Event Planning Checklist

Event PlanningChecklist

Budget. How much can you spend?

Secure external vendors if needed. Must be approved by Procurement.

• Tables, tents, decor, balloons,

sound system, etc.

• -contracts/vendors/

Contact facilies 

• Tables, chairs, canopies, sandbags, trashcans, sprinklers, power, etc.

• 



 work order and diagram of event 

• 

• Home / EMS (csudh.edu)

Catering.WůĂŶĂŶĚƐƵďŵŝƚŽƌĚĞƌĂƚůĞĂƐƚϮǁĞĞŬƐ ahead of time. (Do NOT forget to order linens.)

• htps://csudh.catertrax.com/menuGrid.asp?mode=p&a=1&cg=6&c=49&intCusto

merID=

Determine Event

date.

Reserve Event space. Event space is scarce on campus.

6.  marshal permit is required if the event has a stage,

if with more than 200 chairs.

• Sign up for an account at- 

7. Connect with IT for audio visual needs. Podium, mic, internet, wi-

• 



8. Contact Parking Services to reserve parking spaces.

• -us/parking/

Let's promote your event/ Collateral.

• 



Create a day of materials checklist.

Create a Timeline/ Run of Show, if needed.