopt the resolutions or recommendations which may be amended in exactly

the same manner as any main motion.”

7. SPECIAL COMMITTEE REPORTS – Special committees are appointed for special purposes and are

automatically discharged when the special duties for which they were created are completed and their

nal report made to the organization. If there are any special committees to report, the commander says,

“We will now hear the report of the special committee appointed to _____________________________.”

A motion to adopt the resolution or recommendations of the committee opens the report to discussion

and amendment.

8. UNFINISHED BUSINESS – The commander brings before the meeting any business postponed from

the previous meeting, or any matters introduced at that meeting on which action was not completed.

A list of these unnished matters should have been prepared from the minutes of the last meeting by

the adjutant. Only when the unnished business has been disposed of may new business be brought

forward.

9. NEW BUSINESS – The commander says, “Is there any new business to come before the meeting?”

Communications and motions calling for action by the organization may then be presented and

necessary action taken. This closes the business part of the meeting.

10. THE PROGRAM is presented.

11. ADJOURNMENT – Members should remain seated and in order until the meeting is declared adjourned.

The commander may, if desired, use the “common consent” motion to adjourn, i.e., “If there are no

objections, the meeting stands adjourned.” Formal adjournment is usually followed by a social hour.

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II. Motions

Business is introduced by a motion, or by a resolution. The steps in making a motion and voting on it are as follows:

1. OBTAIN THE FLOOR – The member rises and addresses the presiding ocer as Mr. or Madame

Commander, as the case may be, and gives own name unless known by the commander. If the member

is entitled to the oor, the chair repeats the name of the member. This recognition gives the member the

right to speak.

It is out of order for another member to stand before the member speaking has nished, or to remain

standing after another has been given the oor.

2. MAKE THE MOTION – The member then states the motion or oers a resolution; for example, “I move that

we take action to secure a playground for this community.” In order to state a motion properly, members of

the organization should become accustomed to using the words “I move that” when introducing a motion.

3. SECOND THE MOTION – If anyone wishes the matter discussed and voted upon, a member says,

“I second the motion,” without rising or addressing the Chair. If no member seconds it, immediately

the chair, except in small assemblies, repeats the motion and asks, “Is the motion seconded?” In small

assemblies, where every member has evidently heard the motion, instead of repeating the motion,

the chair may say, “You have heard the motion; is it seconded?” If the motion is not then seconded,

the chair may say, “There being no second, the motion is not before the assembly.” Note: Consult your

parliamentary authority for the motions that do not require a second.

4. STATE THE MOTION – After the motion is seconded, the Chair then states the motion; for example, “It has

been moved and seconded that we take action to secure a playground for this community.” As this motion

is debatable and amendable, the Chair should then immediately ask, “Are you ready for the question?” or “Is

there any discussion?” If the motion is not debatable or amendable (consult your parliamentary authority

on this point if in doubt), the Chair should then immediately put the question to vote.

5. DISCUSSION – After a motion has been stated by the chair, it is before the assembly for consideration

and discussion. Speakers to the motion must (1) be entitled to the oor, (2) address their remarks to the

presiding ocer, (3) be courteous in their language and department, and avoid all personalities.

Speakers must observe the rules of the organization as to the number of minutes and number of times

they may speak on a question. The maker of a motion may vote against, but not speak against, the

motion. Discussion must relate to the immediately pending question. Note: Consult your parliamentary

authority for the few exceptions by which a speaker may be interrupted after having been assigned the

oor, and also for the rules to guide the Chair when more than one person arises at the same time.

6. PUT THE QUESTION – After sucient opportunity has been given the debate, the Chair repeats the

motion and says, “Are you ready for the question?” After waiting a moment, if no one claims the oor, the

Chair then says, “All those in favor of the motion as stated, say aye. All opposed, say no.”

7. ANNOUNCE THE VOTE – The chair says, “The ayes have it, and the motion is adopted,” or “The noes

have it, and the motion is lost,” as the case may be. In the event of a tie, the motion is lost unless the Chair

votes in the armative in order to carry the motion. A tie loses because every question must be carried

by at least a majority. If in doubt as to the result, the Chair calls for a rising vote, rst for, and then against,

the motion, asks the adjutant to count the votes, and then announces the results.

III. Amendments

After the question has been stated to the assembly by the presiding ocer, it may be desirable to change it in

some way. A member may rise, address the chair, and after being recognized by the chair, say, “I move to amend

the motion by adding the words ‘with proper supervision‘ after the word ‘playground.’” After the motion to

amend has been seconded, and the motion repeated as it will read if amended so all may understand the eect

the amendment will have on the main motion, the chair then calls for remarks on the amendment.

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101

The discussion is now upon the proposed amendment. After discussion is over, the chair puts the question and

calls for a vote on the amendment. Example: “The question is on adding the words ‘with proper supervision‘

to the motion we take action to secure a playground for this community. All those in favor of this amendment

please say ‘aye,’ those opposed say ‘no.’” After announcing the result of the vote on the amendment, the chair will

then restate the motion before the house in its original form if the amendment has been lost, or as amended

if the amendment has been carried and the vote is then taken upon the question in its nal form (if no further

amendments are oered).

An amendment may be oered in any of the following forms: “I move to amend by inserting,” or “adding” if at the

end of the motion, and “I move to amend by striking out and inserting,” or “by substituting” in case of an entire

resolution, by-laws or paragraph.

Only one amendment of the rst degree is permitted at a time when a motion or resolution is under

consideration, but one amendment of that amendment – that is, an amendment of the second degree – is also in

order. While there may be only one amendment of each degree pending at the same time, any number of them

may be oered in succession after disposing of the prior amendment. An amendment must relate to the subject

to be amended.

The amendment of the second degree, if there is one before the assembly, receives rst consideration. After

disposal, unless another secondary amendment is oered, the amendment of the rst degree is then pending.

After all amendments have been disposed of, the main motion as amended (or in its original form if all the

amendments have been lost) is placed before the assembly for action.

What Shall I Do …

To introduce business? Make the main motion.

To modify the motion? Amend, commit or refer.

To defer action? Postpone to a certain time, make a special order (require a two-thirds vote), or lay on table.

To suppress or limit debate? Move the previous question (two-thirds vote) or limit debate (two-thirds vote).

To suppress the question? Object to consideration (two-thirds vote), postpone indenitely or lay on table.

To consider a question a second time? Take from table, reconsider and rescind.

To prevent action from becoming nal? Reconsider and enter on the minutes.

To reverse the decision of the chair? Appeal.

To ask a question about procedure? Use parliamentary inquiry.

To withdraw a motion? Ask for permission to withdraw a motion.

To read something to the assembly? Request to read papers.

To correct a mistake? Rise to a point of order.

A motion that’s been carried, lost or postponed indenitely can’t be considered again during the same session

except by a motion to reconsider the vote disposing of the question, or to rescind the action taken. The motion

to reconsider can be made only by one who voted on the prevailing side. The motion to reconsider must be

made on the same day or the calendar day (not counting Sundays or holidays) after the vote which is to be

reconsidered was taken. Any member may second this motion. The motion to reconsider, if carried, annuls the

vote already taken and brings the motion before the assembly again for action.

A motion to rescind an action may be made if the motion to reconsider is not already pending. The motion to

rescind may be made by any member. Its purpose is to undo some action already taken and is identical with

the motion to amend by striking out something previously adopted, such as a by-law, resolution, section or

paragraph. If made on the same day, it only requires a majority vote, but on a subsequent day, if without notice

of intention to rescind it, requires a two-thirds vote.

In case of doubts as to parliamentary procedure, or if dicult questions arise, such as to lay on the table, to

postpone, to limit debate, to reconsider, point of order, etc., consult the parliamentary authority.

For further assisantace with parliamentary procedures, refer to “Robert’s Rules for Order,” available at

emblem.legion.org.

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IV. Nominations and Elections

The choosing of ocers for a Legion group is one of the most important functions. It means the choosing of

leaders upon whose faithful service the success of the organization largely depends. Among the qualications

necessary for ecient ocial leadership is an understanding of the purpose of The American Legion, knowledge

of the work and enthusiasm for it, a high sense of justice, fairness and courtesy, open-mindedness, moral

courage and the ability to get along with other people.

Ocers should be chosen for their ability to perform the work of the oce to which they are elected, and not

because of their social prestige or because they want the oce. Willingness to serve is not enough; tness to

serve must stand above every other consideration.

A nominating committee reports to the assembly only nominees approved by a majority vote of the committee.

No action is taken on the report of nominating committee. Nominations from the oor are always in order after

nominating committee has reported.

A nomination is only a statement of a preference and does not control the election in any way. When voting by

ballot, one may be elected without having been nominated, subject to getting the required number of votes at

the election.

The elective ballot alone elects. Mistakes made in nominating do not invalidate elections, as you may vote for

whom you please, regardless of nominations.

Members of a nominating committee may be nominated for oce without resigning from the committee. When

printed ballots are used, names presented from the oor as well as the names presented by the nominating

committee must be printed on the ocial elective ballot so there will be no discrimination among the

candidates.

Nomination by Ballot

No nominations are made from the oor when nominations are by ballot, as all have had opportunity to

nominate by ballot.

The method of election best tted to a particular group should be provided in the by-laws. These election rules

must be strictly adhered to. If the election rules prove unsatisfactory, amend them. But abide by them as they

are, until properly amended.

Before proceeding to an election, it is customary for nominations to be made from the oor or by a nominating

committee, or by ballot. The by-laws may prescribe the method, but if they do not, then the assembly by motion

may choose the method of nominating. This motion is not debatable.

Only members of the organization can make nominations or vote at an election.

The by-laws should provide that no name shall be placed in nomination without the consent of the nominee.

This prevents promiscuous nomination and withdrawals.

Nominations from the oor may be made by any voting member. Nominations require no second, but a second

is complimentary to the candidate.

Nominations by Committee

If names of candidates are to be presented by a nominating committee, this committee should be named at

least one month before election day and the by-laws should provide the method of appointing (or electing) the

committee. The usual methods are election by the assembly, or election by the executive committee or part by

the assembly and part by the executive committee.

The commander should not appoint the nominating committee nor be a member of it.

The nominating committee should give thoughtful consideration to the qualications of each candidate for

oce and should secure the consent of the candidate before placing the name on the ticket.

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Closing Nominations

Nominations from the oor may be closed by a two-thirds vote, or the commander may close nominations

by unanimous (common) consent of the assembly (no one objecting). If for any reason it is desired to reopen

nominations, it may be done by a majority vote (unless the by-laws limit the time for nominations).

A member may be nominated for more than one oce, unless the by-laws forbid. If elected to more than one

oce, the member must choose immediately on which oce to serve. The other oce (or oces) shall be lled

according to the provisions of the by-laws, if simultaneous service in more than one oce is forbidden.

Elections

Majority vote is necessary if there is no by-law to the contrary. Plurality vote never elects except by special by-

laws. A person ineligible to hold oce at the time of election cannot be elected even by unanimous vote.

The usual methods of election are by voice, or by ballot (a secret vote). The by-laws may provide that election

shall be by ballot except when there is but one candidate for oce, the election may be by voice. The ballot

vote is the fairest vote when there is more than one choice for an oce. When the by-laws require the vote to

be taken by ballot, it is out of order to move that the adjutant or any other person shall cast the ballot of the

assembly, as ballot vote is a secret vote and each voter must cast their own ballot.

Election by Voice

The election to oce may be by voice, and vote taken on each candidate separately, or the assembly may, by a

majority vote, order the vote taken on the ticket as a whole when there is but one candidate for each oce.

Election by Ballot

Ballots should be given to identied voting members only. The names of candidates for each oce may be

printed or written on the ballot, or the voter may write the name of choice on the ballot. The identity of the

voter must not be indicated in any way, as a ballot is a secret vote. If printed ballots are used, the names from the

oor and those proposed by the nominating committee must be printed on the ocial ballot. Printed ballots

cannot be used if nominations and elections take place at the same meeting. Instructions may be given to the

assembly concerning the method of marking the ballot. An unmarked (blank) ballot is just a scrap of paper and is

not counted in elections. The election committee has no authority to make any changes in the election ballot or

mark it in any way.

The vote cast for each oce must be preserved in such manner that if the election is questioned, the votes may

be veried by a recount. If printed ballots are used, the election committee places the voted ballots in a sealed

packet together with its report (signed by at least a majority of the election committee), and delivers the packet,

sealed, to the adjutant. This sealed packet shall not be opened except by order of the assembly or the board for

the purpose of verifying the vote or destroying the packet.

If slips of paper are used for voting for each separate oce, the votes cast for each oce must be sealed in a

separate packet and delivered to the adjutant in like manner.

The form of the report of the elections committee for each oce to be lled is as follows (example): “For

commander—Number of votes cast—30; necessary for election—16; Brown received—19; Jones received—10;

Green received—1.”

After the vote for all the oces has been read (the largest vote for each oce stated rst), the names of the

committee members signing the report are read, the report is handed to the commander, and the reporting

member sits. The commander announces who is elected.

In counting the ballots, every name for which a vote has been cast must be reported.

Newly elected ocers take their seats at the time prescribed in the by-laws. If there is no such rule, they are

seated following election, or at the time established by usage as a precedent.

When there is more than one vice commander, they always should be numbered to establish their precedence

when acting as commander pro tem.

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V. Courtesies in the Assembly

Members contribute to the success of a meeting when they:

1. Come to order at once when the commander opens the meeting.

2. Give thoughtful attention throughout the business meeting and the program.

3. Rise to address the chair, and wait to speak until recognized by the chair.

4. Sit down at once when someone else has been given the oor.

5. Rise to make a motion, but remain seated in small assemblies when seconding the motion.

6. Write a long or involved motion and give to the adjutant, when asked to do so.

7. Rise when a rising vote is requested and remain standing until the vote is taken.

8. Vote on every question.

9. Limit their remarks to their rightful share of the time of the meeting and do not infringe upon the

right of others. The oor should be given to one who has not spoken on the question, in preference to

one who has spoken, if there is any question as to precedence.

10. Rise to make reports, remain seated during the discussion of the report.

11. Refrain from conversation during the meeting.

12. The courtesy of the oor may be granted to one who is not a member when it is desired to have such

one speak during a business session.

VI. Parliamentarian

A parliamentarian may be appointed if there is a member of the organization who is well informed on

parliamentary law. It must be remembered the function of a parliamentarian is to express an opinion on the

point in question when requested to do so. The ruling or decision based upon this advice must be stated by the

presiding ocer.

VII. Authorized Business

Authorized and lawful business which the organization becomes responsible for can only be transacted at

meetings regularly or specially called for that purpose at which meetings there is a quorum present.

The notice for a special meeting must state the special business to be transacted, and no other business can be

entertained.

If no quorum is present, the motion to adjourn and to provide for an adjourned meeting are the only motions

in order.

VIII. Motions Classied in Order of Priority

1. Privileged motions: Fix time to adjourn, to adjourn, to recess**, question of personal privilege, call for

order of business.

2. Subsidiary motions: Lay on table, previous question (2/3), postpone to Indenite time*, refer to

committee*, postpone*, amend amendment*, amend*, objection to consideration (2/3).

3. Main motion*: A main motion is used to bring before the meeting any particular subject for

consideration of the assembly.

* Debatable; others are not.

** Debatable only when no other motion pending.

Those not marked with (2/3) require only majority vote.

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If additional knowledge of parliamentary procedure is desired, posts should refer to “Roberts’ Rules

of Order Newly Revised.” Copies can be purchased from Emblem Sales at (888) 453-4466 or online at

emblem.legion.org.

UNIFORM CODE OF PROCEDURE FOR THE REVOCATION,

CANCELLATION OR SUSPENSION OF POST CHARTERS

Adopted by the National Executive Committee of The American Legion May 1-2, 1941,

Indianapolis, Ind., and amended by that body November 6-7, 1941

I. Charges

Section 1. A charge that any Post should, for any good and sucient cause, have its charter cancelled,

suspended or revoked may be initiated by any intermediate body between the Post and the Department, or by

any three Posts of the Department in which the Post accused is located. A charge may be withdrawn only with

the consent of the Department Commander.

Section 2. Such charge shall be led with the Department Commander at Department Headquarters.

Section 3. Such charge shall be in writing, and signed by the respective Commanders and Adjutants of the

intermediate bodies or Posts, as the case may be, and sworn to before any ocer authorized to administer oaths.

Section 4. Three additional copies of such charge shall be led with the original. The Department Commander

shall forthwith cause one copy of such charge to be served on the defendant Post by delivering a true copy

thereof to the Adjutant of said Post, as hereinafter provided.

Section 5. Such charge shall include the following:

a. A certied or attested copy of the resolution authorizing the ling of such charge.

b. The full name and address of the Post against which the charge is made, as well as the full name and address

of the Commander and Adjutant of such Post.

c. A clear, concise and detailed statement of the facts upon which the charge is based.

d. The section or sections of the National and Department Constitutions and By-Laws alleged to have been

violated.

e. Adavits or documents substantiating the charge may be attached.

Section 6. After a charge has been led, the Department Commander shall forthwith cause a full investigation

of the facts to be made. After such investigation, the Department Commander shall le a report and

recommendation with the Department Executive Committee for its action thereon at its next meeting.

Section 7. Proceedings relating to the cancellation, suspension or revocation of a Post charter may also originate

with either the Department Commander or the Department Executive Committee.

Section 8. The action of the Department Executive Committee in rejecting any charge or charges against a Post

shall be nal.

II. Resolution of Department Executive Committee

Section 1. Should the Department Executive Committee determine by a majority vote that the Post should

surrender its charter, said Department Executive Committee shall direct the defendant Post to surrender its

charter for cancellation, and shall pass a resolution that unless the charter is so surrendered, prior to the date

therein specied, a hearing and trial be held to determine whether the Post charter should be cancelled,

suspended or revoked, and said resolution shall include the following:

a. A statement that the Department Executive Committee has determined that a hearing and trial is warranted.

b. Authorization and direction to the Department Commander and Department Adjutant to sign a formal

complaint.

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c. The names and addresses of the members of the subcommittee before which the hearing and the trial is to

be held.

d. The name and address of the Department Judge Advocate or special acting Department Judge Advocate

who is to assist the committee.

e. Authorization to the subcommittee to hire such stenographic or other help as may be necessary and to

incur such expense as may be necessary. Said expense, including the cost of stenographic report of the trial

when ordered to be transcribed by the subcommittee or the Department Executive Committee, shall be

taxed as costs against the Department, complainants or defendant Post in such manner and amount as the

Department Executive Committee shall prescribe.

f. That the subcommittee shall report its written ndings of fact and recommendation to the Department

Executive Committee at its next meeting, provided, however, that if the hearing or trial is not completed, a

partial report shall be made.

III. Complaint

Section 1. In all cases, a formal complaint, in triplicate, shall be drawn by the Department Judge Advocate and

signed by The American Legion, through its Department Commander and Department Adjutant, setting forth

the following:

a. A clear and concise statement of the facts upon which the charges are predicted.

b. The origin of the charges.

c. A copy of the resolution of the Department Executive Committee appointing the subcommittee and its

assistants.

d. A copy of the Uniform Code of Procedure for the Revocation, Cancellation or Suspension of Post Charters.

e. The time within which an appearance or answer shall be led by the Post, which shall be not less than 20 or

more than 60 days from the date of the service of a copy of the complaint.

f. The time and place for the hearing and trial, which shall not be more than 30 days after the date of the

expiration of the time for the ling of the answer.

Section 2. Any such complaint may be amended by the subcommittee of the Department Executive Committee

in its discretion at any time upon such terms as may be deemed just in the opinion of the said subcommittee.

IV. Service

Section 1. The subcommittee shall cause a true copy of the complaint to be served on the defendant Post.

Section 2. All complaints, orders and other process and papers of the subcommittee or the Department

organization of The American Legion may be served personally, or by registered mail, or by leaving a copy

thereof at the principle oce or Headquarters of the intermediate body or Post, or place of residence of the

person or ocer to be served. The veried return by the individual serving the same showing service thereof in

the manner herein provided, or the registry return receipt shall be proof of service.

Section 3. All notices, orders, papers or other process which are to be served on the Department

Headquarters of The American Legion, or the subcommittee appointed to conduct the trial, shall be deemed

served if they are served on the Department Adjutant at Department Headquarters, said service to be made as

herein above provided.

Section 4. Witnesses may be summoned by a notice signed by either the special acting Department Judge

Advocate, the Department Judge Advocate, or by a member of the subcommittee.

V. Answer

Section 1. The defendant Post shall le an answer to said complaint with the Department Judge Advocate

at Department Headquarters within the time specied in the complaint. The answer shall contain a clear and

concise statement of the facts which constitute its defense. Any charge or specication in the complaint which is

not expressly denied or explained in the answer shall be deemed to be admitted.

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Section 2. In the event that the complaint is amended during the course of the hearing or trial, the defendant

shall be furnished with a copy of such amendment, and may le an amended answer to the said amended

complaint within ve days thereafter.

VI. Subcommittee

Section 1. The subcommittee to hear and try and make written ndings of fact and recommendations with

reference to the matter of the cancellation, suspension or revocation of the Post charter shall be appointed by

the Department Executive Committee and shall consist of not less than three (3) members of the Department

Executive Committee. No member of the Post under investigation shall be a member of such subcommittee.

Section 2. Should no member of the subcommittee be a lawyer, opinions on questions of law may be obtained

from the Department Judge Advocate.

Section 3. A majority of the members of the subcommittee shall constitute a quorum. If for any reason there is

less than a quorum, the hearing shall be adjourned until a quorum is present.

Section 4. The duties of the Department Judge Advocate or special acting Department Judge Advocate shall be

to see that the trial is prompt, complete and thorough, make all arrangements for the hearings, the summoning

of all witnesses and the production of all papers. He shall see that all the orders of the subcommittee shall be

carried out. He shall examine and cross-examine all witnesses.

VII. Hearing and Trial

Section 1. The rules of evidence prevailing in courts of law and equity shall not be controlling. The

subcommittee shall decide all questions arising as to relevancy of the evidence and the regularity of the

proceedings.

Section 2. The subcommittee may hold its hearings in closed sessions or may open them to the public. The

subcommittee shall hear witnesses on oath or armation.

Section 3. Any party to the proceeding shall have the right to appear at such hearing in person, by counsel or

otherwise, subject to such reasonable restrictions as may be placed on this right by the subcommittee, and to

examine and cross-examine witnesses and to introduce documentary or other evidence.

Section 4. Stipulations of fact may be introduced in evidence with respect to any issues.

Section 5. Objection to the conduct of the hearing shall be stated orally together with a short statement of the

grounds of such objection and included in the stenographic report of the hearing.

Section 6. Any party to the proceedings shall be entitled to a reasonable period at the close of the hearing for

oral argument, which shall not be included in the stenographic report of the hearing. Briefs may be led by the

parties within the time xed by the subcommittee.

Section 7. In the discretion of the subcommittee, the hearings may be continued from day to day, or adjourned

to a later date, or to a dierent place by announcement thereof at the hearing by the chairman or vice-chairman

of the subcommittee or by other appropriate notices.

Section 8. A stenographic report of the trial shall be made.

VIII. Report of Subcommittee

Section 1. The subcommittee, after it has completed its hearings, shall le the complete report of the

proceedings had upon the trial, together with its written ndings of fact and recommendations with reference

thereto with the Department Adjutant not less than ve (5) days before the next meeting of the Department

Executive Committee, all of which shall be open to the inspection of all members of the Department Executive

Committee, as well as representative or representatives of the defendant Post.

Section 2. The Department Executive Committee shall consider said report and act thereon.

Section 3. At the Department Executive Committee meeting at which the report of the said subcommittee is to

be considered, one representative of the defendant Post may, within the discretion of the Department Executive

Committee, be given the privilege of the oor for not more than one hour.

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Section 4. Should the subcommittee’s report be a partial report, the Department Executive Committee may

continue the committee and authorize it to hold further hearings and present its nal report at the next meeting

of the Department Executive Committee.

IX. Appeal

Section 1. Should the Department Executive Committee refuse to cancel, suspend or revoke the charter of the

Post, such decision shall be nal and no appeal can be taken there from.

Section 2. Should the Department Executive Committee, upon a report of its subcommittee, cancel, suspend

or revoke the charter of the defendant Post, the defendant Post and the National Adjutant shall be notied

by the Department Adjutant of the decision of the Department Executive Committee, which notice shall be

mailed within ve (5) days after such decision has been rendered. Should the defendant Post desire to appeal

from the decision of the Department Executive Committee, it shall serve its notice of appeal, signed by the Post

Commander and Post Adjutant, on the Department Adjutant at Department Headquarters within thirty (30) days

from the date of said suspension, cancellation or revocation.

Section 3. Upon receipt of said notice of appeal, the Department Commander shall immediately notify the

National Commander of such appeal and shall cause the Department Judge Advocate, or acting Department

Judge Advocate, and the subcommittee to submit all the papers and the complete record of the hearings

to the National Commander. Upon receipt of the notice of appeal, the National Commander shall appoint a

subcommittee of not more than ve (5) nor less than three (3) members of the National Executive Committee for

the purpose of hearing the appeal from the action of the Department Executive Committee.

Section 4. The National Executive Committeeman, or alternate, from the Department of which the defendant

Post is a part, shall not be eligible to serve on this committee.

Section 5. This subcommittee of the National Executive Committee shall meet at least one day prior to the

meeting of the National Executive Committee and to this committee the National Commander shall refer the

complete record, in writing, of said proceedings with such exceptions thereto as are made by the defendant Post.

Section 6. This subcommittee may make its recommendations merely from the records, or it may permit

representatives of the Department or the defendant Post to appear and argue the matter before the committee,

and it may, as such hearing of such appeal, take further evidence relating thereto under such rules and

conditions as it may from time to time adopt.

Section 7. This subcommittee shall review the cause and recommend to the National Executive Committee the

action to be taken thereon.

Section 8. The decision of the National Executive Committee, based upon the report of this subcommittee, shall

be nal and there shall be no appeal there from.

Section 9. The cost of the proceeding may be re-taxed as the National Executive Committee shall deem just and

equitable.

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PRACTICE AND PROCEDURE IN THE EXPULSION OR

SUSPENSION OF A MEMBER OF THE AMERICAN LEGION

(may be revised and changed by subsequent action of the National Executive Committee)

Many departments and posts of The American Legion have failed to adopt a method of practice and procedure

on the suspension or expulsion of a member. The following is not mandatory for any post or department, but is

oered as a guide or form to follow. It is approved by the National Executive Committee.

Article IV, Section 2 of the By-Laws of The American Legion is as follows: “A Post may suspend or expel a Post

member from The American Legion only after providing the member due process and a proper showing of cause.

Charges shall be based upon disloyalty, neglect of duty, dishonesty and/or conduct unbecoming a member of The

American Legion. All charges must be made under oath in writing by the accusers, and no member in good standing

shall lose their membership until given a fair trial by the Post or Department in such manner and form as the Post or

Department By-Laws and Post or Department Executive Committee shall prescribe.”

I. Process

The rst process in all actions of expulsion or suspension against a member of The American Legion in good

standing shall be by ling with the adjutant of the post written charges in triplicate, properly veried by adavit

of the accuser or accusers.

II. Writ — When Returnable When Written Charges Are Filed

The adjutant shall issue a writ dated upon the day it shall be issued and sign it, directed to the sergeant-at-arms

(or some other member of the post in good standing), commanding that person to summon the accused to

appear at the post meeting place at the next regular meeting (providing 15 days have intervened), to show

cause why he should not be suspended or expelled (as the case may be).

III. Service — Return

It shall be the duty of the sergeant-at-arms, or the member appointed, to serve the writ so issued, by reading it

to the accused and at the same time delivering to the member a veried copy of the charges led. The person

serving the writ shall endorse upon said writ the time and manner of serving it and immediately thereafter le

the same with the Post adjutant.

IV. Alias Writ

Whenever it shall appear by the return that the accused is not found fteen (15) days, or more, previous to

the regular post meeting, the adjutant, at the request of the accuser, shall issue another writ and so on until

service is had.

V. Failure to Make Return

If the sergeant-at-arms, or the member to who a summons is delivered, shall neglect or refuse to make return of

same within the time required in Paragraph 4, another summons shall be issued, directed to some other member

in good standing for service as herein above set forth.

VI. Service by Publication

Whenever the accuser shall le with the adjutant of the post in which the charges are pending, an adavit

showing the accused has gone out of the state or on due inquiry cannot be found or is concealed within the

state so that process cannot be served upon the intended, and stating the place of residence of such accused, if

known, or that upon diligent inquiry the place of residence cannot be ascertained, the adjutant of the post shall

cause publication to be made in the county where the post is located and if there be no newspapers published

in said county, then in the nearest newspaper published in the state containing notice of the pendency of such

charges before said post, the names of the accused and the accuser, and the time and place of the hearing of

said charges. Within two days of the rst publication of such notice, the adjutant of said post shall send a copy

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thereof by mail addressed to the accused if the place of residence is stated in said adavit; said notice shall be

published at least once each week for three successive weeks.

VII. Charges

The accuser or accusers must be members of the same post as the accused and shall set forth the charges of

disloyalty, neglect of duty, dishonesty and conduct unbecoming a member of The American Legion in terms of

simplicity and understanding in order the accused may properly prepare a defense.

VIII. Accused to Enter His/Her Appearance in Writing

Before the accused defends in his/her own proper person, or through counsel, he/she shall enter an appearance

by ling an answer to said charges on or before the date of the regular meeting to which the accused has been

summoned to appear.

IX. Failure to Answer

If the accused fails to answer the charges, in manner and form as herein last set forth, the charges and matters

and things therein stated shall be taken as confessed and the prayer for expulsion or suspension granted.

X. Date of Trial

Whenever the accused enters an appearance by ling an answer to the charges preferred, the entire proceedings

shall automatically be continued until the next regular post meeting, at which time the trial shall be had.

XI. Continuance

Either party may apply for a continuance before the day set for trial, however, it shall be accompanied by a

written motion, supported by adavit of the party so applying. Good and substantial cause must exist before

said motion is granted. The presiding judge advocate shall pass on said motion.

XII. Trial — Post Judge Advocate to Preside

The post judge advocate shall preside at the trial, and shall have the power and authority to pass upon the

materiality and relevancy of all the evidence presented, and shall have general power to prescribe the necessary

and reasonable rules and regulations for the orderly procedure of said trial.

XIII. Post Judge Advocate Vacancy

In case of death, removal, vacancy, resignation or disability of the post judge advocate, it shall be the duty of

the department commander, when duly notied by the post adjutant, to appoint a special judge advocate in

the department to ll the vacancy. Such special judge advocate so appointed shall have the authority, right and

powers of a duly elected post judge advocate. The post shall bear the expenses of any special judge advocate.

XIV. Post Ocers and Executive Committee to Act as Jurors

The post ocers and the post executive committee are hereby selected as jurors to ascertain under the guidance

of the judge advocate the truth of the charges preferred. Their province is strictly limited to questions of fact, and

within that province they are still further restricted to the exclusive consideration of the matters that have been

proven by evidence of the interested parties in the course of the trial. Their decision shall be reduced to writing

and led with the post adjutant, who, in turn, shall enter the same in the post records.

XV. Causes of Challenge

If any post ocer or any member of the executive committee, or any other member selected as a juror, shall

state he/she cannot fairly and impartially render a verdict therein in accordance with the evidence, and the

presiding judge advocate shall be satised of the truth of such statement, said member or members shall be

challenged for cause.

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XVI. Peremptory Challenge

Each party shall be entitled to challenge of two jurors without showing cause for such challenge.

XVII. When a Post Has No Executive Committee

When a post has no executive committee, the presiding judge advocate shall direct the sergeant-at-arms to

summon ve members of the post to sit as jurors in their place.

XVIII. Duty of Sergeant-at-Arms

If any member is challenged peremptorily or for cause, or if any post ocer or member of the executive

committee shall be absent from said trial, the presiding judge advocate shall direct the sergeant-at-arms to

summon a sucient number of members of the post to sit as jurors in their place.

XIX. If Sergeant-at-Arms Not Present, etc.

If the sergeant-at-arms is not present at said trial or upon objection of either party to the cause to the sergeant-

at-arms summoning a sucient number to ll the vacancies, the presiding judge advocate shall appoint a special

sergeant-at-arms to summon the necessary persons to act as jurors.

XX. Members Insucient to Fill Panel

When the membership of the post, through cause or otherwise, is insucient in number to make a full panel

for jury service, the trial shall be continued until the next regular post meeting. The post adjutant, within ve

(5) days thereafter, shall transmit such information to the department commander, who shall, before the next

regular meeting of the post, cause the sergeant-at-arms of said post to summon a sucient number of members

of The American Legion from the body of the county in which the post is located to ll the vacancies.

XXI. Amendments

At any time before a nal decision is made by the jury upon the trial of a member upon expulsion or suspension,

amendments may be allowed by the presiding judge advocate upon such terms as are just and reasonable.

XXII. Number Necessary to Expel or Suspend

To expel or suspend a member of The American Legion in good standing, two-thirds of the members selected to

sit as jurors shall vote in the armative.

Article IV, Section 3 of the By-Laws of The American Legion is as follows: “Any member who has been suspended

or expelled has the right of appeal to their Department Executive Committee, or to the Department Convention,

according to the provisions in the By-Laws of such Department. The decision of the Department shall be nal.”

I. Time for Appeal

Within forty (40) days after judgment of expulsion or suspension is made and recorded, the accused ONLY may

take an appeal in manner and form as set forth in Article IV, Section 3 of the By-Laws last mentioned.

II. Stenographic Report

Either party demanding a stenographic report of the trial shall pay for the same, and when said report is

completed, it shall be the duty of the presiding judge advocate, on appeal, to examine the same and if correct,

ocially certify to the correctness of such report, and the same shall be immediately led with the department

adjutant, who, in turn, shall present the same to the department executive committee or the department

convention ocials, according to the by-laws of such department. All matters and things contained in such

stenographic report shall become a part of the record and shall be considered in the nal decision by the

department. In addition to the stenographic report, all interested parties shall have the further right of

appearing in person, or by counsel, and present further evidence and arguments upon such nal hearing.

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III. Notice by Department Adjutant Upon Request

When an appeal is taken by accused, in compliance with Article IV, Section 3 of the By-Laws of The American

Legion, it shall be the duty of the accused to obtain from the department adjutant the date of the executive

committee meeting or department convention and the exact time and place of such hearing on appeal. This

notice should be given if possible at least ten (10) days before the meeting or convention.

IV. Appeal — Department Judge Advocate to Preside

Upon appeal the department judge advocate shall preside at the trial, and shall have the power and authority

to grant a continuance to either party if deemed for the best interest of the Legion; to pass upon the materiality

and relevancy of all the evidence presented and shall have general power to prescribe the necessary and

reasonable rules and regulations for the orderly procedure of said trial.

V. No Further Appeal

The decision reached by the department executive committee or department convention shall be nal.

VI. Eect of Decision

Where an appeal is taken by the accused and the department executive committee or department convention

sustains the appeal, the expelled member automatically becomes a member in good standing of said post, and

it is mandatory the adjutant reinstate said member upon the post membership roll. Any post failing to comply

with this provision is subject to having its charter suspended or revoked.

Article IV, Section 4 of the National Constitution of The American Legion is as follows: “No person, who has

been expelled from The American Legion by a Post, and such expulsion reported by the Department to the National

Headquarters within thirty (30) days, shall be admitted to membership in another Post without the consent of

the expelling Post, except that where such consent has been asked for and denied by such Post, such person may

then appeal to the Executive Committee of the Department of the expelling Post for permission to be admitted to

membership in another Post, and shall be ineligible for membership until such permission is granted.”

Emblem Sales

Emblem Sales oers a variety of merchandise, including American Legion and Auxiliary caps, uniforms,

gifts for outgoing ocers, bookkeeping materials, ags, apparel and more. Catalogs go to every post

commander, post adjutant and unit president, and additional copies are available at emblem.legion.org or

by calling toll-free (888) 453-4466.

Additionally, Emblem Sales has been delegated, by the national adjutant, the task of administering use of

the emblem on manufactured goods. The name and emblem of The American Legion are registered service

marks in the U.S. Trademark Oce and are protected by criminal and civil enforcement provisions of federal

law (18 U.S.C. S 705 and 36 U.S.C. SS 21704 and 21705). However, by authority of Resolution No. 1 passed

in May 2018, the national organization may grant permission to use the name and emblem in accordance

with Resolution No. 1, other resolutions and U.S. trademark law.

For permission to be granted, a request must be submitted in writing through the department adjutant,

who will forward the request to Emblem Sales. The following information must be included with the

request: 1) name and address of requesting post, 2) name and address of manufacturer, 3) description of

item to be manufactured, 4) quantity to be manufactured, 5) cost of each, 6) assurances that the item is

made in the United States, and 7) purpose for which the item is to be used (post use, not purchased for

re-sale). Authority may then be granted on a one-time basis only; additional orders require new authority,

and the manufacturer must not produce more items than those being ordered.

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Use of the American Legion emblem

Individuals The use of the emblem by an individual Legionnaire is limited to the wearing of the ocial

insignia and to the possession of authorized jewelry or merchandise bearing the insignia.

Posts and departments Posts may only use the emblem or reproduction of the emblem on stationery,

post publications, notices, posters or placards, or in matters of similar character in the ordinary routine and

conduct of legitimate post business.

Any other use of the name “The American Legion” or the emblem shall be subject to the approval of the

national adjutant, in accordance with Resolution No. 1.

Trademark law compliance All programs, associations and corporations using the name and emblem

of The American Legion may only do so with permission, regardless of whether or not they are a separate

legal entity. In addition, all programs, associations and corporations using the name and emblem of The

American Legion must satisfy the “constant and continuous control requirement” of U.S. Trademark Law.

Request for use of The American Legion name or emblem on merchandise

The name and emblem of The American Legion are registered with the U.S. Trademark Oce and are

protected by criminal and civil enforcement provisions of federal law (18 U.S.C. S 705 and 36 U.S.C. SS 21704

and 21705). By authority of Resolution No. 1, passed in May 2018, the national adjutant or designated

representative (Emblem Sales director) may grant limited permission to use the name and emblem in

accordance with Resolution No. 1, other resolutions and U.S. trademark law.

To gain permission for limited use of the name or emblem, complete the form on page 115 and send it to

department headquarters, which will forward it to Emblem Sales.

Note: The member or post purchasing the merchandise must request permission, and permission is

granted directly to U.S. manufacturers only.

Any permission granted is on a one-time basis for a given quantity. Additional orders will require new

authority, and the manufacturer must not produce more items than ordered. Permission is given with the

caveat that all material used will specically identify the post. If the merchandise requested is available

through Emblem Sales, you will receive a quote for the merchandise or a one-time limited permission. If

the merchandise is not available through Emblem Sales, you will receive a one-time limited permission or

denial of permission. You may purchase directly from approved American Legion licensees or their retail

outlets. For a list of current approved licensees of The American Legion, visit emblem.legion.org.

The American Legion Name and Emblem Use and Protection Guide can be downloaded free at

legion.org/publications or purchased at emblem.legion.org.

Request for a limited licensed use of the American Legion name and/or emblem(s)

The name and emblems of The American Legion are registered service marks in the U.S. Trademark Oce and protected by

criminal and civil provisions of federal law (18 U.S.C.S 705 and 36 U.S.C.SS 21704 and 21705). Under authority of the National

Executive Committee’s May 2018 Resolution No. 1, the national adjutant or designated representative (currently only the director

of American Legion Emblem Sales), may grant permission for a limited licensed use of the name and/or emblem(s) of The

American Legion for use in accordance with the NEC’s May 2018 Resolution No. 1 and U.S. Trademark Law.

To request this limited licensed use of the name and/or emblem(s) of The American Legion, complete this form and forward it to

your department adjutant. Your department adjutant will forward the completed form to The American Legion’s Emblem Sales

Division. Please note that the member, or post, requesting the name and/or emblem(s) use must specically dene the intended

use, identify the specic post and quantity desired. The limited license, if granted, will only apply to the listed manufacturer.

Any name and/or emblem(s) limited license granted is given on a one-time use for the specic quantity listed. Any additional

quantity over this number will require a new request, as the manufacturer is strictly prohibited from producing more items

than that being authorized. This limited license requires that all items are specically manufactured as requested and National

Headquarters may request a sample item.

Please note that if this limited license request is for merchandise available through American Legion Emblem Sales, your request

will be denied. If the merchandise is not available through American Legion Emblem Sales, you may receive a limited license

for the merchandise manufacture. Please note that if you are denied permission you may still be able to purchase merchandise

directly from an approved American Legion licensee or their retail outlets. To view a list of currently approved American Legion

licensees, go to emblem.legion.org. The form can also be completed online at legion.org/emblem/request.

Fill out this form completely and fax, email or mail to your department headquarters.

PURCHASER INFORMATION

Post number

Address

City State ZIP

Contact person

Member ID #

Telephone # Evening #

Product description

Quantity Price

Purpose/use of item

Signature

MANUFACTURER INFORMATION

Name of business

Address

City State ZIP

Contact person

Telephone #

Product in all parts made in U.S.A.

If not, please attach explanation.

Imprint instructions: provide sketch or attach artwork.



Yes



DEPARTMENT USE FOR OFFICE USE ONLY NATIONAL USE



Recommend Approval



Approved



Recommend Denial



Denied



SAMPLE REQUIRED TO BE SENT TO

AMERICAN LEGION NATIONAL HQ

__________________________________________________ __________________________________________________

Department Adjutant National Adjutant or Designated Representative (Emblem Director)

THIS FORM MAY BE DUPLICATED – 5/20/2020

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Military equipment

Be advised that all requests for surplus military equipment must rst go through your department

headquarters to verify the legitimacy of the post making the request and then to The American

Legion’s Washington oce (Director, National Security Division, American Legion National

Headquarters, 1608 K St. NW, Washington, DC 20006).

Regulations, procedures and prices for obtaining blank ammunition, surplus ries and other military

equipment available for donation are subject to change without notice. Currently, TACOM only issues M-1

Garand ries. Request for M-16 variant ries will not be lled. Department adjutants will be notied should

this change.

The U.S. Army TACOM website, tacom.army.mil/ilsc/donations, is a good source for questions on the

military weapons and equipment program. It has a “frequently asked questions” section for reference

purposes.

The department and the Washington oce may only handle requests from chartered American Legion posts

in good standing that have accountability and storage procedures for rearms and munitions which are

in accordance with local and state laws. Posts will make requests through their department headquarters.

Contact the department headquarters for the Request for Ceremonial Rie(s) and/or Ammunition form. A

copy of the request form is also found in the Department Adjutant’s Administrative Manual. The post must

attach the form to post letterhead stationery with the post commander’s or adjutant’s signature. This should

be sent to department headquarters for submission to the Washington oce.

Departments must verify the eligibility of the post and validate current weapons and munitions

accountability and storage procedures. Once verication by the department is complete, the request is

forwarded to the Washington oce, which forwards it to the appropriate agencies for processing. When

requests are made to congressional oces or other military departments without proper verication and

endorsement, the acquisition process slows. Separate letters must be sent for each type of equipment

requested. If both ries and ammunition are needed, separate requests should be forwarded to the

department and then to the Washington oce, as two dierent government agencies – the Joint Munitions

Command in Rock Island, Ill., and U.S. Army TACOM (Life Cycle Management Command) in Warren, Mich. –

will be handling the items.

These requirements are set forth in new policies and procedures established by the Army. Any

correspondence lacking any of these items will be returned to the post and cause a delay in processing.

Posts are reminded that equipment donated by the Department of the Army to American Legion posts

remains the property of the U.S. Army. Transfer of any equipment obtained through the Ceremonial Rie

and Static Display Program is unauthorized without the written permission of TACOM.

Once TACOM receives the properly endorsed request (forwarded to it by The American Legion’s Washington

oce), processing will begin and an eligibility package will be sent to the post. The package will include the

checklist and forms required for completion by the post commander or adjutant. Return the original forms

to TACOM. At this time, it takes approximately 90 days for ries to be shipped after receipt of the eligibility

requirements from the post.

Forms in the eligibility package are also explained and found on TACOM’s website,

tacom.army.mil/ilsc/donations.

• Conditional Deed of Gift – This deed is a contract between the post and the Army, outlining

responsibilities concerning the retention, maintenance and conditions for the ries. The ranking post

ocial is required to sign the deed, have it notarized and send the original to the Army Donations

Program Oce. The deed also is proof that the requesting post is authorized to be the custodian for

the ceremonial use of the U.S. Army-owned ries. This document is required prior to the shipment of

ceremonial ries or prior to the issue of blank ammunition.

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• Ceremonial Rie Inventory Form – It is a requirement to record the model, manufacturer and serial

number of each and every weapon received within 30 days of receipt. This allows for an accurate

record and catalog of the U.S. Army ries in your possession. In the unlikely event of a theft or loss

of a weapon, the inventory aids in the accurate reporting of the missing weapon(s) to the local law

enforcement agency for investigation. NOTE: It is a requirement to report the loss of any weapon

to the appropriate local authorities and to the Army Donations Program Oce within 24 hours

of discovery.

The Ceremonial Rie Inventory Form is also used as the required reporting document. The inventory

conrms the membership of the post has possession of the U.S. Army ries, they wish to retain them, and

they are properly caring for them. If at any time the post wishes to return the ries, the form may be used

for that purpose. The form should be resubmitted every three years based upon the agreement date

of the Conditional Deed of Gift.

The Army Donations Program Oce may require additional documentation to qualify the

organization to receive or to retain U.S. Army ries, which is determined on a case-by-case basis.

Posts receiving surplus equipment, ries, static display items, etc., can expect periodic inspections to assure

accuracy of donor information and compliance with the terms of this Conditional Deed of Gift, the proper

storage and handling of such items, etc. Ceremonial rie inventories are conducted at the time of issue

(submit Conditional Deed of Gift) and then every three years or as requested on a Ceremonial Rie

Inventory Form; static displays are conducted at the time of issue and every year or as requested.

This program is at no cost to the government, and even though posts have paid for handling, shipping,

packaging, crating, etc., the items are on “conditional loan” from the Department of the Army.

Posts being considered for cancellation – The department must verify that the post has no military

equipment (static, ries or munitions) on loan from the government. If so, proper procedures must be

followed for return prior to recommendation of the cancellation.

Ries

Under the provisions of Public Law 1028, Title 10, U.S. Code (USC) 4683, the Secretary of the Army,

under regulations prescribed, may conditionally lend or donate excess M-1 ries (not more than 15 per

organization), slings and cartridge belts to any eligible organization for use by that organization for funeral

ceremonies of a member or former member of the U.S. Armed Forces, and for other ceremonial purposes.

The American Legion is authorized to handle requests only from chartered American Legion posts in

good standing. The Army Donations Program Oce in Warren, Mich., is responsible for issuing and the

management of rie distribution for ceremonial use. Title 10, USC 4683 allows conditions to be imposed on

the use of the ries as may be necessary to ensure security, safety and accountability. The Secretary of the

Army may impose such other conditions as considered appropriate.

A post with more than 15 ceremonial ries is required to return to the Army the balance of the ries

to be in compliance with federal law. In such cases, the post will request disposition instructions

from the Army Donations Program Oce. No further ceremonial ries or ammunition will be issued

until the post is compliant.

A post wishing to obtain ries for ceremonial use must forward its request through its department

headquarters to The American Legion’s Washington oce. The request form found in the current

edition of the Department Adjutant’s Administrative Manual, requires a physical address (not a P.O.

Box number), a telephone number, a contact person, the number of active members, and the post

commander’s or adjutant’s signature. The recipient must be a person, not a place of business. State

the number of ries desired, up to a maximum of 15. Failure to include any requirement will result in

the letter of request being returned to the post. The request is endorsed by the department adjutant

and The American Legion’s Washington oce of the National Security Division director, stating that

the post is chartered and in good standing and eligible to participate in the ceremonial rie program.

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It is forwarded to U.S. Army TACOM Life Cycle Management Command, Attn: AMSTA-LCL-IWD,

M/S: 419D, 6501 East 11 Mile Road, Warren, MI 48397-5000 for processing. Emails are sent to

usarmy.detroit.tacom.mbx.ilsc[email protected] and the Army Donations Program general oce

telephone line is (586) 282-9861.You are required to leave one voicemail message. Your call is returned in

the order of receipt within three business days. Email requests cannot be processed, as the signed original

document must be forwarded. For more information, go to the Army Donations Program website at tacom.

army.mil/ilsc/donations/index.html?p=rie.

Currently, surplus M1 Garand ries are available for ceremonial use on a conditional basis. These ries are

shipped from the Civilian Marksmanship Program. Normal overnight FedEx Ground delivery is between 9

a.m. and 5 p.m. Monday through Friday. Ceremonial ries remain the property of the U.S. government.

The ries cannot be loaned, sold, transferred or given to anyone else without the written approval of

the Army Donations Program oce.

If for any reason the post no longer requires the use of the conditionally loaned ries, submit a written

request to U.S. Army TACOM Life Cycle Management Command, Attn: AMSTA-LCL-IWD, M/S: 419D,

6501 East 11 Mile Road, Warren, MI 48397-5000. NEVER return any weapons to TACOM.

In most cases, the Army Donations Program Oce will request prepaid shipping labels, which are sent to

the requester from the Civilian Marksmanship Program to assist with the return of ries. After the ries are

returned, provide a copy of the receipt to TACOM for validation of the return. In turn, it will send a letter to

absolve the post of responsibility and accountability for the returned ries.

If ries are no longer in the possession of the post, it is a requirement to state what happened to them.

Either a police and/or re department report or notarized statement signed by the commander describing

the circumstances surrounding their loss and the action(s) taken to recover the ries is required. Send this

information to TACOM for review. After review, a determination is made as to the liability for the missing/

lost/stolen ries. The post will be notied if reimbursement costs are required. An inventory is required

every three years from the date of issue or upon request. All care and maintenance of the conditionally

loaned ries is the post’s responsibility.

Slings are not provided through the Army Donations Program Oce. The post may order them from

Amherst Arms or Fulton Armory. Contact Amherst Arms at (941) 475-2020 or amherst-depot.com,

or Fulton Armory at (301) 490-9485 or fulton-armory.com. The Army does not endorse any specic

commercial source for rie accoutrements.

Storage and security of ceremonial ries

Storage of the ceremonial ries is at the discretion of the post as long as it complies with local, state and

federal regulations. The organization lists the storage location on a completed Certicate of Arms Storage

form submitted and on le at TACOM. If there is a change, notify TACOM in writing.

Damaged or unserviceable M1 ries

If M1 Garand ries are no longer functioning, the post is required to have a licensed gun dealer or an armor-

er certify the serviceability of each weapon in question. The post must provide a report by model, manufac-

turer and serial number detailing what is wrong with each rie and how much it costs to x it with respect

to shooting blank ammunition. TACOM will determine if the cost to repair exceeds the cost to refurbish and

ship replacement ries to the post. If it does not, the post is required to pay for the repair costs.

Blank ammunition

American Legion posts needing blank ammunition for ceremonial purposes can be assured of the best

possible service on requests, if they comply with the following instructions:

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1. Direct a “Request for Ceremonial Rie(s) and Ammunition” form through department headquarters to

the Washington oce as outlined above.

2. Ammunition is now provided free of charge. Do not send checks or money orders.

3. It is preferred the ammunition be shipped to a residential address (not necessarily the commander or

the adjutant’s address) and not to the post. Provide a home delivery address (a P.O. box is not acceptable)

in your written request along with a phone number for that residence or current cell phone number.

Indicate the amount of ammunition you wish to order (one case of 1,240, two cases of 2,480). If you do

not specify, you will receive only one case. If you order 8-rd clips, specify the quantity required. Clips are

shipped in multiples of 25 (minimum) up to 100. If you order clips and do not specify the quantity, you

will receive 25.

4. Currently, the only storage facility handling blank ammunition is in Missouri; orders will be shipped

from there. You should receive a letter indicating your order has been processed along with a tentative

ship date. Orders are usually received within ve working days after shipment. FedEx Ground will not call

you to let you know it is on the way to deliver. A signature is required upon delivery. No orders should be

left at the door without a signature. If your post also requested 8-rd clips, be advised that the clips ship

from a dierent location than the blank ammunition.

5. Upon receipt of the above information from a post and verication by the department, The American

Legion’s Washington oce will endorse the request, stating it is a chartered post in good standing and

eligible to participate in the program. The request, with endorsement, will be forwarded to Rock Island,

Ill., for processing. No further correspondence should be necessary.

Do not make multiple requests (ammunition, ries and static display equipment) in the same letter,

as each request must be sent to a dierent agency. You can request clips through Rock Island, Ill., with

your ammunition request. State this in the request. Clips are also provided free of charge.

Issue of cartridge caliber .30 blank and clips

Only authorized organizations that have been issued weapons through the Ceremonial Rie

Program at U.S. Army TACOM Life Cycle Management Command in Warren, Mich., are authorized

to order and receive blank ammunition and/or clips. If you have privately owned weapons or borrow

weapons from another organization, your organization is not eligible to receive blank ammunition and/or

clips through this program.

The use of ammunition obtained from sources other than the Joint Munitions Command is prohibited, as it

may result in damage to the rie. More importantly, it could cause harm or serious injury to the user.

NOTE: The Rock Island, Ill., oce will respond only to requests for caliber .30 blank ammunition or clips

from an ocer of the post.

Your request for forms to order blank ammunition and/or clips can be by letter, fax, phone call or email.

Request forms must provide a home mailing address, the ocer’s phone number, the post number, the

post’s city and state, and an email address (optional). Forms are sent to the ocer’s residence, not to the

post. A new form must be requested each time you need to order blank ammunition and/or clips. It prefers

to ship ammunition to a residential address, not to the post.

• Ammunition sent is 1,240 rounds (two metal cans in a wooden box).

• Quantity is limited to two boxes (2,480 rounds) of ammunition.

Address your request for issue of AMSJM Form 725-2 to Commander Joint Munitions Command, Attn:

D Folland / MMD, 2695 Rolland Ave., Rock Island, IL 61299-6000, call (309) 782-4608 or toll free (877)

233-2515, fax (309) 782-7292, or email Dawn.L.F[email protected].

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Do not send money or checks. Ammunition and clips are provided free of charge (no shipping and

handling). All ammunition will be shipped via FedEx Ground from Lake City Army Ammunition Plant in

Independence, Mo., per direction from Rock Island Arsenal. Normal delivery is between 9 a.m. and 5 p.m.

Monday through Friday. A signature is always required upon delivery.

Ammunition safety

In May 2013, two M1 Garand ries blew apart during the rendering of funeral honors at the Ohio West-

ern Reserve National Cemetery. As a result, two American Legion members received serious injuries. This

mishap was caused by the inadvertent use of .30 caliber grenade cartridges instead of .30 caliber blank

cartridges. The signicant physical dierence between the two is that blank cartridges have six crimps and

grenade cartridges have ve crimps.

grenade

cartridge

(5 crimps)

grenade

cartridge

(5 crimps)

blank

cartridge

(6 crimps)

blank

cartridge

(6 crimps)

• Do not re .30 caliber grenade cartridges in the M1 Garand rie.

• Only .30 caliber blank ammunition received from U.S. Army Joint Munitions Command should

be red.

• If an organization’s ammunition pedigree is unknown, that ammunition should be inspected for

the presence of grenade cartridges.

Direct questions pertaining to this issue to Robert Weissman, U.S. Army Armament Center (ARDEC),

Picatinny Arsenal, N.J., at (973) 724-3056 or robert.j.w[email protected].

Policy and procedure for acquisition of combat equipment

for display and monumental purposes

The Army Donations Program Oce may also conditionally provide obsolete or condemned Army combat

equipment, such as decommissioned tanks, vehicles and artillery pieces, under the provisions of Public

Law 100-456, Title 10 USC 2572. Equipment is for static display only and items are not issued in working

condition. This program does not have jeeps or vans for driving. Jeeps are currently no longer available

to the public. The Army Donations Program Oce website is tacom.army.mil/ilsc/donations/index.

html?p=static.

All requests for tanks, eld artillery pieces, mortars, etc., should be directed to your department

headquarters for verication of a post in good standing and then to Director, National Security Division,

The American Legion, 1608 K St. NW, Washington, DC 20006. This oce is only authorized to process

requests from American Legion posts approved and veried as posts in good standing by their department.

Requests are to be made on post letterhead and list the post name and number, physical address (not a P.O.

Box number), telephone number, name of contact person, number of active members in the post, and the

signature of the post commander or adjutant.

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Conditional donations of obsolete, condemned combat equipment for display are made at no expense to

the government. The costs for construction of a display site, limited demilitarization, removal of radiological

material (when applicable), release and transportation must be paid by the requesting organization.

For a display site, do not prepare a pad until notied in writing by the donations oce. Once the

Washington oce receives the request for a piece of equipment, it will be endorsed, stating the post is

chartered, in good standing and eligible to participate in the program. The request is forwarded to the

Army Donations Program Oce at TACOM in Warren, Mich. The Washington oce does not have any forms

or information as to what is available.

Once TACOM receives a request, it prepares an ocial packet and sends it to the post. The post then

reviews all rules, regulations and requirements, and makes a nal decision if the equipment is still desired.

Unfortunately, at this time, Army equipment is not readily obtainable for use as a conditional static

donation. It is recommended a post submit its initial eligibility requirements to the donations oce to

remain in an open status for a period of three years. If an asset does not become available within three

years, the request is canceled and your post will have to reapply.

The post is responsible for maintaining and displaying the Army asset in a way that honors and upholds

the image of the United States, its military and veterans. The post is required to submit an annual certicate

and a photograph of the displayed item on the anniversary date of the conditional issue. In the event

your organization no longer has a requirement to display the item, you are required to contact the Army

Donations Program Oce for turn-in procedures. Posts are not authorized to loan, sell, transfer, move,

abandon or give the asset to any other individual or organization.

The American Legion and American Legion Auxiliary Poppy Program

The ocial ower of The American Legion is the poppy. As a nationally recognized symbol of sacrice, the poppy

is worn to honor the men and women who served and died for their country in all wars. Every May, Legion,

Auxiliary and SAL volunteers distribute millions of bright red crepe paper poppies for contributions to assist

disabled and hospitalized veterans. As the oldest and most widely recognized American Legion and American

Legion Auxiliary program, this campaign provides multiple benets to veterans and their communities.

Resolution No. 20, “The American Legion Poppy Program,” passed by the National Executive Committee in May

2013, outlines the proper use, manufacture and distribution of the poppies and raised funds. All funds are

to be used for honorably discharged U.S. veterans; for the welfare of veterans’ families; for the rehabilitation

of hospitalized military personnel returning home and awaiting discharge who require treatment in service

hospitals; and for the welfare of veterans, active military personnel and their families where nancial and

medical need is evident. Priority is to be given to veterans rst in the manufacture of poppies.

All American Legion posts and SAL squadrons are encouraged to establish a poppy program following the

guidelines and procedures established by their respective departments.

Per Resolution No. 4, passed by the National Executive Committee in October 2016, The American Legion

and American Legion Auxiliary advocate for a congressional declaration establishing National Poppy Week,

starting the Monday before and continuing through Memorial Day, to bring greater signicance to the

poppy as a symbol of veterans’ sacrices for freedom.

HOW TO WRITE A RESOLUTION

Because resolutions adopted by your membership represent formal expressions of the ocial opinion

or will of the post, extreme care should be devoted to both their preparation and thought content. The

following guidelines and suggestions relate primarily to the form your post’s resolutions should take, rather

than their content. However, when considering resolutions, keep in mind that any proposal transmitted

beyond your post and within the organization of the Legion must be “germane” – that is, closely related to

the purpose for which The American Legion exists.

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Resolutions requiring county, district or department consideration must be prepared and forwarded in

accordance with their respective regulations and by-laws. A well-written resolution stands a better chance

of ]favorable consideration at your county, district, or department convention than a resolution that is

vaguely worded, poorly documented and carelessly formulated.

From the standpoint of the policies and practices of The American Legion as a whole, resolutions are all-

important. The national organization cannot act on a given problem in the absence of a controlling resolution;

conversely, it must act on a matter when mandated to do so by a resolution that has been properly adopted

by the national convention or National Executive Committee. If your post seeks to be a leader in the policies

and practices of The American Legion, it can do so only through the resolution process.

Post procedures may vary

In some posts, the member who moves the adoption of a resolution must present it in writing at the time

the motion is oered. Other posts follow the practice of assigning one member, or a special committee, the

task of drafting or editing those resolutions to be sent forward for convention consideration. However, it

remains the responsibility of the post commander to make sure each resolution truly reects the sense of

the action taken by the post – and is presented in the best possible form.

Except for certain details (noted in the discussion of resolving clauses below), the national organization

has not established an ocial style guide for the preparation of American Legion resolutions. However, the

National Executive Committee has expressed (Resolutions No. 20 and 21, May 1960) that certain general

considerations are applicable to all resolutions being forwarded for action by the national organization, as

follows:

1. A resolution should contain “supporting documents,” and its intent should be clearly dened.

2. A resolution should be free of errors of fact and law.

3. A resolution should have material relevance to the purposes and programs of The American Legion.

(On the latter point, the National Executive Committee specically cautions Legion posts to beware of

becoming a channel through which non-Legion organizations seek to achieve their goals.)

A resolution should deal with only one subject. Those that attempt to treat more than one subject are

unwieldy to process at conventions, especially if they involve matters that do not fall within the jurisdiction

of a single committee of the convention. They are generally rejected or amended to delete reference to

more than one subject.

Resolutions have two major parts: a preamble and a resolving section. Each consists of one or more

clauses (paragraphs) and the whole is read in its entirety, beginning with the preamble, as one continuous,

complex sentence. The preamble sets forth the reasons for the resolution; the resolving section sets forth

the intent of the resolution.

Prepare preamble last

Although it precedes the resolving section in appearance, the preamble of a resolution should be prepared

after the resolving section is put into nal form. Once the intent of the resolution has been clearly stated,

it is much easier to decide what statements need to be in the preamble to make clear the reasons for the

resolution. Also, during committee or oor debate, a preamble is always amended last because changes in

the resolution may require changes in the preamble.

The resolving section begins with the word “RESOLVED,” usually printed in capital letters and followed by

a comma. Between this opening word and the statement of the intent of the resolution, there should be

inserted the following information: (1) identication of resolving authority, (2) the circumstance and place

of the action, (3) date of the action. The rst word after this information would be “That” with a capital “T.”

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Examples:

“RESOLVED, By Post No. _________, The American Legion, Department of ________________, in regular (or

special) meeting assembled in (place and date), That ….”

This clause, referred to as the “resolving clause” (similar to the “enacting clause” of a law), should be uniform

for every resolution. For national convention and National Executive Committee resolutions, the resolving

clauses have been standardized as follows:

“RESOLVED, By The American Legion in National Convention assembled in (city and state), (date), That ….”

The word “That” immediately following the resolving clause introduces the clause, which is the object of the

verb “RESOLVED.” It aids the reader to nd the point at which the meat of the resolution begins; it aids the

drafter of the resolution to launch a strong and unmistakable statement of intent.

Examples:

“RESOLVED, …. That The American Legion shall sponsor and support legislation to ….”

“RESOLVED, …. That The American Legion is opposed to repeal or weakening of ….”

Although each resolution should deal with only one subject, it is often necessary or desirable to attach

additional clauses (or paragraphs) to a resolution’s resolving section to cover matters that are closely

related to the main intent. This device is especially useful for spelling out the details of how and by whom

the intent of the resolution is to be carried out or accomplished.

Example:

“RESOLVED, By (etc.) … That (etc.) …; and, be it further

“RESOLVED, That (etc.) …; and, be it further

(add RESOLVED paragraphs as required) …; and, be it nally

“RESOLVED, That (etc.) ….”

As shown here, the identifying information is stated only once, in the rst paragraph of the resolving

section of a resolution, and is not repeated in subsequent paragraphs. A period is used only once – at the

close of the last paragraph of the resolving section.

Construction of resolution preamble

The preamble of a resolution is made up of one or more clauses (or paragraphs), each of which begins with

“WHEREAS.” Two or more of these clauses are joined together by a semicolon followed by “and.”

Example:

“WHEREAS, The American Legion is an organization of war veterans who have dedicated themselves to the

service of the community, state and nation; and

“WHEREAS, This service is performed through The American Legion’s basic programs; and (etc.)”

Each clause in the preamble should contain a statement of fact that is logically related to the intent of

the resolution and explains and justies the need for the resolution. Accuracy of each statement in the

preamble is critical because the intent must be based on fact not misinformation (“WHEREAS, Public Law

101-22 prohibits …” or “WHEREAS, Title 38, United States Code, authorizes …” or ”WHEREAS, In Texas v.

Johnson, 1989, the United States Supreme Court rule …” clearly identies the source). Double-check facts

and attempt to document the source as much as possible. Providing supporting materials along with the

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resolution would be helpful to respective reviewing commissions or committees. Each clause would stand

alone as a complete sentence if the “WHEREAS” were removed and a period were used in place of the

semicolon at the end.

The nal clause of the preamble is joined to the resolving section of the resolution by a semicolon, followed

usually by the phrase “now, therefore, be it …” (acceptable variations in common usage are “therefore be it,”

or simply “be it”).

Example:

“WHEREAS, ..... (etc.) .....; and

“WHEREAS, ..... (etc.) .....; now, therefore, be it

“RESOLVED, By ..... (etc.) ....., That ..... (etc.) .....”

Note: The “WHEREAS” may be set out in capital letters, italics, underscored, etc., depending on preference.

When capitalized, it is usually followed by a comma, and the rst letter of the following word is capitalized.

There is no formula for deciding how many “WHEREAS” clauses a resolution should have. In general, the

fewer the better, provided the reason or reasons for the resolution are adequately stated. Most of the

good reasons for a resolution will have been stated during the debate for its adoption. Use them. It is not

necessary, however, to refer in the preamble to every fact or circumstance that has a bearing on the intent

of a resolution.

Study the resolving section and get the exact purpose of the resolution rmly in mind. Then start writing

down statements of fact which relate to this purpose. Organize them into a logical sequence (throwing out

the weak or unnecessary ones), and then put a “WHEREAS,” in front of each, a semicolon at the end of each,

plus the appropriate connecting word (“and”) or words (“now, therefore, be it”) for joining them to each

other and the resolving section. Do not use a period in the preamble.

When dealing with issues of legislative intent, do not use specic bill numbers. Address the legislative

intent of the bill. Bills are subject to amendments; thus, their legislative intent can change dramatically.

Instead of ”support H.R. 333,” for example, be more specic by saying ”support legislation that, if enacted,

would ….”

Resolutions are important business to The American Legion. Write them with thought and care.

Veteran of the Month

At the 75th National Convention in Pittsburgh in 1993, The American Legion passed Resolution No. 159,

ocially adopting the Veteran of the Month program, which honors deceased veterans and fallen warriors

by ying their burial ags. Eligible honorees include deceased veterans with honorable discharges, U.S.

servicemembers who died on active duty, those who remain missing in action, and civilian employees of

the armed services who were granted veteran status.

The veteran’s personal history and military service are proled in advance publicity, and read at the ag raising

and again at the ag-lowering service at the end of the month. The service includes “Taps,” along with the

folding and presentation of the burial ag in a protective case to a member of the deceased’s family.

Introduction Every history should include a forward or introduction setting forth the reasons for the

organization and may include:

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U.S. FLAG CODE

U.S. Code Title 4, Chapter 1

§ 4. Pledge of Allegiance to the ag; manner of delivery

The Pledge of Allegiance to the Flag: “I pledge allegiance to the Flag of the United States of America, and to

the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all,” should be

rendered by standing at attention facing the ag with the right hand over the heart. When not in uniform, men

should remove any non-religious headdress with their right hand and hold it at the left shoulder, the hand being

over the heart. Persons in uniform should remain silent, face the ag, and render the military salute.

§ 5. Display and use of ag by civilians; codication of rules and customs; denition

The following codication of existing rules and customs pertaining to the display and use of the ag of the

United States of America is established for the use of such civilians or civilian groups or organizations as may

not be required to conform with regulations promulgated by one or more executive departments of the

Government of the United States. The ag of the United States for the purpose of this chapter shall be dened

according to sections 1 and 2 of this title and Executive Order 10834 issued pursuant thereto.

§ 6. Time and occasions for display

(a) It is the universal custom to display the ag only from sunrise to sunset on buildings and on stationary

agstas in the open. However, when a patriotic eect is desired, the ag may be displayed 24 hours a day if

properly illuminated during the hours of darkness.

(b) The ag should be hoisted briskly and lowered ceremoniously.

flag is displayed.

(d) The ag should be displayed on all days, especially on New Year’s Day, January 1; Inauguration Day, January

20; Martin Luther King Jr.’s birthday, the third Monday in January; Lincoln’s Birthday, February 12; Washington’s

Birthday, third Monday in February; Easter Sunday (variable); Mother’s Day, second Sunday in May; Armed Forces

Day, third Saturday in May; Memorial Day (half-sta until noon), the last Monday in May; Flag Day, June 14;

Father’s Day, third Sunday in June; Independence Day, July 4; National Korean War Veterans Armistice Day, July

27; Labor Day, rst Monday in September; Constitution Day, September 17; Columbus Day, second Monday in

October; Navy Day, October 27; Veterans Day, November 11; Thanksgiving Day, fourth Thursday in November;

Christmas Day, December 25; and such other days as may be proclaimed by the President of the United States;

the birthdays of States (date of admission); and on State holidays.

(e) The ag should be displayed daily on or near the main administration building of every public institution.

(f) The ag should be displayed in or near every polling place on election days.

(g) The ag should be displayed during school days in or near every schoolhouse.

§ 7. Position and manner of display

The ag, when carried in a procession with another ag or ags, should be either on the marching right; that is,

the ag’s own right, or, if there is a line of other ags, in front of the center of that line.

(a) The ag should not be displayed on a oat in a parade except from a sta, or as provided in subsection (i) of

this section.

(b) The ag should not be draped over the hood, top, sides, or back of a vehicle or of a railroad train or a boat. When

the ag is displayed on a motorcar, the sta shall be xed rmly to the chassis or clamped to the right fender.

States of America, except during church services conducted by naval chaplains at sea, when the church pennant

may be own above the ag during church services for the personnel of the Navy. No person shall display the

ag of the United Nations or any other national or international ag equal, above, or in a position of superior

prominence or honor to, or in place of, the ag of the United States at any place within the United States or any

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Territory or possession thereof: Provided, That nothing in this section shall make unlawful the continuance of the

practice heretofore followed of displaying the ag of the United Nations in a position of superior prominence

or honor, and other national ags in positions of equal prominence or honor, with that of the ag of the United

States at the headquarters of the United Nations.

(d) The ag of the United States of America, when it is displayed with another ag against a wall from crossed

stas, should be on the right, the ag’s own right, and its sta should be in front of the sta of the other ag.

(e) The ag of the United States of America should be at the center and at the highest point of the group when a

number of ags of States or localities or pennants of societies are grouped and displayed from stas.

(f) When ags of States, cities, or localities, or pennants of societies are own on the same halyard with the ag of

the United States, the latter should always be at the peak. When the ags are own from adjacent stas, the ag

of the United States should be hoisted rst and lowered last. No such ag or pennant may be placed above the

ag of the United States or to the United States ag’s right.

(g) When ags of two or more nations are displayed, they are to be own from separate stas of the same height.

The ags should be of approximately equal size. International usage forbids the display of the ag of one nation

above that of another nation in time of peace.

(h) When the ag of the United States is displayed from a sta projecting horizontally or at an angle from the

window sill, balcony, or front of a building, the union of the ag should be placed at the peak of the sta unless

the ag is at half-sta. When the ag is suspended over a sidewalk from a rope extending from a house to a pole

at the edge of the sidewalk, the ag should be hoisted out, union rst, from the building.

(i) When displayed either horizontally or vertically against a wall, the union should be uppermost and to the ag’s

own right, that is, to the observer’s left. When displayed in a window, the ag should be displayed in the same

way, with the union or blue eld to the left of the observer in the street.

(j) When the ag is displayed over the middle of the street, it should be suspended vertically with the union to

the north in an east and west street or to the east in a north and south street.

(k) When used on a speaker’s platform, the ag, if displayed at, should be displayed above and behind the

speaker. When displayed from a sta in a church or public auditorium, the ag of the United States of America

should hold the position of superior prominence, in advance of the audience, and in the position of honor at the

clergyman’s or speaker’s right as he faces the audience. Any other ag so displayed should be placed on the left

of the clergyman or speaker or to the right of the audience.

(l) The ag should form a distinctive feature of the ceremony of unveiling a statue or monument, but it should

never be used as the covering for the statue or monument.

(m) The ag, when own at half-sta, should be rst hoisted to the peak for an instant and then lowered to the

half-sta position. The ag should be again raised to the peak before it is lowered for the day. On Memorial

Day the ag should be displayed at half-sta until noon only, then raised to the top of the sta. By order of

the President, the ag shall be own at half-sta upon the death of principal gures of the United States

Government and the Governor of a State, territory, or possession, as a mark of respect to their memory. In the

event of the death of other ocials or foreign dignitaries, the ag is to be displayed at half-sta according to

Presidential instructions or orders, or in accordance with recognized customs or practices not inconsistent

with law. In the event of the death of a present or former ocial of the government of any State, territory,

or possession of the United States or the death of a member of the Armed Forces from any State, territory,

or possession who dies while serving on active duty, the Governor of that State, territory, or possession may

proclaim that the National ag shall be own at half-sta and the same authority is provided to the Mayor of the

District of Columbia with respect to present or former ocials of the District of Columbia and members of the

Armed Forces from the District of Columbia. When the Governor of a State, territory, or possession, or the Mayor

of the District of Columbia, issues a proclamation under the preceding sentence that the National ag be own

at half-sta in that State, territory, or possession or in the District of Columbia because of the death of a member

of the Armed Forces, the National ag own at any Federal installation or facility in the area covered by that

proclamation shall be own at half-sta consistent with that proclamation. The ag shall be own at half-sta 30

days from the death of the President or a former President; 10 days from the day of death of the Vice President,

the Chief Justice or a retired Chief Justice of the United States, or the Speaker of the House of Representatives;

from the day of death until interment of an Associate Justice of the Supreme Court, a Secretary of an executive or

military department, a former Vice President, or the Governor of a State, territory, or possession; and on the day

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of death and the following day for a Member of Congress. The ag shall be own at half-sta on Peace Ocers

Memorial Day, unless that day is also Armed Forces Day. As used in this subsection -

(1) the term “half-sta” means the position of the ag when it is one-half the distance between the top and

bottom of the sta;

(2) the term “executive or military department” means any agency listed under sections 101 and 102 of Title 5,

United States Code; and

(3) the term “Member of Congress” means a Senator, a Representative, a Delegate, or the Resident

Commissioner from Puerto Rico.

(n) When the ag is used to cover a casket, it should be so placed that the union is at the head and over the left

shoulder. The ag should not be lowered into the grave or allowed to touch the ground.

(o) When the ag is suspended across a corridor or lobby in a building with only one main entrance, it should

be suspended vertically with the union of the ag to the observer’s left upon entering. If the building has more

than one main entrance, the ag should be suspended vertically near the center of the corridor or lobby with the

union to the north, when entrances are to the east and west or to the east when entrances are to the north and

south. If there are entrances in more than two directions, the union should be to the east.

§ 8. Respect for ag

No disrespect should be shown to the ag of the United States of America; the ag should not be dipped to

any person or thing. Regimental colors, State ags, and organization or institutional ags are to be dipped as a

mark of honor.

(a) The ag should never be displayed with the union down, except as a signal of dire distress in instances of

extreme danger to life or property.

(b) The ag should never touch anything beneath it, such as the ground, the oor, water, or merchandise.

(d) The ag should never be used as wearing apparel, bedding, or drapery. It should never be festooned, drawn

back, nor up, in folds, but always allowed to fall free. Bunting of blue, white, and red, always arranged with the

blue above, the white in the middle, and the red below, should be used for covering a speaker’s desk, draping

the front of the platform, and for decoration in general.

(e) The ag should never be fastened, displayed, used, or stored in such a manner as to permit it to be easily torn,

soiled, or damaged in any way.

(f) The ag should never be used as a covering for a ceiling.

(g) The ag should never have placed upon it, nor on any part of it, nor attached to it any mark, insignia, letter,

word, gure, design, picture, or drawing of any nature.

(h) The ag should never be used as a receptacle for receiving, holding, carrying, or delivering anything.

(i) The ag should never be used for advertising purposes in any manner whatsoever. It should not be

embroidered on such articles as cushions or handkerchiefs and the like, printed or otherwise impressed on paper

napkins or boxes or anything that is designed for temporary use and discard. Advertising signs should not be

fastened to a sta or halyard from which the ag is own.

(j) No part of the ag should ever be used as a costume or athletic uniform. However, a ag patch may be axed

to the uniform of military personnel, remen, policemen, and members of patriotic organizations. The ag

represents a living country and is itself considered a living thing. Therefore, the lapel ag pin being a replica,

should be worn on the left lapel near the heart.

(k) The ag, when it is in such condition that it is no longer a tting emblem for display, should be destroyed in a

dignied way, preferably by burning.

§ 9. Conduct during hoisting, lowering or passing of ag

During the ceremony of hoisting or lowering the ag or when the ag is passing in a parade or in review,

those present in uniform should render the military salute. Members of the Armed Forces and veterans who

are present but not in uniform may render the military salute. All other persons present should face the ag

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and stand at attention with their right hand over the heart, or if applicable, remove their headdress with their

right hand and hold it at the left shoulder, the hand being over the heart. Citizens of other countries should

stand at attention. All such conduct toward the ag in a moving column should be rendered at the moment

the ag passes.

§ 10. Modication of rules and customs by President

Any rule or custom pertaining to the display of the ag of the United States of America, set forth herein, may be

altered, modied, or repealed, or additional rules with respect thereto may be prescribed, by the Commander

in Chief of the Armed Forces of the United States, whenever he deems it to be appropriate or desirable; and any

such alteration or additional rule shall be set forth in a proclamation.

National anthem

U.S. Code Title 36, Subtitle I, Part A, Section 301

(a) Designation.— The composition consisting of the words and music known as the Star-Spangled Banner is the

national anthem.

(b) Conduct During Playing.— During a rendition of the national anthem—

(1) when the ag is displayed—

(A) individuals in uniform should give the military salute at the rst note of the anthem and maintain that

position until the last note;

(B) members of the Armed Forces and veterans who are present but not in uniform may render the military

salute in the manner provided for individuals in uniform; and

and men not in uniform, if applicable, should remove their headdress with their right hand and hold it at the

left shoulder, the hand being over the heart; and

(2) when the ag is not displayed, all present should face toward the music and act in the same manner they

would if the ag were displayed.

Note: For uniformity when reciting the Pledge of Allegiance, each Legionnaire should hold the Legion cap by

inserting the ngers of his or her right hand into the cap, leaving the front of the cap at the top and placed over

the heart with the Legion emblem facing outward.

Publications and other materials

National Headquarters produces dozens of handbooks, brochures and other publications. These are

generally available free through your department headquarters or can be downloaded online at legion.

org/publications. In many cases, one copy of a publication can be provided per post without cost, but a

modest charge may be required for additional copies. (See the Emblem Sales catalog for current prices of

sale items.)

• The American Legion Magazine is mailed to all members; additional subscriptions are $6 per year

for posts. A spoken version of the magazine is available, at no charge, for visually impaired and

physically disabled members of The American Legion, American Legion Auxiliary and SAL.

• The American Legion Dispatch is a free monthly e-newsletter providing post, district and

department ocers with news relevant to membership recruitment and retention, post activities

and community support, American Legion programs, troop support, veterans benets and more.

The e-newsletter features headlines with clickable links to full stories on the Dispatch page at

legion.org/dispatch. Subscribe at legion.org/newsletters.

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• A copy of the Ocer’s Guide and Manual of Ceremonies is sent free to each post and available online

at legion.org/publications. (Check the Emblem Sales catalog or go online to emblem.legion.org

for the price of additional copies.)

• A booklet of The American Legion National Constitution and By-Laws is available for download

online at legion.org/publications.

Service animals and posts

Post-traumatic stress is the “signature wound” of the conicts in Iraq and Afghanistan, and VA estimates that

up to 20 percent of U.S. veterans suer from it. As a result, there has been a dearth of new therapies and

treatments to assist veterans from all service eras in coping with PTSD.

In 2010, The American Legion created the TBI/PTSD Committee to explore emerging treatments for mental

health conditions and recommend those treatments to the Department of Veterans Aairs (VA) and the

Department of Defense (DoD). Among them is the use of service dogs. Many Legionnaires have said that a

trained service dog has had a positive eect on their lives, and emerging research backs up those claims;

thus, in 2016, during the 98th National Convention in Cincinnati, The American Legion passed Resolution

No. 134, “Service Dogs for Injured Service Personnel and Veterans with Mental Health Conditions.”

Veterans with PTSD use service animals to mitigate specic symptoms, such as recurring nightmares or

anxiety attacks. The Americans with Disabilities Act (ADA), passed into law in 1990, is a federal prohibition

on discrimination against disabled individuals. According to the ADA, this includes those who utilize service

dogs for a disability.

Most American Legion posts have been exemplary in their adherence to local, state and federal disability

laws, but a select few have not. Some local posts have failed to adequately recognize the value of service

dogs for PTSD and been in non-compliance regarding public access under the ADA. Care of disabled

veterans is one of the Legion’s priorities, and through Resolution No. 357 – passed to make American

Legion facilities accessible to and usable by disabled veterans and their families – we continue that long

tradition of supporting those who need it most.

The law requires the animal to be under the control of the handler at all times by harness, leash or voice

control. In complying with the ADA, American Legion posts should understand that service dogs are

protected under the ADA and no veteran with one should be denied access to a local post, even if it has a

“no pets” policy. The only exception is if the dog is not under control of the veteran and is a direct threat

to others.

If an individual enters an American Legion post with a service animal, the person cannot be asked about

the nature or extent of disability. Only two questions may be asked:

1. Is the animal required because of a disability?

2. What work or task has the animal been trained to perform?

These questions should not be asked if the animal’s service tasks are obvious, such as guiding an individual

who is blind or has low vision, pulling a wheelchair or providing stability. Furthermore, an “emotional

support” or “comfort” animal is not protected by the ADA, but state laws may dier. Post leadership should

review all house rules and its constitution and by-laws to ensure compliance with federal, state and local

laws per service dogs, and Legionnaires should be briefed.

Answers to frequently asked questions about service animals and the ADA are online at ada.gov/

regs2010/service_animal_qa.pdf.

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INDEX

Adjutant, post .......................................................................................................... 13

American Legion Basic Training

......................................................................................... 12

American Legion Riders

................................................................................................. 18

Americanism Committee and programs

................................................................................. 17

Ammunition

..................................................................................................... 115-120

Appeals (cancellation, suspension or revocation of post charter)

........................................................ 105

Appointments to post committees

..................................................................................... 89

Auxiliary, American Legion

............................................................................... 11, 32-33, 87, 120

Badges ................................................................................................................. 39

Birthday, American Legion

.............................................................................................. 12

Blueprint for 21st Century, resolutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83-84

Blue Star Banner, ag

................................................................................................... 68

By-laws, suggested post

............................................................................................. 87-91

Cap, ocial American Legion ........................................................................................ 38-39

Cancellation of charter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105-108

Cemetery ceremony

................................................................................................. 71-72

Ceremonial team

.................................................................................................... 39-41

Ceremonies, opening (meeting)

......................................................................................... 41

Ceremonies, closing (meeting)

....................................................................................... 44-45

Chapel service (funeral)

.............................................................................................. 61-66

Charter, post

....................................................................................................... 24-26

Child Welfare Foundation (CWF)

........................................................................................ 30

Children & Youth Committee and programs

............................................................................. 17

Clubrooms

............................................................................................................. 19

Color guard

......................................................................................................... 40-41

Commander, post

.................................................................................................... 7-12

Committees, other

................................................................................................... 18-19

Consolidated Post Reports

........................................................................................... 26-27

Constitution, suggested post

........................................................................................ 85-87

Dedications ......................................................................................................... 55-57

Delegates, department convention

..................................................................................... 89

Delinquency

........................................................................................................... 91

Department headquarters

............................................................................................... 7

Department ocers

.................................................................................................... 11

Digest of eligibility opinions

......................................................................................... 93-94

Direct renewal notices

.................................................................................................. 26

Disposal of unserviceable ags

....................................................................................... 76-78

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OFFICER’S GUIDE

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District/county organization ........................................................................................... 6-7

District ocers

......................................................................................................... 11

Draping charter ceremony

.............................................................................................. 68

Economic Committee ................................................................................................... 18

Elections, post

.................................................................................................. 6, 102-103

Eligibility, membership

.............................................................................................. 91-98

Emblem, elements of

..................................................................................................... 2

Emblem Sales

.......................................................................................................... 112

Emblem, use and form

............................................................................................ 114-115

Equipment, policy and procedure for acquisition

.................................................................. 115-120

Executive committee, post

.......................................................................................... 17, 88

Expulsion of member

............................................................................................. 109-112

Finance ....................................................................................................... 8, 15, 86, 88

Finance committee, post

................................................................................................ 18

Finance ocer, post

.................................................................................................... 15

First vice commander

................................................................................................... 14

Flag Code

........................................................................................................ 124-127

Flag folding

............................................................................................................ 67

Flag presentation

....................................................................................................... 79

Flag, retirement of unserviceable

.................................................................................... 76-79

Formational meeting (to form a post)

................................................................................ 24-26

Four Pillars

............................................................................................................... 1

Funeral honors for veterans (when assisting U.S. government)

................................................. 57-59, 64, 66

Gold Star Banner ceremony .......................................................................................... 69-70

Graveside ceremony

................................................................................................. 63-64

Historian, post .......................................................................................................16-17

House Committee

...................................................................................................... 18

Incorporation, posts .................................................................................................... 23

Initiation, new member (regular and short form) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45-50

Installation, post ocers (regular and short form)

................................................................... 6, 50-55

Judge advocate, post ................................................................................................... 17

Legislative Committee .................................................................................................. 18

LEGION Act

............................................................................................................. 98

THE AMERICAN LEGION

OFFICER’S GUIDE

2024

131

Meeting room arrangement ......................................................................................... 36-37

Meetings, how to conduct

........................................................................................... 41-45

Merchant Marine

....................................................................................................... 95

Military funeral honors

.............................................................................................. 57-67

MyLegion.org

....................................................................................................... 27-30

Name, post .......................................................................................................... 22-23

National anthem, observance

.......................................................................................... 127

National Emergency Fund (NEF)

...................................................................................... 31-32

National Guard, eligibility

............................................................................................ 96-97

National Headquarters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7, 11

National Security committee

............................................................................................ 17

New posts

........................................................................................................... 24-26

Nominations

..................................................................................................... 102-103

Online renewals ........................................................................................................ 26

Paid-Up-For-Life membership ........................................................................................... 26

Parliamentary procedure

........................................................................................... 98-105

Patriotic holidays, observance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70-76

Poppy Program

........................................................................................................ 120

Post committees

.................................................................................................... 17-19

Post Everlasting

..................................................................................................... 59-66

Post Executive Committee

.............................................................................................. 17

Post ocers (general)

.............................................................................................. 7-17, 86

Post operations

................................................................................................... 5, 7-8, 20

POW/MIA Empty Chair Ceremony

.................................................................................... 42-43

POW/MIA Remembrance Service

..................................................................................... 43-44

Practice and procedure in expulsion or suspension of a member

................................................ 86, 109-112

Prayers for special occasions

............................................................................................ 80

Preamble to Constitution

............................................................................................ 81-82

Preamble, meaning of

............................................................................................... 81-82

Program reminders

.................................................................................................. 12-13

Public Relations committee

............................................................................................. 18

Publications, national

............................................................................................. 127-128

Records ................................................................................................................. 8

Reservists, eligibility

................................................................................................. 96-97

Resignation

............................................................................................................ 91

Resolutions, how to write

...................................................................................... 10, 120-123

Revocation, post charter

.......................................................................................... 105-108

Ries (storage and security)

....................................................................................... 115-120

Robert’s Rules of Order, Newly Revised

.............................................................................. 98-104

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OFFICER’S GUIDE

2024

132

Second vice commander ............................................................................................... 15

Sergeant-at-arms

....................................................................................................... 16

Service ocer, post

.................................................................................................. 15-16

Service animals and posts

............................................................................................. 128

Sons of The American Legion

............................................................................................ 32

Speeches, various

................................................................................................... 70-76

Standing committees

................................................................................................ 17-18

Steps to a better post

................................................................................................ 20-22

Suspension of charter, member

................................................................................... 105-112

Temporary Financial Assistance (TFA) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Transfer, membership

................................................................................................... 91

Uniform, American Legion ........................................................................................... 38-39

Uniform Code of Procedure for the Revocation, Cancellation or Suspension of Post Charters

........................ 105-108

Uniformed groups

...................................................................................................... 19

VAVS Committee ....................................................................................................... 19

Veteran’s Creed

........................................................................................................... 4

Veteran of the Month

................................................................................................. 123

Veterans Aairs & Rehabilitation Committee and program

............................................................... 17

THE AMERICAN LEGION

OFFICER’S GUIDE

2024

133

FOR ADDITIONAL COPIES: Copies of the 2022 edition of The American Legion’s Ocer’s Guide and Manual

of Ceremonies (Stock No. 755.018, Publication Stock No. 30-106, revised January 2022) may be purchased

from Emblem Sales online at emblem.legion.org by calling (888) 453-4466. The catalog price is $3.95.

The Ocer’s Guide and Manual of Ceremonies can also be downloaded free at legion.org/publications.

THE AMERICAN LEGION NATIONAL HEADQUARTERS OFFICES

The American Legion National Headquarters

P.O. Box 1055, Indianapolis, IN 46206

(317) 630-1200

Fax: (317) 630-1223

[email protected]

legion.org

Washington, D.C., Oce

1608 K St. NW, Washington, DC 20006

(202) 861-2700

Fax: (202) 861-2728

John H. Geiger Operations Center

5745 Lee Road, Indianapolis, IN 46216

(317) 860-3100

Fax: (317) 860-3001

ORGANIZATION OF THE AMERICAN LEGION

NATIONAL EXECUTIVE COMMITTEE

One elected from each of the 55 departments,

plus national commander, national vice commanders,

and past national commanders

(voice without vote)

NATIONAL COMMISSIONS

AND COMMITTEES

(Standing) Appointed by NEC, and

functioning on a continuing basis

Americanism Commission

American Legion Baseball Committee

Citizens Flag Alliance Advisory Committee

Committee on Children & Youth

Committee on Youth Education

Youth Cadet Law Enforcement Committee

Americanism Council

Convention Commission

Finance Commission

American Legion Child Welfare Foundation, Inc

The American Legion Endowment Fund Corp.

Overseas Graves Decoration Trust

Internal Aairs Commission

American Legion Riders Advisory Committee

Constitution & By-Laws Committee

Membership & Post Activities Committee

National Convention Resolutions

Assignment Committee

Sons of The American Legion Oversight

Committee

Sons of The American Legion Advisory

Committee

Legislative Commission

Legislative Council

Marketing Commission

Emblem Committee

Media & Communications Commission

Media & Communications Council

National Security Commission

Aerospace Committee

Conventional Armed Forces Committee

Foreign Relations Committee

Law and Order & Homeland Security Committee

Military Benets & Quality of Life Committee

National Guard & Reserve Forces Committee

Unconventional Forces & Intelligence Committee

National Security Council

Veterans Aairs & Rehabilitation Commission

Health Administration Committee

National Cemetery Committee

TBI/PTSD Suicide Prevention Committee

Veterans Benets Committee

Veterans Aairs & Rehabilitation Council

Veterans Aairs & Rehabilitation Executive

Committee

Veterans Employment & Education Commission

Employment & Veterans Preference Committee

Veterans Education, Other Benets &

Homelessness Committee

Veterans Employment & Education Council

NATIONAL HEADQUARTERS

Full-time sta

National Headquarters

700 N. Pennsylvania St., Indianapolis, IN

Administrative Services

Human Resources

Library and Museum

Purchasing/Document Processing

Information Technology Network

Operations

Americanism Division

Finance Division

Marketing Division

Media & Communications Division

Internal Aairs & Membership Division

National Convention & Meetings Planning

Division

John H. Geiger Operations Center

5745 Lee Road, Indianapolis, IN

Emblem Sales Division

Print Production

Information Technology Division

Board of Veterans Appeals

Washington, D.C. Oce

1608 K Street N.W., Washington, DC

Administrative Services

Legislative Division

National Security Division

Veterans Aairs & Rehabilitation Division

Veterans Employment & Education Division

Various Field Stations

Veteran Aairs & Rehabilitation Division

CONVENTION COMMITTEES

Composed of one (1) delegate from each

department serving during the life of

convention only

Americanism

Constitutional Amendments

Credentials & Rules

Finance

Internal Aairs

Legislation

National Security

Veterans Aairs & Rehabilitation

Veterans Employment & Education

ANNUAL NATIONAL CONVENTION

Five delegates from each department, plus one for each

1,000 members, or major fraction thereof, NEC members,

and past national commanders

NATIONAL JUDGE ADVOCATE

NATIONAL TREASURER

NATIONAL CHAPLAIN

NATIONAL HISTORIAN

NATIONAL SERGEANT-AT-ARMS

Appointed by NEC

NATIONAL COMMANDER

Elected by national convention

FIVE NATIONAL

VICE COMMANDERS

Elected by national convention

Updated December 13, 2022

NATIONAL ADJUTANT

Appointed by NEC

Stock # 30-106 Artwork # 27IA1123

The American Legion

P.O. Box 1055

Indianapolis, IN 46206

1-800-433-3318

legion.org

Connect with The American Legion