Detailed dissemination plan

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[D8.9]

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Dissemination level

PUBLIC, fully open, e.g. web

CONFIDENTIAL, restricted under conditions set out in Model Grant

Agreement

CLASSIFIED, information as referred to in Commission Decision

2001/844/EC.

Deliverable Type

Document, report (excluding the periodic and final reports)

DEM

Demonstrator, pilot, prototype, plan designs

DEC

Websites, patents filing, press & media actions, videos, etc.

OTHER

Software, technical diagram, etc.

Deliverable Details

Deliverable number

D8.9

Part of WP

Lead organisation

LDQR

Lead member

Mauricio Fuentes

Revision History

Date

Description / Reason of change

Author / Org.

v0.1

---

Structure proposal

LDQR

v0.2

2018-04-02

First draft for internal review

LDQR

v0.3

2018-04-09

Second draft addressing review comments

submitted to HARPO

LDQR

v0.4

2018-04-27

Final draft after PC’s comments

LDQR

v1.0

2018-04-30

Final draft submitted to the EU

v1.1

2019-11-30

Revised version including mid-term review

comments

LDQR

v1.2

2019-12-19

Resubmission after mid-term review

Thomas Bebis

(HB)

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Author(s)

Partner

Name(s)

LDQR

Viviana Díaz, Mauricio Fuentes

HARPO

Joanna Starosta-Sztuczka, Tomasz Rozwalka

Contributors

Partner

Contribution type

Name

HARPO

Review

Tomasz Rozwalka, Joanna Starosta-Sztuczka

CERTH

Content, review

Efstratios Kontopoulos

Reviewer

Nasrine Olson, Jonas Andersson, Thomas Bebis

Glossary

Abbr./

Acronym

Meaning

SUITCEYES

Smart, User-friendly, Interactive, Tactual, Cognition-Enhancer that Yields

Extended Sensosphere - Appropriating sensor technologies, machine

learning, gamification and smart haptic interfaces

Högskolan i Borås, Sweden

CERTH

Information Technologies Institute, Centre for Research &

Technology Hellas, Greece

HSO

Hochschule Offenburg, Germany

UNIVLEEDS

University of Leeds, United Kingdom

Vrije Universiteit Amsterdam, Netherlands

LDQR

Les Doigt qui rêvent, France

HARPO

Harpo Sp. z o.o., Poland

HIPI

Haptic, intelligent, personalised interface

ENT

Ear, Nose Throat or Otolaryngology

SPSM

Specialpedagogiska skolmyndigheten (SWE) The National Agency for Special

Needs Education and Schools (ENG)

WFDB

World Federation of the Deafblind

PAB

Project Advisory Board

WPx

Work Package x (i.e. WP1-WP8)

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Table of contents

1. Executive Summary ............................................................................................................................. 8

2. Introduction ........................................................................................................................................ 9

2.1 Definition of dissemination ........................................................................................................... 9

2.2 Objectives...................................................................................................................................... 9

3. Target audiences ............................................................................................................................... 11

3.1 Dissemination within the academic community ........................................................................ 11

3.2 Dissemination within the industry sector ................................................................................... 12

3.3 Dissemination within the interest-group community................................................................. 13

3.4 Identification and characterisation of stakeholders ................................................................... 15

4. Dissemination activities, methods and monitoring tool ................................................................... 18

4.1 Dissemination activities .............................................................................................................. 18

4.2 Dissemination for the interest-group community ...................................................................... 21

4.3 Dissemination methods .............................................................................................................. 22

4.4 Dissemination monitoring tool ................................................................................................... 23

5. Dissemination routines and monitoring ........................................................................................... 25

5.1 Routines to production of dissemination contents .................................................................... 25

5.2 Monitoring dissemination activities ........................................................................................... 26

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1. Executive Summary

This document contains the dissemination plan of the SUITCEYES project. It defines what it is meant

by “dissemination” and it states that the objective of the dissemination plan is to enhance the socio-

economic impacts of the initiative. This objective will be pursued through awareness creation,

communication, as well as ensuring knowledge sharing, stakeholder engagement and sustainability

beyond the project’s lifetime.

Target audiences are divided into three groups (academic community, industry sector and interest-

group community) and individually described with particular considerations for each group concerning

dissemination activities. A stakeholder characterisation tool is also proposed to further identify and

characterise stakeholders.

Developed and planned dissemination activities are presented, and potential academic events and

journals for future participation are identified. A variety of dissemination methods are described

according to target audiences and purpose of the activity. A dissemination monitoring tool is also

presented, which allows periodical reporting of dissemination activities.

In the last section, dissemination routines are described including basic criteria and procedures for

approval of dissemination activities and final considerations about the monitoring of these activities.

Note: This deliverable was initially submitted in M4. A later version was submitted in M12 addressing

suggestions from the project reviewers after the mid-term review (M18). When necessary, reference

to other deliverables will be mentioned to avoid repetition of contents.

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2. Introduction

2.1 Definition of dissemination

Dissemination and exploitation of results of an R&D project are considered essential for the project’s

long-term impact and the benefits it may bring to academics, industry, and end users. An effective

dissemination strategy is important for achieving the impact of the project results on various

recipients. Given that the SUITCEYES solution to be developed within the project is aimed at improving

the everyday life of persons with deafblindness, we expect it to be able to generate interest across

stakeholders within the academic community, the industry sector and the interest-group community.

Accordingly, we define dissemination as the public disclosure of the research results, the insights and

lessons learned from the project aiming to reach those who may directly or indirectly benefit from the

results of the project, those involved in research in related fields, organisations dealing with

deafblindness or related assistive technologies, decision and policy makers and the general public.

User centred design and research initiatives, such as SUITCEYES, are nurtured with the knowledge and

experience provided by academics, industry and end users. The dissemination plan has the challenge

to gather the results of this prolific interaction and share it through different channels to guarantee

access to, and feedback from, a diverse public. Feedback will improve the quality of the products and

a wide access will enhance the impact of the project regarding the potential use of results by different

stakeholders. To address this challenge, it is required to acknowledge the specific needs (language,

methods, contents) of each target audience to effectively communicate the project’s results (section

3).

The dissemination and use of results will always be carefully aligned with intellectual property rights

and ethical aspects of data protection. Detailed information about above aspects of project is available

in the Consortium Agreement and will also be addressed in several of the project’s deliverables.

2.2 Objectives

The general objective of this document is to create a dissemination plan for the SUITCEYES project to

enhance the socio-economic impacts of the initiative and acting as a guideline for the members of the

project consortium. We aim to build relations with external stakeholders and a larger community

around the project, and to disseminate the project results and gather feedback. This deliverable is

closely related to others from the same Work Package (WP8), such as D8.1 Project website and D8.2

Define the project identity, being part of the general communication strategy of the project.

Dissemination activities are very dynamic, and they demand the constant update of this plan in

D1.1 Quality Assurance Plan (due M4); D8.14 Data Management Plan (due M6); D8.15 Initial exploitation plan

and report on IPR issues (due M12); D8.16 Final exploitation plan and report on IPR issues (due M34) and D8.17

Impact Measurement Methodology (due M4)

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collaboration with all project partners. The report of these activities will be done throughout the

project lifetime. This involves two specific objectives:

1. Awareness creation, communication and dissemination of the project results.

2. Ensure knowledge sharing, stakeholder engagement, and sustainability beyond the

project’s lifetime.

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3. Target audiences

There are multiple different audiences that are relevant for SUITCEYES. The challenge lies in

developing communication and dissemination modes that are engaging and which attract the

attention of various stakeholders and afford the project a broad outreach for optimal impact. The

success of a dissemination plan, therefore, relies on identifying appropriate methods of

communication and sharing contents tailor-made to suit each of the identified audiences. That in turn

demands that we have a good knowledge of the audiences that we intend to reach. That is why, for

this plan, three major target audiences have been defined:

a) academic community

b) industry sector

c) interest-group community

Each audience is composed of different stakeholders. Concerning the academic community (a), we

include researchers from different fields associated with technical institutes and universities working

on different topics related to the project (textiles, assistive technology, ICT, computer-human

interaction, disability, deafblindness...). In the industry sector (b) we consider organisations involved

in using or producing related technologies that could contribute to or benefit from the project's

objectives (textiles, assistive technology, software engineering, sensors…). In a wide perspective, the

interest-group community (c) includes persons with deafblindness, their family members and support

groups, educators and their organisations, other organisations working for and with people with

deafblindness, the general public, and policy / decision makers.

3.1 Dissemination within the academic community

One of the major impacts of SUITCEYES is the promotion of European scientific and technological

leadership in the area of assistive technology. This will be achieved through a determined and varied

dissemination of project results to the scientific community.

We aim at scientific publications in relevant high-ranked peer-reviewed scientific journals. Whenever

possible, open access to publications will be sought, either by publishing in open-access journals (like

journals of the PLoS group) or by choosing the open-access option for the specific articles in traditional

subscription journals. In addition, open access to results and publications via universities’ institutional

repositories will be ensured.

Other journals may also be used as and when appropriate. SUITCEYES academic and industrial partners

are active internationally, with extensive numbers of publications in their respective fields. They will

build on their experiences and extend the reach of the SUITCEYES results through their related

publications. Partners will also regularly give presentations in scholarly and popular scientific events.

Other relevant national and international conferences will also be targeted. Through active

networking with stakeholders SUITCEYES strives to validate and showcase its smart haptic interface.

To further increase the visibility, we will publicly exhibit and demonstrate the solution prototype at

least on one prominent European trade fair such as Techtextil, Frankfurt. To facilitate networking

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within the academic audience, specialised social networks such as Linked in and Research Gate will be

used.

3.2 Dissemination within the industry sector

The solutions developed within SUITCEYES will be of relevance for multiple industries including (but

not limited to) those interested in smart textiles, sensors, wearables, face and object recognition, and

assistive technologies. The project will result in knowledge and a prototype that will be relevant for

all these sectors. For example, as indicated elsewhere WP5 embraces the research, development and

production of soft, haptic, textile-based, personalized interfaces in a number of different prototype

generations. Textiles, being the class of material closest to humans playing a role in almost any human

activity provides benefits for haptic communication. Textiles, an inherently tactile material, will be

explored as an interface also for active, modulated communication using haptic signalling but also

employing other means such as temperature. The textile prototypes developed will not be restricted

to garments but also include solutions like cushions and interior textiles. Garments but also other

types of textiles are highly compatible with being personalized, sizes for different persons being the

obvious example here. This personalized perspective will be expanded and taken into account when

elaborating on the industrialisation of prototypes. Especially within T5.7 a case using 3D scanning of

an individual will be performed and production of a custom-made, personalized garment carried out.

“Smart textiles” means integration of technologies such as electronics and sensorics into and onto

textiles. But the very smartness, if interpreted as information handling, is often limited. Here we make

smart textiles with a high level of smartness by an elaborated information treatment and subsequent

transformation into haptic signals. Therefore, SUITCEYES project connects different branches of

industry – textiles, electronic, IT, assistive technologies with medical monitoring. Dissemination of

project results will be especially done in above industries in the countries of consortium partners. To

do this, the project’s haptic, intelligent, personalized interface (HIPI) solution will also be able to be

custom-made and in time, producible on an industrial scale.

Moreover, the SUITCEYES consortium consists of 5 European research institutions (HB, CERTH, HSO,

UNIVLEEDS, VU); a partner from industry producing cutting-edge and flexible solutions for people with

disabilities (HARPO); and a non-profit organisation that creates tactile illustrated books for visually

impaired children (LDQR). The respective areas of expertise of this group have been specifically

brought together to meet the demands and objectives of this project. The competencies of the

researchers in the project include: disability studies, social inclusion, sensor technologies, assistive

technologies, machine learning, image processing, objects and face recognition, knowledge

organisation and semantic representations, social media studies, haptics and psychophysics, smart

textiles, gamification, and affective computing. Accordingly, the academic partners have an extensive

academic and industrial network of contacts and collaborators in their related fields, and hence will

utilise those contacts towards disseminating project results within those fields. The non-academic

partners have also established network of contacts and will be able to communicate and disseminate

the project outcomes with the user-group and other related stakeholders, among others industrial

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actors.

The presence of the industrial/non-academic partners of the project is specifically of value in

advancing solutions developed within the project beyond the life of the project and in bringing the

results to the end-user group for which our haptic, intelligent, personalized interface will be

developed. For example, HARPO, industrial partner, sells and exports different devices and solutions

for people with various disabilities. It will be focused on promoting and disseminating the SUITCEYES

results and HIPI interface in connected organisations in different countries. Harpo has relevant

industrial experience and works with various partners as follows:

1) Business partners - institutions and enterprises that cooperate with Harpo in the distribution

and sale of specialised solutions offered by Harpo, used in inclusive education for people with

special needs (narrow branch of electronic equipment to support disabled people, in particular

blind people and independently entities interested in therapeutic solutions and supporting

education). The company wants the offered solutions to be more accessible in different parts

of the world and for people with various disabilities,

2) Institutions helping the disabled - work associations for the disabled, non-profit organisations,

development counselling centres for people with disabilities (visual, neurological, ENT),

kindergartens, schools, homes for people with various disabilities, employment agencies

supporting professional activation of people with disabilities intellectual, etc.

A novel type of soft, textile device that serves as a haptic communication tool will be portable,

wearable, of low weight, personalized and possible to move into industrial production. This interface

solution extends haptic devices from being hard to soft. Such kind of device should be of interest to

industrial entities which can distribute HIPI to different countries and organisations as well as

individual customers, care and learning units and scientific/research communities.

The consortium partners, through their production and research activities related to different areas

of expertise (described above), have direct contact with different stakeholders from the industry

sector. This is an opportunity to identify and involve this type of stakeholders, also to get to know new

industrial organisations, and to identify the most important venues in which project results and related

information could be disseminated. Further in this document, specific tools will be presented to meet

this need of identifying stakeholders and dissemination opportunities (Table 1 and Table 6).

3.3 Dissemination within the interest-group community

SUITCEYES will follow a variety of means to communicate the project concept and results to a wider

public. It is designed to be in continuous contact and exchange with social and political actors at large.

Social networking sites such as Twitter and YouTube channel will enhance dissemination towards the

general public. Furthermore, continued search for potential audiences and channels of

communication will pursue to strengthen the dissemination plan and to orientate its expansion.

Currently, SUITCEYES has already established an important network of contacts with several

organisations that at a national level deal with issues of deafblindness. The idea for this project was,

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indeed born in dialogue with a few active members of these organisations; members who have

supported the development of this project throughout and when needed, they have provided the

project members with valuable information, feedback and advice. Some of them are now part of the

Project Advisory Board (PAB). The close participation of these organisations will be helpful in the

dissemination of the findings.

At this point of the project (M4), an initial list of the interest-group community is presented. This list

is expected to grow and include a rich diversity of stakeholders as the project advances. The updates

will be reported elsewhere

. For now, these include:

▪ Centre for Education and Rehabilitation for the Blind (CERB) in Greece

(http://www.keat.gr/index.php/en/) providing services to visually impaired people of all ages,

concerning education and rehabilitation, on a national level. They offer plenty of services to

people with deafblindness as well, like e.g. seminars, training, entertainment, with their main

objective being the improvement of the deafblind people’s independence and their integration

into society.

▪ CFD (https://www.cfd.dk/english), is a non-profit foundation and the largest provider of services

for people with impaired hearing and deafblindness in Denmark. Any profit that the centre

generates is channelled back into the operation of existing services and the development of new

ones. The majority of their clientele use sign language in one form or another and all the staff at

CFD complete the centre’s comprehensive internal sign language training course.

▪ Eikholt (http://eikholt.no/english/), which is a centre of excellence in interdisciplinary and broad-

based knowledge, and training in the fields of combined vision, and auditory impairment, and

deafblindness. Eikholt Centre is based outside Oslo in Norway and is tailored to the needs of

people with combined visual and auditory impairment by its lighting, contrast and colour-

conscious design, teleloop, and ice-free and guided nature paths. It is a non-profit institution

owned by the Eikholt Foundation and funded by the Government of Norway.

▪ Mo Gård (https://www.mogard.se/), which is a non-profit foundation that provides services such

as treatment, education, and knowledge support, for, among others, people with deafblindness

and with other disabilities.

▪ Nationellt kunskapscentre för dövblindfrågor (https://nkcdb.se/), whose operation includes

expert assistance, collection, development and dissemination of information about deafblindness,

user interactions, and courses and training. 

▪ Society for deafblind aids (Towarzystwo Pomocy Głuchoniewidomym) (http://tpg.org.pl/), in

Warsaw, Poland, which obtained the status of a Public Benefit Organization. It operates

throughout Poland and is the only one in the country that specialises in supporting people with

sight and hearing impairments. It supports both adults and adolescents as well as parents of

children with deafblindness. For this purpose, it associates scientists, doctors, physiotherapists,

An updated list of stakeholders (including interest-group community) and an analysis of their interest and

influence on the project is presented in D8.11 Dissemination activities report I and D8.12 Dissemination

activities report II, presented in M12 and M24 respectively.

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pedagogues, persons with deafblindness and their relatives and volunteers. It also represents the

interests of people with simultaneous impairment of sight and hearing in the state forum.

▪ The West Götaland Region deafblind team (http://www.vgregion.se/en/f/habilitation--health/),

a regional organisation in West Sweden that offers advice, support, information and knowhow to

those with deafblindness and their families, relatives, close associates and support groups as well

as staff and the local authorities throughout the region.

▪ The National Agency for Special Needs Education and Schools (https://spsm.se/om-

oss/english/), SPSM, whose task is to ensure that children, young people and adults – regardless

of functional ability – have adequate conditions to fulfil their educational goals. Children with

deafblindness are one of the groups included in this. 

▪ The Nordic Centre for Welfare and Social Issues (https://nordicwelfare.org/en/), whose focus

areas are (among others) welfare policy, disability issues, labour market inclusion, and welfare

technology.

Further contact with other leading organisations (e.g. the World Federation of the Deafblind - WFDB),

are being established and will expand the project horizon and impact in terms of feedback and

dissemination opportunities.

3.4 Identification and characterisation of stakeholders

The dissemination plan will remain in continued development, with the understanding that interaction

between partners, academic peers, industry and end users enriches the project results, hence the

ambition to expand the project's network and to extend out outreach. This permanent process of

collective construction will reinforce the project's socio-economic impact, stakeholder engagement,

and overall sustainability beyond the project’s lifetime.

Throughout the project's lifetime, the timely identification and characterisation of these stakeholders

will contribute to the dissemination plan but also to the stakeholder engagement activities developed

within the Work Package (WP8). The stakeholder’s characterisation tool (Table 1) will be used by all

project’s partners to report basic information from different persons and organisations that are or

should be a part of the project’s network.

Table 1 Stakeholder characterisation tool

Stakeholder

(Name of

person/organisation)

Type of

stakeholder

(Academic

community,

industry sector

and interest-

group

community)

Contact

information

(E-mail, telephone,

webpage)

High / low

interest in the

project

(Score from 1 to 4,

being 1 the lowest

and 4 the highest

interest)

High / low

influence of the

stakeholder in

the field

(Score from 1 to 4,

being 1 the lowest

and 4 the highest

influence)

To assure unified criteria in the use of this tool (Table 1), the field “Type of stakeholder” refers to the

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3 main target audiences described in this section and summarised in table 2. This field is very

important as the name of the person or organisation might not be enough to identify the group to

which a stakeholder belongs.

Regarding the last two fields of the tool (Table 1), it is asked to provide information about the interest

and influence that the stakeholder has in the fields relevant for the project. It is important to state if

the interest and influence are high or low, as well as provide justification of the answer. This

information will allow to place each stakeholder in one of the four groups described in Figure 1

(below), which will permit to analyse the project's network and strengthen the stakeholder’s

engagement activities.

Figure 1 Stakeholders classification according to interest and influence on the project

Eden, C. and Ackermann, F. (1998) Making Strategy: The Journey of Strategic Management, London: Sage Publications.

Source: Stakeholder Analysis | BEST way to analyse stakeholders https://www.stakeholdermap.com/stakeholder-

analysis.html#edenackermann

Table 2 gives examples of the type of stakeholders that could be involved in project activities within

the defined target audiences.

Table 2 Example of stakeholders from each target audience

Target audience

Examples

Academic community

Researchers from different fields associated with technical institutes and

universities working in different topics related to the project (textiles, Assistive

Technology, ICT, computer-human interaction, disability, deafblindness...)

Industry sector

Organisations or persons involved in using or producing related technologies

that could contribute to or benefit from the project's objectives (textiles,

Assistive Technology, software engineering, sensors…)

Interest-group

community

The end users’ community included persons with deafblindness, their family

members and support groups, educators and their organisations, other

organisations working for and with people with deafblindness, general public,

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and policy / decision makers.

For example: Formal or informal end user communities, carer and service

provider organization and general disability umbrellas (e.g. The European

Disability Forum EDF, European Union of the Deaf EUD, European Blind Union

EBU, International Council for Education of People with Visual Impairment

ICEVI, Inclusion Europe, within others)

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4. Dissemination activities, methods and

monitoring tool

4.1 Dissemination activities

Dissemination activities concerning different target audiences have been developed since the

beginning of the project, for example in press releases, radio, TV, magazines, blogs, on different

webpages and newspapers (see http://suitceyes.eu/category/publicity/). In table 3 there is a list of

dissemination activities that have been developed and others that are already planned and confirmed

to take place at specific times in a near future.

Table 3 Completed and confirmed dissemination activities

Activity

Description (Name, place, date)

Target audience

Symposium

organised by the

project

Symposium “From touch to cognition”, Boras, 17-19

January 2018

Academic and

interest-group

communities

TYGIEL conference

2018

Interdisciplinary scientific conference “Interdisciplinarity

is the key to development”, Lublin, 17-18 March 2018

Academic

community

CERTH newsletter

Presentation of the project and its key objectives in

CERTH’s bimonthly newsletter, which is received by at

least 1000 people with academic and research

background.

Academic

community

West Sweden

Communication

Carnival

keynote speech in the “Västsvenska kommunikations-

karnevalen”, A presentation based on SUITCEYES

regarding the possibilities of textiles as a haptic interface,

Gothenburg, 7-8 May 2018

Academic

community

and industry

sector

Presentation of

academic

publication at a

conference

Accepted peer review full paper to be presented at the

interdisciplinary conference PETRA: ACM PErvasive

Technologies Related to Assistive Environments –

http://petrae.org/, 26-29 June 2018

[PETRA conference focuses on computational and

engineering approaches to improve the quality of life and

enhance human performance in a wide range of settings,

in the workplace, at home, in public spaces, urban

environments, and other.]

Academic and

interest-group

communities

Presentation at the

Pint of Science

Festival

Presentation of SUITCEYES project at the Pint of Science

Festival, demonstrating the controllers so far tested in

the project, Leeds, 14-16 May 2018

Academic and

interest-group

communities

An updated list of dissemination activities is reported in D8.11 Dissemination activities report I and D8.12

Dissemination activities report II, presented in M12 and M24 respectively.

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Presentation at IEC

TC 100

Presentation of SUITCEYES project at the IEC TC 100

workshop, Brussels, 22 May 2018 organised by TC 100

AGS (Advisory Group on Strategy)

Academic and

interest-group

communities,

and industry

sector

Presentation at the

Bradford Science

Festival

Presentation of SUITCEYES project at the Bradford

Science Festival demonstrating the controllers tested in

Amsterdam, Bradford, 16-22 July 2018

Academic and

interest-group

communities

In Table 4, an up-to-date list is presented of the identified conferences and journals that are being

examined for possible future dissemination activities of the project.

Table 4 Identified conferences and journals that are monitored for potential dissemination activities

CONFERENCES

Description (Name, site, date)

Target audience

EuroHaptics 2018 (http://eurohaptics2018.org/), 13-16 June 2018

A Workshop will be held the 13 of June 2018.

Academic

community and

Industry sector

WFDB: World Federation of Deafblindness (http://www.wfdb.eu/wfdb-world-

conference-2018/), 19-27 June 2018

With the main topic: “Our rights; Our Voice; We lead the Way”. The

conference will focus on strengthening human rights, democracy and equality

through full and equal inclusion of persons with deafblindness in all aspects of

the global, regional, national and local society in which we live.

Interest-group

community

ICCHP: International Conference on Computers Helping People with Special

Needs (http://www.icchp.org/welcome-chair-18), 11-13 July 2018

ICCHP’s mission for inclusion and participation in the information society strives

for better Assistive Technology for support, enhancement and restoration of

resources for people with disabilities, and compensating limitations. Old

boundaries of concepts dissolve, new approaches and fresh thinking are

needed: not only in technical terms, but also in legal, social, economic,

pedagogic and other terms.

Academic and

interest-group

communities

RESNA: Rehabilitation Engineering and Assistive Technology Society of North

America (https://www.resna.org/), 13-15 July 2018

The premier professional organisation dedicated to promoting the health and

well-being of people with disabilities through increasing access to technology

solutions. RESNA advances the field by offering certification, continuing

education, and professional development; developing assistive technology

standards; promoting research and public policy; and sponsoring forums for the

Academic

community

An updated list of conference and journal publications is reported in D8.11 Dissemination activities report I

and D8.12 Dissemination activities report II, presented in M12 and M24 respectively.

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exchange of information and ideas to meet the needs of our multidisciplinary

constituency.

USH: International Symposium on Usher Syndrome

(http://www.ush2018.org/), 19-21 July 2018

The International Symposium on Usher Syndrome will bring together the

world’s leading experts from different fields of research (diagnostics, genetics,

therapy, structural, molecular and cell biology) to present the latest

developments in Usher syndrome. The 2-day research symposium will enable

the exchange of ideas and knowledge among scientists, clinicians and

geneticists in order to facilitate novel research and insights in therapeutic

strategies for Usher syndrome.

Academic

community

Special Session on Analysis of Multimedia Data for Medicine and Health. At the

International Conference on Content-Based Multimedia Indexing (CBMI)

(http://cbmi2018.univ-lr.fr/cfp-special-session-on-analysis-of-multimedia-data-

for-medicine-and-health/), 4-6 September 2018

This special session aims to bring together researchers working on analysis and

indexing of multimedia data in the field of medicine and health, and to provide

them a venue for sharing novel ideas and discussing their most recent works.

Academic

community

ASSETS: ACM SIGACCESS Conference on Computers and Accessibility

(http://www.sigaccess.org/assets/), 22-24 October 2018

The ASSETS conference explores the design, evaluation and use of computing,

and information technologies to benefit people with disabilities, and older

adults. ASSETS is the premier forum for presenting innovative research on

mainstream and specialised assistive technologies, accessible computing, and

assistive applications of computer, network, and information technologies.

Academic

community

JOURNALS

Description (Name, site, description)

Target audience

Journal of Deafblind Studies on Communication (http://jdbsc.rug.nl/)

This journal foregrounds knowledge that is developing in a new academic

study-line that focuses on communication and deafblindness from various

theoretical perspectives. The study-line is connected to the International

Master in Pedagogical Sciences on Communication and Deafblindness at the

University of Groningen in the Netherlands.

Academic

community

ACM Transactions on Accessible Computing (TACCESS)

(http://www.rit.edu/gccis/taccess/index.html)

Transactions on Accessible Computing (TACCESS) is a quarterly journal that

publishes refereed articles addressing issues of computing as it impacts the

lives of people with disabilities.

Academic

community

Journal of Rehabilitation and Assistive Technologies Engineering (RATE)

(https://mc.manuscriptcentral.com/jrate)

An open access journal, Journal of Rehabilitation and Assistive Technologies

Engineering is an international, peer-reviewed journal, focusing on the

engineering aspects and their practical applications of rehabilitation and

Academic

community

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assistive technologies. The journal seeks high quality original research articles

as well as review articles in areas of age-related rehabilitation, incontinence

technology, blast injury rehabilitation, neurorehabilitation, functional

rehabilitation, technologies promoting independent living and any area where

the application of engineering technology can be applied

Disability and Rehabilitation: Assistive Technology

(https://www.tandfonline.com/toc/iidt20/current)

Disability and Rehabilitation: Assistive Technology is a bimonthly peer-reviewed

medical journal covering research on physical medicine and rehabilitation,

including practise and policy aspects of the rehabilitation process.

Academic

community

Journal of Ambient Intelligence and Smart Environments (JAISE)

(https://www.iospress.nl/journal/journal-of-ambient-intelligence-and-smart-

environments/)

The Journal of Ambient Intelligence and Smart Environments (JAISE) serves as a

forum to discuss the latest developments on Ambient Intelligence (AmI) and

Smart Environments (SmE). Given the multi-disciplinary nature of the areas

involved, the journal aims to promote participation from several different

communities covering topics ranging from enabling technologies such as multi-

modal sensing and vision processing, to algorithmic aspects in interpretive and

reasoning domains, to application-oriented efforts in human-centred services,

as well as contributions from the fields of robotics, networking, HCI, mobile,

collaborative and pervasive computing.

Academic

community

Frontiers in Communication

(https://www.frontiersin.org/journals/communication)

Frontiers in Communication Frontiers in Communication publishes rigorously

peer-reviewed research in areas including Disaster, Health, and Science and

Environmental Communication. This new journal launched in May 2016 is one

of the first social-sciences journals of the “Frontiers in” series. Frontiers in

Communication will foster cross-disciplinary work (Communication and

Technology, Intercultural and International Communication, Interpersonal

Communication).

Academic

community

4.2 Dissemination for the interest-group community

As mentioned earlier (section 3.3), the project idea was conceived in dialogue with members of

organizations from this target audience, and since then, the feedback and advice of this group is of

paramount importance for the project. This is in line with our user-centred approach which values and

promotes end-user’s involvement in project activities, being crucial for the design process.

Specific dissemination activities will be considered to reach the interest-group audience. A mid-term

event (M18) is considered to gather with different stakeholders (including this specific group) to

showcase the projects advancements, and also to discuss towards the challenges to face before

project completion

. A similar event is considered for the final months of the project, aiming to have

This event took place in August 2019 in Borås, gathering different stakeholders with which we discussed about

participation and haptic communication: https://suitceyes.eu/2019/09/02/successful-symposium-in-boras/.

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a restitution of SUITCEYES results, presenting to the end-user`s community the final prototypes and

holding demonstration sessions with them. According to the particularities and diversity of this target

audience, specific dissemination methods will be also considered to guarantee an effective

communication and a well reception of key messages

4.3 Dissemination methods

In Table 5 a typology of possible dissemination methods is proposed, stressing the addressed target

audiences and some comments about their possible purposes concerning the type of communication

(awareness, inform, engage, promote) and recommendations of use. The proposed methods should

not be seen as isolated or exclusive for a particular target audience. A combination of methods is

desirable to increase the possibilities that, sooner or later, each target audience receives or finds the

most suitable information.

Table 5 Dissemination methods according to target audiences

Dissemination methods

Target audience

Purpose and use

Website (http://suitceyes.eu/)

- Academic community

- Industrial sector

- Interest-group

community

- General public

- Policy-/Decision

makers

- Purpose: Awareness, inform, engage,

promote

- Use: Due to its great influence it should be

updated regularly

General social networks

(YouTube, Twitter, Facebook)

- Interest-group

community

- General public

- Policy-/Decision

makers

- Purpose: Awareness and inform

- Use: Although it is open to all audiences, it

should address mainly the interest-group

community and the general public

Specialised social networks

(Linked In, Research Gate)

- Academic community

- Industrial sector

- Interest-group

community

- Purpose: Awareness, inform, engage,

promote

- Use: It can be used to disseminate more

detailed and technical information

Flyer

- Academic community

- Industrial sector

- Interest-group

community

- General public

Accordingly, to the social environment in

which it will be distributed, the purpose

and target audience should be defined

Video

- Academic community

- Industrial sector

- Interest-group

community

- General public

It can be a powerful dissemination method

but as the flyers, the target audience and

purpose must be carefully defined

beforehand

The day before the symposium, during the same consortium meeting, we had the opportunity to hold prototype

demonstration with our PAB members: https://suitceyes.eu/videos/. Further detail is available in D8.12

Dissemination activities report II (M24).

For more detail, please consult D8.5 Define project identity IV (M21).

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- Policy-/Decision

makers

Published e-documents

(deliverables, project documents)

- Academic community

- Industrial sector

- Interest-group

community

- Purpose: Inform, promote

- Use: Although these documents can contain

specialised and technical information,

language should remain clear to a wide

spectrum of stakeholders, for example

different disciplines, decision/policy

makers

Press releases (newspaper

articles, radio, TV)

- Academic community

- Industrial sector

- Interest-group

community - General

public

- Policy-/Decision

makers

- Purpose: Awareness, inform, promote

- Use: General information and non-

specialised language should be privileged

Academic dissemination (journal

publications, meetings,

conferences)

- Academic community

- Industrial sector

- Purpose: Inform, promote

- Use: Peer-reviewed journals and

European/international meetings should

be privileged to disclosure in detailed

scientific results of the project

Workshops / Demonstrations

- Academic community

- Industrial sector

- Interest-group

community

- Policy-/Decision

makers

Purpose: Awareness, inform, engage,

promote

- Use: They are effective to disseminate and

receive in detail feedback on the

partial/final results or achievements of the

project. Nevertheless, it demands a careful

definition of the purpose, target audience

and methodology to assure a productive

interaction with the participant audience

Production of a “White paper”

- Policy-/Decision

makers

Purpose: To inform Policy-/Decision makers

about the needs of people with deaf

blindness and the possibilities of assistive

technology and specifically the SUITCEYES

project.

4.4 Dissemination monitoring tool

The project’s dissemination activities can quickly grow and demand the use of different dissemination

methods. This requires a constant update of dissemination activities to have an overview and adapt

the communication strategy of the project, always aiming to enhance the project’s impact on the

stakeholders.

A simple reporting tool is proposed, which will allow to timely identify and register the developed and

planned dissemination activities (Table 6). Organised by dissemination method and target audiences,

the tool allows to create insights on whom the project is addressing and the most used methods. Also,

in the last column, a short appreciation (one or two sentences) is asked about the relevance of the

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activity where it is meant to report the activity’s relevance is on a scale from high to low, related to

the global or specific objectives of the project. This will keep a constant awareness about how

dissemination activities are lined up with the project’s goals. When possible, activities should be first

registered in the “planned confirmed activities” section, mentioning the expected target audiences

and relevance of the activity. Then, after the activity takes place, it should be registered in the

“developed activities” section to have the possibility of comparing the expected and resulted impact

in terms of the audiences reached and relevance of the activity.

Table 6 Dissemination monitoring tool

DEVELOPED ACTIVITIES

Dissemination

method

(See Table 5)

Description of the

dissemination activity:

Name, date, place,

URL

Target audiences

and number of

persons reached

(See Table 2)

Relevance (high or low) of

the activity for the

project

PLANNED CONFIRMED ACTIVITIES

Dissemination

method

(See Table 5)

Description of the

dissemination activity:

Name, date, place,

URL

Expected target

audiences and

number of

persons reached

(See Table 2)

Expected relevance (high

or low) of the activity for

the project

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5. Dissemination routines and

monitoring

5.1 Routines to production of dissemination contents

Aiming to have unified criteria concerning the dissemination activities of the project, but at the same

time, to have the possibility to swiftly respond to emergent opportunities, some basic routines are

established to conduct these activities. As stated in Table 7, specific routines will apply to specific

dissemination methods in given situations. Review procedures must be effective to assure the timely

development of the dissemination activities. It is important to keep in mind that the internal peer

review and majority-based approval is a basic but mandatory criterion for all dissemination where the

following points are to be considered:

- Respect the Consortium Agreement (Sections 8.4.1 and 10)

- Show proper acknowledgment of the European Commission as the financing entity the project

- Respect of intellectual property rights and ethical aspects of data protection as established in

deliverables D1.1, D8.14, D8.15 and D8.16

- Correct use of the project’s visual identity as established in deliverables D8.2 through D8.7.

LDQR will support project members if necessary in the use of the visual identity.

To assure the quality of the contents, other measures are in place within the project (e.g. c.f. D1.1

Quality Assurance Plan). For publications in public forums, while the main responsibility for production

and upkeep of contents is placed with different partner organizations as shown below, other members

can also suggest contents for publication. Approval for publication of material that are self-evident is

reached in collegial dialogues. For unclear issues the PMB is consulted.

Table 7 Procedures of dissemination activities according to the dissemination methods

Dissemination methods

Primary responsible

member/Partner:

Specific situations

Website (http://suitceyes.eu/)*

Site administrator and general

content responsible: HSO

Specific persons can be

authorised to edit/publish/use

the project’s web page

General social networks*

(YouTube, Twitter, Facebook)

General social networks coordinator

(LDQR)

Specific persons can be

authorised to edit/publish/use

the project’s social networks

Specialised social networks*

(Linked In, Research Gate)

Specialised social networks

administrator (HSO)

Flyer*

Responsible of publicity material

(LDQR)

Video

Published e-documents

(deliverables, project documents)

A specific routine for the production of deliverables is already

established (Deliverable D1.1)

Press releases (newspaper

articles, radio, TV)

Leader of the WP that develops the

dissemination activity

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Academic dissemination (journal

publications, meetings,

conferences)

Leader of the WP that develops the

dissemination activity

Workshops / Demonstrations

Leader of the WP that develops the

dissemination activity

* Contents will be produced in English

5.2 Monitoring dissemination activities

The monitoring of dissemination activities aims to have an actualised overview of the developed

activities that will give timely information about the audiences that the project is reaching, the newly

identified stakeholders, the results of the project that are being disseminated, and the dissemination

methods that are being used. All of this information will be useful to analyse some of the impacts of

the project and to orientate the dissemination activities accordingly to the needs of each stakeholder.

The monitoring activities, although coordinated by LDQR, is the responsibility of all consortium

partners. All partners will report new stakeholders and dissemination activities using the described

tools in the previous sections (Table 1 and Table 6). This information will be shared monthly through

the project’s repository and LDQR will collate the information to update the project’s “Dissemination

activities log”, which summarises all the reported activities. Concerning the identification and

characterisation of stakeholders, this information will also be consolidated by LDQR and sent to HSO

and HARPO as an input for stakeholder engagement activities (T8.2).

Table 8 shows the first version of the Dissemination activities log, grouping all the dissemination

activities developed to the present date.

Table 8 Dissemination activities log (Version 1)

Dissemination

method

Date

Description of the dissemination activity:

Name, place, website

Target audiences

Website

2017/09

Launch of Website, http://suitceyes.eu/

Academic community

Industrial sector

Interest-group community

General public

Specialised

social networks:

ResearchGate

2017/09/01

Launch of ResearchGate page,

https://www.researchgate.net/project/SUITCEYE

S-Empowering-Deaf-Blind-Persons

Academic community

Industrial sector

Interest-group community

News item:

Webpage article

2017/09/05

"Research takes the deafblind out of the dark",

University of Boras,

http://www.hb.se/en/About-UB/Current/News-

archive/2017/September/Research-takes-the-

deafblind-out-of-the-dark/

Academic community

Interest-group community

News item:

Webpage article

2017/09/05

"Smarta kläder kan ta dövblinda ut ur mörkret",

Forskning website,

https://www.forskning.se/2017/09/05/smarta-

klader-kan-ta-dovblinda-ut-ur-morkret/

Academic community

Interest-group community

News item:

Radio

2017/09/06

"Plagg ska ge dövblinda bättre kontakt med

omvärlden", Sverigesradio,

Academic community

Interest-group community

An updated list of the dissemination activities log is reported in D8.11 Dissemination activities report I,

presented in M12.

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http://sverigesradio.se/sida/artikel.aspx?progra

mid=406&artikel=6770486

News item:

Television

2017/09/08

"Smarta kläder kan ge dövblinda nya

kommunikationsmöjligheter", SVT Nyheter,

https://www.svt.se/nyheter/nyhetstecken/forsk

are-inom-ett-nytt-eu-projekt-ska-ta-fram-en-

prototyp-av-smarta-textilier

Interest-group community

General public

News item:

Webpage article

2017/09/12

"Smarta kläder talar om vad som händer",

National Resource Centre for Deafblindness,

http://nkcdb.se/smarta-klader-talar-om-vad-

som-hander/

Interest-group community

General public

News item:

Radio

2017/09/14

Radio interview, P4 Sjuhärad radio station

Interest-group community

General public

News item:

Newspaper

article

2017/09/14

"Forskning ska ta dövblinda ut ur mörkret",

Göteborgs-Posten, https://web.retriever-

info.com/go/?p=246424&x=42505f5627efbca11

b3b30162202fb06&s=50802&d=0508022017091

43206846&a=31616&sa=2017172

Interest-group community

General public

News item:

Webpage article

2017/10/11

"Smarta kläder för dövblinda", Screen-

marknaden webpage, http://www.screen-

marknaden.se/2017/10/smarta-klader-for-

dovblinda/

Interest-group community

General public

News item:

Webpage article

2018/01/04

"Odzież przekaże informacje

głuchoniewidomym", Polish Press Agency,

http://naukawpolsce.pap.pl/aktualnosci/news%

2C27773%2Codziez-przekaze-informacje-

gluchoniewidomym.html

Interest-group community

General public

News item:

Newspaper

article

2018/01/04

"Smarte Kleider für Taubblinde", Badische

Zeitung, http://www.badische-

zeitung.de/offenburg/smarte-kleider-fuer-

taubblinde--147950184.html

Interest-group community

General public

News item:

Newspaper

article

2018/01/10

"Intelligente Kleidung für Taubblinde", Lahrer

Zeitung, https://www.lahrer-

zeitung.de/inhalt.offenburg-intelligente-

kleidung-fuer-taubblinde.615d15e1-ffd2-43ff-

8115-3de0b35fd94b.html

Interest-group community

General public

News item:

Radio

2018/01/10

"Powstanie interaktywna odzież dla osób

głuchoniewidomych",

Polish National Radio,

https://www.polskieradio.pl/9/5700/Artykul/19

87079,Powstanie-interaktywna-odziez-dla-osob-

gluchoniewidomych

Interest-group community

General public

Academic

dissemination:

Journal article

2018/01

"Smarte Textilien

Wie Taubblinde über

Kleider ein Lächeln erkennen", Medicine &

Technology, http://www.konradin-

service.de/pdfarchiv/specials/share/?show=bWV

kfDIwMTgtMDAxXzk2fDE=

Interest-group community

General public

Academic

dissemination:

Project’s Kickoff

meeting and

symposium

2018/01/17

-19

Kickoff meeting and symposium “From touch to

cognition”, University of Boras

Academic community

Interest-group community

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News item:

Newspaper

article

2018/02/14

"Sinneswahrnehmung über die Kleidung",

Badisches Tagblatt, http://suitceyes.eu/wp-

content/uploads/2018/02/BT_Blick-ins-Land.pdf

Interest-group community

General public

General social

networks:

YouTube

2018/02/19

Creation of the YouTube channel page,

https://www.youtube.com/channel/UCjc0rhlZ8S

4THWdUuqtBc0Q/about

General public

General social

networks:

Twitter

2018/02/20

Launch of Twitter page, @suitceyes

General public

News item:

Radio

2018/02/21

"Att leva med tre sinnen – om hur smarta

textilier kan hjälpa dövblinda" Swedish national

radio SR P1 (radio especial),

http://sverigesradio.se/sida/avsnitt/1022706?pr

ogramid=412

Interest-group community

General public

News item:

Webpage article

2018/03/16

"Smarta kläder som hör och ser", Voister (IT

news Website),

https://www.voister.se/artikel/2018/03/smarta-

klader-som-hor-och-ser/

Interest-group community

General public

Academic

dissemination:

Conference

2018/03/17

-18

X Interdisciplinary scientific conference

"Interdisciplinarity is the key to development"

(TYGIEL 2018), Maria Curie-Skłodowska

University, http://www.konferencja-tygiel.pl/

Interest-group community

General public