Note: November 2022.
This Directive may no longer be current. Please check with the program office responsible
for this Directive to determine if there are any updates or if the Directive is no longer in use.
Military Assignments
and Authorized
Absences
COMDTINST M1000.8A
June 2019
DISTRIBUTION – SDL No. 169
a b c d e f g h I j k l m n o p q r s t u v w x y z
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X X X X X X
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X X X
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X X X X X
NON-STANDARD DISTRIBUTION:
COMDTCHANGENOTE 1000
6 JUN 2019
COMMANDANT CHANGE NOTICE 1000
Subj: CH-8 TO THE MILITARY ASSIGNMENTS AND AUTHORIZED ABSENCES,
COMDTINST M1000.8A
1. PURPOSE. This Commandant Change Notice publishes a change to the Military
Assignments and Authorized Absences, COMDTINST M1000.8A.
2. ACTION. All Coast Guard unit commanders, commanding officers, officer-in-charge,
deputy/assistant commandants, and chiefs of headquarters staff elements must comply with
the provisions of this Commandant Change Notice. Internet release is authorized.
3. DIRECTIVES AFFECTED. With the addition of this Commandant Change Notice, Military
Assignments and Authorized Absences, COMDTINST M1000.8A, is updated.
4. DISCLAIMER. This guidance is not a substitute for applicable legal requirements, nor is it
itself a rule. It is intended to provide operational guidance for Coast Guard personnel and is
not intended to nor does it impose legally-binding requirements on any party outside the
Coast Guard.
5. MAJOR CHANGES.
a. Post-partum active duty members will be authorized to defer TDY assignments up to 12
months following birth event. In order to align active duty and reserve policies, reserve
members will be authorized up to 12 months deferment from involuntary mobilization.
b. Align co-location tour completion dates for E1-E6 and/or O1-O4.
c. Personnel E4 and above with fewer than eight years of active duty are required to have
two years of OBLISERV remaining upon reporting to the new unit.
Commandant
United States Coast Guard
US Coast Guard Stop 7907
2703 Martin Luther King Jr Ave SE
Washington, D.C. 20593-7907
Staff Symbol: CG-1331
Phone: (202) 475-5375
Fax: (202) 372-8473
COMDTCHANGENOTE 1000
2
d. Personnel E4 and above with over eight years of active duty are considered to be in a
career status. Unless otherwise indicated, they are required to have one year of
OBLISERV remaining upon reporting to the new unit.
e. Members whose dependent is the victim of sexual assault may submit a request for PCS
transfer through their commanding officer (CO)/officer in charge (OINC).
f. Permanent change of station (PCS) tour length tables will be removed. Commandant
(CG-133) will retain decision authority for any request to change the tour length tables
for all active duty assignments. Commander (CG PSC-epm/opm) will publish approved
tour length tables for all active duty assignments.
g. Maternity convalescent, primary caregiver, and secondary caregiver leave are non-
chargeable leave that can be taken in increments of no less than 3 consecutive days up to
the total days authorized by Chapter 6 as approved by member’s command.
h. For one year immediately following the birth or adoption of a child, all service members
are permitted to use a flexible work schedule at the discretion of the Commanding
Officer (CO)/Officer-in-Charge (OINC). Refer to Alternative Work Schedule (AWS) for
Coast Guard Civilian and Military Members, COMDTINST 5330.10 (series) for
guidance on flexible work schedules.
6. ENVIRONMENTAL ASPECT AND IMPACT CONSIDERATIONS.
a. The development of this Instruction and the general policies contained within it have
been thoroughly reviewed by the originating office in conjunction with the Office of
Environmental Management, Commandant (CG-47). This Instruction is categorically
excluded under current Department of Homeland Security (DHS) categorical exclusion
(CATEX) A3 from further environmental analysis in accordance with "Implementation
of the National Environmental Policy Act (NEPA)”, DHS Instruction Manual 023-01-
001-01 (series).
b. This Instruction will not have any of the following: significant cumulative impacts on the
human environment; substantial controversy or substantial change to existing
environmental conditions; or inconsistencies with any Federal, State, or local laws or
administrative determinations relating to the environment. All future specific actions
resulting from the general policy in this Instruction must be individually evaluated for
compliance with the National Environmental Policy Act (NEPA), Department of
Homeland Security (DHS) and Coast Guard NEPA policy, and compliance with all other
applicable environmental mandates.
7. DISTRIBUTION. No paper distribution will be made of this Commandant Change Notice.
An electronic version will be located on the following Commandant (CG-612) web sites.
Internet: http://www.dcms.uscg.mil/directives, and CGPortal:
https://cgportal2.uscg.mil/library/directives/SitePages/Home.aspx.
8. PROCEDURE. If maintaining a paper library, remove and replace the following pages of the
Military Assignments and Authorized Absences, COMDTINST M1000.8A:
COMDTCHANGENOTE 1000
3
Remove Replace
Table of Contents Table of Contents
1-3 – 1-12 1-3 – 1-12
1-15 – 1-18 1-15 – 1-18
1-29 – 1-29A 1-29 – 1-29A
1-41 – 1-42 1-41 – 1-42
6-1 – 6-6 6-1 – 6-6
9. RECORDS MANAGEMENT CONSIDERATIONS. This Commandant Change Notice has
been evaluated for potential records management impacts. The development of this
Commandant Change Notice has been thoroughly reviewed during the directives clearance
process, and it has been determined there are no further records scheduling requirements, in
accordance with Federal Records Act, 44 U.S.C. 3101 et seq., National Archives and
Records Administration (NARA) requirements, and the Information and Life Cycle
Management Manual, COMDTINST M5212.12 (series). This policy does not have any
significant or substantial change to existing records management requirements.
10. FORMS/REPORTS. The forms referenced in this Commandant Change Notice are available
in USCG Electronic Forms on the Standard Workstation or on the Internet:
https://dcms.uscg.afpims.mil/Our-Organization/Assistant-Commandant-for-C4IT-CG-6/The-
Office-of-Information-Management-CG-61/Forms-Management/ and CGPortal at
https://cgportal2.uscg.mil/library/forms/SitePages/Home.aspx.
11. REQUESTS FOR CHANGES. Units and individuals may recommend changes via their
chain of command using the Coast Guard memorandum to: HQS-
C. J. HULSER /s/
Captain, U.S. Coast Guard
Acting Director of Reserve and Military Personnel
DISTRIBUTION – SDL No. 168
a b c d e f g h I j k l m n o p q r s t u v w x y z
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X X X X X X X X X X X X X X X X X X X X X X X
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X X X
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X X X X X X X X X X
NON-STANDARD DISTRIBUTION:
COMDTCHANGENOTE 1000
22 JUN 2018
COMMANDANT CHANGE NOTICE 1000
Subj: CH-7 TO THE MILITARY ASSIGNMENTS AND AUTHORIZED ABSENCES,
COMDTINST M1000.8A
1. PURPOSE. This Commandant Change Notice publishes a change to the Military
Assignments and Authorized Absences, COMDTINST M1000.8A.
2. ACTION. All Coast Guard unit commanders, commanding officers, officer-in-charge,
deputy/assistant commandants, and chiefs of headquarters staff elements must comply with
the provisions of this Commandant Change Notice. Internet release is authorized.
3. DIRECTIVES AFFECTED. With the addition of this Commandant Change Notice, Military
Assignments and Authorized Absences, COMDTINST M1000.8A, is updated.
4. DISCLAIMER. This guidance is not a substitute for applicable legal requirements, nor is it
itself a rule. It is intended to provide operational guidance for Coast Guard personnel and is
not intended to nor does it impose legally-binding requirements on any party outside the
Coast Guard.
5. MAJOR CHANGES.
a. 10 USC 701 was updated by the most recent NDAA, removing spousal/paternity (10
days) and adoption leave (21 days) and replaced them with Primary (42 days) and
Secondary (21 days) Caregiver Leave while specifically speaking to Maternity
Convalescent Leave (42 days), which was never in the law before.
b. The Parental Leave policy is moved into a new Chapter 6 in this Manual.
6. ENVIRONMENTAL ASPECT AND IMPACT CONSIDERATIONS.
a. The development of this Commandant Change Notice and the general policies contained
within it have been thoroughly reviewed by the originating office in conjunction with the
Commandant
United States Coast Guard
US Coast Guard Stop 7907
2703 Martin Luther King Jr Ave SE
Washington, D.C. 20593-7907
Staff Symbol: CG-1331
Phone: (202) 475-5375
Fax: (202) 372-8473
COMDTCHANGENOTE1000
2
Office of Environmental Management, and are categorically excluded (CE) under current
USCG CE # 1 and 33 from further environmental analysis, in accordance with Section
2.B.2. and Figure 2-1 of the National Environmental Policy Act Implementing
Procedures and Policy for Considering Environmental Impacts, COMDTINST M16475.1
(series).
b. This Directive will not have any of the following: significant cumulative impacts on the
human environment; substantial controversy or substantial change to existing
environmental conditions; or inconsistencies with any Federal, State, or local laws or
administrative determinations relating to the environment. All future specific actions
resulting from the general policies in this Commandant Change Notice must be
individually evaluated for compliance with the National Environmental Policy Act
(NEPA), Council on Environmental Policy NEPA regulations at 40 CFR Parts 1500-
1508, DHS and Coast Guard NEPA policy, and compliance with all other environmental
mandates.
7. DISTRIBUTION. No paper distribution will be made of this Commandant Change Notice.
An electronic version will be located on the following Commandant (CG-612) web sites.
Internet: https://www.dcms.uscg.mil/Our-Organization/Assistant-Commandant-for-C4IT-
CG-6-/The-Office-of-Information-Management-CG-61/aboutCGDS/, and CGPortal:
https://cgportal2.uscg.mil/library/directives/SitePages/Home.aspx.
8. PROCEDURE. If maintaining a paper library, remove and replace the following pages of the
Military Assignments and Authorized Absences, COMDTINST M1000.8A:
Remove Replace
Table of Contents Table of Contents
2-3 – 2-4 2-3 – 2-4
2-9 – 2-12 2-9 – 2-12
2-15 – 2-16 2-15 – 2-16
Chapter 6
9. RECORDS MANAGEMENT CONSIDERATIONS. This Commandant Change Notice has
been evaluated for potential records management impacts. The development of this
Commandant Change Notice has been thoroughly reviewed during the directives clearance
process, and it has been determined there are no further records scheduling requirements, in
accordance with Federal Records Act, 44 U.S.C. 3101 et seq., National Archives and
Records Administration (NARA) requirements, and the Information and Life Cycle
Management Manual, COMDTINST M5212.12 (series). This policy does not have any
significant or substantial change to existing records management requirements.
10. FORMS/REPORTS. The forms referenced in this Commandant Change Notice are available
in USCG Electronic Forms on the Standard Workstation or on the Internet:
https://www.uscg.mil/forms/; and CG Portal at
https://cgportal2.uscg.mil/library/forms/SitePages/Home.aspx.
COMDTCHANGENOTE1000
3
11. REQUESTS FOR CHANGES. Units and individuals may recommend changes via their
chain of command using the Coast Guard memorandum to: HQS-
M. W. SIBLEY /s/
Rear Admiral, U.S. Coast Guard
Acting Director of Reserve and Military Personnel
DISTRIBUTION – SDL No. 168
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NON-STANDARD DISTRIBUTION:
COMDTCHANGENOTE 1000
03 APR 2018
COMMANDANT CHANGE NOTICE 1000
Subj: CH-6 TO THE MILITARY ASSIGNMENTS AND AUTHORIZED ABSENCES,
COMDTINST M1000.8A
1. PURPOSE. This Commandant Change Notice publishes a change to the Military
Assignments and Authorized Absences, COMDTINST M1000.8A.
2. ACTION. All Coast Guard unit commanders, commanding officers, officer-in-charge,
deputy/assistant commandants, and chiefs of headquarters staff elements must comply with
the provisions of this Commandant Change Notice. Internet release is authorized.
3. DIRECTIVES AFFECTED. With the addition of this Commandant Change Notice, Military
Assignments and Authorized Absences, COMDTINST M1000.8A, is updated.
4. DISCLAIMER. This guidance is not a substitute for applicable legal requirements, nor is it
itself a rule. It is intended to provide operational guidance for Coast Guard personnel and is
not intended to nor does it impose legally-binding requirements on any party outside the
Coast Guard.
5. MAJOR CHANGES.
a. Members who elect to retire or separate in lieu of accepting orders (RILO/SILO) are still
required to retire/separate no later 1 August per ALCOAST 516/13.
b. The rating name change from Food Service Specialist (FS) to Culinary Specialist (CS) per
ALCOAST 003/17.
c. Thirty days reintegration and respite Proceed Time following a high op-tempo
unaccompanied overseas assignment per approval from Commandant (CG- 133).
d. Assignment to Deployable Specialized Forces (DSF) position criteria updated.
e. Assignment to Helicopter Interdiction Tactical Squadron (HITRON) Precision Marksman
Aviation (PM-A) position criteria added to a new section.
Commandant
United States Coast Guard
US Coast Guard Stop 7907
2703 Martin Luther King Jr Ave SE
Washington, D.C. 20593-7907
Staff Symbol: CG-1331
Phone: (202) 475-5375
Fax: (202) 372-8473
COMDTCHANGENOTE1000
2
f. MSD American Samoa added to the list of isolated duty stations authorized compensatory
absence.
g. Aligned standards for application to special assignments with the Enlisted Employee
Review Process and standards by eliminating criteria specific to a mark of “3” or lower.
h. Eliminate the moratorium for application to recruiting duty for members who have
Folliculitis.
i. Provided administrative adjustment and clarity on special liberty policies.
6. ENVIRONMENTAL ASPECT AND IMPACT CONSIDERATIONS.
a. The development of this Commandant Change Notice and the general policies contained
within it have been thoroughly reviewed by the originating office in conjunction with the
Office of Environmental Management, and are categorically excluded (CE) under current
USCG CE # 1 and 33 from further environmental analysis, in accordance with Section
2.B.2. and Figure 2-1 of the National Environmental Policy Act Implementing
Procedures and Policy for Considering Environmental Impacts, COMDTINST M16475.1
(series).
b. This Directive will not have any of the following: significant cumulative impacts on the
human environment; substantial controversy or substantial change to existing
environmental conditions; or inconsistencies with any Federal, State, or local laws or
administrative determinations relating to the environment. All future specific actions
resulting from the general policies in this Commandant Change Notice must be
individually evaluated for compliance with the National Environmental Policy Act
(NEPA), Council on Environmental Policy NEPA regulations at 40 CFR Parts 1500-
1508, DHS and Coast Guard NEPA policy, and compliance with all other environmental
mandates.
7. DISTRIBUTION. No paper distribution will be made of this Commandant Change Notice.
An electronic version will be located on the following Commandant (CG-612) web sites.
Internet: http://www.dcms.uscg.mil/Our-Organization/Assistant-Commandant-for-C4IT-CG-
6-/The-Office-of-Information-Management-CG-61/aboutCGDS/, and CGPortal:
https://cgportal2.uscg.mil/library/directives/SitePages/Home.aspx.
8. PROCEDURE. If maintaining a paper library, remove and replace the following pages of the
Military Assignments and Authorized Absences, COMDTINST M1000.8A:
Remove Replace
Table of Contents Table of Contents
1-3 – 1-4 1-3 – 1-4
1-11 – 1-12 1-11 – 1-12
1-23 – 1-24 1-23 – 1-24
1-71 – 1-88 1-71 – 1-88
1-91 – 1-92 1-91 – 1-92
1-97 – 1-98 1-97 – 1-98
1-103 – 1-106 1-103 – 1-106
1-111 – 1-112 1-111 – 1-112
1-121 – 1-122 1-121 – 1-122
COMDTCHANGENOTE1000
3
1-149 – 1-150 1-149 – 1-150
1-179 – 1-182
2-3 – 2-4 2-3 – 2-4
2-43 – 2-44 2-43 – 2-44
2-49 – 2-50 2-49 – 2-50
9. RECORDS MANAGEMENT CONSIDERATIONS. This Commandant Change Notice has
been evaluated for potential records management impacts. The development of this
Commandant Change Notice has been thoroughly reviewed during the directives clearance
process, and it has been determined there are no further records scheduling requirements, in
accordance with Federal Records Act, 44 U.S.C. 3101 et seq., National Archives and
Records Administration (NARA) requirements, and the Information and Life Cycle
Management Manual, COMDTINST M5212.12 (series). This policy does not have any
significant or substantial change to existing records management requirements.
10. FORMS/REPORTS. The forms referenced in this Commandant Change Notice are available
in USCG Electronic Forms on the Standard Workstation or on the Internet:
http://dcms.uscg.mil/Our-Organization/Assistant-Commandant-for-C4IT-CG-6/The-Office-
of-Information-Management-CG-61/Forms-Management/; and CG Portal at
https://cgportal2.uscg.mil/library/forms/SitePages/Home.aspx.
11. REQUESTS FOR CHANGES. Units and individuals may recommend changes via their
chain of command using the Coast Guard memorandum to: HQS-
A. S. MCKINLEY /s/
Rear Admiral, U.S. Coast Guard Reserve
Director of Reserve and Military Personnel
DISTRIBUTION – SDL No. 168
a b c d e f g h I j k l m n o p q r s t u v w x y z
A
X X X X XX X XXXXXXXX X X X
B
X X X X X XX X X XXXXXXXXXXX X X X XXX
C
X X X X X XX X X XXXXXXXXXXX X X X XXX
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X X X X X XX X X XXXXXXXXXXX X X X XX
E
X X X X X XX X X XXXXX XXXXX X X X X
F
XXX
G
X X X X
H
X X X X X X X X X X
NON-STANDARD DISTRIBUTION:
COMDTCHANGENOTE 1000
25 July 2017
COMMANDANT CHANGE NOTICE 1000
Subj: CH-5 TO THE MILITARY ASSIGNMENTS AND AUTHORIZED ABSENCES,
COMDTINST M1000.8A
1. PURPOSE. This Commandant Change Notice publishes a change to the Military
Assignments and Authorized Absences, COMDTINST M1000.8A.
2. ACTION. All Coast Guard unit commanders, commanding officers, officer-in-charge,
deputy/assistant commandants, and chiefs of headquarters staff elements must comply with
the provisions of this Commandant Change Notice. Internet release is authorized.
3. DIRECTIVES AFFECTED. With the addition of this Commandant Change Notice, Military
Assignments and Authorized Absences, COMDTINST M1000.8A, is updated.
4. DISCLAIMER. This guidance is not a substitute for applicable legal requirements, nor is it
itself a rule. It is intended to provide operational guidance for Coast Guard personnel and is
not intended to nor does it impose legally-binding requirements on any party outside the
Coast Guard.
5. MAJOR CHANGES.
a. MCPOCG and CGRF-MC policy removed from Chapter 1; moving to the Command
Senior Enlisted Leader (CSEL) Program, COMDTINST 1306.1 (series).
b. Incorporating ACN 054/17, updating Assignment Priority policy.
c. Assignment policy for warrant officer specialty force managers, formerly in Officer
Accessions, Evaluations, and Promotions, COMDTINST M1000.3 (series), is added with
a new Chapter 4.
d. Rating Force Master Chief (RFMC) policy moved into Chapter 5.
Commandant
United States Coast Guard
US Coast Guard Stop 7907
2703 Martin Luther King Jr Ave SE
Washington, D.C. 20593-7907
Staff Symbol: CG-1331
Phone: (202) 475-5375
Fax: (202) 372-8473
COMDTCHANGENOTE1000
2
6. ENVIRONMENTAL ASPECT AND IMPACT CONSIDERATIONS.
a. The development of this Commandant Change Notice and the general policies contained
within it have been thoroughly reviewed by the originating office in conjunction with the
Office of Environmental Management, and are categorically excluded (CE) under current
USCG CE # 1 and 33 from further environmental analysis, in accordance with Section
2.B.2. and Figure 2-1 of the National Environmental Policy Act Implementing
Procedures and Policy for Considering Environmental Impacts, COMDTINST M16475.1
(series).
b. This Directive will not have any of the following: significant cumulative impacts on the
human environment; substantial controversy or substantial change to existing
environmental conditions; or inconsistencies with any Federal, State, or local laws or
administrative determinations relating to the environment. All future specific actions
resulting from the general policies in this Commandant Change Notice must be
individually evaluated for compliance with the National Environmental Policy Act
(NEPA), Council on Environmental Policy NEPA regulations at 40 CFR Parts 1500-
1508, DHS and Coast Guard NEPA policy, and compliance with all other environmental
mandates.
7. DISTRIBUTION. No paper distribution will be made of this Commandant Change Notice.
An electronic version will be located on the following Commandant (CG-612) web sites.
Internet: https://www.dcms.uscg.mil/Our-Organization/Assistant-Commandant-for-C4IT-
CG-6-/The-Office-of-Information-Management-CG-61/aboutCGDS/, and CGPortal:
https://cgportal2.uscg.mil/library/directives/SitePages/Home.aspx.
8. PROCEDURE. If maintaining a paper library, remove and replace the following pages of the
Military Assignments and Authorized Absences, COMDTINST M1000.8A:
Remove Replace
Table of Contents Table of Contents
1-37 – 1-40 1-37 – 1-40
1-123 – 1-128 1-123 – 1-128
Chapter 4
Chapter 5
9. RECORDS MANAGEMENT CONSIDERATIONS
. This Commandant Change Notice has
been evaluated for potential records management impacts. The development of this
Commandant Change Notice has been thoroughly reviewed during the directives clearance
process, and it has been determined there are no further records scheduling requirements, in
accordance with Federal Records Act, 44 U.S.C. 3101 et seq., National Archives and
Records Administration (NARA) requirements, and the Information and Life Cycle
Management Manual, COMDTINST M5212.12 (series). This policy does not have any
significant or substantial change to existing records management requirements.
10. FORMS/REPORTS. The forms referenced in this Commandant Change Notice are available
in USCG Electronic Forms on the Standard Workstation or on the Internet:
COMDTCHANGENOTE1000
3
https://www.uscg.mil/forms/; and CG Portal at
https://cgportal2.uscg.mil/library/forms/SitePages/Home.aspx.
11. REQUESTS FOR CHANGES. Units and individuals may recommend changes via their
chain of command using the Coast Guard memorandum to: HQS-
A. S. MCKINLEY /s/
Rear Admiral, U.S. Coast Guard Reserve
Acting Director of Reserve and Military Personnel
DISTRIBUTION – SDL No. 168
a b c d e f g h I j k l m n o p q r s t u v w x y z
A
X X X X XX X XXXXXXXX X X X
B
X X X X X XX X X XXXXXXXXXXX X X X XXX
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X X X X X XX X X XXXXXXXXXXX X X X XX
E
X X X X X XX X X XXXXX XXXXX X X X X
F
XXX
G
X X X X
H
X X X X X X X X X X
NON-STANDARD DISTRIBUTION:
COMDTCHANGENOTE 1000
28 APR 2017
COMMANDANT CHANGE NOTICE 1000
Subj: CH-4 TO THE MILITARY ASSIGNMENTS AND AUTHORIZED ABSENCES,
COMDTINST M1000.8A
1. PURPOSE. This Commandant Change Notice publishes a change to the Military
Assignments and Authorized Absences, COMDTINST M1000.8A.
2. ACTION. All Coast Guard unit commanders, commanding officers, officer-in-charge,
deputy/assistant commandants, and chiefs of headquarters staff elements must comply with
the provisions of this Commandant Change Notice. Internet release is authorized.
3. DIRECTIVES AFFECTED. With the addition of this Commandant Change Notice, Military
Assignments and Authorized Absences, COMDTINST M1000.8A, is updated.
4. DISCLAIMER. This guidance is not a substitute for applicable legal requirements, nor is it
itself a rule. It is intended to provide operational guidance for Coast Guard personnel and is
not intended to nor does it impose legally-binding requirements on any party outside the
Coast Guard.
5. MAJOR CHANGES. Overseas screening process has been removed and delegated to
Commander (CG PSC).
6. ENVIRONMENTAL ASPECT AND IMPACT CONSIDERATIONS.
a. The development of this Commandant Change Notice and the general policies contained
within it have been thoroughly reviewed by the originating office in conjunction with the
Office of Environmental Management, and are categorically excluded (CE) under current
USCG CE # 1 and 33 from further environmental analysis, in accordance with Section
2.B.2. and Figure 2-1 of the National Environmental Policy Act Implementing
Procedures and Policy for Considering Environmental Impacts, COMDTINST M16475.1
(series).
Commandant
United States Coast Guard
US Coast Guard Stop 7907
2703 Martin Luther King Jr Ave SE
Washington, D.C. 20593-7907
Staff Symbol: CG-1331
Phone: (202) 475-5375
Fax: (202) 372-8473
COMDTCHANGENOTE1000
2
b. This Directive will not have any of the following: significant cumulative impacts on the
human environment; substantial controversy or substantial change to existing
environmental conditions; or inconsistencies with any Federal, State, or local laws or
administrative determinations relating to the environment. All future specific actions
resulting from the general policies in this Commandant Change Notice must be
individually evaluated for compliance with the National Environmental Policy Act
(NEPA), Council on Environmental Policy NEPA regulations at 40 CFR Parts 1500-
1508, DHS and Coast Guard NEPA policy, and compliance with all other environmental
mandates.
7. DISTRIBUTION. No paper distribution will be made of this Manual. An electronic version
will be located on the following Commandant (CG-612) web sites. Internet:
https://www.uscg.mil/directives/, and CGPortal:
https://cgportal2.uscg.mil/library/directives/SitePages/Home.aspx
8. PROCEDURE. If maintaining a paper library, remove and replace the following pages of
the Military Assignments and Authorized Absences, COMDTINST M1000.8A:
Remove Replace
Table of Contents Table of Contents
1-172 – 1-200 1-172 - 1-178
9. RECORDS MANAGEMENT CONSIDERATIONS. This Commandant Change Notice has
been evaluated for potential records management impacts. The development of this
Commandant Change Notice has been thoroughly reviewed during the directives clearance
process, and it has been determined there are no further records scheduling requirements, in
accordance with Federal Records Act, 44 U.S.C. 3101 et seq., National Archives and
Records Administration (NARA) requirements, and the Information and Life Cycle
Management Manual, COMDTINST M5212.12 (series). This policy does not have any
significant or substantial change to existing records management requirements.
10. FORMS/REPORTS
. The forms referenced in this Commandant Change Notice are available
in USCG Electronic Forms on the Standard Workstation or on the Internet:
https://www.uscg.mil/forms/; and CG Portal at
https://cgportal2.uscg.mil/library/forms/SitePages/Home.aspx.
11. REQUESTS FOR CHANGES. Units and individuals may recommend changes via their
chain of command using the Coast Guard memorandum to: HQS-
K. B. HINRICHS /s/
Rear Admiral, U.S. Coast Guard Reserve
Director of Reserve and Military Personnel
DISTRIBUTION – SDL No. 168
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NON-STANDARD DISTRIBUTION:
COMDTCHANGENOTE 1000
Subj: CH-3 TO THE MILITARY ASSIGNMENTS AND AUTHORIZED ABSENCES,
COMDTINST M1000.8A
1. PURPOSE. This Commandant Change Notice publishes a change to the Military
Assignments and Authorized Absences, COMDTINST M1000.8A.
2. ACTION. All Coast Guard unit commanders, commanding officers, officer-in-charge,
deputy/assistant commandants, and chiefs of headquarters staff elements must comply with
the provisions of this Commandant Change Notice. Internet release is authorized.
3. DIRECTIVES AFFECTED.
a. With the addition of this Commandant Change Notice, Military Assignments and
Authorized Absences, COMDTINST M1000.8A, is updated.
b. Administration of Coast Guard and Navy Officers Assigned to the Coast Guard/Navy
Officer Exchange Programs, COMDTINST M1000.5F is cancelled.
4. DISCLAIMER. This document is intended to provide operational requirements for Coast
Guard personnel and is not intended to nor does it impose legally-binding requirements on
any party outside the Coast Guard.
5. MAJOR CHANGES.
a. Ceremonial Honor Guard women minimum height requirement changed from 5 feet 10
inches to 5 feet 8 inches, Chapter 1.E.11.b.8.a.
b. Administration of Coast Guard/Navy Officer Exchange Programs, Chapter 3.
6. ENVIRONMENTAL ASPECT AND IMPACT CONSIDERATIONS.
Commandant
United States Coast Guard
US Coast Guard Stop 7907
2703 Ma
rtin Luther King Jr Ave SE
Washington, D.C. 20593
-7907
Staff Symbol: CG
-1331
Phone: (202) 475
-5375
Fax: (202) 372
-8473
COMMANDANT CHANCE NOTICE 1000
4 JAN 2017
COMDTCHANGENOTE1000
2
a. The development of this Commandant Change Notice and the general policies contained
within it have been thoroughly reviewed by the originating office in conjunction with the
Office of Environmental Management, and are categorically excluded (CE) under current
USCG CE # 1 and 33 from further environmental analysis, in accordance with Section 2.B.2.
and Figure 2-1 of the National Environmental Policy Act Implementing Procedures and
Policy for Considering Environmental Impacts, COMDTINST M16475.1 (series).
b. This directive will not have any of the following: significant cumulative impacts on the
human environment; substantial controversy or substantial change to existing environmental
conditions; or inconsistencies with any Federal, State, or local laws or administrative
determinations relating to the environment. All future specific actions resulting from the
general policies in this Commandant Change Notice must be individually evaluated for
compliance with the National Environmental Policy Act (NEPA), Council on Environmental
Policy NEPA regulations at 40 CFR Parts 1500-1508, DHS and Coast Guard NEPA policy,
and compliance with all other environmental mandates.
7. DISTRUBUTION. No paper distribution will be made of this Manual. An electronic version
will be located on the following Commandant (CG-612) web sites. Intranet:
http://cgweb.comdt.uscg.mil/CGDirectives/Welcome.htm, Internet:
http://www.uscg.mil/directives/, and CGPortal:
https://cgportal2.uscg.mil/library/directives/SitePages/Home.aspx
8. PROCEDURE. If maintaining a paper library, remove and replace the following pages of the
Military Assignments and Authorized Absences, COMDTINST M1000.8A:
Remove
Page xiv - xv
Pages 1-109 - 1-110
Replace
Page xiv - xv
Pages 1-109 - 1-110
Chapter 3
9. RECORDS MANAGEMENT CONSIDERATIONS. This Commandant Change Notice has
been evaluated for potential records management impacts. The development of this
Commandant Change Notice has been thoroughly reviewed during the directives clearance
process, and it has been determined there are no further records scheduling requirements, in
accordance with Federal Records Act, 44 U.S.C. 3101 et seq., National Archives and Records
Administration (NARA) requirements, and the Information and Life Cycle Management
Manual, COMDTINST M5212.12 (series). This policy does not have any significant or
substantial change to existing records management requirements.
10. FORMS/REPORTS. The forms referenced in this Commandant Change Notice are available
in USCG Electronic Forms on the Standard Workstation or on the Internet:
http://www.uscg.mil/forms/; and CG Portal at
https://cgportal2.uscg.mil/library/forms/SitePages/Home.aspx.
COMDTCHANGENOTE1000
3
11. REQUESTS FOR CHANGES
. Units and individuals may recommend changes via their
chain of command using the Coast Guard memorandum to: HQS-
Policy[email protected].
K. B. HINR
ICHS /s/
Rear Admiral, U.S. Coast Guard
Director of Reserve and Military Personnel
DISTRIBUTION – SDL No. 167
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NON-STANDARD DISTRIBUTION:
COMDTCHANGENOTE 1000
30 Mar 2016
Subj: CH-2 TO THE MILITARY ASSIGNMENTS AND AUTHORIZED ABSENCES,
COMDTINST M1000.8A
1. PURPOSE. This Commandant Change Notice publishes a change to the Military
Assignments and Authorized Absences, COMDTINST M1000.8A.
2. ACTION. All Coast Guard unit commanders, commanding officers, officer-in-charge,
deputy/assistant commandants, and chiefs of headquarters staff elements must comply with
the provisions of this Commandant Change Notice. Internet release is authorized.
3. DIRECTIVES AFFECTED. With the addition of this Commandant Change Notice, Military
Assignments and Authorized Absences, COMDTINST M1000.8A, is updated.
4. DISCLAIMER. This document is intended to provide operational requirements for Coast
Guard personnel and is not intended to nor does it impose legally-binding requirements on
any party outside the Coast Guard.
5. MAJOR CHANGES. Maternity leave is extended from 42 days to 84 days, Chapter 2.A.5.g.
6. DISTRUBUTION. No paper distribution will be made of this Manual. An electronic version
will be located on the following Commandant (CG-612) web sites. Intranet:
http://cgweb.comdt.uscg.mil/CGDirectives/Welcome.htm, Internet:
http://www.uscg.mil/directives/, and CGPortal:
https://cgportal2.uscg.mil/library/directives/SitePages/Home.aspx
7. PROCEDURE. If maintaining a paper library, remove and replace the following pages of the
Military Assignments and Authorized Absences, COMDTINST M1000.8A:
Remove Replace
Pages 2-9 – 2-10 Pages 2-9 – 2-10
Commandant
United States Coast Guard
US Coast Guard Stop 7907
2703 Marthin Luther King Jr Ave SE
Washington, D.C. 20593
-7907
Staff Symbol: CG
-1331
Phone: (202) 475
-5375
Fax: (202) 372
-8473
COMDTCHANGENOTE1000
2
8. RECORDS MANAGEMENT CONSIDERATIONS. This Commandant Change Notice has
been evaluated for potential records management impacts. The development of this
Commandant Change Notice has been thoroughly reviewed during the directives clearance
process, and it has been determined there are no further records scheduling requirements, in
accordance with Federal Records Act, 44 U.S.C. 3101 et seq., National Archives and Records
Administration (NARA) requirements, and the Information and Life Cycle Management
Manual, COMDTINST M5212.12 (series). This policy does not have any significant or
substantial change to existing records management requirements.
9. ENVIRONMENTAL ASPECT AND IMPACT CONSIDERATIONS.
a. The development of this Commandant Change Notice and the general policies contained
within it have been thoroughly reviewed by the originating office in conjunction with the
Office of Environmental Management, and are categorically excluded (CE) under current
USCG CE # 1 and 33 from further environmental analysis, in accordance with Section
2.B.2. and Figure 2-1 of the National Environmental Policy Act Implementing Procedures
and Policy for Considering Environmental Impacts, COMDTINST M16475.1 (series).
Because this Commandant Change Notice contains guidance on, and provisions for,
compliance with applicable environmental mandates, Coast Guard categorical exclusions
#1 and 33 are appropriate.
b. This directive will not have any of the following: significant cumulative impacts on the
human environment; substantial controversy or substantial change to existing
environmental conditions; or inconsistencies with any Federal, State, or local laws or
administrative determinations relating to the environment. All future specific actions
resulting from the general policies in this Commandant Change Notice must be
individually evaluated for compliance with the National Environmental Policy Act
(NEPA), Council on Environmental Policy NEPA regulations at 40 CFR Parts 1500-
1508, DHS and Coast Guard NEPA policy, and compliance with all other environmental
mandates.
10. FORMS/REPORTS. The forms referenced in this Commandant Change Notice are available
in USCG Electronic Forms on the Standard Workstation or on the Internet:
http://www.uscg.mil/forms/; CG Portal at
https://cgportal2.uscg.mil/library/forms/SitePages/Home.aspx; and Intranet at
http://cgweb.comdt.uscg.mil/CGForms.
11. REQUESTS FOR CHANGES. Units and individuals may recommend changes via their
chain of command using the Coast Guard memorandum to: HQS-
Policy[email protected].
Kurt B. Hinrichs /s/
Rear Admiral, U.S. Coast Guard,
Director of Reserve and Military Personnel
DISTRIBUTION – SDL No. 166
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NON-STANDARD DISTRIBUTION:
Commandant
United States Coast Guard
US Coast Guard Stop 7907
2703 Marthin Luther King Jr Ave SE
Washington, D.C. 20593-7907
Staff Sy
mbol: CG-1331
Phone: (202) 475-5375
Fax: (202) 372-8473
COMDTCHANGENOTE 1000
26 June 2015
Subj: CH-1 TO THE MILITARY ASSIGNMENTS AND AUTHORIZED ABSENCES,
COMDTINST M1000.8A
1. PURPOSE. This Commandant Change Notice publishes a change to the Military
Assignments and Authorized Absences, COMDTINST M1000.8A.
2. ACTION. All Coast Guard unit commanders, commanding officers, officer-in-charge,
deputy/assistant commandants, and chiefs of headquarters staff elements must comply with
the provisions of this Commandant Change Notice. Internet release is authorized.
3. DIRECTIVES AFFECTED. With the addition of this Commandant Change Notice, the
Military Assignments and Authorized Absences manual, COMDTINST M1000.8A, is
updated.
4. DISCLAIMER. This document is intended to provide operational requirements for Coast
Guard personnel and is not intended to nor does it impose legally-binding requirements on
any party outside the Coast Guard.
5. MAJOR CHANGES. The change notice establishes the following major changes:
a. Establishes Consideration of Request for PCS by Victim of Sexual Assault, Chapter
1.A.17.
Replaces the phrase “physical condition” in Chapter 2.A.5.f.(1).(a) with the phrase
“medical condition.”
c. Establishes additional criteria for no-fault disenrollment to include “victims of sexual
assault, where the assault occurred after the accession into the Coast Guard and
throughout the duration of their designated Class “A” School,” Chapter 1.C.4.b.(2).(a).
6. DISTRUBUTION. No paper distribution will be made of this Manual. Official distribution
will be via the Coast Guard Directive System (CGDS) DVD. An electronic version will be
b.
COMDTCHANGENOTE1000
2
located on the following Commandant (CG-612) web sites. Intranet:
http://cgweb.comdt.uscg.mil/CGDirectives/Welcome.htm, Internet:
http://www.uscg.mil/directives/, and CGPortal:
https://cgportal2.uscg.mil/library/directives/SitePages/Home.aspx
7. PROCEDURE. If maintaining a paper library, remove and replace the following pages of
the Military Assignments and Authorized Absences, COMDTINST M1000.8A:
Remove Replace
Pages i-xv Pages i-xv
Pages 1-29 Pages 1-29 – 1-29A
Page 1-65 – 1-68 Page 1-65 – 1-68
Page 2-9 – 2-10 Page 2-9 – 2-10
8. RECORDS MANAGEMENT CONSIDERATIONS. This Commandant Change Notice has
been evaluated for potential records management impacts. The development of this
Commandant Change Notice has been thoroughly reviewed during the directives clearance
process, and it has been determined there are no further records scheduling requirements, in
accordance with Federal Records Act, 44 U.S.C. 3101 et seq., National Archives and
Records Administration (NARA) requirements, and the Information and Life Cycle
Management Manual, COMDTINST M5212.12 (series). This policy does not have any
significant or substantial change to existing records management requirements.
9. ENVIRONMENTAL ASPECT AND IMPACT CONSIDERATIONS.
a. The development of this Commandant Change Notice and the general policies contained
within it have been thoroughly reviewed by the originating office in conjunction with the
Office of Environmental Management, and are categorically excluded (CE) under current
USCG CE # 33 from further environmental analysis, in accordance with Section 2.B.2.
and Figure 2-1 of the National Environmental Policy Act Implementing Procedures and
Policy for Considering Environmental Impacts, COMDTINST M16475.1 (series).
Because this Manual contains guidance on, and provisions for, compliance with
applicable environmental mandates, Coast Guard categorical exclusion #33 is
appropriate.
b. This directive will not have any of the following: significant cumulative impacts on the
human environment; substantial controversy or substantial change to existing
environmental conditions; or inconsistencies with any Federal, State, or local laws or
administrative determinations relating to the environment. All future specific actions
resulting from the general policies in this Manual must be individually evaluated for
compliance with the National Environmental Policy Act (NEPA), Council on
Environmental Policy NEPA regulations at 40 CFR Parts 1500-1508, DHS and Coast
Guard NEPA policy, and compliance with all other environmental mandates.
10. FORMS/REPORTS. The forms referenced in this Commandant Change Notice are available
in USCG Electronic Forms on the Standard Workstation or on the Internet:
COMDTCHANGENOTE1000
3
http://www.uscg.mil/forms/; CG Portal at
https://cgportal2.uscg.mil/library/forms/SitePages/Home.aspx; and Intranet at
http://cgweb.comdt.uscg.mil/CGForms.
11. REQUESTS FOR CHANGES. Units and individuals may recommend changes via their
chain of command using the Coast Guard memorandum to: HQS-
D. T. Mathers /s/
Captain, U.S. Coast Guard
Acting Director of Reserve and Military Personnel
Directorate
DISTRIBUTION – SDL No. 162
a b c d e f g h i j k l m n o p q r s t u v w x y z
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D
X X X X X X X XXXXXXXXXXX X X
E
X X X X X X X X X XXXXXX X XX XX
F
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G
X X X X
H
NON-STANDARD DISTRIBUTION:
Commandant
United States Coast Guard
2703 Martin Luther King Jr. Ave. Stop 7907
Washington, DC 20593-7907
Staff Symbol: CG-1331
Phone: (202) 475-5372
Fax: (202) 475-5927
Email: [email protected]
COMDTINST M1000.8A
7 Oct 2013
COMMANDANT INSTRUCTION M1000.8A
Subj:
Ref:
MILITARY ASSIGNMENTS AND AUTHORIZED ABSENCES
(a) Reserve Policy Manual, COMDTINST M1001.28 (series)
(b) Military Separations, COMDTINST M1000.4 (series)
(c) Personnel and Pay Procedures Manual, PPCINST M1000.2 (series)
(d) Coast Guard Medical Manual, COMDTINST M6000.1 (series)
(e) Physical Disability Evaluation System, COMDTINST M1850.2 (series)
(f) Discipline and Conduct, COMDTINST M1600.2 (series)
(g) Military Casualties and Decedent Affairs, COMDTINST M1770.9 (series)
(h) Coast Guard Civil Rights Manual, COMDTINST M5350.4 (series)
(i) Enlisted Accessions, Evaluations, and Advancements, COMDTINST M1000.2 (series)
(j) Performance, Training and Education Manual, COMDTINST M1500.10 (series)
(k) Military Personnel Data Records (PDR) System, COMDTINST M1080.10 (series)
(l) Coast Guard Weight and Body Fat Standards Program Manual, COMDTINST M1020.8
(series)
(m) U.S. Coast Guard Boat Operations and Training (BOAT) Manual Volume I, COMDTINST
M16114.32 (series)
(n) United States Coast Guard Regulations 1992, COMDTINST M5000.3 (series)
(o) Command Senior Enlisted Leader (CSEL) Program, COMDTINST 1306.1 (series)
(p) Coast Guard Drug and Alcohol Abuse Program, COMDTINST M1000.10 (series)
(q) Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3 (series)
(r) Military Justice Manual, COMDTINST M5810.1 (series)
(s) CG Supplement to Joint Federal Travel Regulations (CGS-JFTR), Volume 1,
COMDTINST M4600.17 (series)
(t) Coast Guard Pay Manual, COMDTINST M7220.29 (series)
(u) Military Civil and Dependent Affairs, COMDTINST M1700.1 (series)
COMDTINST M1000.8A
2
(v) Reimbursement of Adoption Expenses, COMDTINST 1754.9 (series)
(w) Coast Guard Claims and Litigation Manual, COMDTINST M5890.9 (series)
(x) Coast Guard Servicing Personnel Office Manual, PPCINST M5231.3 (series)
1. PURPOSE. This Manual establishes Coast Guard policy and procedures concerning military
personnel assignments and authorized absences.
2. ACTION. All Coast Guard unit commanders, commanding officers, officers-in-charge,
deputy/assistant commandants, and chiefs of headquarters staff elements shall comply with the
provisions of this Manual. Internet release is authorized.
3. DIRECTIVES AFFECTED. Military Assignments and Authorized Absences, COMDTINST
M1000.8, is hereby cancelled.
4. DISCLAIMER. This document is intended to provide operational requirements for Coast Guard
personnel and is not intended to nor does it impose legally-binding requirements on any party
outside the Coast Guard.
5. DISTRIBUTION. No paper distribution will be made of this Manual. Official distribution will be
via the Coast Guard Directives System (CGDS) DVD. An electronic version will be located on the
following Commandant (CG-612) web sites. Intranet:
http://cgweb.comdt.uscg.mil/CGDirectives/Welcome.htm, Internet: http://www.uscg.mil/directives/,
and CGPortal: https://cgportal.uscg.mil/delivery/Satellite/CG612.
6. MAJOR CHANGES. Changes to this Manual include updates to both the officer and enlisted tour
length tables, inclusion of assignment criteria for Deployable Specialized Forces and Non-
Chargeable Rest and Recuperation Leave, updates to the authorities for relief for cause, and
relocation of reassignment from special assignment positions making this policy applicable to all
positions requiring special screening as notated within the Manual.
7. DISCUSSION
. Citation of the word ‘article’ as used in this Manual is in general terms of reference,
e.g. to denote paragraph or section, and is not citing Code of Federal Regulations, United States
Code, Uniform Code of Military Justice, etc, except where so noted.
8. RECORDS MANAGEMENT CONSIDERATIONS. This Manual has been evaluated for potential
records management impacts. The development of this Manual has been thoroughly reviewed
during the directives clearance process, and it has been determined there are no further records
scheduling requirements, in accordance with Federal Records Act, 44 U.S.C. 3101 et seq., National
Archives and Records Administration (NARA) requirements, and the Information and Life Cycle
Management Manual, COMDTINST M5212.12 (series). This policy does not have any significant
or substantial change to existing records management requirements.
9. ENVIRONMENTAL ASPECT AND IMPACT CONSIDERATIONS
.
a. The development of this Manual and the general policies contained within it have been
thoroughly reviewed by the originating office in conjunction with the Office of Environmental
COMDTINST M1000.8A
3
Management, and are categorically excluded (CE) under current USCG CE # 33 from further
environmental analysis, in accordance with Section 2.B.2. and Figure 2-1 of the National
Environmental Policy Act Implementing Procedures and Policy for Considering Environmental
Impacts, COMDTINST M16475.1 (series). Because this Manual contains guidance on, and
provisions for, compliance with applicable environmental mandates, Coast Guard categorical
exclusion #33 is appropriate.
b. This directive will not have any of the following: significant cumulative impacts on the human
environment; substantial controversy or substantial change to existing environmental conditions;
or inconsistencies with any Federal, State, or local laws or administrative determinations relating
to the environment. All future specific actions resulting from the general policies in this Manual
must be individually evaluated for compliance with the National Environmental Policy Act
(NEPA), Council on Environmental Policy NEPA regulations at 40 CFR Parts 1500-1508, DHS
and Coast Guard NEPA policy, and compliance with all other environmental mandates.
10. FORMS/REPORTS. The forms referenced in this Manual are available in USCG Electronic Forms
on the Standard Workstation or on the Internet: http://www.uscg.mil/forms/; CG Portal at
https://cgportal.uscg.mil/delivery/Satellite/uscg/References; and Intranet at
http://cgweb.comdt.uscg.mil/CGForms.
D. A. NEPTUN /s/
Rear Admiral, U. S. Coast Guard
Assistant Commandant for Human Resources
RECORD OF CHANGES
CHANGE
NUMBER
DATE OF
CHANGE
DATE
ENTERED
BY WHOM
ENTERED
1 26 June 2015 26 June 2015 LT Feeney
2 30 March 2016 30 March 2016 LT Feeney
3 4 January 2017 4 January 2017 CWO2 Sims
4 28 April 2017 28 April 2017 CWO2 Sims
5 25 July 2017 25 July 2017 CWO2 Sims
6 3 April 2018 3 April 2018 CWO2 Sims
7 22 June 2018 22 June 2018 CWO2 Sims
8 6 June 2019 6 June 2019 CWO3 Sims
COMDTINST M1000.8A
i
CH-8
Table of Contents
CHAPTER 1 DISTRIBUTION AND TRANSFER OF PERSONNEL ...................................... 1-1
1.A. Assignment Policies for All Members ................................................................................ 1-1
1.A.1. General ................................................................................................................................. 1-1
1.A.2. Transfer Orders ..................................................................................................................... 1-2
1.A.3. Using Abbreviations in Messages About Transferring Coast Guard Members ................... 1-3
1.A.4. Tour Lengths ........................................................................................................................ 1-3
1.A.5. Members’ Availability for Unrestricted Assignments ....................................................... 1-13
1.A.6. Women’s Duty Assignments and Rotations ....................................................................... 1-15
1.A.7. Policy on Assigning Married Couples When Both Are In the Service .............................. 1-16
1.A.8. Administrative Assignments .............................................................................................. 1-18
1.A.9. Transferring Patients Between Hospitals ........................................................................... 1-20
1.A.10. Returning Patients from OCONUS Duty ........................................................................... 1-21
1.A.11. Transferring Members at Time of Sailing .......................................................................... 1-22
1.A.12. Health Services Personnel and Drug Abuse ....................................................................... 1-22
1.A.13. Logistics and/or Financial Support Members’ Fiscal Improprieties .................................. 1-23
1.A.14. Sponsor Services ................................................................................................................ 1-24
1.A.15. Sole Survivors .................................................................................................................... 1-26
1.A.16. Social Climate Considerations ........................................................................................... 1-27
1.A.17. Consideration of PCS transfer involving incidents of Sexual Assault ............................... 1-29
Exhibit 1.A.1. Remarks for Administrative Assignment TDY Orders ......................................... 1-30
1.B. Assignment Policies for all Enlisted Members ................................................................ 1-32
1.B.1. General ............................................................................................................................... 1-32
1.B.2. Advance Notice of Transfer ............................................................................................... 1-36
1.B.3. Geographic Stability ........................................................................................................... 1-37
1.B.4. Assignment Priority ............................................................................................................ 1-38
1.B.5. Sea and Shore Duty ............................................................................................................ 1-40
1.B.6. Obligated Service for Assignment ..................................................................................... 1-40
1.B.7. Recalling and Assigning Retired and Reserve Members to Extended Active Duty Other
Than Active Duty for Training ........................................................................................... 1-42
1.B.8. Restoring to Duty and Assigning Personnel Released from Correctional Centers ............ 1-43
1.B.9. Using Enlisted Personnel in Messes ................................................................................... 1-43
1.B.10. Mutual Exchange of Station and Unilateral Transfers ....................................................... 1-44
1.B.11. Humanitarian Assignments ................................................................................................ 1-46
1.C. Assignment Process for Rated and Designated Members .............................................. 1-54
1.C.1. Overview ............................................................................................................................ 1-54
1.C.2. Communicating with Assignment Officers ........................................................................ 1-58
1.C.3. Assignment Policy Upon Advancement ............................................................................. 1-59
1.C.4. Assignment of Strikers and “A” School Graduates and Disenrollees ................................ 1-64
1.C.5. Duties of Medical Personnel and Geneva Convention ....................................................... 1-66
1.C.6. Assignment as Officer In Charge (OIC) ............................................................................. 1-66
1.C.7. Assignment as Engineer Petty Officer (EPO) .................................................................... 1-76
1.C.8. Assignment as Executive Petty Officer (XPO) .................................................................. 1-78
1.C.9. Assignment To Vessel Traffic Service (VTS) Duty .......................................................... 1-79
COMDTINST M1000.8A
ii
CH-8
1.C.10. Assignment to National Strike Force Duty ........................................................................ 1-81
1.C.11. Assignment to Polar Icebreaker Duty ................................................................................ 1-83
1.C.12. Assignment to Select Deployable Specialized Forces (DSF) Positions ............................. 1-85
1.C.13. Food Service Assistance and Training (FSAT) Team Positions ........................................ 1-88
1.C.14. Assignment to Maritime Force Protection Unit Duty ........................................................ 1-89
1.C.15. Assignment to International Ice Patrol (IIP) Duty ............................................................. 1-90
1.C.16. Assignment to Independent Duty Positions ....................................................................... 1-91
1.C.17. Assignment to Food Service Officer Positions .................................................................. 1-92
1.D. Assignment Policies for Non-rated Members .................................................................. 1-94
1.D.1. General ............................................................................................................................... 1-94
1.D.2. Recruit Assignment Policy ................................................................................................. 1-94
1.D.3 Non-rated Tours of Duty .................................................................................................... 1-96
1.D.4. Communications Between Non-Rated Members and Assignment Officers ...................... 1-96
1.E. Assignment Policies for Special Duty Positions............................................................... 1-97
1.E.1. General Policy .................................................................................................................... 1-97
1.E.2. Qualifications ..................................................................................................................... 1-98
1.E.3. Rating Assignment Officer Application Review for Members Desiring Out of Rate
Assignments ....................................................................................................................... 1-99
1.E.4. Reassigning Members Unsuited for Special Duty ........................................................... 1-101
1.E.5. Vacant ............................................................................................................................... 1-101
1.E.6. Instructor Duty ................................................................................................................. 1-102
1.E.7. Recruiting Duty ................................................................................................................ 1-103
1.E.8. Recruit Regimental Duty (Including Company Commander) ......................................... 1-104
1.E.9. Special Agent ................................................................................................................... 1-106
1.E.10. Intelligence Duties ............................................................................................................ 1-107
1.E.11. Ceremonial Honor Guard ................................................................................................. 1-108
1.E.12. Command Senior Enlisted Leader (CSEL) Program ....................................................... 1-112
1.E.13. Drug and Alcohol Abuse Representative ......................................................................... 1-112
1.E.14. Alcoholism Treatment Specialist and Drug and Alcohol Abuse Counselor Duty ........... 1-114
1.E.15. Military Entrance Processing Station (MEPS) ................................................................. 1-115
1.E.16. Equal Opportunity Advisor (EOA) Duty ......................................................................... 1-116
1.E.17. Standard Boat Standardization Team (STANTEAM) Duty ............................................. 1-118
1.E.18. Aviation Standardization Team (STANTEAM) Duty ..................................................... 1-119
1.E.19. Surfman Instructor Duty, National Motor Lifeboat School ............................................. 1-121
1.E.20. USCGC Barque EAGLE Non-Rate Assignments ............................................................ 1-122
Exhibit 1.E.1. Evaluation of Applicant for Special Details ........................................................ 1-128
1.F. Relief for Cause/Removal From Primary Duties .......................................................... 1-129
1.F.1. Relief for Cause ................................................................................................................ 1-129
1.F.2. Removal from Primary Duties for Commissioned and Warrant Officers ........................ 1-133
1.F.3. Reassignment Not Constituting Removal from Primary Duties (RPD) ........................... 1-134
1.F.4. Reassignment from Positions Requiring Special Screening ............................................ 1-135
Exhibit 1.F.1. Acknowledgement Letter ..................................................................................... 1-139
1.G. Travel Orders; Proceed and Travel Time ..................................................................... 1-141
1.G.1. General Information ......................................................................................................... 1-141
1.G.2. Types of Travel ................................................................................................................ 1-142
1.G.3. Officers Authorized to Issue and Approve Travel Orders ............................................... 1-144
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1.G.4. Signing Travel Orders ...................................................................................................... 1-149
1.G.5. Action on Receiving Orders Indicating Detachment Without a Specific Date ................ 1-149
1.G.6. Proceed Time .................................................................................................................... 1-150
1.G.7. Determining Modes of Transportation ............................................................................. 1-152
1.G.8. Circuitous Travel .............................................................................................................. 1-155
1.G.9. Travel Time During Execution of Orders ........................................................................ 1-156
1.G.10. Travel Time for Coast Guard Reserve Members ............................................................. 1-161
1.G.11. Delay En Route During Execution of Orders ................................................................... 1-161
1.G.12. Military Travel Orders ...................................................................................................... 1-163
Exhibit 1.G.1. Glossary of Terms ............................................................................................... 1-165
Exhibit 1.G.2. Proceed Time ....................................................................................................... 1-171
1.H. Overseas Service and Assignments................................................................................. 1-172
1.H.1. General ............................................................................................................................. 1-172
1.H.2. Overseas Household Goods Shipments and Entitlements ................................................ 1-173
1.H.3. Overseas Screening .......................................................................................................... 1-175
1.H.4. Determining Member and Dependent Suitability for Overseas Duty .............................. 1-175
1.H.5. Selecting Members for Duty OCONUS ........................................................................... 1-176
1.H.6. Member/Dependent Return from OCONUS .................................................................... 1-177
1.I. Assignment to Helicopter Interdiction Tactical Squadron (HITRON) Precision
Marksman Aviation (PM-A) Positions .......................................................................... 1-179
1.I.1. General ............................................................................................................................. 1-179
CHAPTER 2 AUTHORIZED ABSENCE .................................................................................... 2-1
2.A. Leave ..................................................................................................................................... 2-1
2.A.1. Statutory Authority ............................................................................................................... 2-1
2.A.2. Definitions ............................................................................................................................ 2-2
2.A.3. General Instructions for Granting Leave .............................................................................. 2-3
2.A.4. Granting and Charging Leave .............................................................................................. 2-5
2.A.5. Occasion for Leave and Authority to Grant ......................................................................... 2-6
2.A.6. Leave in Connection with Temporary Duty ....................................................................... 2-12
2.A.7. Emergency Leave Transportation ...................................................................................... 2-12
2.A.8. Leave Involving Travel OCONUS ..................................................................................... 2-13
2.A.9. Christmas and New Year’s Leave for Training .................................................................. 2-14
2.A.10. Administrative Absences .................................................................................................... 2-14
2.A.11. Entitlement ......................................................................................................................... 2-20
2.A.12. Day of Departure, Day of Return ....................................................................................... 2-21
2.A.13. Hospitalization While on Leave ......................................................................................... 2-22
2.A.14. Orders to Temporary Duty While on Leave ....................................................................... 2-22
2.A.15. Limitations On Earned Leave ............................................................................................. 2-22
2.A.16. Absence Without Leave ..................................................................................................... 2-25
2.A.17. Release by Civil Authorities on Bail or Otherwise ............................................................ 2-26
2.A.18. Administrative Status of Persons Subpoenaed or Otherwise Served with Process ............ 2-26
2.A.19. Computing and Verifying Leave ........................................................................................ 2-28
2.A.20. Lump Sum Leave Payments ............................................................................................... 2-30
2.A.21. Appellate Leave .................................................................................................................. 2-32
2.A.22. Checkage of Pay for Excess Leave .................................................................................... 2-40
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2.A.23. Pay and Allowances During Absences ............................................................................... 2-42
2.B. Liberty and Compensatory Absence ................................................................................ 2-43
2.B.1. Definition of Liberty .......................................................................................................... 2-43
2.B.2. Policy on Liberty ................................................................................................................ 2-43
2.B.3. Liberty Incentive for Aiding the Coast Guard Recruiting Effort ....................................... 2-45
2.B.4. Liberty-Granting Authority ................................................................................................ 2-46
2.B.5. Absence Over Liberty ........................................................................................................ 2-46
2.B.6. Compensatory Absence ...................................................................................................... 2-48
2.C. Sailing Lists......................................................................................................................... 2-50
2.C.1. General ............................................................................................................................... 2-50
2.C.2. Type of List Required ......................................................................................................... 2-50
2.C.3. Submitting Lists ................................................................................................................. 2-50
CHAPTER 3 ADMINISTRATION OF COAST GUARD/NAVY OFFICER EXCHANGE
PROGRAM .............................................................................................................. 3-1
A. Applicability. ..................................................................................................................................... 3-1
B. General. .............................................................................................................................................. 3-1
C. Personnel Accounting. ....................................................................................................................... 3-1
D. Personnel Policies. ............................................................................................................................. 3-1
E. Records and Reports. ......................................................................................................................... 3-3
F. Action. ................................................................................................................................................ 3-4
CHAPTER 4 WARRANT OFFICER SPECIALTY FORCE MANAGER (SFM) .................. 4-1
A. Responsibilities .................................................................................................................................. 4-1
B. Application and Selection Procedures ............................................................................................... 4-1
C. Minimum Eligibility Requirements ................................................................................................... 4-2
D. Duties and Responsibilities ................................................................................................................ 4-2
E. Action ................................................................................................................................................. 4-3
CHAPTER 5 RATING FORCE MASTER CHIEF (RFMC) ..................................................... 5-1
A. Overview ............................................................................................................................................ 5-1
B. Roles and Responsibilities ................................................................................................................. 5-1
C. Minimum Eligibility Requirements ................................................................................................... 5-1
D. RFMC Responsibilities ...................................................................................................................... 5-1
CHAPTER 6 PARENTAL LEAVE ............................................................................................... 6-1
A. Overview. ........................................................................................................................................... 6-1
B. General policies and standards........................................................................................................... 6-1
C. Leave relating to Pregnancy. .............................................................................................................. 6-3
D. Primary Caregivers. ........................................................................................................................... 6-4
E. Secondary Caregivers. ....................................................................................................................... 6-4
F. Flexible Work Schedule (FWS)……………………………………………………………………..6-5
G. Reporting Requirements. ................................................................................................................... 6-5
H. Definitions.......................................................................................................................................... 6-5
COMDTINST M1000.8A
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CHAPTER 1 DISTRIBUTION AND TRANSFER OF PERSONNEL
1.A. Assignment Policies for All Members
1.A.1. General
1.A.1.a. Objective
Coast Guard personnel administration aims to supply authorized numbers of qualified,
versatile personnel who can efficiently perform the Coast Guard’s varied duties and who,
through broad experience, are prepared to assume duties of greater responsibility and
authority. To develop the experience and background required to meet this objective,
members rotate in assignments within, and between service activities. In managing the
Coast Guard’s members, personnel administration follows these basic assumptions.
(1) In distributing and assigning members, the needs of the service come first.
(2) The fact an enlisted person holds a specific rate means they are fully qualified to
perform its duties.
(3) The billet structure the Commandant authorizes for a specific unit is adequate to
execute its mission satisfactorily.
1.A.1.b. Distributing Personnel
(1) The Coast Guard Personnel Service Center (CG PSC) fills authorized allowances
providing personnel capable of performing all necessary tasks so the Coast Guard can
properly carry out its mission. To accomplish this task, Commander (CG PSC)
exercises directing, guiding, and restraining authority over enlisted and officer
assignments.
(2) The distribution organization furnishes members to all units equitably by grades,
rates, ratings, and total numbers to fulfill authorized allowances. The Commandant's
policy is to withhold personnel assignments to units that have no authorized
allowance for them. See reference (a), Reserve Policy Manual, COMDTINST
M1001.28 (series), for guidance on Selected Reserve (SELRES) assignment
considerations.
(3) Except under extremely unusual circumstances, Commander (CG PSC) does not
order members to a unit in anticipation of the issuance of billets. Although the
service may have received Congressional authorization to establish additional billets,
the Coast Guard may change priorities or implement new programs that require
reallocating those billets.
(4) Adding new billets or reprogramming existing billets is a lengthy process. District
commanders, commanders of service/logistics centers, and commanding officers
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expect Commander (CG PSC) to order members to fill the billets without delay. In
most cases, it takes three to six months from when a new billet is issued or
reprogrammed until an member reports for duty. However, if a billet requires
extensive training or an incumbent remains in a reprogrammed billet, several
additional months may elapse before a qualified person can fill the billet. Additional
factors such as the ability to recruit, appoint and train members and budgetary
constraints may require delaying assignment to the new or reprogrammed billet to a
future transfer year. This delay also ensures all who may want to compete for that
billet have an equitable opportunity to do so.
(5) Commander (CG PSC) assigns and transfers all non-rated members to units
throughout the Coast Guard as required to fill overall allowances. See Article 1.D. of
this Manual for further guidance on the assignment of non-rated members.
(6) Commander (CG PSC) considers reserve personnel on active duty (other than active
duty for training) the same as regular personnel for assignment purposes.
1.A.2. Transfer Orders
1.A.2.a. General
Transfer orders are not travel orders. They constitute the basic authority to issue travel
orders. Unit administration staffs are responsible for converting transfer orders to travel
orders and distributing travel orders per 1.G.12.c. of this Manual.
1.A.2.b. Transfer Orders Issued by Coast Guard Personnel Service Center
(1) Officers. Commander (CG PSC-OPM-2) issues permanent change of station (PCS)
transfer orders through the Coast Guard Direct Access.
(2) Enlisted Personnel. Commander (CG PSC-EPM-2) issues PCS transfer orders
through Direct Access.
(3) Reserve Personnel. Commander (CG PSC-RPM-2) issues PCS transfer orders for
reserve personnel through Direct Access.
1.A.2.c. Action on Receiving Transfer Orders
When a command receives orders to transfer enlisted members, the officer issuing travel
orders notifies the member per Article 1.B.2.b. of this Manual and immediately screens
the member for reassignment eligibility according to Article 1.B.1.d. of this Manual.
1.A.2.d. Signatures
Officers authorized in Article 1.A.2. of this Manual to transfer members and staff or
subordinate officers designated in writing to sign transfer orders originating within the
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command sign transfer orders. Facsimile signatures on travel or transfer orders are not
authorized.
1.A.2.e. Retirement or Separation in Lieu of Orders
Officers, chief warrant officers, and enlisted members who request retirement or
separation in lieu of orders (RILO/SILO) must notify Commander (CG PSC-EPM-
2) for enlisted members, or (CG PSC-OPM-2) for officers via standard Coast Guard
message traffic within five working days of orders issue date or date time group of
general message announcing assignment panel results. Members desiring to RILO
will simultaneously request a retirement date no later than 1 August of the year in
which orders were received in accordance with Articles 1.C.9.a.(2) for officers and
1.C.11.a.(3)(a) for enlisted members of reference (b), Military Separations,
COMDTINST M1000.4 (series). Enlisted members desiring to SILO may be
separated prior to the expiration of their enlistment by reason of convenience of the
government in accordance with Article 1.B.12. of reference (b), Military
Separations, COMDTINST M1000.4.
SELRES members requesting RILO must notify Commander (CG PSC-RPM-2)
within 30 days of orders issue date or date time group of the assignment panel
results. SELRES members shall comply with the timelines and procedures set forth
in Chapter 8 of reference (a), Reserve Policy Manual, COMDTINST M1001.28
(series) to request retirement.
1.A.3. Using Abbreviations in Messages About Transferring Coast Guard
Members
Reference (c), Personnel and Pay Procedures Manual, PPCINST M1000.2 (series),
contains a list of approved abbreviated equivalents for certain phrases, sentences, or
groups of sentences employed in transfer orders. Commands authorized to issue them
should use these and any other abbreviations to the maximum extent possible provided
the document retains clarity, an overriding consideration.
1.A.4. Tour Lengths
1.A.4.a. Officers
Commandant (CG-133) will retain decision authority for any request to change tour
length tables for active duty officers with input from Commander (CG PSC-opm).
Approved tour length tables for active duty officers are published by Commander
(CG PSC-opm); SELRES tour lengths are prescribed in Chapter 5 of reference (a),
Reserve Policy Manual, COMDTINST M1001.28 (series). They represent assignment
goals which Commander (CG PSC-OPM) strives to attain in managing the officer corps.
It is not realistic to expect every member will experience these tour lengths with each
assignment since Commander (CG PSC-OPM) has the authority to adjust individual tour
lengths to meet service needs. While Commander (CG PSC-OPM) is responsible for
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balancing these needs with those of the member, the personnel system’s dynamic nature
sometimes precludes completing a tour of duty as described below. An individual
officer’s orders prescribe their tour length.
Commander (CG PSC-OPM) considers extending or reducing tour lengths for officers in
billets individually, consistent with service needs.
1.A.4.b. Enlisted Personnel
The tour length are targets, or goals, which can be met only under ideal conditions.
Commandant (CG-133) will retain decision authority for any request to change tour
length tables for active duty enlisted members with input from Commander (CG
PSC-epm). Approved tour length tables for active duty enlisted members are
published by Commander (CG PSC-epm); SELRES tour lengths are prescribed in
Chapter 5 of reference (a), Reserve Policy Manual, COMDTINST M1001.28 (series).
(1) Because it is necessary to transfer many members in certain arduous duty billets (e.g.,
PATFORSWA, some sea duty assignments) at the one, two, or three-year points, it is
difficult to ensure the completion of tours for members serving in non-arduous duty,
which are three and four-year assignments. The average of all stated tours contained
herein is over three years. Because of the dynamic nature of the personnel system,
taking into account separations, retirements, officer accessions, organizational
change, and other service requirements, the completion of any tour of duty as
described may be precluded.
(2) Members on their original enlistment will normally not be transferred from their first
permanent duty station regardless of tour length unless:
(a) The member has been assigned to a ship for two years; advanced to E-5; a
minimum of one year remaining on active duty (upon assigned arrival date); and
the assignment is recommended by the commanding officer, or
(b) The member's assignment is necessary to fill independent duty billets or other
urgent service needs.
(3) Commander (CG PSC-EPM) or (CG PSC-RPM) may grant extensions of up to one
full tour length, within the needs of the service, to rated enlisted members who
request to extend their tour length after completing a normal tour at their current
operating facility (OPFAC). Members must compete for tour extensions based on
their assignment priority unless command concerns or service needs dictate
otherwise. If a member is granted a requested tour extension, the member is expected
not to separate prior to completion of the extension. Commander (CG PSC-EPM) or
(CG PSC-RPM) may grant a second extension provided no other members request
assignment to the same position.
(4) Involuntary extension of tour lengths. Assignment tour lengths may be involuntarily
COMDTINST M1000.8A
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extended if dictated by the needs of the service. Commander (CG PSC-EPM) is the
approval authority for enlisted members and Commander (CG PSC-RPM) is the
approval authority for SELRES enlisted members.
(5) A back-to-back tour is a subsequent full tour following completion of the original full
tour of duty at the same OPFAC. Commander (CG PSC-EPM) normally disapproves
back-to-back tours of duty since they prevent other deserving members from
competing for assignments. However, Commander (CG PSC-EPM) may consider
approving a back-to-back tour if an incumbent is the only member requesting a billet
that traditionally has been difficult to fill.
(6) Non-rated enlisted personnel. If at tour completion a member appears to be within
twelve months of striker designation or orders to “A” School, the tour length may be
extended until the member is designated or departs for “A” School. These extensions
will minimize disruption to members and their families surrounding PCS moves.
(7) OCONUS Elective Tour Lengths. Members ordered to OCONUS commands may
request a one-year increase to the established OCONUS tour length (contained in the
tour lengths for enlisted personnel tables) as follows:
(a) Prior to assignment OCONUS. During initial assignment negotiations, the
assignment officers will provide members the option of requesting a one-year
increase in tour length prior to PCS. Approval of this one-year tour length
increase is contingent upon the OCONUS unit’s needs and service needs.
(b) After assignment OCONUS. Members who did not receive a one-year increase in
tour length prior to departing PCS OCONUS may request it within the first 12
months after reporting to the OCONUS command. Request must be submitted
using standard Coast Guard memorandum, with command endorsement, to
Commander (CG PSC-EPM-2). For example, a member who reports on 1
October 2013 must request the increase no later than 1 October 2014. Approval
of this one-year tour length increase is contingent on the command’s
endorsement, the unit’s needs, and service needs.
(c) Members who elect a one-year increase prior to departing PCS or within the first
12 months after reporting will not be allowed to change that election unless
service needs dictate otherwise.
(d) Members desiring to increase their tour length at the OCONUS command, who do
not elect a one-year increase prior to departing PCS or within the first 12 months
after reporting, must compete in the normal assignment process for tour
extensions.
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Pages 1-6 to 1-11 are reserved. Pages continue below
1.A.4.c. Command Cadre Short Tour Protocol
The ability of the Coast Guard to efficiently and effectively execute our missions
ultimately depends on the health, vibrancy, training, and capabilities of our units. Early
rotations, especially from command cadre and critical leadership positions, often create
workforce turmoil that can adversely impact unit cohesion, continuity, and mission
readiness. Therefore, the following guidelines are provided to facilitate early rotations
from command cadre and key leadership positions:
(1) Captains and commanders assigned to commanding officer or unit commander
positions will not be reassigned more than six months before their tour completion
date without specific approval of Commandant (CG-01).
(2) LCDRs and below assigned as commanding officers and officers in charge, except
those accepting appointment to LT or CWO, will not be reassigned more than six
months before their tour completion date without specific approval of Commandant
(CG-1).
(3) Deputy commanders, executive officers, and executive petty officers will not
ordinarily be reassigned more than six months before their tour completion date
except to meet critical service needs, including but not limited to, command
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opportunities, fleet up opportunities, and promotions.
(4) Gold-badge-designated command master chiefs will not ordinarily be reassigned
more than six months before their tour completion date except to meet service needs
or by exception approved by the Master Chief Petty Officer of the Coast Guard.
1.A.5. Members’ Availability for Unrestricted Assignments
1.A.5.a. Policy
It is a long-standing feature of military service and the Commandant's policy that all
Coast Guard members be available for unrestricted duty assignment worldwide. To
achieve this responsiveness level, each Coast Guard member must make and maintain
suitable arrangements to care for dependents. In many cases, a non-military spouse
provides adequate care. However, the number of single-parent families and married
military couples with dependents is growing.
1.A.5.b. Caring For Dependents/Special Needs
Caring for children or other dependents (e.g., aged parents, persons with disabilities)
without a spouse’s assistance can be a difficult, demanding task. Duty responsibilities
can make this task even more difficult for a single member sponsor or military couple.
Because many Coast Guard assignments feature unusual or irregular working hours and
calls to immediate duty remain an inevitable possibility, members often encounter
difficulties in caring for dependents.
1.A.5.c. Fair Implementation
It is manifestly unfair to implement the Commandant's unrestricted duty assignment
policy differently among service members. If for any reason a member is not available
for unrestricted assignment for an appreciable period, the usual solution is separation
from the service. When it appears the member can resolve the problem, the Commandant
grants a reasonable time for the member to return to availability for full duty through a
humanitarian assignment. (For enlisted members refer to Article 1.B.11. of this Manual.)
1.A.5.d. Command Expectations
Sponsors must understand they are responsible for arranging care for their dependents.
The Coast Guard has the right to expect sponsors’ status will not interfere with
performing duty fully. Commanding officers (COs) and officers-in-charge (OICs) should
counsel single parents or military couples with dependents who fail to make adequate
dependent care arrangements and then request exception from normal job requirements.
While COs and OICs should show sympathy and compassion for their members’
problems, they also should insist on unrestricted availability for regular duties and
watches.
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1.A.5.e. Enlisted Members Unavailable for Short Term
When enlisted members are not fully available for duty and cannot locally resolve a
problem that appears to be relatively short-term in nature, commanding officers and
officers-in-charge should advise these members to submit a request for a humanitarian
assignment and comply with Article 1.B.11. of this Manual. If no clear prospect exists
for unrestricted availability in the near future, the commanding officer or officer-in-
charge should recommend the member separate under Article 1.D.3. of reference (b),
Military Separations, COMDTINST M1000.4 (series).
1.A.5.f. Officers Unavailable for Full Duty
COs should counsel officers not fully available for duty due to inadequate dependent care
arrangements as noted above and grant a reasonable time, not to exceed four months, to
resolve their difficulties. If the officer cannot resolve the problem locally, they should
write to Commander (CG PSC-OPM) through the chain of command, outlining the
circumstances involved and seeking resolution on grounds acceptable to them and the
service. Commander (CG PSC-OPM) evaluates the merits of each situation individually
and directs appropriate action. If the officer continues to be unavailable for unrestricted
assignment after taking the recommended steps, Commander (CG PSC-OPM) processes
the officer for separation under Article 1.A.14. of reference (b), Military Separations,
COMDTINST M1000.4 (series).
1.A.5.g. Annual Certification
All members must annually certify dependency data on the BAH Dependency Data
Report, Form CG-4170A.
1.A.5.h. Members Who are Human Immunodeficiency Virus (HIV) Antibody Positive
(1) A member who is identified by confirmatory testing to be asymptomatic HIV positive
(infected with HIV, but not diagnosed with AIDS) will be evaluated in accordance
with Chapter 3 of reference (d), Coast Guard Medical Manual, COMDTINST
M6000.1 (series). The supporting PHS medical officer of the command to which the
infected member is assigned will forward a written summation of the laboratory tests
that resulted in the member's HIV diagnosis to Commandant (CG-112) via the
cognizant HSWL Regional Practice. The envelope transmitting the narrative, and the
narrative will be marked "RESTRICTED INFORMATION TO BE OPENED BY
COMMANDANT (CG-112)." Commandant (CG-112) will make a determination
whether the medical information supports physical disability processing or supports a
finding that the member can fully perform the duties of the member's grade.
Although a member infected with HIV antibody can fully perform the duties of the
member's grade, international restrictions render such a member not worldwide
deployable. If it is determined that the member can fully perform the duties of the
member's grade, Commandant (CG-112) will notify Commander (CG PSC) that the
member is not worldwide deployable. Commander (CG PSC) will determine if a
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position in a non-deployable billet is available. If such a position is available,
Commander (CG PSC) will assign the member to a non-deployable unit or assign the
member to a unit within 100 miles of a military treatment facility (MTF) capable of
providing treatment for those infected with HIV antibody. A SELRES member
infected with HIV antibody who is determined as able to fully perform the duties of
the member's grade can only be assigned to a SELRES billet within a non-deployable
RPAL unit. A Reservist who is determined as able to fully perform the duties of the
member's grade can remain in the Ready Reserve.
(2) The provisions of reference (e), Physical Disability Evaluation System,
COMDTINST M1850.2 (series), or reference (a), Reserve Policy Manual,
COMDTINST M1001.28 (series), apply to members who because of HIV-related
disease or treatment are unable to fully perform the duties of their grade.
1.A.6. Women’s Duty Assignments and Rotations
1.A.6.a. Policy
Commander (CG PSC) assigns women to any Coast Guard unit having adequate privacy
for each gender in berthing and personal hygiene. Accommodations for women assigned
to cutters should be essentially the same as those provided men of similar pay grade or
rank. Sleeping quarters must be separate, with privacy provided by rigid bulkheads.
Privacy in using head facilities must be assured; access to them should not violate
sleeping compartment privacy.
(1) All units that meet the requirements above are approved for mixed-gender crews.
(2) The service does not require the assignment of female officers to a unit to
accommodate the assignment of enlisted women and vice versa.
(3) The service makes every attempt to assign women to units in groups of two or more
for medical and peer support reasons; however, the service will not arbitrarily deny
women a temporary or permanent change of station assignment solely due to lack of a
second woman.
1.A.6.b. Assignments while Pregnant and Post-Partum
The service expects a pregnant member to retain a high degree of commitment to
fulfilling full professional responsibilities. To afford the member who gives birth to a
child the opportunity to make suitable child care arrangements, while continuing to fulfill
professional responsibilities, these assignment policies apply.
(1) During pregnancy and for six months after childbirth, the service defers assigning
otherwise eligible pregnant women on CONUS shore duty to shipboard or OCONUS
assignments, unless they volunteer for earlier rotation to a shipboard or OCONUS
tour.
(2) The service transfers pregnant women assigned to OCONUS locations with
inadequate housing and medical facilities to an alternate location where these
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facilities exist to complete their tour. The pregnant member’s commanding officer
determines when to transfer her and so recommends to the Commander (CG PSC)
based on the attending medical officer’s advice.
(3) Pregnant women assigned to OCONUS locations where adequate housing and
medical facilities are available remain there until they complete their OCONUS tour.
(4) The service does not require or permit pregnant women to perform physical duties
that could threaten the pregnancy or assign them beyond the availability of medical
attention, for example, to aircraft and boat crews or vessel inspection teams.
(5) The service ultimately reassigns women who become pregnant while assigned to
shipboard duty to duty ashore. Upon confirmation of pregnancy, the commanding
officer of an afloat unit coordinates with the attending physician to determine when to
reassign the pregnant member ashore, at the latest by the 20th week of pregnancy.
The member’s and potential child’s safety are paramount. Commanding officers
must consider any possible effect of a cutter’s operational schedule on these safety
concerns. Commander (CG PSC) transfers the member to a unit ashore where
adequate housing and medical facilities are available.
(6) Commander (CG PSC) reassigns women assigned to shipboard duty whose
pregnancy terminates before childbirth when fit for full duty, as berthing becomes
available, generally six months after the date the child would have been born, unless
the member volunteers to return earlier.
(7) The service credits women reassigned to shipboard duty with the time served aboard
before transfer due to pregnancy and consequently reassigns them afloat only to
complete the balance of their prescribed sea tour.
(8) Pregnant members who have orders to any school should not fulfill them unless they
can complete training before the third trimester. If the training cannot be completed
before the third trimester, FORCECOM holds the orders in abeyance and reissues
them for the first available class 12 months after birth event, unless the member
requests a class sooner and is medically cleared.
(9) Before a pregnant member undertakes any government travel, she should obtain
written authorization from the attending physician stating that the pregnancy has been
uneventful, that no excessive absences are anticipated, and that the travel will not
harm the member or child.
(10) Post-partum member may elect TDY or voluntary mobilization orders within
the 12 months following a birth event only if cleared by a Coast Guard medical
officer and with approval from the first O-6/GS-15 in the chain of command.
1.A.7. Policy on Assigning Married Couples When Both Are In the Service
1.A.7.a. General
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This assignment policy offers married active duty members the opportunity to collocate
or reside jointly whenever possible. Affected couples must realize the service may not be
able to collocate them throughout their military careers and should allow some separation
for professional development while meeting service needs. This policy assumes married
couples want to live together throughout their service careers.
1.A.7.b. Reassignment and Tour Length
When E1-E6 and/or O1-O4 tour length completion dates are not aligned,
Assignment Officers will coordinate to adjust one member’s tour length to match
their spouse’s tour length to support PCS collocation. In most instances, Assignment
Officers look first to lengthen the shorter tour by one year with the exception of a
member serving in an arduous duty position (certain afloat, OCONUS, and isolated
duty positions), in which case the member may elect to PCS or extend, Service need
permitting. Members planning to enter into Command Cadre, DUINS, pay-back,
isolated duty, and certain afloat or special assignment positions should understand
tour length alignment is not always possible and may result in differing tour lengths.
Members serving in these paygrades and/or identified positions should
communicate through career counseling and e-resumes their desires to collocate.
When reassigned, all members receive separate PCS orders and entitlements. The
Service does not consider a unilateral assignment for a collocated spouse an option.
1.A.7.c. Types of Units to Which Assigned
The service does not assign married couples together to the same cutter or a small shore
unit of less than 60 members. If a member at such a unit marries another member
assigned to the same unit, the service will reassign one as soon as possible. Refer to
Reference (f), Discipline and Conduct, COMDTINST M1600.2 (series), for further
guidance.
1.A.7.d. Simultaneous Shipboard Duty
The Coast Guard does not assign Coast Guard members married to Coast Guard members
to simultaneous shipboard duty unless they volunteer for it and acknowledge in writing
their awareness of a potential loss of BAH. The service makes every effort to reassign
ashore at the earliest opportunity one member of a recently married couple assigned
afloat on different cutters and with dependents, subject to these considerations: the
members' desires are to remain assigned afloat; onboard relief, if required; and PCS
funding constraints. Assignment officers reassign such members only after consulting
with both members and their commanding officer(s).
Note: The exception to this policy is for recent graduates of the Coast Guard Academy
who should expect to complete their first tour afloat.
1.A.7.e. Collocation with Other Armed Services’ Members
Assignment officers collocate Coast Guard members married to active duty members of
other Armed Services whenever possible, assuming successful coordination with that
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service.
1.A.7.f. OCONUS Duty
Regardless of the member's pay grade, these policies govern assigning to an OCONUS
tour of duty a married member whose spouse is also a military service member.
(1) Both members assigned to the same OCONUS location serve the accompanied tour
when they maintain a joint residence. If they cannot travel together, assignment
officers may adjust the tour of duty of the member arriving later at the same
OCONUS location to conclude when the first member’s does, providing the member
arriving later serves at least the prescribed “without dependents" tour.
(2) When a member marries another member while in an OCONUS area, the original
tour length remains the same unless both members voluntarily agree to serve a longer
tour there so both can depart from that location together.
1.A.7.g. Service Needs
While the Coast Guard attempts to assign affected couples equitably, they must
understand assignments ultimately must be made based on service needs. However, the
service makes every reasonable effort to assign a couple to the same geographic area to
permit them to maintain a joint residence. The fact that two enlisted members are
married does not alter the assignment priority policy in Article 1.B.4. of this Manual.
1.A.8. Administrative Assignments
1.A.8.a. Purpose
Administrative assignments provide for personnel management, disciplinary, and
accounting procedures that remove a member's records from a unit when the command
determines a member is absent under conditions, which mean their return is uncertain.
Members not on leave or in some other officially recognized status (e.g., unauthorized
absence) should be issued TDY orders in all cases. See Exhibit 1.A.1. for text to include
in TDY orders. This type of administrative action normally is after-the-fact and entails
no additional costs other than normal entitlements in accordance with the Joint Federal
Travel Regulations.
Note: An administrative assignment is not a means to direct a member’s physical
movement from one command to another, though the two actions may coincide.
1.A.8.b. Procedures for Transferring and Receiving Commands
The commanding officer of the transferring command takes these actions.
(1) Requests administrative assignment from Commander (CG PSC-EPM) or (CG PSC-
OPM) for members who meet one of the following conditions:
(a) The member is undergoing medical or dental treatment at a medical facility away
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(a) The member is undergoing medical or dental treatment at a medical facility away
from their duty station’s vicinity, the facility expects the treatment will exceed 60
days, and the ultimate outcome and disposition are uncertain (medical board
required).
(b) The member is temporarily not medically fit for sea duty and requires an ashore
assignment until fit for full duty.
(c) The member, under medical board action, is appearing before a physical
evaluation board and the treatment or the board’s pending findings preclude
return to the unit.
(d) The member is at another unit and Commander (CG PSC) directs separation from
active duty, excluding transfer for normal expiration of enlistment or active duty
obligation or retirement.
(e) The member is absent, other than on leave or unauthorized absence, when a cutter
sails on an extended patrol for more than 45 days.
(f) The member is confined or on disciplinary status as Article 1.F. of reference (f),
Discipline and Conduct, COMDTINST M1600.2 (series) prescribes.
(g) The member is at another command for TDY that is likely to result in an extended
period, or it is evident the member probably will not return to their permanent
unit.
(2) On receiving authorization from Commander (CG PSC-OPM-2) or (CG PSC-EPM-2)
for an administrative assignment, the commanding officers transfer the member's
records to the new reporting unit. The authorization from Commander (CG PSC) will
specify whether the assignment is PCS or TDY.
(3) The commanding officer completes the Personal Effects Inventory and Disposition,
Form CG-3853, as required, and transfers the member's personal effects to the new
unit. If the member does not claim their personal effects, they should be disposed of
as prescribed in Article 1.K. of reference (g), Military Casualties and Decedent
Affairs, COMDTINST M1770.9 (series).
(4) Commanding officers of the transferring and receiving units prepare an endorsement
on orders in accordance with reference (c), Personnel and Pay Procedures Manual,
PPCINST M1000.2 (series), and provide all the necessary data for personnel
accounting transactions. Enter in the remarks block reasons for the administrative
assignment, information on disposition of records, estimated duration of absence from
duty, and details which have a bearing on the case.
(5) When the member can return to full or limited duty, the administrative assignment
has served its purpose. Unless previously directed, the unit to which the member is
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administratively assigned notifies Commander (CG PSC) and the unit from which the
member was administratively assigned of the following information:
(a) Name, grade or rate, and employee ID number,
(b) Last permanent unit,
(c) Date reported on administrative assignment, and
(d) Recommendations on next duty assignment.
1.A.8.c. Members Under Orders to a Certain Assignment
Commander (CG PSC) may direct that personnel under orders to certain assignments and
planned units not yet in commission be administratively assigned to a district or
Headquarters unit for administrative, disciplinary, and accounting purposes. These
assignments do not affect the travel and transportation allowances to which travel orders
entitle these members. Orders will specify the administrative responsibility described by
special instructions in reference (c), Personnel and Pay Procedures Manual, PPCINST
M1000.2 (series).
1.A.9. Transferring Patients Between Hospitals
1.A.9.a. Transfer to a Uniformed Services Medical Treatment Facility (USMTF)
At its own expense the Coast Guard transfers its personnel and escorts, if any, from its
own units and medical facilities to Uniformed Services medical treatment facilities
(USMTF), outpatient clinics, contract hospitals, and other federal hospitals, even though
undertaken on U.S. Public Health Service medical officers’ recommendation.
1.A.9.b. Transfer by USAF Aeromedical Evacuation
Charge expenses incurred, if any, in transferring Coast Guard members and needed
escorts by USAF Aeromedical Evacuation to, from, or between military or civilian health
care facilities for required care to Commandant (CG-11).
1.A.9.c. Transfer After Emergency Admission
Commandant (CG-11) pays to transfer a Coast Guard member and escorts, if any, to
another hospital after emergency admission at a non-USMTF facility provided the service
is notified, assumes charge of the case, and decides to transfer the member. It therefore is
imperative to notify the medical officer in charge of the USMTF nearest to the member’s
current hospital of an emergency hospitalization as soon as possible and obtain their
acknowledgment of the case. Commanding officers must immediately advise the district
commander, who informs the appropriate medical officer in charge and requests they
assume charge of the case and make any necessary arrangements to transfer the member
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to a USMTF or authorize the Coast Guard to effect such transfer at its own expense.
1.A.9.d. Transfer for Required Care
District commanders or commanders of logistics/service centers transfer Coast Guard
members and other designated officers and escort(s), if needed, to, from, and between
military or civilian health care facilities for required care at the Coast Guard’s expense;
see Article 1.G.2. of this Manual. The patient pays any charges incurred for transfers the
Coast Guard accomplishes for their convenience or for elective care as defined by
reference (d), Coast Guard Medical Manual, COMDTINST M6000.1 (series)..
1.A.9.e. Transferring Patients Suffering Mental Diseases
Commandant (CG-11) pays travel costs to transfer a Coast Guard patient suffering from a
mental disease who require an escort from one USMTF to another or from a non-service
hospital to a USMTF and any professional personnel detailed to accompany them. The
responsible Coast Guard officer details escorts, if necessary, to exercise custodial care
and authority over the patient en route and charges the cost of the escort’s travel to and
from the hospital to which the patient is transferred against Coast Guard appropriations.
1.A.10. Returning Patients from OCONUS Duty
1.A.10.a. Information Provided
When a member serving OCONUS returns to CONUS for hospitalization, the member’s
command advises Commander (CG PSC-OPM) or (CG PSC-EPM), as applicable,
commanders of logistics/service centers and the district commander involved of the
case’s pertinent facts, including this information.
(1) Name, grade or rate, and employee ID number,
(2) Hospital to which sent,
(3) Need for replacement,
(4) Member's rotation status, and
(5) Estimate, if possible, of the expected duration of hospitalization.
1.A.10.b. Issuing Orders
The member’s command issues orders to the hospitalized member to report to the
commanders of logistics/service centers and district commanders in which the hospital is
located immediately upon their release, or to another specified Coast Guard unit for
proper endorsement of orders covering in-patient and leave periods and for further orders.
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1.A.10.c. Casualty Report
If not previously submitted, the member’s command submits a casualty report as required
in reference (g), Military Casualties and Decedent Affairs, COMDTINST M1770.9
(series).
1.A.11. Transferring Members at Time of Sailing
1.A.11.a. Personnel Absent at Sailing
The commanding officer processes members absent at time of sailing for whom
administrative assignment is appropriate as prescribed in Article 1.A.9. of this Manual.
Those in an unauthorized absence status are processed as prescribed in Article 1.C. of
reference (f), Discipline and Conduct, COMDTINST M1600.2 (series).
1.A.11.b. Members in Receipt of Orders
The commanding officer transfers a member who has received orders specifying
detachment on a date that will occur while the cutter is underway to one of these
locations:
(1) Directly to the new permanent duty station if the member is ready in all respects to
depart from the area, or
(2) An intermediate unit the district commander, commander of logistics/service centers,
or Commander (CG PSC-OPM) or (CG PSC-EPM) designates for temporary duty
pending transfer as the basic orders direct, if there is an urgent need to delay
departure from the area.
1.A.11.c. Preparing Endorsements
The SPO will input PCS transfer transactions into Direct Access.
1.A.12. Health Services Personnel and Drug Abuse
1.A.12.a. General
Members serving in the health services (HS) program occupy positions of special trust,
which frequently require them to control, secure, and issue a wide variety of drugs and
other controlled items. Therefore, commanding officers (COs) will handle all cases of
these members’ chemical abuse and/or drug trafficking as a security breach. If any
commanding officer suspects such a security violation, they will deny that member
access to any controlled substances, except when the member is directly supervised by
the commanding officer, officer-in-charge, or an officer or senior petty officer designated
as supervisor. The commanding officer submits a full report with recommendations for
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future retention and/or reassignment to Commander (CG PSC-OPM), (CG PSC-EPM), or
(CG PSC-RPM) and continues to deny the member access until the parent command
receives final disposition.
1.A.12.b. Final Disposition
(1) Commander (CG PSC-EPM) may offer a change in rating to enlisted members who
must be removed from the HS rating but not necessarily from the service.
(2) The provisions of Articles 1.A.14., 1.A.19., or 1.A.20. of reference (b), Military
Separations, COMDTINST M1000.4 (series), as appropriate, apply to Coast Guard
officers. USPHS officers are processed according to the current regulations for Coast
Guard retention or are returned to USPHS.
(3) Members will be dismissed from HS “A” School for chemical abuse and/or drug
trafficking. Members with a history of drug abuse from any source may not be
assigned to any health services school.
(4) Current active duty or reserve health services members who have a past history of
drug abuse, as determined by examining personnel data records or personal
admission, may be considered for a one-time waiver of this article for past offenses or
circumstances, provided that member’s command concurs and submits a
recommendation and complete supporting documents to Commander (CG PSC-
OPM), (CG PSC-EPM), or (CG PSC-RPM).
1.A.13. Logistics and/or Financial Support Members’ Fiscal Improprieties
1.A.13.a. General
Members serving in the logistics, procurement, and financial management programs
occupy positions of special trust, which frequently require them to control, secure, and
issue a wide variety of valuable government property, cash, accountable forms (e.g.,
credit cards, Purchase Order-Invoice Voucher, Form SF-44s) and sensitive financial
information. Therefore, the commanding officer will handle all cases of these members’
financial impropriety (personal or professional) as a security breach.
1.A.13.b. Actions Taken Upon Security Violation
If any commanding officer suspects a security violation, they will deny that member
access to cash funds, expensive government property, and accountable forms except
when the member is directly supervised by the commanding officer, officer-in-charge, or
an officer or senior petty officer designated as supervisor The commanding officer
submits a full report with recommendations for future retention and/or reassignment to
Commander (CG PSC-OPM), (CG PSC-EPM), or (CG PSC-RPM) and continues to deny
the member access until the parent command receives final disposition. This Article
specifically includes but is not limited to all CWO (F&S), SKs, and CSs. The following
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action, at a minimum, may be taken:
(1) Commander (CG PSC-EPM) may offer a change in rating to enlisted members who
must be removed from the CS or SK ratings, but the offense does not necessitate
separation from the service.
(2) The provisions of Articles 1.A.14., 1.A.19., or 1.A.20. of this Manual, as appropriate,
apply to Coast Guard officers.
(3) Member will be dismissed from CS or SK “A” School for serious financial
improprieties and/or mismanagement. Members with a history of financial problems
from any source may not be assigned to CS or SK "A" School.
(4) Current active duty or reserve logistics and financial support personnel who have a
past history of financial improprieties, as determined by examining personnel data
records or personal admission, an opportunity to be considered for a one-time waiver
of this Article for past offenses or circumstances, provided that member’s command
concurs and submits a recommendation, complete with supporting documents to
Commander (CG PSC-OPM), (CG PSC-EPM), or (CG PSC-RPM).
1.A.14. Sponsor Services
1.A.14.a. General
Most Coast Guard members (married and single) can safely rely on the community to
provide housing and other support services. It is important for members to know enough
about the community in advance to make informed decisions on where to look for
housing and other services that will adequately satisfy their particular needs. Relocating
to a new duty station and getting established in a new community can be a trying
experience. Some members require little or no assistance while others have unique
requirements a standard information packet just cannot meet. The individualized
assistance and support a member and their dependents receive from the new command
can set the tone for the tour and significantly affect the member's satisfaction or
dissatisfaction with Coast Guard life. Positive command interest and sponsor enthusiasm
are invaluable at this critical time in attitude formulation. Support at all levels is required
to ensure program effectiveness.
1.A.14.b. Procedures
(1) It is mandatory for a receiving command to assign a sponsor to all incoming
personnel en route.
(2) The command should provide members on initial PCS orders (recruit training,
Academy, OCS, and other graduates) additional first-time information on the Coast
Guard Housing Program, including descriptions of government-owned and leased
housing, their eligibility requirements, housing referral, basic allowance for quarters
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concepts, and the sponsor program, all as part of the command’s training curriculum.
Refer to Article 1.A.14.b.(8) of this Manual for additional procedures for units
receiving recruit graduates.
(3) All assigned sponsors preferably, but not necessarily, should be of similar
circumstances to their member. If the new unit cannot feasibly assign a sponsor, it
should request assistance from other units in the geographic area.
(4) The designated sponsor need not duplicate the efforts of an established area or local
housing office. Available housing offices should coordinate sponsor services.
(5) At those units that do not have housing offices, a designated sponsor will:
(a) Contact, preferably by telephone, the incoming member and/or their family to
determine their needs. In making this connection, using government-owned
telephones is authorized wherever available.
(b) Provide information and assistance, which would include at a minimum:
[1] Housing availability, such as government-owned or leased, private rental
areas, general costs, etc.,
[2] Temporary lodging arrangements until the member is permanently
established,
[3] Medical facilities’ type and location,
[4] Public transportation, car pools, parking, etc.,
[5] Location or lack of commissary and exchange facilities,
[6] Location of dependents’ schools and off-duty and special education facilities,
as required,
[7] General information on recreational facilities, and
[8] Special clothing requirements.
(c) Facilitate a job-seeking spouse’s employment by providing this information:
[1] State and local employment agencies’ brochures and telephone numbers,
[2] The local newspaper’s “Help Wanted” classified advertising section,
[3] Chamber of Commerce brochures and other local business information, and
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[4] Job fair announcements and related assistance available from community
colleges and DoD job information and skill centers.
(6) If dependents are not traveling with members, the receiving unit should make special
efforts to ensure they are provided this program’s benefits when area entry is
authorized.
(7) Transferring units will complete a Coast Guard Sponsor Notification, Form CG-6058,
and send it to the member’s destination as soon as possible after receiving orders to
arrange for sponsor services.
(8) Units receiving graduating recruits should take these steps:
(a) On receiving the recruit transfer orders (RTO), provide Training Center Cape
May with the following information:
[1] A unit sponsor (E-4 or above) who can provide the type of sponsor
information contained in this Article and other pertinent information the
receiving unit deems necessary, and
[2] Unit phone number and best time (EST) for recruit to contact the sponsor.
(b) Receiving units may not contact recruits at Training Center Cape May because
they will have ample time to contact the unit sponsor at the time the receiving unit
designates.
(c) The recruit will give their sponsor a leave address where the receiving unit should
mail sponsor packages. Sponsor packages will not be sent to Training Center
Cape May.
1.A.15. Sole Survivors
1.A.15.a. General
Policy on sole survivors applies to the only surviving child in a family in which the father
or mother or one or more siblings, including adopted children and half-brothers or -
sisters, who, while on active military service:
(1) Is killed,
(2) Dies as a result of wounds, accidents, or disease,
(3) Is in a captured or missing in action status, or
(4) Is permanently, l00 percent physically or mentally disabled, as the Veterans
Administration or one of the military services determines, or is hospitalized on a
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continuing basis and is not gainfully employed due to that disability. Any of these
cases constitutes grounds to assign and retain the survivor outside the combat area.
When the survivor is the father, either he or his spouse may make such request.
1.A.15.b. Assignments
At the member’s or one of their parents’ request, Commander (CG PSC) will not assign a
sole survivor to duty in a combat area. "Parents" includes legal guardians and natural and
adoptive parents. This policy includes cases in which other sons or daughters died during
service in either current or previous hostilities.
1.A.15.c. Once Qualified
Once a member qualifies as a sole survivor, they retain that status permanently even
though there is no living family survivor. (McKart v. U.S., No. 403 (U.S. Supreme
Court, May 26, 1969)).
1.A.15.d. Cases Not Covered
In case a commanding officer believes a situation is within the sole survivor policy’s
intent, but is not specifically described above, the commanding officer should advise
Commander (CG PSC) of the circumstances and request a decision.
1.A.16. Social Climate Considerations
1.A.16.a. General
(1) A Social climate incident is an action or incident committed by a member or members
of the local community against a Coast Guard military member or a dependent of a
military member that is hostile, harassing, or perceived as discriminating in nature.
(2) The Coast Guard’s policy for social climate incidents within the community, and
other key definitions, are discussed in Chapter 6 of reference (h), Coast Guard Civil
Rights Manual, COMDTINST M5350.4 (series). Unit commanders are expected to
promptly investigate, report, and attempt to resolve incidents which occur and also to
promote affirmative outreach with local community leaders to improve social climate
conditions.
(3) Some areas of the country have a history of repeated incidents of community
discrimination or harassment against Coast Guard military members or dependents.
The Coast Guard is committed to preventing social climate incidents by interacting
with communities in a constructive manner, working with local community leaders,
and responding proactively to incidents when they occur. In some cases, the
assignment process may be an appropriate means for minimizing the impact such
incidents may have on military members or their dependents.
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1.A.16.b. Assessing Social Climate Conditions
(1) Reference (h), Coast Guard Civil Rights Manual, COMDTINST M5350.4 (series),
outlines responsibilities for assessing social climate conditions where the Coast Guard
serves and lives. The unit commander is charged with monitoring the social climate
in the local community.
(2) Commander (CG PSC) may consider such information in the assignment process
whether reported formally via Commandant (CG-00H), or when information is
provided directly by a command. As the unit commander is often in the best position
to assess the local social climate and its impact on the health and well being of Coast
Guard members and their families, the command’s assessment may be an important
factor when selecting members for transfer.
(3) The unit commander’s responsibility for monitoring the community’s social climate
is not a substitute for investigating specific incidents and formally reporting them
through the chain of command. Additionally, Commander (CG PSC) should seek
independent validation from Commandant (CG-00H) when informal reports of social
climate issues are presented for consideration in the assignment process.
1.A.16.c. Assignment to Locations with Social Climate Concerns
(1) If a reasonable potential exists that a military member or a dependent of a military
member may be subjected to social climate incidents if assigned to a particular
location, Commander (CG PSC) may consider an alternate assignment for the
member that does not present the same risk. In evaluating such cases, one or more of
the following criteria should be met:
(a) The location of the proposed assignment has a documented history of repeated
social climate incidents against Coast Guard military members or their
dependents.
(b) The military member articulates a reasonable concern that the member or
member’s dependents may be subjected to social climate incidents if assigned to a
particular unit or location.
(c) The local unit commander articulates a reasonable concern that the member or
member’s dependents may be subjected to social climate incidents if assigned to a
particular unit or location.
(2) In all cases, appropriate consideration must be given to the background, experience,
seniority, and maturity of the military member or the member’s dependents, as well
as how the local social climate conditions may impact that particular member or
dependents. The availability or lack of alternatives, resources, or support within the
community (e.g., housing or neighborhood choices, other Coast Guard families, peer
or support groups) must also be considered. Consultation between Commander (CG
PSC) and Commandant (CG-00H), the unit commander, and the member is often
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necessary before a decision is made.
(3) If a social climate concern is presented by a military member or command, and upon
Commander (CG PSC’s) review is found not to be adequately supported by actual
social climate conditions, the concern need not be considered further in the
assignment process. Commander (CG PSC-EPM), (CG PSC-OPM) or (CG PSC-
RPM), as appropriate, is the final authority on assignment decisions in such matters.
1.A.16.d. Social Climate Transfer
When a social climate incident is formally reported, and the findings show that the rights
of a Coast Guard military member or dependent of a military member have been violated,
a possible option for resolution is to transfer the military member. Generally, this option
is only considered with the member’s concurrence and only after the unit commander has
been unable to resolve the complaint with local officials. Consistent with service need
and the unit commander’s recommendation, Commander (CG PSC) will consider such
requests, if it appears the local social climate conditions will likely subject the member or
dependent to additional discrimination or harassment in the future. Consultation between
Commander (CG PSC) and Commandant (CG-00H), the unit commander, and the
member is often necessary. Reassignment in such cases is not guaranteed, as service
need may require the member to remain in the area until a replacement is found or the
member completes the tour of duty. See the Social Climate Incident Process Flowchart
in Chapter 3 of reference (h), Coast Guard Civil Rights Manual, COMDTINST M5350.4
(series), for details.
1.A.17. Consideration of PCS transfer involving incidents of Sexual Assault
1.A.17.a. Background
(1) 10 U.S.C. 673 requires consideration of PCS based on the request of a victim of
sexual assault, stalking, or other sexual misconduct.
(2) The term victim applies to anyone who files an unrestricted report, including a
member whose dependent is the victim, whether the investigation has been
completed or not.
(3) A presumption shall be established in favor of transferring a Service member (who
initiated the transfer request) following an unrestricted report of sexual assault.
(4) For Selected Reserve members, the below applies only to Selected Reserve
assignments and not to ADOS or other short term assignments.
1.A.17.b. Timeline
(1) Victims who make an unrestricted report in accordance with the Sexual Assault
Prevention and Response (SAPR) Program, COMDTINST 1754.10 (series) may
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submit a request for PCS transfer through their commanding officer (CO). The
request must be made at the same unit the unrestricted report was made. If the offense
occurred at a previous unit, a request can still be made, but the below timelines and
CO/flag review do not apply. Prior to making the request, the member shall be given
the opportunity to discuss the decision with a Special Victim Counsel.
(2) Members whose dependent is the victim of sexual assault may submit a request
for PCS transfer through their commanding officer/officer in charge. If
dependent is a minor, coordinate with Family Advocacy Program (FAP).
(3) The transfer request does not need to list a specific billet for requested transfer.
However, submitting desired billets is encouraged. Assignments will be made with
consideration for victim recovery and the availability of support resources.
(4) The commanding officer must forward the request, with their recommendation, to CG
PSC within 72 hours.
(5) CG PSC-opm/epm/rpm will either approve or disapprove within ten calendar days
of receiving the request. If approved, CG PSC will work with appropriate
stakeholders to determine an appropriate billet for the service member.
(6) Victims or members, whose requests are disapproved, have seven days, from the
date of notification of disapproval, to appeal the disapproval and forward their request
to the first flag officer in their chain of command. This flag officer must forward the
appeal, with their recommendation, to Commander, CG PSC within 72 hours.
(7) Commander, CG PSC will approve or disapprove within ten calendar days of
receiving the request from the chain of command flag officer. If approved, CG PSC
will work with appropriate stakeholders to determine an appropriate billet.
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Exhibit 1.A.1. Remarks for Administrative Assignment TDY Orders
The following remarks should be incorporated into TDY orders as applicable:
1. For members remaining ashore at the homeport of the vessel to which they are assigned and who
have quarters ashore from which they normally commute to the vessel, regardless of whether or not
quarters allowances are paid, the following entry should be used:
You are being ordered ashore for approximately ______ days while the vessel to which you are
assigned, USCGC _________________ is underway. In accordance with Chapter 4 of the JFTR,
you are not eligible for per diem and no reimbursement for occasional meals is authorized. No
overnight lodging; other than the quarters from which you normally commute, are required.
Note: Members commuting to a different duty location in the vicinity of the homeport and able
to remain at their quarters, do not require overnight lodging and therefore are excluded
from receiving per diem. In other than the homeport, overnight lodging at a BEQ might
be required. In that case, this exclusion does not apply.
2. For members remaining ashore at the homeport of the vessel to which they are assigned and who do
not have quarters ashore from which they normally commute to the vessel, one of the following
entries should be used:
a. For Coast Guard Dining Facility Reasonably Available (at which the member can receive meals
at the category 2 cost). Reasonably available includes, but is not limited to, easy walking
distance from the work site and lodging or government transportation provided for each meal to
the dining facility.
You are being ordered ashore for approximately ______ days while the vessel to which you are
assigned, USCGC ____________ is underway. You are eligible for per diem. Accordingly, you
will be authorized reimbursement for lodging but must use adequate government quarters if
available. The availability of adequate government quarters must be endorsed on your orders by
the command controlling the quarters at the location, not the command, to which you are
ordered. Your meals and incidental expense (M&IE) rate, based on a determination made in
accordance with Chapter 4 of the JFTR, is zero dollars as long as meals are available to you at
the category 2 meal rate at the Coast Guard dining facility. If meals are not available to you at
the category 2 rate at the Coast Guard dining facility, your M&IE rate will be determined based
on the availability of government messing facilities as endorsed on your orders by the command
controlling the mess at the location, not the command, to which you are ordered.
Note: This covers the member in all meal situations, but presumes that a Coast Guard dining
facility (CGDF) is available for three meals a day, seven days a week. The CGDF
uniqueness covers members who have non-CGDFs available but which charge the
category 1 meal rates. In that case, the normal government meals available M&IE rate
should be paid.
b. Coast Guard Dining Facility Not Reasonably Available.
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You are being ordered ashore for approximately ______ days while the vessel to which you are
assigned, USCGC _____________, is underway. You are eligible for per diem. Accordingly,
you will be authorized reimbursement for lodging but must use adequate government quarters if
available. The availability of adequate government quarters must be endorsed on your orders by
the command controlling the quarters at the location, not the command, to which you are
ordered. Your meals and incidental expense (M&IE) rate, will be determined based on the
availability of government messing facilities as endorsed on your orders by the command
controlling the mess at the location, not the command, to which you are ordered.
Note: This covers the member in all meal situations but presumes that a CGDF is not available
for three meals a day, seven days a week. In case a non-CGDF is available, the prospect
of charging the category 2 rate for meals is significantly diminished. The normal
government meals available, M&IE rate should be paid.
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1.B. Assignment Policies for all Enlisted Members
1.B.1. General
1.B.1.a. Request for Transfer
The right of enlisted personnel to submit a request for transfer via proper channels will
not be restricted; however, an intermediate command may return a request to the sender
for correction or completion.
1.B.1.b. Personnel Service Center Assignments
All rated and nonrated personnel are assigned by Commander (CG PSC-EPM-2) and
individually issued orders.
1.B.1.c. Assignment Decisions
The assignment officers will continue to ensure members receive the career enhancement
and diversity necessary for future advancement. Geographic stability (see Article 1.B.3.
of this Manual) does not exempt a member from completing an assignment afloat or
ashore, but only that these assignments may be located within the same geographic region
when possible. Geographic stability also does not mean a member may fill the same
billet for two consecutive tours. Career enhancement, diversity and advancement
potential of each member are paramount in the assignment decision.
1.B.1.d. Suitability for Transfer
In general, personnel with military or civil disciplinary action in progress, excluding
probation or unpaid fines, and those with a history of indebtedness, repeated discipline
infractions, non-compliance with weight standards, and other unsuitable characteristics
will normally not be transferred. If any of these conditions exist, the member’s current
command will inform Commander (CG PSC-EPM) or (CG PSC-RPM) to assess
suitability for transfer. See Article 1.B.of reference (b), Military Separations,
COMDTINST M1000.4 (series) for procedures on members unsuitable for transfer.
Personnel who are ineligible for a Good Conduct Award per Article 5.H.1. of reference
(i), Enlisted Accessions, Evaluations, and Advancements, COMDTINST M1000.2
(series), or receive NJP, courts-martial, or a civil conviction during the last regular
semiannual reporting period are normally not eligible for transfer. In addition, any
member who receives an unsatisfactory conduct mark will be reviewed by Commander
(CG PSC-EPM-2) for transfer suitability.
(1) If a member in receipt of orders subsequently receives an evaluation that renders the
member ineligible for a Good Conduct Award, in accordance with Article 5.H.1. of
reference (i), Enlisted Accessions, Evaluations, and Advancements, COMDTINST
M1000.2 (series), transfer will not be effected without prior approval of Commander
(CG PSC-EPM-2).
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(2) Personnel assigned OCONUS who are not qualified for transfer because they
received an evaluation that rendered them ineligible for a Good Conduct Award, in
accordance with Article 5.H.1. of reference (i), Enlisted Accessions, Evaluations, and
Advancements, COMDTINST M1000.2 (series), will be transferred to their next duty
assignment for evaluation and/or other administrative action as appropriate, unless the
member's commanding officer requests a delay in the rotation date. Commander (CG
PSC-EPM-2) will be notified promptly of any ineligible OCONUS member
scheduled for transfer to determine the selection of an appropriate new duty
assignment.
1.B.1.e. Not Physically Qualified
Personnel who have a physical impairment(s) that interferes with the performance of the
duties of their grade or rating are considered to be not fit for duty and will not be
transferred on permanent change of station (PCS) orders out of their current geographical
area. If a medical officer determines an active duty or reserve member on EAD are
considered permanently not fit for duty, commands are required to initiate medical board
procedures within 14 days of such determination per reference (d), Coast Guard Medical
Manual, COMDTINST M6000.1 (series). If a medical officer determines the physical
impairment has an expected recovery less than nine months, the member will be placed
on temporary limited duty in accordance with reference (e), Physical Disability
Evaluation System, COMDTINST M1850.2 (series). Further reassignment may be
directed based on service needs.
1.B.1.f. Age Considerations
Assignment of personnel to duty ashore or afloat will normally be made without regard to
age. However, members 50 years of age or older who are not eligible for voluntary
retirement and who are assigned to duty considered beyond their physical capabilities or
which places undue physical hardship upon them, may request reassignment by
Commander (CG PSC-EPM-2) or (CG PSC-RPM) through the chain of command. The
request will describe in detail the conditions that preclude performing assigned duties,
and the endorsements will state whether a medical board is recommended.
1.B.1.g. Other Considerations
Commander (CG PSC-EPM-2) considers these factors when selecting members for
transfer:
(1) Service need,
(2) Assignment priority (See Article 1.B.4. of this Manual.),
(3) Commanding officer's recommendation,
(4) Performance history,
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(5) Member's desires,
(6) Time at present unit,
(7) Time in present geographic area,
(8) Previous assignment history (isolated, ashore, afloat, OCONUS and CONUS),
(9) Advancement or promotion status and leadership potential,
(10) Service remaining in original enlistment. (For reservists, remaining obligated
active duty time.),
(11) Qualification codes,
(12) Service remaining before approved retirement date,
(13) Willingness to obligate service for transfer, and
(14) Physical condition.
1.B.1.h. Assignment to Officers' Quarters
Enlisted personnel may not be assigned to duties in privately occupied public quarters of
officers below flag grade unless specifically authorized by the Commandant.
1.B.1.i. Check List for Transfer and Receipt of Enlisted Personnel
(1) Commanding officers will ensure the following actions are completed prior to
member’s departure:
(a) Begin checkout procedures as required by the unit after ensuring the commanding
officer has checked the member’s and dependents’ qualifications for transfer in
accordance with Article 1.B.1, 1.H.2., 1.H.3., and 1.E.5. of this Manual, as
applicable.
(b) Verify that members being transferred will have the necessary obligated service
as prescribed in the authority for transfer as required by Article 1.B.6. of this
Manual for CONUS tours, Article 1.H.6. of this Manual for OCONUS tours, and
as prescribed in reference (j), Performance, Training and Education Manual,
COMDTINST M1500.10 (series) for training schools. Complete the necessary
Administrative Remarks, Form CG-3307, entry to document the member has been
counseled about the obligated service requirements.
(c) Arrange for a physical examination in the following cases:
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[1] Before member’s transfer to sea, aviation, or OCONUS duty in accordance
with Article 1.H.7. of this Manual and reference (d), Coast Guard Medical
Manual, COMDTINST M6000.1 (series),
[2] Before member’s separation, or
[3] When member needs more than 12 months’ obligated service.
(d) Counsel members on applicable portions of the Joint Federal Travel Regulations
(JFTR), Volume 1, pertaining to:
[1] PCS allowances,
[2] OCONUS station allowances such as COLA,
[3] Transportation of dependents,
[4] Shipment of household goods,
[5] Payment of dislocation allowance, and
[6] Trailer allowance.
(e) Prepare orders per Article 1.G.12. of this Manual. Ensure sponsor from new unit
is assigned per Article 1.A.14. of this Manual.
(f) If the member occupies government-leased or government-owned quarters, advise
the local housing authority to schedule a termination inspection. Ensure the
member has cleared quarters prior to departing on PCS orders. (Chapter 6, Coast
Guard Housing Manual, COMDTINST M11101.13 (series))
(g) Ensure the member has transportation request and meal tickets, where
appropriate, prior to departing unit and that member has sufficient funds to last
until 14 days after arrival at next unit.
(h) Verify PDR as required by instructions in reference (k), Military Personnel Data
Records (PDR) System, COMDTINST M1080.10 (series) and ensure all entries
and forms necessary for transfer have been completed.
(i) Ensure the medical record is transferred in accordance with Chapter 4 of reference
(d), Coast Guard Medical Manual, COMDTINST M6000.1 (series).
(j) Ensure DEERS check is complete for member and dependents. Take appropriate
action to update information where necessary prior to member’s departure,
especially if departing on an OCONUS assignment.
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(k) Brief member on type of conduct and behavior expected of all Coast Guard
members while en route to new assignment.
(l) Check to ensure member and dependents have valid identification cards.
(m) Ensure member has minimum outfit of clothing as prescribed by Uniform
Regulations, COMDTINST M1020.6 (series).
(n) Complete personnel accounting actions required upon transfer per instructions in
reference (c), Personnel and Pay Procedures Manual, PPCINST M1000.2 (series).
(o) Deliver orders to member for hand carry. Member’s PDR will be handled in
accordance with reference (k), Military Personnel Data Records (PDR) System,
COMDTINST M1080.10 (series).
(p) Enter loss in daily ration record.
(q) Make appropriate log entry.
(2) Commanding officers will ensure the following actions are completed when the
member reports to the new unit.
(a) Check the member in as required by unit.
(b) Endorse orders per reference (c), Personnel and Pay Procedures Manual,
PPCINST M1000.2 (series).
(c) Compare member to the PDR and ID card.
(d) Check PDR to ensure all entries have been made in accordance with reference (c),
Personnel and Pay Procedures Manual, PPCINST M1000.2 (series).
(e) Ensure member has sufficient obligated service.
(f) Ensure member meets all physical and mental prerequisites prior to beginning
training. If member does not, report the findings immediately to Commander (CG
PSC-EPM) and Commandant (CG-133).
(g) Make appropriate gain entry in daily ration record.
1.B.2. Advance Notice of Transfer
1.B.2.a. Issuing Transfer Orders
Every attempt will be made to issue transfer orders at least 90 days before the reporting
date to CONUS units, 120 days before the reporting date to OCONUS units, and 120
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days before the departure date from OCONUS units in order to give personnel as much
time as possible to attend to personal matters before transfer. These standards do not
normally apply for assignment of class "A" School graduates or strikers.
1.B.2.b. Responsibility of Administrative Commands
A subordinate or administrative command receiving orders to transfer a member will
inform the member and their command as soon as practical, but no more than three days
after receipt of the orders. Notice occurs when the responsible administrative command
notifies the member's command of the orders in writing or directly by phone, official
message, or copy of the written transfer order.
1.B.3. Geographic Stability
1.B.3.a. Central Assignment Control (CAC)
The Commandant recognizes the undesirability of frequent assignment changes. A
succession of short tours imposes hardships on members and their families and fails to
provide the stability important to successful, efficient operations. On the other hand,
excessive tour lengths may fail to provide the broad experience in a rating necessary to
develop a well-rounded Coast Guard member. Central assignment control (CAC) of the
assignment process removes district boundaries as a constraining factor in assigning
personnel, stabilizes tour lengths, and more equitably distributes preferred and less
desirable duty throughout the rating and enlisted personnel structure. One exception to
the district boundary constraint applies to nonrated members completing their first
assignment, who normally are transferred within their geographic area unless service
needs dictate otherwise.
1.B.3.b. Achieving Geographic Stability
Geographic stability can be achieved by the following:
(1) Completing full tours of duty,
(2) Granting extensions liberally,
(3) Providing local stability by completing two tours of duty (not necessarily at same
unit) in a local area without effecting a household goods move, and
(4) Providing regional stability by completing multiple tours of duty within a
geographical region minimizing family and Coast Guard PCS transfer costs and
family and personal disruption.
1.B.3.c. Assignment Continuum
(1) Assignment priorities (Article 1.B.4. of this Manual) are critical in the enlisted
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assignment process, particularly for arduous or hard-to-fill isolated, afloat, and
OCONUS duty assignments. Assignment priority must continue to be the driving
factor in transferring members completing these assignments. However, when
assignment priorities are equal, geographic stability should be the major factor. More
than 60 percent of the enlisted workforce serves in assignments CONUS ashore;
therefore, geographic stability should be the foremost consideration for most of these
assignments. Assignment officers generally will not assign members back-to-back
command afloat billets unless there are too few qualified personnel to fill vacancies.
This policy is intended to create and maintain a sufficient pool of qualified personnel
and provide a more experienced officer-in-charge.
(2) The assignment officer (AO) will consider the following assignment continuum when
making any assignment decision:
(a) Service needs.
(b) Assignment priorities and geographic stability. The AO first will attempt to
reassign the member within the local area (local stability). If an appropriate
assignment is not available there, the AO will attempt to reassign the member
within the geographic boundaries of the current district (regional stability) where
they are now stationed. If the district geographic area does not provide an
assignment opportunity, then the AO will consider the entire area (Atlantic or
Pacific as appropriate).
(c) Career enhancement, diversity, and qualification requirements; advancement
potential; and social climate of the proposed location to ensure the health and well
being of every member and their family.
(3) AOs will continue to ensure members receive the career enhancement and diversity
necessary for future advancements. Geographic stability does not mean a member
will not complete an assignment afloat or ashore, but rather successive assignments
may be located within the same geographic region. Geographic stability also does not
mean a member may fill the same billet for two consecutive tours. Each member’s
career enhancement, diversity, and advancement potential are paramount in the AO’s
assignment decision.
1.B.4. Assignment Priority
1.B.4.a. Assignment Priorities Considered in Selecting Rated Personnel for Assignments
Assignment priorities are critical in the enlisted assignment process, particularly for
arduous or hard-to-fill restricted, afloat and OCONUS duty assignments. Members
who have completed full tours normally receive preference in their next assignment
based on the priority.
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1.B.4.b. Roles and Responsibilities
(1) Commandant (CG-1) is the approving authority for any change to AP.
(2) Commander (CG PSC-EPM) must triennially:
a. Solicit for changes to AP,
b. hold an AP review panel to recommend changes to AP, and
c. promulgate the AP for all units.
1.B.4.c. Assignment Priorities for Rated personnel, other than Class “A” School Graduates
(1) General.
a. APs will be applied across the entire unit/unit type for all ratings unless
Commandant (CG-1) determines the need for different APs (by position) due
to service need; such exceptions will be rare.
b. Members assigned to a unit downgraded in AP will maintain their current
higher AP until tour complete.
c. All members serving in units in which the AP is upgraded will immediately
assume the higher AP.
(2) Position Deletion or Unit Decommissioning. If service needs dictate an AO must
issue PCS orders within one year after a member’s reporting date due to
position deletion or unit decommissioning, the affected member may retain the
assignment priority of their previous unit. However, overall service needs will
determine whether such members will be allowed to compete in the next
assignment season or be transferred sooner to fill critical service vacancies.
(3) Advancements. When assigning a newly-advanced member, assignment officers
will follow the guidelines of Article 1.C.3.e. of this Manual regardless of
assignment priorities.
(4) Losing Assignment Priority. Members who are tour complete and do not submit
an e-Resume within the time frame prescribed by Commander (CG PSC) will
lose their assignment priority.
(5) Assignment Priorities for Surfmen (CXNSJ, CXNSK or CXNSM) at Designated
Surf Stations. Members serving as surfmen at a designated surf station that
must maintain certified surfmen will receive an assignment priority of three
after they have successfully completed two consecutive tours at those stations.
Members are considered to have successfully completed a surf tour only after
having been certified on at least one surf-capable boat (42’ SPC-NLB, 47’ MLB,
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or 52’ SPC-HWX) for two or more years.
1.B.4.d. Assignment Priorities for Non-Rates, Strikers, and Class “A” School Graduates
The above assignment priorities do not apply to strikers, class “A” School graduates, or
initial assignment of non-rates. Service needs take precedence over all other factors in
deciding these members’ assignments and transfers.
1.B.5. Sea and Shore Duty
1.B.5.a. Ratio of Sea to Shore Duty
The ratio of sea duty to shore duty billets in each rating largely determines the number of
sea and isolated duty tours served compared to the number of shore duty tours served in a
career. This ratio varies for each pay grade within each rating. Assignment officers will
review previous assignment history and, consistent with service needs, afford a fair share
of sea duty and shore duty to each member.
1.B.5.b. Sea Duty for Advancement
Assignment officers routinely will assign afloat members lacking the sea duty required to
advance to the next pay grade as soon as service needs permit.
1.B.6. Obligated Service for Assignment
1.B.6.a. General
Unless otherwise indicated, these obligated service (OBLISERV) requirements apply
when service members transfer PCS.
For enlisted members not in a retirement eligible status or serving on an indefinite
enlistment contract, the OBLISERV requirement for the purposes of PCS orders will be
executed within five working days of orders issuance. Otherwise, Commander (CG PSC-
EPM) will be notified via message of enlisted members failing to meet OBLISERV
requirements. To better manage the enlisted workforce and reduce unnecessary overages
at units, the failure to OBLISERV may also result in the member being separated prior to
the expiration of their enlistment by reason of convenience of the government. See
Article 1.B.12. of reference (b), Military Separations, COMDTINST M1000.4 (series),
for separation guidance.
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1.B.6.b. CONUS Reassignments
(1) AOs normally will not transfer service members E-4 and above, including active duty
Reservists, with fewer than eight years of active duty unless they reenlist or extend to
have enough obligated service for two years upon reporting to the new unit. Members
normally will not be transferred if they have less than one year of OBLISERV remaining.
However, if they elect to extend or reenlist, they may be considered for transfer. When
Commander (CG PSC-EPM-2) directs a member with less than one year of OBLISERV
remaining to transfer, (i.e., the member has elected not to obligate additional service) the
member signs a statement they understand reassignment may be directed on reenlistment
or extension for OBLISERV. Commander (CG PSC-EPM-2) will be advised
immediately when the member re-enlists or extends. This OBLISERV policy has no
effect on assignment preference, which is set by completing a prescribed tour of duty.
(See Article 1.A.4. of this Manual.) However, a member must comply with OBLISERV
requirements before being permitted to execute their assignment. Class “A” School
graduates on their first enlistment will execute orders under the obligated service they
committed to attend “A” School as required by reference (j), Performance, Training and
Education Manual, COMDTINST M1500.10 (series).
(2) Personnel E-4 and above with over eight years of active duty are considered to be in a
career status. Unless otherwise indicated, they are required to have one year of
OBLISERV remaining upon reporting to the new unit.
(3) Members with less than one year of obligated service remaining on a first enlistment
will normally not be eligible for PCS transfer unless they are being transferred from
an isolated or OCONUS assignment as necessary to be processed for discharge.
(4) Personnel who have failed to obligate required service but who have executed orders
may be redirected to a different duty station based on service needs. Receiving
commands should notify Commander (CG PSC-EPM-2) (and info the transferring
command) when members report without sufficient OBLISERV.
1.B.6.c. OCONUS Reassignments
(1) All personnel ordered to OCONUS duty stations will obligate to complete the full
tour as specified in Article 1.A.4. of this Manual. The tour commences on the
reporting date.
(2) Orders may be canceled after they have been issued if the member requests, in
writing, that they be canceled on the basis that the member will not reenlist or extend
to meet the OBLISERV requirement. If the member subsequently reenlists or
extends, Commander (CG PSC-EPM-2) must be notified immediately. In such cases,
the member will be reassigned based on needs of the service.
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1.B.7. Recalling and Assigning Retired and Reserve Members to Extended
Active Duty Other Than Active Duty for Training
1.B.7.a. General
Retired and reserve personnel may be called to active duty (other than ADT) at any time,
with their consent, provided their services can be used. They may be recalled to extended
active duty involuntarily only in time of war or national emergency or when otherwise
authorized by law.
1.B.7.b. Recalling Reserve Personnel to Active Duty
(1) Reserve enlisted personnel applying for active duty will submit a Request for
Extended Active Duty, Form CG-3472, to Commander (CG PSC-EPM) via official
channels.
(2) Members who have insufficient obligated service remaining in their current
enlistment must re-enlist or execute an Agreement to Extend Enlistment, Form CG-
3301B, to cover the period of extended active duty before being called to active duty.
(See Article 1.B.1. of reference (i), Enlisted Accessions, Evaluations, and
Advancements, COMDTINST M1000.8 (series).) In computing obligated service to
meet requirements, the reservist's active duty status is considered to begin the date
travel must commence to report to a designated station for active duty.
(3) An approved physical examination is required per reference (d), Coast Guard Medical
Manual, COMDTINST M6000.1 (series). This requirement cannot be waived.
(4) Reserve personnel who have requested extended active duty should normally expect
to be ordered to active duty within 15 days from the date they were notified of their
request was approved.
1.B.7.c. Recalling Retired Personnel to Extended Active Duty
The Commandant will direct those retired personnel selected for recall to active duty to
report for a physical examination as directed by the district commander nearest their
home. If found qualified for active duty, they will be assigned as directed by the
Commandant. If found not qualified for active duty, the recall to active duty assignment
will be cancelled.
1.B.7.d. Endorsing Orders
Endorsements to orders for retired and reserve personnel will specify:
(1) Date orders were received (signed by member).
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(2) Date and hour member departed from the address indicated in the orders (signed by
member).
(3) Date and place of reporting for physical examination, and whether qualified or not
qualified (signed by a medical officer of the U.S. Public Health Service or a medical
officer of one of the Armed Services)
(4) Date and place of reporting for assignment (signed by direction of the district
commander). For members found physically not qualified, the endorsement also will
specify place, date, and hour of departure for home, signed by the direction of the
district commander, and the date and hour of arrival home signed by the member.
1.B.8. Restoring to Duty and Assigning Personnel Released from Correctional
Centers
Members released from confinement of six or more months due to court-martial will be
assigned to the nearest Coast Guard unit if the Secretary's action on, or appellate review
of, a punitive discharge is pending. If notified by the Commandant that the Secretary's
action or appellate review has affirmed the discharge, it will be executed. If the
discharge has been disapproved by such action or review and the member is restored to
full duty, orders will be requested from Commander (CG PSC-EPM-2). See Article 1.F.
of reference (f), Discipline and Conduct, COMDTINST M1600.2 (series), for additional
policy regarding confinement.
1.B.9. Using Enlisted Personnel in Messes
1.B.9.a. Officers' Mess Responsibilities
Enlisted members will not be assigned duties involving the care, maintenance, and
orderliness of officers’ rooms and personal effects, including bed making. These
personal services are the responsibility of the officer assigned to the room.
1.B.9.b. Coast Guard Dining Facility (CGDF)
(1) The commanding officer or officer-in-charge may detail mess attendants for CGDF
duties when the mess has 10 or more enlisted personnel subsisting there. The number
of mess attendants assigned will not exceed one for each 20 persons or fraction
subsisting in the CGDF.
(2) As a general rule, rated members will not be detailed as mess attendants. When an
exception must be made to this rule, the service member will be relieved as mess
attendant as soon as practicable.
(3) Generally, no member will be assigned to mess attendant duties within two months of
the completion of a previous detail except for a temporary assignment not to exceed
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ten days.
1.B.9.c. Request by Member
Members will not be detailed to an officers' mess or a general mess for more than 60
consecutive days unless specifically requested by the member.
1.B.9.d. Documentation
Details to duty as a mess attendant will be recorded in the member's PDR. See reference
(c), Personnel, Pay and Procedures Manual, PPCINST M1000.2 (series).
1.B.10. Mutual Exchange of Station and Unilateral Transfers
1.B.10.a. General
(1) Each member is assigned initially to the duty station where their services are most
needed. Although individual preferences are carefully considered when making these
and all subsequent assignments, it is not possible to match duty station with
preference in all cases. Fluctuations in personnel distribution frequently create
situations where a member could be utilized just as effectively in their desired area as
in the area currently assigned. Frequently, the tangible benefits to the service do not
warrant expenditure of official funds to effect a reassignment. However, personnel in
such circumstances may be authorized reassignment as requested by the member(s)
and at no expense to the government.
(2) Such transfers can improve morale, promote efficiency by alleviating minor
hardships, and should be treated as privileges afforded only to personnel whose
performance of duty indicates they deserve special consideration.
(a) Mutual exchange of station transfers involve two members of the same rating and
pay grade requesting an exchange of duty stations. If the transfer is approved,
each member will assume the other's tour completion date for a minimum of one
year and a maximum of three and one-half years. The assignment officer will
adjust the rotation dates accordingly.
(b) Unilateral change of station transfers involve a member who is in excess at their
present unit and who requests a unit or area that has a billet vacancy.
1.B.10.b. Criteria
An enlisted member must meet these prerequisites to be eligible for transfer under the
provisions of this Article:
(1) Be in pay grade E-3 or above. Nonrated members must be in the same path of
advancement (i.e., seamen can mutual only with seamen and firemen only with
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firemen).
(2) Prior to executing the orders, non-rated members must agree to serve aboard the new
unit for 12 months irrespective of class "A" School standing. Prior to executing such
orders, members must either request cancellation of their class "A" School training
request, or request Commander (CG PSC-EPM-2) place their name on hold status, so
that when the member's name reaches the top of the "A" School waiting list it will
remain there until the member completes one year aboard the new unit. Upon
completing one year at the new unit, the member will be authorized to attend "A"
School when so ordered.
(3) Receive favorable command endorsement.
(4) Have at least one year of active obligated service remaining upon reporting to the new
unit.
(5) Have received no unsatisfactory conduct mark or any evaluation that renders the
member ineligible for a Good Conduct Award, in accordance with Article 5.H.1. of
reference (i), Enlisted Accessions, Evaluations, and Advancements, COMDTINST
M1000.2 (series), nor NJP, court martial, or civil conviction for the previous year.
This provision will not be waived.
(6) Have a minimum of six months aboard present unit prior to executing mutual or
unilateral transfer orders.
(7) For a unilateral transfer, the member’s present unit must exceed unit allowance in
their rate, or have the favorable endorsement of the commanding officer that no
immediate replacement will be required if the request is granted.
1.B.10.c. Procedure
(1) When two members of the same rate and rating wish to exchange duty stations, each
must initiate a written request.
(2) A member who cannot find a partner for mutual exchange of stations may request a
unilateral change of station for reassignment in a general area, a particular district, or
a specific unit where there are billets available. Based on service needs, chances of
approval are far greater if a district or general area, rather than a specific unit, is
requested.
(3) Requests will be submitted via Coast Guard memorandum directly to Commander
(CG PSC-EPM-2) with unit command endorsement, and in the case of a mutual, a
copy to the other member's command.
(4) The request must state that the transfer, if approved, will be effected at no cost to the
government and if travel OCONUS is indicated, that space available (Space A) flights
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via an Air Mobility Command is not authorized. It will include:
(a) A transcript of the member's performance of duty marks for the past two marking
periods,
(b) Reason for transfer request, and
(c) Commanding officer's endorsement recommending approval or disapproval.
Reasons for disapproval should be stated in the endorsement.
(5) Orders will specify that proceed time is not authorized, that regular leave is to be used
in lieu of travel time, and must contain the following paragraph:
“This authorization is issued with the understanding you will not be entitled to
reimbursement for mileage or expense in connection with it. If you do not desire
to pay this expense, this authorization is cancelled.”
(6) For consecutive OCONUS mutual or unilateral transfers, no travel entitlements will
accrue.
1.B.11. Humanitarian Assignments
1.B.11.a. General
A humanitarian assignment (HUMS) is a special assignment authorized to alleviate a
hardship so severe an emergency leave cannot fully resolve it. As a rule, all HUMS are
at no cost to the government. However, in some very limited, unusual cases, the service
may decide the overall situation warrants the service’s funding a permanent change of
station (PCS) transfer. If so, the member will transfer under regular PCS orders under
other sections of this Manual. This Article can be used to document procedures for this
special situation.
1.B.11.b. Purpose
Military service includes duty involving forced, prolonged absences that inconvenience
Coast Guard families. Occasionally, situations arise when the member's presence is
essential to alleviate a hardship the family has encountered that other Coast Guard
members do not normally encounter. Emergency leave is often sufficient to alleviate the
hardship or emergency, but consideration must be given to the advisability of a HUMS or
discharge due to hardship before granting extended emergency leave involving excess
leave. See Article 2.A.2.d. of this Manual for guidance on approving excess leave.
(1) Members must be aware certain conditions are long term. However, careful personal
management of a long-term situation can result in a member once again becoming
available for reassignment. The list below shows some long-term conditions
normally requiring external intervention to resolve. However, for this Article’s
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purposes, a member can employ military, community, state, or federal intervention
services to help manage them.
(a) Visual impairment or blindness,
(b) Hearing impairment or deafness,
(c) Learning disability,
(d) Chronic illness or health impairment such as heart disease, cancer, asthma, kidney
disease, multiple sclerosis, epilepsy, diabetes, etc.,
(e) Emotional or psychological illnesses (spouse and children only) such as autism,
schizophrenia, etc.,
(f) Physical handicaps such as cerebral palsy, arthritis, spina bifida, etc.,
(g) Mental retardation, and
(h) Multiple handicaps.
(2) Commander (CG PSC-EPM) considers a situation manageable once the family and
member:
(a) Demonstrate the ability to manage the situation,
(b) Present adequate long-range planning for the situation WITH and WITHOUT the
member's presence. For example, a member could elect an unaccompanied tour,
allowing their dependents to remain in an area where adequate resources are
available, and
(c) Demonstrate the situation no longer significantly impedes their availability for
unrestricted reassignment. (See Article 1.A.6. of this Manual.)
(3) Work-Life staff managers are available to assist a member experiencing a family
hardship or emergency.
1.B.11.c. Duration
Commander (CG PSC-EPM) normally authorizes no-cost TDY orders for a maximum of
six months for a HUMS because the situation involved is usually temporary. In some
cases, if the hardship continues after six months, Commander (CG PSC-EPM) may
authorize no-cost PCS orders for up to two years for humanitarian reasons. If it appears
the member will not be available for unlimited reassignment on completing the HUMS,
Commander (CG PSC-EPM) considers the hardship a permanent situation and normally
will initiate discharge by reason of hardship.
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1.B.11.d. Criteria
These are the criteria for requesting a HUMS:
(1) The member has encountered a severe hardship other Coast Guard members normally
do not.
(2) The hardship has arisen or deteriorated excessively since the member entered their
current enlistment and the cause is beyond the member's control.
(3) The problem affects the service member's immediate family, (i.e., husband, wife, son,
daughter, step-child, parent, step-parent, or other person acting in loco-parentis. See
Article 2.A.5.d. of this Manual for definition.) or any bona fide dependents.
Normally, this definition does not include in-laws unless they are bona fide
dependents but selected cases may be considered individually.
(4) No other relatives capable of providing the necessary assistance are nearby.
(5) The member’s presence is essential to alleviate the hardship.
(6) In addition to meeting these criteria, a service need normally must exist before a
permanent change of station will be authorized; (i.e., the receiving unit should have a
current or projected billet vacancy). It is important to note consideration for
authorizing temporary permissive travel is based on the merits of the hardship alone
but consideration for authorizing PCS permissive travel is based on both the merits of
the hardship and the needs of the Coast Guard.
(7) These additional restrictions apply to non-rated members:
(a) The service normally will not authorize PCS HUMS for non-rated personnel.
Commander (CG PSC-EPM) may authorize a member TDY HUMS for a
maximum of six months for non-rated personnel. Generally, if the member’s
hardship cannot or does not abate within six months, the member may request
either to return to their permanent unit or a discharge by reason of hardship.
(b) Non-rated members serving on HUMS must first present clear documentation the
hardship situation is completely resolved and they are available for worldwide
assignment in accordance with service needs before Commander (CG PSC-EPM)
will permit them to attend “A” School training.
1.B.11.e. Urgent Hardship Cases
Commanding officers should authorize emergency leave for all urgent hardship cases.
Message requests for a HUMS normally are inadvisable because they do not contain
enough information to evaluate and determine properly. Commanding officers should
advise members if the emergency leave granted is insufficient to resolve the hardship,
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they should consult the nearest Coast Guard unit, which will assist them to submit a
request to extend leave or, if appropriate, for a HUMS.
1.B.11.f. Restrictions on HUMS
(1) Members serving on HUMS first must present clear documentation the hardship
situation is completely resolved and they are available for unlimited reassignment in
accordance with service needs before Commander (CG PSC-EPM) will permit them
to reenlist or extend beyond the HUMS termination date or attend class "A" School
training. Members advanced to pay grades E-7 through E-9 are required to obligate
for two years of active duty from the date of advancement; however, discharge will
still be initiated if, upon completion of the HUMS, they are unavailable for unlimited
assignment.
(2) Members who desire to extend their enlistment will send their request to Commander
(CG PSC-EPM) via the chain of command 60 days before they complete their
enlistment. Unless the hardship that generated the HUMS has improved, Commander
(CG PSC-EPM) will authorize an extension only to the end of the HUMS. Therefore,
requests should contain documentation to substantiate the hardship has improved or
ended if the requested extension is longer than the HUMS.
(3) Members serving on a HUMS normally may not attend a resident service course of
instruction. Commander (CG PSC-EPM) may waive this restriction.
(4) Commanding officers will report members ineligible to reenlist due to a still-existing
hardship to Commander (CG PSC-EPM) 60 days before enlistment expires and
ensure members separated while serving on HUMS receive their appropriate
reenlistment code.
(5) Commander (CG PSC-EPM) must approve extending members on active duty in
advance. When Commander (CG PSC-EPM) has authorized a HUMS, the member’s
commanding officer will ensure an Administrative Remarks, Form CG-3307, entry is
prepared for the member’s personnel data record to document this prohibition. Such
entry does not permanently bar a member’s reenlistment or extension of enlistment,
but is intended to require reevaluating those cases involving hardships of sufficient
duration to jeopardize the member's future unrestricted assignment.
(6) Members may not serve two humanitarian assignments for the same hardship but may
serve multiple HUMS for subsequent, unrelated hardships.
1.B.11.g. Preparing Requests
(1) Each basic request must contain:
(a) A brief statement outlining how the HUMS will alleviate or resolve the hardship.
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(b) The requested HUMS locale and location of the nearest Coast Guard unit.
(c) Dependents’ current address.
(d) Names of both the member's and spouse's family members, listing their age,
marital status, and address, with a statement about each adult family member’s
ability to assist.
(e) This statement or a full justification of the member's financial situation:
“This unsolicited request is made for my own convenience. I realize no expense
to the government will be authorized in connection with any travel authorization
that may be issued incident to this request.”
(f) A statement as to whether the member intends to request a discharge by reason of
hardship if the requested HUMS is not approved. See Article 1.D.3. of reference
(b), Military Separations, COMDTINST M1000.4 (series) for policy guidance.
(2) Include these enclosures with the basic request:
(a) A current BAH Dependency Data Report, Form CG-4170A, Designation of
Beneficiaries & Record of Emergency Data, Form CG-2020D, SLGI Election and
Certificate, Form SGLV-8286, and (if the member has a spouse) SGLI Family
Coverage Election, Form SGLV-8286A,
(b) Statements from two or more persons personally knowledgeable of the situation,
(c) If feasible, a statement from the dependent concerned about the nature of the
hardship and why the member's presence is necessary, and
(d) If illness is involved, the attending physician’s written statement. It is important
this statement include the dependent’s diagnosis, prognosis and, if applicable, life
expectancy described so an average person can ascertain the illness’s cause and
determining factors.
1.B.11.h. Submitting Requests While in a Leave Status
While in a leave status members may submit requests for a HUMS to their district
commander, logistics/service center commander, or commanding officer, Headquarters
unit, as appropriate. The nearest commanding officer should assist such members. A
copy of all documentation and message traffic should be forwarded to the commanding
officer of the member’s permanent unit. Granting permissive travel authorization for a
temporary HUMS during an emergency while gathering the documentation necessary for
a permanent change of station HUMS request is appropriate. In addition to the
information Article 1.B.11.g. of this Manual requires, also include the following:
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(1) Leave address and telephone number,
(2) Date and place leave expires, and
(3) Estimated departure date and time from leave address to return from leave on time.
1.B.11.i. Command Endorsement
The commanding officer's endorsement will contain the following:
(1) A recommendation for approval or disapproval; if the commanding officer believes a
HUMS will not the resolve the problem, they will recommend a proper course of
action,
(2) Any pertinent information the commanding officer has learned by personal interview
or contact that the request does not contain,
(3) Date enlistment expires or eligible for release from active duty, and
(4) Current earned leave credit and amount of leave taken in connection with the
hardship.
1.B.11.j. Request to Extend a HUMS
This Article applies to all TDY or PCS HUMS authorized for less than two years. If
warranted, submit requests to extend a HUMS in these cases as follows:
(1) At least one month before the current HUMS expires,
(2) The command to which the member is assigned TDY should endorse the extension
request and send a copy to the member’s permanent unit, or
(3) Current information on the status of the hardship, including the attending physician’s
new statement with current diagnosis and prognosis in the case, and any new facts or
reasons why the extension is necessary.
1.B.11.k. Reporting HUMS Completion
(1) The commanding officer of the unit to which a member is attached for a HUMS will
become familiar with the member’s situation, assist as practical in resolving the
hardship, and keep informed about the case.
(2) When the conditions that caused the HUMS cease to exist or the HUMS period has
expired, the command of the unit to which the member is attached will promptly have
the member submit a letter requesting termination of their HUMS to Commander (CG
PSC) via the member's administrative chain of command. The termination letter must
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contain documentation (e.g., counselor’s statement, court documents demonstrating
final judgment) showing the reasons causing the humanitarian assignment have been
resolved and the member is available for worldwide assignment. In case of death, no
additional documents other than the termination letter are needed. At least one month
before the HUMS expires, the member should request either an extension if the
original HUMS was granted for less than two years or HUMS termination as
described here.
(3) After Commander (CG PSC) has approved, in the report of HUMS completion,
include this statement on an Administrative Remarks, Form CG-3307, entry or letter
as appropriate for the member's personnel data record:
“I have been counseled on the requirement of Article 1.B.11., Military Assignments
and Authorized Absences, COMDTINST M1000.8 (series), about my availability for
unrestricted worldwide assignment. I further certify the situation that caused my
original request, described in my letter 1326 of [insert date] has been completely
alleviated and I am now available for unrestricted worldwide assignment.”
(4) Because a TDY HUMS is short-term, it is not necessary to request termination.
However, the member’s permanent command should report the member’s completion
of the TDY HUMS and their return to the unit to Commander (CG PSC) via message
traffic.
1.B.11.l. Special Instructions
(1) Commander (CG PSC-EPM) will normally issue members assigned under this Article
either temporary or permanent permissive travel authorization. Permanent means the
member’s permanent duty station changes to the new unit.
(2) Members issued permissive travel authorization are so authorized at their own request
and for their own convenience.
(a) Before accepting this permissive travel authorization, the member will sign an
Administrative Remarks, Form CG-3307, entry or letter as appropriate stating
they understand they are not entitled to reimbursement for any expenses
including:
[1] Transportation of HHG,
[2] Dislocation allowance, and
[3] Per diem.
(b) Members will travel in a leave status. The permissive travel authorization will not
authorize proceed or travel time and will contain this statement:
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“This authorization is issued with the understanding you will not be reimbursed
for mileage or any other expense in connection with it. If you do not desire to
bear this expense, consider this authorization canceled.”
(c) When Commander (CG PSC-EPM) grants a PCS HUMS, the member’s
command will prepare an Administrative Remarks, Form CG-3307, entry or letter
as appropriate for the member’s personnel data record stating the member must
first present clear documentation the hardship is completely resolved and they are
available for unrestricted reassignment in accordance with service needs before
Commander (CG PSC-EPM) will permit that member to reenlist.
(3) Members may be entitled to basic subsistence and housing allowances if government
messing and quarters are not available.
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1.C. Assignment Process for Rated and Designated Members
1.C.1. Overview
1.C.1.a. General
Commander (CG PSC-EPM-2) will make assignments using a standardized process. The
assignment process is commonly referred to as the assignment year (AY). The AY
process is designed to provide the following benefits:
(1) Members have a greater number of position choices. Members can apply for
positions that are expected to become vacant during the entire year;
(2) All ratings are managed by a standard process. Non-routine transfers (such as those
caused by retirements, releases from active duty (RELADs), position restructuring,
medical cases, humanitarian assignments (HUMs), etc.) are handled on a case-by-
case basis and given special consideration;
(3) Routine transfers occur in the spring, summer, and early fall months, typically, March
through September. This allows the majority of members to move during a time
when it is more convenient for members and dependents (e.g., school concerns). Unit
continuity and staggering issues will be closely monitored;
(4) Assignment officers (AOs) are provided with a dedicated time to communicate with
members, or their unit's point of contact (unit POC) regarding their next assignment,
before and while assignment decisions are made;
(5) AOs, after having received member input through the e-Resumes, and telephone,
have a larger pool of candidates to select from and have dedicated time to make
logical and equitable decisions without interruption;
(6) Expectations, roles and responsibilities of the member, command and AOs are clearly
identified and communicated; and
(7) A dedicated time is set aside for review of the assignment process (measurement and
analysis).
1.C.1.b. The Assignment Year (AY) Process
Each year the AY timeline will be published by Commander (CG PSC-EPM-2) through a
SITREP. Additional SITREPs will be published during the assignment year that will
provide more specific guidance for the current AY. The AY process will include the
following:
(1) Personnel Allowance List (PAL) Maintenance/Validation. During this period
commands should be validating their PAL to ensure an accurate reflection of where
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members are actually assigned within the command. If discrepancies exist,
commands should contact the appropriate AO. This will ensure the correct positions
are advertised to be filled in that specific AY. Also during this period, CACs and
AOs will be performing maintenance to unit PALS, including moving members from
unbudgeted positions to their assigned positions based on input from commands and
orders issued during the previous AY.
(2) Counseling/Mentoring. This period will be set aside for members to talk to their
AOs. Members who will be tour-complete in the upcoming AY or anticipate
reassignment as a result of advancement (primarily E-6 to E-7) should take this
opportunity to contact AOs to receive career counseling, discuss e-Resume
development, etc. Units deployed during this period may request a specific date/time
for their members to call in and talk to their AO. AOs possess the most up to date
knowledge regarding ratings and service trends.
(3) Command Visits. During this period, command visits will be conducted IAW the
process that will be outlined in the SITREP. The following will be provided by
Commander (CG PSC-EPM-2) during each command visit:
(a) Review of unit PAL and personnel assigned.
(b) Review of positions to be advertised on the shopping list.
(c) Review command concerns, and recommended fleet-ups and extensions.
(d) Confirm receipt of e-Resumes that have been submitted.
(e) Discuss departing members e-Resumes.
(f) Additional information may be requested at time of scheduling the visit.
Note: For those commands unable to visit, this information/support can be provided
via e-mail/phone at the request of the command.
(4) Identify and execute fleet-ups. During this period, AOs will:
(a) Identify members advanced/above the cut who are not tour complete.
(b) Identify vacancies/projected vacancies at those units.
(c) Determine qualifications and paygrade match.
(d) Determine appropriateness of fleet-up.
(e) Issue orders for fleet-ups.
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(5) Command Concerns (COMCONs). COMCONs are the primary medium for
commands to communicate enlisted personnel assignment issues that may impact the
operational readiness of your unit during the AY. COMCONs will play an integral
role in the assignment process by identifying personnel qualification requirements, as
well as what positions will remain vacant due to personnel shortages.
(a) COMCONs should address:
[1] Discrepancies in unit PAL.
[2] Anticipated RELADs for the AY.
[3] Projected retirements during the AY.
[4] Pending medical issues that might impact AY transfers.
[5] Fleet-up opportunities.
[6] Specific qualification/skill requirements.
(b) Request commands submit COMCONs by e-mail or message. Letters will be
accepted for commands who do not have e-mail or message access.
(c) Unless specifically directed to use alternate POC, XOs/XPOs will act as unit POC
in COMCON submission.
(6) Publish Shopping List. The shopping list will contain current and projected vacancies
resulting from:
(a) Tour-complete members.
(b) Separations (Retirements, RELADs, etc.).
(c) Advancements (that necessitate vacancies, primarily E-6 to E-7).
(d) Accessions (OCS, CWO, DCE, etc.).
(e) Any new military staffing requirements.
Members will have approximately 60 days to complete an updated e-Resume after the
shopping list is published.
(7) Validate Shopping List. During this period, commands should review the published
shopping list to ensure that all positions expected to be filled during the upcoming
AY are being advertised. If discrepancies are noted or new information concerning
personnel becomes available that impacts the shopping list, commands should contact
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the appropriate AO.
(8) Identify a pool of candidates. During this period, AOs will be identifying the pool of
candidates available for transfer. The primary pool consists of and/or will be
impacted by:
(a) Tour-complete members,
(b) Special assignments releases/returns, and
(c) Advancements for non-tour complete members, primarily members advancing to
E-7 and enlisted members selected to CWO, OCS, DCE, etc.
(9) Prioritize position fills. During this period, the AOs will be prioritizing vacancies
based on:
(a) Assignment category (e.g., afloat, operational ashore, operational support, general
support/ADMIN), and
(b) Unit readiness status.
(10) Prioritize and select candidates. Coordinate reporting dates; and issue orders. AO’s
will outline how they will execute the selection process with associated timelines in
the SITREPs. This process may vary slightly based on strength of rating and
available pool of petty officers. However, in most cases, the selection process will
be carried out as follows:
(a) From the pool of candidates requesting the position on their e-Resume, identify
all qualified candidates:
[1] Paygrade (+/-) one paygrade for E-6 positions.
[2] Appropriate qualifications/assignment history.
(b) If more than one qualified candidate requested the position, identify candidate(s)
with the highest assignment priority.
(c) If more than one has highest assignment priority, determine candidate with the
strongest performance history and skill set.
(d) If no one requested that position, identify all qualified candidates:
[1] Appropriate assignment history.
[2] Lowest assignment priority.
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[3] Requested that geographical area.
[4] Advancement requirements (e.g., sea duty).
1.C.1.c. Non-Routine Assignments
It becomes necessary sometimes to make assignments outside the normal standardized
enlisted assignment process as a result of position changes and unplanned or unexpected
position vacancies throughout the year. The AOs will take into consideration all factors,
issues and inputs (e.g., command concerns, member's desires and career development,
and the needs of the service) to assign members to these positions. (See Article 1.C.1. of
this Manual.)
1.C.2. Communicating with Assignment Officers
1.C.2.a. The e-Resume
(1) The e-Resume is the primary method for members to communicate their assignment
desires. The importance of an enlisted member submitting their e-Resume when tour
complete is critical. Accurate and timely submission of this data provides
Commander (CG PSC-EPM-2) with important information when considering
assignments. Requests for certain duty; (e.g., recruiting, National Strike Force,
executive petty officer, officer in charge) must have appropriate endorsements. See
Article 1.E.1. of this Manual for assignment requiring specific endorsements.
(a) Members should submit an e-Resume during the time frame listed in the AY
SITREP if they will become tour complete in the next calendar year. (See Article
1.C.1.b. of this Manual.) Members’ e-Resumes will be well-crafted with
numerous choices that are both reasonable and realistic. They should provide
comments that succinctly capture their skills, qualification, experience, and
knowledge, which make them the best candidate for their top choices. Members
who do NOT have a current e-Resume on file by the stated deadline will lose their
assignment priority.
(b) Command endorsements on e-Resumes are critical to the efficient and effective
reassignment. Individual qualities and traits should be addressed in command
endorsements in order to enhance the enlisted assignment process.
(2) The e-Resume is also the primary method for “A” School students and strikers to
communicate their assignment desires. “A” Schools will ensure that each student
submits an e-Resume at least five weeks prior to graduation. School chiefs are
authorized to endorse the student's e-Resume in place of the command, if the training
command so delegates.
(3) Commands with strikers assigned will ensure that each striker upon designation
submits an e-Resume to Commander (CG PSC-EPM-2). Upon designation, members
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are considered available for transfer regardless of their proximity to tour completion.
1.C.2.b. Electronic Mail (E-Mail)
Electronic mail (e-mail) has become an effective and widespread tool for communication
in the Coast Guard. While e-mail from a member to the AO is an acceptable
communication tool, members should first use their chain of command and the
information found on Commander (CG PSC-EPM-2)’s website to answer their questions
before initiating contact with their AO. E-mail should also not be used when a Coast
Guard memorandum is more appropriate or directed.
1.C.2.c. Telephone Calls
(1) Telephone calls from members directly to AOs should be made only during the
designated time as stated in the AY SITREP or when specifically directed by the AO.
In most cases, it is only necessary for the unit POC to call the AOs or CACs.
(2) Telephone calls from “A” School students to AOs are not authorized. School chiefs
can make any necessary calls on behalf of their students.
1.C.2.d. Unit POCs
(1) Each command should appoint a unit point of contact (POC). The unit POC is
normally at the middle or senior management level, such as a leading chief, CMC,
XPO, XO, or OIC. Their knowledge of the unit's operational needs, expected
changes, understanding of the local housing situation and knowledge of their
members is invaluable to the transfer process. In addition, the unit POC should
provide career counseling and general assignment information.
(2) If a member's situation does not fit into one of the above scenarios, or the member has
a non-assignment related question, the member must receive local counseling before
contacting Commander (CG PSC-EPM-2). The designated unit POC should try to
resolve the member's concerns using existing available resources (e.g., CMC, training
officer, publications, directives). If it is absolutely necessary for Commander (CG
PSC-EPM-2) to become involved, the unit POC will notify them of the situation, then
Commander (CG PSC-EPM-2) will contact the member.
(3) “A” School chiefs are authorized and expected to assume the role of unit POC for all
students and provide appropriate career counseling.
1.C.3. Assignment Policy Upon Advancement
1.C.3.a. Service Needs
When a member advances and desires to remain in their current assignment, every effort
will be made to retain the member until tour completion, unless service needs dictate
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otherwise. If a member desires reassignment upon advancement, AOs will consider, on a
case-by-case basis, the reassignment of the member based on the needs of the service.
Every effort will be made to minimize the number of transfers upon advancement, but
personnel should not compete for advancement unless they are prepared to be transferred
to fill any authorized vacant position in the next higher pay grade.
1.C.3.b. Position Vacancies
Enlisted advancements occur when a vacancy is created in the higher pay grade. This
means that a need exists for a member in the higher pay grade to fill a higher pay grade
position. Although every effort will be made to minimize unscheduled, unplanned, and
transfers prior to tour completion, these may be required to meet service needs. While
the Senior Enlisted Assignment Policy (SEAP) (See Article 1.C.3.d. of this Manual) and
Petty Officer Assignment Policy (POAP) (Article 1.C.3.g. of this Manual) provide
flexibility for members and Commander (CG PSC-EPM-2), some unscheduled transfers
will be necessary. A member who advances to E-7 should expect to be reassigned to an
E-7 position as soon as possible, usually within one year after advancement. (See Article
1.C.3.e. of this Manual.)
1.C.3.c. Assignment Officer Priorities for Assignments
AOs will fill vacant positions with a member in the identified pay grade, when available
within other service needs. If there are no tour complete members in the pay grade
available for transfer to fill a vacant position, the AO will use the following ordered
priority:
(1) Members on current advancement eligibility list above the cutoff.
(2) Members in the identified pay grade who are tour complete within the next
assignment season or year.
(3) SEAP or POAP:
(a) Members qualified for the next higher pay grade SWE.
(b) Members with a favorable commanding officer's written endorsement.
1.C.3.d. Senior Enlisted Assignment Policy (SEAP)
(1) AOs will fill vacant positions with the identified pay grade (i.e., E-9 to E-9 position,
E- 8 to E-8 position). However, if there are no available personnel in the pay grade to
fill a vacant position, the following procedures will be used by the AO based on
service needs:
(a) A newly advanced E-7 may fill only E-7 positions and must remain three years in
grade before becoming eligible for an E-8 position. This requirement is non-
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waiverable.
(b) An E-7 with three or more years in grade and a favorable command endorsement
may fill an E-8 position (except an officer in charge afloat position), when there
are no qualified E-8s available for assignment.
(c) An E-8 may fill any E-7 or E-9 position (except exclusive E-9 assignments) when
there are no qualified E-7s or E-9s available for those assignments. For E-9
assignments, members must receive a favorable command endorsement. In a
situation where there are no E-8s available for an E-8 assignment, E-9s will have
assignment priority over E-7s.
(d) An E-9 may fill any E-8 or E-9 position. Positions that will be exclusively filled
by E-9s are: command master chiefs (CMCs); senior servicewide examination
(SWE) writers; CPO Academy school chief; and rating force master chiefs
(RFMCs).
(2) When considering assigning a member to a higher or lower pay grade position, the
AO will first contact the receiving command for their input to be weighed in the
assignment decision.
(3) Members in an out-of-pay-grade assignment should anticipate returning to a position
in their pay grade upon tour completion.
(4) When a member requests assignment to a higher pay grade position, commands will
provide a written endorsement on the member's e-Resume. When recommending a
member for a higher pay grade position, commands should consider whether they
would favorably recommend the member for advancement to the next higher pay
grade. This endorsement will include a recommendation for assignment to a higher
pay grade and a statement indicating completion of performance factors for the higher
pay grade.
1.C.3.e. Assigning Newly Advanced Personnel E-4 to E-9
Advancements recognize the member's accomplishments and reaffirm the service’s faith
and confidence in the member to assume positions of increased leadership and
responsibility. It is important for members and commands to remember advancements
are possible only because position vacancies exist somewhere in the service, so transfers
to fill those vacancies are likely to occur. Assignment officers (AO) consider these
factors when members advance:
(1) Service need is the main criterion in determining when or where to assign a newly
advanced member.
(2) A member advanced while filling a special assignment position normally remains in
that position until tour-complete.
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(3) Newly advanced members considered for command cadre assignments are still
required to meet those assignments’ qualifications and screening requirements.
Fleeting up or transferring to a command cadre position is not automatic
(4) Newly advanced E-7s normally transfer to an E-7 position within one year of their
advancement.
(5) Assignment officers follow these procedures when assigning newly advanced E-4s to
E-9s:
(a) The AO uses the SEAP or POAP to determine whether the newly advanced
member can continue to occupy their current position.
(b) If a member cannot continue to fill their current position, the AO attempts to
fleet- up the member at the same command if a vacancy exists and there is not a
greater service need elsewhere.
(c) If the current unit has no vacancy, the AO attempts to assign the member to a
vacancy in the same geographic area.
(d) If the geographic area has no vacancy, the member should expect transfer to a
position out of the area.
1.C.3.f. Projected Advancement to Chief Petty Officer
A member projected for advancement to E-7 (i.e., above the cut, on the advancement
eligibility list) must submit an e-Resume within 30 days of their name appearing on the
list indicating the member's desired E-7 positions. The ultimate decision on an
assignment will normally be based on the following:
(1) Service needs and position availability,
(2) Unit readiness needs,
(3) Member's desires,
(4) Job experience,
(5) Further advancement opportunity,
(6) Proximity to tour completion, and/or
(7) Training qualifications.
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1.C.3.g. Petty Officer Assignment Policy (POAP)
(1) AOs will continue to make every effort to fill vacant positions with the identified pay
grade (i.e., E-4 to E-4, E-5 to E-5, and E-6 to E-6). However, if there are no tour
complete members available for transfer in the respective pay grade to fill a vacant
position, the following procedures will be used by the assignment officer:
(a) E-4s with less than two years time in grade will not be assigned to an E-5
independent duty position.
(b) Available E-4s may be assigned to vacant E-5 positions when there are no
qualified E-5s available for the assignment.
(c) Available E-5s may be assigned to vacant E-4 or E-6 positions when there are no
qualified E-4s or E-6s available for the assignment. E-4s will have priority over
E-6s for vacant E-5 assignments to enhance career growth.
(d) An E-6 is not intended to fill an E-5 position. However, an E-6 may be assigned
to an E-5 position based on service needs.
(e) Positions that will be filled exclusively by the designated pay grade are: officer-
in-charge (OIC), executive petty officer (XPO), and engineer petty officer (EPO),
unless service need dictates otherwise.
(2) A member will submit an e-Resume within 30 days of their name appearing above the
cutoff on the advancement eligibility list. Obviously, some members may want to
remain in their current position; other members will request reassignment. AOs will
carefully consider the member's desires in making these assignments.
(3) When a member advances, every effort will be made to maintain geographic stability
for the benefit of the member and the Coast Guard. Any assignment action will be
dependent upon:
(a) Service needs and position availability,
(b) Unit readiness needs,
(c) Member's desires,
(d) Job experience,
(e) Further advancement opportunity,
(f) Proximity to tour completion, and/or
(g) Training qualifications.
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(4) When a member's command feels the rationale provided for reassignment is
inadequate, the commanding officer or their representative should seek further
explanation from Commander (CG PSC-EPM).
(5) When considering candidates for a higher pay grade position, the AO will use the
following ordered priority:
(a) Members on current advancement list
(b) Members qualified for the next higher pay grade SWE
(c) Members with a favorable command endorsement
(d) Tour lengths for E-5s filling E-6 positions CONUS ashore will be four years.
Tour lengths for E-6s filling E-5 positions CONUS ashore will be four years.
(e) When considering assigning a member to a higher pay grade position where the
member will be the senior member of that rating on board the unit, the AO will
first contact the receiving command for their input to be weighed in the
assignment decision.
(f) When a member is not on the current advancement list and requests assignment to
a higher pay grade position, they will submit an e-Resume with higher pay grade
positions and the command's endorsement. This endorsement will include a
recommendation for assignment to the higher pay grade and a statement
indicating completion of performance requirements for the higher pay grade.
1.C.4. Assignment of Strikers and “A” School Graduates and Disenrollees
1.C.4.a. General
(1) Service need is the primary factor in assigning designated strikers and “A” School
graduates. Commander (CG PSC-EPM-2) will assign these members to third class
petty officer (E-4) positions throughout the Coast Guard.
(2) SPOs will notify Commander (CG PSC-EPM-2) by message of those personnel
placed on the striker advancement list. Mere placement of members' names on the
striker advancement list does not necessarily imply that a transfer is forthcoming.
(3) Advance notice of transfer and assignment priority do NOT apply to these members.
(see Articles 1.B.2. and 1.B.4. of this Manual.)
1.C.4.b. Reassignment of Class “A” School Disenrollees
(1) Regardless of the reason for disenrollment, each training center will send a message
stating the circumstances of the case to the member's previous unit, Commander (CG
PSC-EPM-2) active duty disenrolless or (CG PSC-RPM) for reserve disenrollees, and
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the previous unit's chain of command. All class "A" School training commands will
request assignment of disenrollees by message to Commander (CG PSC-EPM-2) or
(CG PSC-RPM) as appropriate, within 72 hours of a member's disenrollment. The
message will include the following information:
(a) Disenrollee's name and EMPLID number,
(b) Reason for disenrollment (e.g., ineligibility, member's request, fault due to
member's own actions, academic, or other - explain),
(c) Date disenrolled,
(d) Date reported to training command,
(e) Type of orders under which member was directed to attend school
(PCS/TEMDUINS, PCS/DUINS, or TEMDUINS),
(f) Number of dependent(s),
(g) Location of dependent(s), and
(h) At least four assignment choices.
(2) Commander (CG PSC-EPM-2) will utilize the following guidelines when responding
to a disenrollment message:
(a) For a no-fault disenrollment, which includes failure to meet academic or physical
fitness requirements despite member's best efforts to succeed, injuries in the line
of duty, bona fide family emergencies, or victims of sexual assault who were
assaulted after accession into the Coast Guard, Commander (CG PSC-EPM-2)
will normally transfer the member to a unit near the training center based on
service needs. The member may resubmit another Class “A” School Training
Request, Form CG-5286, immediately upon disenrollment. After two no-fault
disenrollments, the member is prohibited from reapplying to any “A” School for
one year from the date of second disenrollment.
(b) For a fault disenrollment, which includes cheating, misconduct, injuries not in the
line of duty, non-judicial punishment, or voluntary disenrollment, Commander
(CG PSC-EPM-2) will transfer the member to meet service needs. The member is
prohibited from reapplying to any "A" School for one year from the date of
disenrollment.
(c) For a failure to meet eligibility requirements, which includes failure to meet
obligated service requirements (See Article 1.B.6. of this Manual and reference
(j), Performance, Training and Education Manual, COMDTINST M1500.10
(series).); minimum training prerequisites, or weight/physical fitness standards per
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reference (l), Coast Guard Weight and Body Fat Standards Program Manual,
COMDTINST M1020.8 (series), Commander (CG PSC-EPM-2) will normally
transfer the member back to their previous unit.
1.C.5. Duties of Medical Personnel and Geneva Convention
1.C.5.a. Primary Duties Other than Medical
Members trained for medical duties such as health services technicians who are assigned
primary duties by Commander (CG PSC-EPM-2) other than medical, are not considered
medical personnel for the purposes of the Geneva Convention. These primary duties may
include, but are not limited to, special agent, recruit company commander, and
ceremonial honor guard. Members so assigned will not have any exemptions or
protections provided for medical personnel by the Geneva Convention.
1.C.5.b. Utilization of Medical Personnel
Commanding officers are authorized to assign medical personnel whose primary duties
are health care, to general duties, except as noted below:
(1) Medical personnel are not to be utilized for duties that require the bearing of arms
(except for the limited purposes allowed by the Geneva Conventions for their own
defense or protection of the wounded and sick in their charge), even though the
bearing of arms may be purely ceremonial.
(2) Medical personnel are not to be utilized for combat duties that are not related to
medical care or administration.
1.C.6. Assignment as Officer In Charge (OIC)
1.C.6.a. Program Manager
Commandant (CG-731) is the Headquarters program manager responsible for OIC review
board procedures. Commandant (CG-731) will maintain the review board process with
input from Commandant (CG-751) and the BM rating force master chief (RFMC) and
will:
(1) Conduct periodic reviews of the process.
(2) Update policy and procedures as needed.
(3) Change policy and procedures as needed.
(4) Provide feedback to area/district OIC review board coordinators.
(5) Conduct phone conference with district board presidents prior to the OIC review
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board cycle identified in Article 1.C.6.d.1. of this Manual.
Note 1: The BM RFMC will implement measurement procedures and capture data and
disseminate to include: pass/fail rates, and reasons people did not pass.
Note 2: Recommended changes to, or comments regarding, the OIC review board
process will be forwarded to Commandant (CG-731).
1.C.6.b. General
(1) Currently, OIC positions exist in the boatswain’s mate (BM) and electronics
technician (ET) ratings. All members assigned to OIC positions require certification
that they are OIC qualified. BMs must be certified by a district/sector pre-board,
followed by an area/district review board. ETs are certified by a Headquarters
screening of personnel data records (PDRs) and command recommendations
conducted by Commander (CG PSC-EPM-2), and appropriate program managers.
(2) OIC review boards may ask questions to determine if a candidate is suitable for an
OIC assignment Coast Guard-wide. Questions should be based on Coast Guard-wide
operations and not limited to a particular district’s procedures. Written tests and
questions that are graded elsewhere are discouraged. Boards should ask open-ended
questions to determine a candidate’s leadership, ethics, and professionalism. Board
members will be directed to refrain from the use of role-playing scenarios and asking
obscure questions not directly related to command. Topics covered should include,
but not be limited to:
(a) Readiness,
(b) Discipline,
(c) Economy of command/finance/supply,
(d) Coast Guard missions,
(e) Safety,
(f) Wellbeing of personnel,
(g) Training and education,
(h) Inspections,
(i) Public affairs,
(j) Force protection,
(k) Human relations,
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(l) Diversity, and
(m) Operational risk management.
(3) OIC review boards will be abbreviated appropriately for candidates who have already
earned OIC certification but are sitting before the board seeking additional
competencies. The board president will provide specific guidance in these instances.
Note 1: BMs are required to be certified ashore and afloat, multi-mission or ATON, for
advancement to BMCS and BMCM. ETs currently have no requirement to be
OIC certified for advancement to E-8 or E-9.
Note 2: BMs, unless previously certified for both ashore and afloat OIC, should request
to be scheduled for an OIC review board within one year of advancement to
BMC. BM 1’s with over two years time in grade may be scheduled for the
review board. BM 1s who have less than two years’ time in grade but who have
served satisfactorily for 12 consecutive months in a designated XPO position
may also be scheduled for the review board. Waiver requests for any time
requirements will be forwarded to Commandant (CG-731) via the requesting
member’s chain of command for consideration. Board certification of a BM’s
capability to serve as OIC ashore and afloat will be mandatory prior to
participation in the BMCS or BMCM SWE. No waivers will be given. BMs
who are already in paygrade E-8 and do not hold an OIC ashore and afloat
certification, (i.e., certification rescinded after advancement to E-8), may not
compete in the BMCM SWE until they receive certification. BMCs or BMCSs
who lose certification due to a relief for cause may not compete in the SWE for
the next pay grade until they appear before a district/area review board and are
recertified.
Note 3: All members who have had their certification removed for cause must wait a
minimum of two years after removal to be eligible for recertification.
1.C.6.c. OIC Review Board Coordinator
The Pacific Area Commander and Atlantic district commanders will designate, in
writing, an OIC review board coordinator. The board coordinator has the overall
responsibility to conduct the board and supervises the entire process. The board
coordinator is responsible for all aspects of establishing the board including determining
timelines, location, obtaining supplies, and coordinating with the board president in the
selection of the board members. The coordinator will:
(1) Release a solicitation message for each board,
(2) Coordinate logistics,
(3) Handle administrative requirements,
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(4) Collect appropriate records per Article 1.C.6.e.(3) of this Manual,
(5) Arrange TONOs,
(6) Coordinate board member selection with the board president,
(7) Assist with pre-boards,
(8) Work with the president for proper organization and conduct of the board,
(9) Assist with the boards as needed (e.g., escort candidates, provide additional
material/information on candidates, document results), and
(10) Provide follow-up documentation (e.g., District Review Board Evaluation and
Reporting Form, Form CG-5113) with copies to the BM RFMC and Commander
(CG PSC-EPM-2).
1.C.6.d. Request to Appear Before the Area/District OIC Review Board
(1) Prior to April and October of each year, the area, district, and logistics/service center
or headquarters’ unit commanding officers will direct their respective units to submit
a list of qualified BM OIC candidates to the respective OIC review board coordinator.
Candidates assigned to Headquarters, Atlantic Area or logistics/service center units
will be considered by OIC review boards convened at the district in which their unit
is geographically located.
(2) Commanding officers and OICs will submit by letter their evaluations of candidates
to the respective OIC review board coordinator. The evaluation will consist of an
enlisted employee review, along with command recommendations and comments.
For candidates attempting to re-certify after a relief for cause, command
endorsements should specifically address improvements in the areas identified as
problems at the time of relief.
(3) Candidates who do not meet the Commandant’s weight standards listed in reference
(l), Coast Guard Weight and Body Fat Standards Program Manual, COMDTINST
M1020.8 (series), will not be permitted to appear before the OIC review board.
1.C.6.e. Area/District OIC Review Board Procedures
(1) The Pacific Area Commander and Atlantic district commanders will convene an
area/district review board semiannually during April and October to consider enlisted
members for OIC certification. The board will consist of:
(a) A senior officer with prior command experience,
(b) A CWO (ENG) either currently serving or with recent experience as a group or
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sector engineer,
(c) CWO, BMCM, or BMCS either currently serving or with recent command afloat
multi-mission experience,
(d) CWO, BMCM, or BMCS currently serving or with recent command ashore multi-
mission experience,
(e) District command master chief (CMC),
(f) A family program advocate (FPA), and
(g) CWO, BMCM, or BMCS either currently serving or with recent ATON command
afloat experience (for candidates screening for ATON).
(2) Area/district commanders will designate an OIC review board president in writing.
The board president must be a senior officer with prior command experience who will
work closely with the OIC review board coordinator to review procedures and
processes. In addition, the board president will:
(a) Choose board members,
(b) Review list of candidates to determine which certifications are being sought,
(c) Review candidates’ prior OIC review board results for those seeking additional
certification,
(d) Review candidates’ prior OIC review board results for those who have previously
appeared before a board and did not achieve certification,
(e) Meet with board members prior to OIC review board convening to establish
conduct of the board,
(f) Ensure that board members’ questions adhere strictly to Article 1.C.6.b.(2) of this
Manual, and
(g) Ensure that proper feedback is provided to each candidate. All unsatisfactory
categories on the District Review Board Evaluation and Reporting Form, Form
CG-5113, will have specifics listed to ensure the candidate has a clear
understanding of which topics need improvement prior to their next board.
(3) In screening OIC candidates, the board will:
(a) Require the candidate to appear before the board.
(b) Ensure that records available to the board include the candidate’s PDR, training
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record, and the command’s recommendation. Candidates may submit a letter to
the president of the board and include any attachments they feel the board should
consider.
(c) Ensure candidate’s PDR is carefully reviewed to evaluate their capabilities
and that the candidate has no mark of unsatisfactory in conduct for four
years prior to submission of request.
(d) Ensure BM candidates meet requirements of the Coast Guard Deck Watch Officer
Examination Program, COMDTINST M16672.5 (series). Members not in
compliance will not be permitted to appear before the OIC review board.
(e) Review and utilize the following publications, manuals, or directives as references
in the evaluation of the candidates:
[1] U.S. Coast Guard Addendum to the United States National Search and Rescue
Supplement (NSS) to the International Aeronautical and Maritime Search and
Rescue Manual (IAMSAR), COMDTINST M16130.2 (series),
[2] Aids to Navigation Manual – Positioning, COMDTINST M16500.1 (series);
Aids to Navigation Manual – Technical, COMDTINST M16500.3 (series);
Aids to Navigation Manual – Administration, COMDTINST M16500.7
(series).
Aids to Navigation Manual – Structures, COMDINST M16500.25 (series),
[3] Naval Engineering Manual, COMDTINST M9000.6 (series),
[4] Civil Engineering Manual, COMDTINST M11000.11 (series),
[5] Reference (m), U.S. Coast Guard Boat Operations and Training (BOAT)
Manual, Volume I, COMDTINST M16114.32 (series),
[6] Coast Guard Family Advocacy Program, COMDTINST 1750.7 (series),
[7] Command at Sea Orientation Publication, COMDTPUB P1500.17 (series),
[8] Reference (n), United States Coast Guard Regulations 1992, COMDTINST
M5000.3 (series),
[9] Manual for Courts-Martial,
[10] Coast Guard Investigations Manual, COMDTINST M5527.1 (series), and
[11] Ordnance Manual, COMDTINST M8000.2 (series).
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(f) Determine the candidate’s ability to command and, where appropriate, certify the
member as:
[1] Qualified to command afloat multi-mission,
[2] Qualified to command afloat ATON,
[3] Qualified to command ashore multi-mission,
[4] Qualified to command ashore ATON,
[5] Qualified to command both ashore and afloat multi-mission, and
[6] Qualified to command both ashore and afloat ATON.
(g) Candidates for command afloat must have a deck watch officer letter. (No
waivers.) Candidates for command ashore must have been qualified as a
coxswain on a Coast Guard boat, excluding punts and skiffs. (No waivers.)
1.C.6.f. OIC Pre-Board
(1) All candidates will be screened at an OIC pre-board.
(2) Pre-board panels will mirror the area/district boards in accordance with Articles
1.C.6.e. and 1.C.6.b.(2) of this Manual. The assignment of the board president will
not be delegated below the response chief.
(3) Afloat units should check with their respective OIC review board coordinator for the
location of the pre-board. Underway commands can request to conduct their own
pre-boards when OPTEMPO dictates.
(4) The pre-board will evaluate, assist, and ensure only potentially fully qualified
members appear before the area/district OIC review board. Those members that the
pre-board finds not prepared for the area/district OIC review board will be provided
specific written guidance in the areas where they need improvement via the District
Review Board Evaluation and Reporting Form, Form CG-5113. Pass/fail data will be
forwarded to the BM RFMC.
(5) The pre-board will provide a list of qualified candidates to the appropriate
area/district OIC review board NLT 30 days prior to the announced OIC review board
date.
1.C.6.g. Pre-Board and Area/District Review Board Results
(1) Results of the pre-board and area/district review board for each candidate will be
recorded on District Review Board Evaluation and Reporting Form, Form CG-5113.
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(a) All pre-board evaluation forms will be forwarded to the area/district review board
as part of each candidate’s package NLT two weeks before the area/district OIC
review board is scheduled to meet.
(b) All area/district evaluation forms will be forwarded to the area/district
commander, via the respective OIC review board coordinator, for transmittal
under one cover letter to Commander (CG PSC-EPM-2), no later than 1 May and
1 November each year with a copy forwarded to the BM RFMC.
(2) Results of the area/district OIC review board will be made a part of the member’s
PDR.
(3) Each member considered by the area/district OIC review board will be apprised of
their recommendations by letter from the board via the chain of command. The
following minimum remarks are required:
“You have been found qualified to command (afloat and/or ashore) (multi-mission
and/or ATON) by the recent area/district OIC review board. As a result of this
certification, your commanding officer is authorized to assign you qualification
code(s).”
OR
“You have been found not qualified for assignment to a certified OIC position. If you
desire to be reconsidered by a subsequent area/district OIC review board, it is
recommended you seek additional knowledge in the areas addressed on the District
Review Board Evaluation and Reporting Form, Form CG-5113.”
(4) Personnel reporting units will enter the results of the area/district OIC review board
on an Administrative Remarks, Form CG-3307, and assign appropriate qualification
codes.
(5) OIC certification remains permanent unless removed as the result of a permanent
relief for cause per Article 1.F. of this Manual. A command may request that a
member serving in a non-command position have their OIC competency removed for
the reasons listed in Article 1.F.1.d. following the process found in Article 1.F.1.e.
and 1.F.1.f. of this Manual.
1.C.6.h. Assignment as OIC
OIC positions currently exist in the BM and ET ratings.
(1) Assigning enlisted personnel to OIC positions is the responsibility of Commander
(CG PSC-EPM-2).
(2) These assignments require a careful screening process because of the high degree of
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competence and skill required for independent operation. Proven leadership and
performance, proper background experience, maturity, dedication, and
professionalism are requisite qualifications for command.
(3) As a matter of career planning, petty officers who aspire to command should request
appropriate executive petty officer (XPO) assignments or other leadership positions in
order to gain necessary experience. For example: 1st LT on a WPB, OPS PO at a
large station, etc.
1.C.6.i. Submission of Request
(1) Requests for assignment as OIC will be submitted to Commander (CG PSC-EPM-2)
through the commanding officer on the e-Resume. Applications should be submitted
one year in advance of desired assignment.
(2) Commands can now review members’ performance marks through the enlisted
employee review summaries in Direct Access.
(3) The commanding officer or sector commander will endorse the request to include
comments regarding the applicant's:
(a) Performance in leadership positions and overall performance,
(b) Depth of professional knowledge,
(c) Ability to demonstrate sound judgment,
(d) Ability to work harmoniously with others, and
(e) Consistency in presenting a smart military bearing and appearance.
1.C.6.j. Qualifications for Assignment
(1) Candidates must have no marks of unsatisfactory in conduct for the last four
years prior to convening Commander (CG PSC-EPM)’s OIC screening panel.
(2) Members may have no record of civil arrest, court martial, non-judicial punishment
(NJP), alcoholism, drug misuse, indebtedness, etc., for the last four years.
(3) Candidates may have no physical impairment that precludes worldwide assignment.
(4) Candidates must be in compliance with the weight/body fat standards in accordance
with reference (l), Coast Guard Weight and Body Fat Standards Program Manual,
COMDTINST M1020.8 (series).
(5) BMs not having satisfactorily served afloat in the past seven years or who have not
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actively maintained certification as coxswain on Coast Guard boats, excluding punts
and skiffs, within the last seven years will not normally be assigned as OIC afloat.
1.C.6.k. Assignment Policy
(1) Commander (CG PSC-EPM-2) will assign personnel to OIC positions based upon:
(a) Demonstrated leadership and performance,
(b) Command recommendation,
(c) Career experience,
(d) Availability of assignments, and
(e) Personal preference.
(2) Reporting dates will be scheduled to provide an onboard relief with a suitable break-
in period.
(3) OIC tour lengths will be as prescribed in Article 1.A.4.b. of this Manual. To ensure
operational readiness, some flexibility in tour length will be necessary to phase
rotations between the OIC and XPO. Otherwise, extensions will not normally be
granted.
(4) Personnel selected for an OIC assignment OCONUS or afloat should anticipate
attending training nine months prior to their assignment.
(5) The removal of an OIC for substandard performance may be effected by the
Commandant at the recommendation of the chain of command. If a commanding
officer considers a member not qualified due to performance deficiencies or
disciplinary action, a request for removal will be submitted to Commander (CG PSC)
via the chain of command. Removal from an OIC position will be in accordance with
Article 1.F.1.d. of this Manual.
1.C.6.l. Special Duty Assignment Pay (SDAP) and Relief for Cause (RFC) Procedures
(1) General. Legislative Authority, 37 U.S.C. §307, authorizes the Coast Guard to pay
personnel special duty assignment pay (SDAP) "both as a retention incentive to
perform extremely demanding duties or duties demanding an unusual degree of
responsibility and as an inducement to persuade qualified personnel to volunteer for
such duties." In accordance with law, SDAP is paid at the Coast Guard’s discretion
as prescribed in regulations established by Commandant (CG-1).
(2) SDAP Termination. As authorized by law and established in regulation, the Coast
Guard may terminate SDAP for a variety of reasons, including when a member is
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temporarily relieved for cause (RFC).
(3) Reference. Special Duty Assignment Pay (SDAP), COMDTINST 1430.1 (series),
establishes regulations for managing SDAP and contains specific procedures on
payment or termination of SDAP during RFC.
1.C.7. Assignment as Engineer Petty Officer (EPO)
1.C.7.a. General
Certain engineer positions require exceptionally well-qualified personnel as engineering
petty officers (EPO). Only engineers will be assigned.
(1) The assignment of enlisted personnel to these positions is the responsibility of
Commander (CG PSC-EPM-2).
(2) EPO assignments require a special screening process because of the high degree
of competence and skill required for these positions. Proven leadership and
performance, proper background experience, maturity, dedication, and
professionalism are requisite to serve as command.
1.C.7.b. Qualification for Assignment
(1) Candidates must have no mark of unsatisfactory in conduct for four years prior
to submission of request.
(2) Candidates may have no record of civil arrest, court-martial, non-judicial punishment
(NJP), alcoholism, drug misuse, indebtedness, etc., for four years prior to submission
of request.
(3) Candidates may have no physical impairments that precludes worldwide assignment.
(4) Candidates must comply with weight standards contained in reference (l), Coast
Guard Weight and Body Fat Standards Program Manual, COMDTINST M1020.8
(series).
1.C.7.c. Submission of Request
(1) Requests for EPO assignment will be submitted to Commander (CG PSC-EPM-2)
through the chain of command on e-Resume.
(2) The commanding officer, officer-in-charge, or designated commanding officer of
personnel will submit a command endorsement to include comments regarding the
applicant’s:
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(a) Leadership required for independent duty,
(b) Technical competence required for the job,
(c) Maturity,
(d) Dedication,
(e) Professionalism,
(f) Military bearing and appearance, and
(g) Adherence to the Commandant’s weight standards.
1.C.7.d. Selection Procedure
(1) Commander (CG PSC-EPM-2) will review all requests for EPO assignments. Only
those with the appropriate endorsement will be considered. If the total number of
EPO positions available exceed the number of requests on file, Commander (CG
PSC-EPM-2) will make assignments based on service needs using the best qualified
personnel available.
(2) Commander (CG PSC-EPM-2) will assign personnel to EPO positions based on:
(a) Demonstrated leadership and performance,
(b) Command endorsement,
(c) Previous qualifications,
(d) Career experience, and
(e) Personal preference.
1.C.7.e. Assignment Policy
(1) Personnel who have served satisfactorily as EPO must follow procedures outlined in
Article 1.C.7.c. of this Manual to request subsequent EPO assignments.
(2) Tour lengths for EPO assignments are prescribed in Article 1.A.4.b. of this Manual.
(3) Relief for cause of an EPO will be conducted in accordance with the procedures
outlined in Article 1.F. of this Manual. Commander (CG PSC-EPM) orders
permanent relief for cause for EPOs.
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1.C.8. Assignment as Executive Petty Officer (XPO)
1.C.8.a. General
Certain enlisted positions require qualified members as executive petty officers (XPOs).
(1) Commander (CG PSC-EPM-2) assigns enlisted personnel to these positions.
(2) XPO assignments require a special screening process because of the high degree
of competence and skill required for these positions. Proven leadership and
performance, proper background experience, maturity, dedication, and
professionalism are requisite to serve as command.
1.C.8.b. Qualifications for Assignment
(1) Candidates must have no marks of unsatisfactory in conduct for four years prior
to submission of request.
(2) Candidates may have no record of civil arrest, court martial, nonjudicial punishment
(NJP), alcoholism, drug misuse, indebtedness, etc., for four years prior to submission
of request.
(3) Candidates may have no physical impairment that precludes worldwide assignment.
(4) Candidates must meet the Commandant’s weight standards listed in reference (l),
Coast Guard Weight and Body Fat Standards Program Manual, COMDTINST
M1020.8 (series).
1.C.8.c. Submission of Request
(1) Submit requests for assignment as XPO to Commander (CG PSC-EPM-2) through
the commanding officer or officer-in-charge on the e-Resume.
(2) The commanding officer or officer-in-charge will endorse the request addressing
whether the applicant meets the requirements of Article 1.C.8.b. of this Manual and
include specific comments on each of these characteristics:
(a) Performance in leadership positions and overall performance,
(b) Depth of professional knowledge,
(c) Ability to demonstrate sound judgment,
(d) Ability to work harmoniously with others, and
(e) Consistency in presenting a smart military bearing and appearance.
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1.C.8.d. Selection and Assignment Procedure
(1) Commander (CG PSC-EPM-2) will review all XPO assignment requests but consider
only those with appropriate endorsements. Assignments will be based on service
needs using the best qualified personnel available.
(2) Commander (CG PSC-EPM-2) will assign personnel to XPO positions based upon:
(a) Demonstrated leadership and performance,
(b) Command recommendation,
(c) Career experience and qualifications,
(d) Availability of assignments, and
(e) Personal preference.
(3) Every effort will be made to allow each XPO an on-site relief with a suitable break-in
period.
(4) Tour lengths for XPO assignments are prescribed in Article 1.A.4.b. of this Manual.
To ensure operational readiness, some flexibility in tour lengths may be necessary to
phase rotations between the CO or OIC and XPO. Otherwise, extensions will not
normally be granted.
(5) Relief for cause of an XPO will be conducted in accordance with the procedures
outlined in Article 1.F. of this Manual. Commander (CG PSC-EPM) orders
permanent relief for cause for XPOs.
1.C.9. Assignment To Vessel Traffic Service (VTS) Duty
1.C.9.a. General
Vessel Traffic Service (VTS) duty is a unique duty involving receiving, processing,
analyzing, and disseminating navigation and maritime traffic safety information.
Members assigned to a VTS use state-of-the-art market equipment (e.g., radar,
computers, radio communications, and closed circuit television) in performing their
duties. The VTS training program represents a considerable investment in time and
personnel resources. The public expectations and mission requirements of the VTS
program demand assigned members interact with maritime pilots, port officials, and other
maritime professionals. Accordingly, members assigned to VTS duty must possess a
high degree of maturity and stability and exercise sound judgment in performing their
duties.
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1.C.9.b. Qualifications
(1) Have a current physical examination on record, which must be reviewed before
assignment to ensure the member meets all applicable physical standards. Pay
particular attention to ensure the member possesses the following attributes:
(a) Good hearing and acceptable visual acuity (member must comply with
current Coast Guard medical standards),
(b) Normal color perception, and
(c) No speech impediments.
(2) Not be in medical board status when assigned to VTS duty.
(3) Have no documented drug or alcohol abuse history within one year of
assignment.
(4) Satisfactory performance. Candidates must have no marks of unsatisfactory for
two years prior to request.
(5) Satisfactory conduct. A documented history of courts-martial, multiple non-
judicial punishments, or a civil conviction for any charge other than a minor one
(e.g., traffic violations) in the past two years are not eligible for assignment to
VTS duty.
(6) Eligibility for a secret security clearance.
1.C.9.c. Commanding Officer’s Endorsement
(1) Due to the nature of this unique assignment, the member’s commanding officer must
make a definitive recommendation on the member’s e-Resume, about the member’s
qualifications, capabilities, and suitability for assignment to VTS duty as Article
1.C.9.b. of this Manual describes.
(2) A commanding officer can forward the member’s e-Resume even if the member has
not met the minimum qualifications, provided the commanding officer’s remarks
justify the requested exception. Commander (CG PSC-EPM-2) will consider all
requests sent in this manner on a case-by-case basis.
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1.C.10. Assignment to National Strike Force Duty
1.C.10.a. General
The strike teams respond to oil and hazardous material discharges and plan for
integration into on-scene operations by participating in regional contingency planning.
This includes establishing and maintaining liaison with personnel in all levels of
government (federal, state, and local) and industry; training Coast Guard personnel and
other personnel from other agencies to engage effectively in response activities;
participating in the testing programs associated with Coast Guard development of
pollution removal hardware. In addition to training others, Strike Team personnel
undergo extensive training at formal schools and at the unit level in order to safely and
effectively transport, operate, maintain, and refurbish specialized oil and hazardous
chemical response equipment. Strike Teams staff must be carefully selected personnel of
the highest caliber to carry out these important functions. The enlisted position structure
includes personnel in the BM, DC, EM, HS, MK, MST, YN, and SK ratings. Strike team
duty involves strenuous, hazardous work with frequent TDY, constant recall status, cross-
training to perform the duties of other ratings, extensive training in the various aspects of
the National Strike Force mission, frequent contact with other federal agencies, industry,
and the general public.
1.C.10.b. Qualifications
(1) Three years’ obligated service remaining on reporting.
(2) Consistently exhibit mature judgment, even temperament, tact, diplomacy, and
discretion.
(3) Possess the ability to correspond with and address the public professionally and
confidently.
(4) Ability to speak and write clearly.
(5) No court-martial or felony convictions (federal, state or local) in the past six years.
(6) No non-judicial punishment or misdemeanor convictions (federal, state or local) in
the past three years.
(7) No alcohol incident during the past four years.
(8) Candidates must have no mark of unsatisfactory in conduct two years prior to
submission of request.
(9) Eligibility for the security clearance required for the assignm
ent requested.
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(10) Qualify to operate a motor vehicle, hold a valid state operator’s license, and no
history of repeated traffic violations.
(11) A history of demonstrated sound financial management; no record of excessive
indebtedness or indication of non-payment of just debts.
(12) Members may not be pregnant at the time of assignment.
(13) Members must be clean-shaven; however a neatly trimmed mustache is
allowed. Those with approved waivers for folliculitis are not eligible for
National Strike Force duty assignments.
(14) Good health, with no record of physical problems requiring frequent treatment
or precluding strenuous and continuous physical activities, and no record of
psychological problems precluding flying, swimming, and assuming
responsibility. Members must successfully meet pre-assignment physical
qualifications outlined in reference (d), Coast Guard Medical Manual,
COMDTINST M6000.1 (series).
(15) Have sharp military bearing and a smart appearance. Must comply with
weight standards contained in reference (l), Coast Guard Weight and Body Fat
Standards Manual, COMDTINST M1020.8 (series).
1.C.10.c. Training
Previous attendance at any of these courses or schools is desirable:
(1) Marine Safety Petty Officer course or similar training from previous marine safety
schools,
(2) Hazardous material and/or oil response training,
(3) Instructor training,
(4) For MK’s: Hydraulic Systems and Equipment Operation and Maintenance and
Outboard Motor Maintenance Training (MK-23),
(5) Tractor-trailer driver’s training,
(6) Safety and occupational health training,
(7) Emergency medical technician training,
(8) For SK’s: LUFS training, contracting warrant,
(9) For BM’s: Coxswain’s school, and
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(10) For DC’s: Welding school.
1.C.10.d. Submitting Requests
(1) Submit requests via commanding officer on e-Resume. Commanding officers will
interview applicants to determine they fully understand the personal impact
associated with being assigned to a unit requiring a continuous recall status and
frequent, unplanned TDY for extended periods. The endorsement will include the
commanding officer’s statement of the applicant’s understanding and whether the
applicant meets the qualifications of Article 1.C.10.b. of this Manual. If the applicant
is considered a good candidate but is not qualified in some specific requirement, the
commanding officer may recommend consideration of a waiver.
(2) Each rating assignment officer (AO) will review requests for assignment to the
National Strike Force to ensure members meet the minimum requirements described
above. If the minimum requirements are met, the AO will develop a list of potential
candidates for each available position. The AO will forward this list to the
commanding officer of the applicable strike team. The commanding officer will then
prioritize this list based upon information gathered from the member, their spouse (if
applicable), the member’s current unit, etc. The strike team commanding officer will
then forward this prioritized list to the cognizant AO to complete the assignment
process.
1.C.11. Assignment to Polar Icebreaker Duty
1.C.11.a. General
Polar icebreaker duty is a unique assignment involving extended deployments, long
separations from family, and operations in extremely remote areas of the world. As a
result, assigned personnel and their dependents must be carefully screened.
1.C.11.b. Qualifications
When a member receives orders to icebreaker duty, their commanding officer will ensure
the member complies with the following:
(1) Medical. Members and their dependents must be screened for any documented
medical problems that would preclude or complicate assignment. The member must
complete an OCONUS transfer/sea duty deployment physical.
(2) Dental. Normally, dental defects do not preclude assignment to icebreaker duty. The
member should have no dental defects that are likely to require extensive or
prolonged treatment. The member must have a type 2 dental exam. Only in those
extreme cases when personnel are unable to perform assigned duties due to dental
conditions will they be considered unsuitable for icebreaker duty.
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(3) Alcohol. Personnel with a documented history of unresolved alcohol abuse are
considered unsuitable for icebreaker duty. Those who successfully complete an
alcohol rehabilitation program and have experienced no alcohol involvement for one
year after completing the program are suitable for icebreaker duty. Those who
complete the alcohol rehabilitation program while assigned to an icebreaker will be
returned to icebreaker duty unless the rehabilitation facility indicates that such return
would be detrimental to recovery.
(4) Performance. Candidates must have no marks of unsatisfactory in conduct for
two years prior to submission of request.
(5) Disciplinary. Members with a history of courts-martial, multiple non-judicial
punishments, or involvement with civil authorities in the previous two years are not
qualified for icebreaker duty, nor are members with any one-time, major offense (e.g.,
a felony) in their current enlistment.
(6) Single Parents. Single parents are not disqualified from serving on icebreakers.
Refer to Article 1.A.6. of this Manual.
(7) Indebtedness. Members with serious financial problems or indebtedness that has not
been reconciled with the creditor(s) or interested parties, or a documented history of
indebtedness over a three-year period are not qualified. Refer to Article 2.D. of
reference (f), Discipline and Conduct, COMDTINST M1600.2 (series), for policy on
processing cases of indebtedness.
(8) Defense Enrollment Eligibility Reporting System (DEERS). Members and their
dependents must be enrolled in DEERS.
(9) Active Obligated Service. Members must have enough active obligated service to
complete the tour of duty. The receiving command will contact the transferring
command’s administrative officer, executive officer, or commanding officer within
45 days after notice of the member’s assignment to determine if the member and their
dependents are qualified and advise all concerned if any problems are noted or
suspected.
(10) Sponsor. The receiving command must assign a sponsor for incoming members.
(11) Documentation. If a member is considered suitable in all respects for icebreaker
duty, their commanding officer will ensure an Administrative Remarks, Form CG-
3307, is entered in the member’s personnel data record per reference (c), Personnel
and Pay Procedures Manual, PPCINST M1000.2 (series).
1.C.11.c. Required Action if Member Not Qualified
The member’s unit must notify Commander (CG PSC-EPM-2) as soon as possible if the
member does not meet the qualifications for assignment to icebreaker duty.
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1.C.12. Assignment to Select Deployable Specialized Forces (DSF) Positions
1.C.12.a. General
Unique in the Coast Guard, Deployable Specialized Forces (DSF) primary duties include
high-end law enforcement, counter-terrorism tactical operations, advanced interdiction
boat operations, and environmental/chemical hazard response. These operations require
members to participate in high risk and high stress training in challenging operational
environments. Extended deployments and frequent recalls are common. Because DSF
duty is particularly demanding, applicants for select DSF positions, listed below, must be
carefully screened. Previous operational and shipboard experience, family situation, duty
performance, and personal qualifications are all selection considerations.
1.C.12.b. DSF Positions Requiring Pre-Assignment Screening
Applicants for assignment to the following types of DSF positions must successfully
complete a pre-assignment screening:
(1) Maritime Security Response Team (MSRT) Direct Action Section (DAS)
Member. These positions are ME specific and consist of high-risk training,
challenging physical requirements, and high-end operational boarding scenarios.
They are located at both MSRT East in Chesapeake, VA and MSRT West in San
Diego, CA. After initial qualification as a DAS member, additional opportunities
to be assigned to a chemical, biological, radiological, and nuclear (CBRN) sub-
team, a precision marksman/observer, and a canine explosive detection handler
may be available. Qualification as a DAS member requires successful
certification in waterborne hook and climb and airborne fast rope advanced
interdiction techniques and completion of the Basic Tactical Operations Course
(BTOC) and Advanced Tactical Operations Course (ATOC).
(2) Law Enforcement Detachment (LEDET) Member. Selection to serve on a
LEDET results in an assignment to either the Pacific Tactical Law
Enforcement Team (TACLET) in San Diego, CA or to TACLET South in
Miami, FL. LEDET duty is heavily focused on counterdrug operations
while deployed on United States and allied naval ships. Extended
deployments and frequent recalls are common. Qualification as a LEDET
member requires successful completion of the BTOC.
NOTE: MEs are highly encouraged to seek assignment as a DAS and
LEDET member early in their careers. DSF positions make up 50 percent
of the ME rating and certification as a tactical operator obtained from
these positions is essential for rating development, advancement, and
assignment to highly sought after senior ME positions.
a. Canine Explosive Detection Team (CEDT) Handlers. ME specific, CEDT
handlers require a high level of discipline and maturity. Members often
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interact with the public, senior officials, and other government agency
representatives. CEDT handler positions are located at MSRTs and select
MSSTs. Selection, training, and certification of handlers are outlined in the
Canine Explosive Detection Policy, COMDTINST 16601.15 (series).
b. Tactical Delivery Team (TDT) Advanced Interdiction (AI) Coxswains.
Located at MSRTs and MSST SD, TDT AI coxswains are advanced
interdiction forces that provide a rapid response capability for higher risk
national security or law enforcement operations in the nation’s ports,
littorals, approaches, and high seas. AI coxswains are required to certify in
accordance with the Boat Assault Force (BAF) Policy Instruction Manual,
COMDTINST M16240.3 (series).
c. National Strike Force Coordination Center/National Strike Force Response
Supervisors and Technicians. Article 1.C.10. of this Manual provides
guidance for assignment to National Strike Force positions.
1.C.12.c. Qualifications
To identify those members with the highest probability of success in these demanding
positions, to be considered for assignment to DSF duties outlined in Article 1.C.12.b. of
this Manual, petty officers must fulfill these criteria:
(1) Performance. Candidates must have no mark of unsatisfactory in conduct for
two years prior to submission of request. Must consistently exhibit mature
judgment, even temperament, tact, diplomacy, and discretion.
(2) Physical Fitness. Must meet the Commandant’s minimum physical fitness standards
for BO/BTM.
(3) Medical. Members selected for assignment to DSF positions duty must successfully
complete an OCONUS/sea duty screening examination prior to departing current
assignment.
(4) Security Clearance. Must be eligible for a secret security clearance.
(5) Government Travel Charge Card (GTCC). Must be eligible for a GTCC.
(6) Indebtedness. Members with serious financial problems, indebtedness they have not
reconciled with creditor(s) or interested parties, or a documented history of
indebtedness over a three-year period are not qualified.
(7) Boarding Team Qualification. Specific to assignments to a MSRT DAS, CEDT
positions, and LEDET, members must be boarding team member (BTM) or
boarding officer (BO) qualified at their current unit or within the last three
years. Exceptions may be granted for highly-motivated personnel with previous
civilian or DOD law enforcement experience serving at units not requiring BTM
or BO qualification.
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1.C.12.d. Screening Panel
Coast Guard Personnel Service Center will convene an annual assignment panel to
screen tour complete MEs for assignment to those DSF units identified in paragraph
1.C.12.b. The panel will objectively review each member’s record to determine
suitability for DSF service. Details of each year’s panel will be promulgated via
message traffic prior to the start of the assignment year.
1.C.12.e. Submission of Requests
Requests for DSF duty may be submitted on an e-Resume to Commander (CG PSC) at
any time. Requests must include a command endorsement from the commanding officer
and will provide the following:
(1) The following statement from the member:
“I have read and understand Article 1.C.12, Military Assignments and Authorized
Absences, COMDTINST M1000.8 (series) relating to suitability for Deployable
Specialized Forces (DSF) duty. Neither I nor my dependents possess any physical
or mental abnormalities, except as indicated, which might result in a determination
that I am disqualified for such duty: (state disqualifications or indicate “None to my
knowledge.”). I consider myself fully qualified for DSF duty.”
(2) Command recommendation to include comments regarding the member’s
performance as a boarding team member or boarding officer if required by
Article 1.C.12.c.(7) of this Manual. The command recommendation must also
include comments regarding the member’s performance and deportment specific
to the assignments listed in Article 1.C.12.b.(1) (2) (3) & (4) of this Manual.
1.C.12.f. Training
The receiving DSF unit will coordinate initial or refresher training as required for newly
assigned personnel.
1.C.12.g. Assignment
(1) Article 1.A.4.b. of this Manual states the general policy on tours of duty.
(2) Commander (CG PSC-EPM-2) assigns personnel to and from DSF duty.
1.C.12.h. Removal from DSF Assignment
Refer to Article 1.F.4. of this Manual for guidance on reassigning members no
longer suited for DSF positions listed paragraph 1.C.12.b of this manual.
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1.C.13. Food Service Assistance and Training (FSAT) Team Positions
1.C.13.a. General
Food Service Assistance and Training (FSAT) Teams travel throughout the Coast Guard
to provide technical assistance, vocational training, mentoring, and policy interpretation,
guidance on food production techniques, menu development, nutritional cooking methods
and sanitation training. The FSAT Teams provide valuable procedural and policy
interpretation to food service specialists (FSs) and commands; provide data and policy
recommendations to Commandant (CG-1111) and conduct financial and food service
evaluations of Coast Guard dining facilities. Assignment to FSAT duties is reserved for
those members who have an intimate and exceptional working knowledge, skill and
experience in operating dining facilities. Those assigned to the FSAT Teams should
expect an extensive travel schedule with frequent family separations.
1.C.13.b Assignment
Personnel are assigned to FSAT duties in accordance with authorized allowances.
1.C.13.c. Additional Qualifications
In addition to the minimum standards outlined in Article 1.E.2.a. of this Manual, a
member applying for a FSAT position must:
(1) Serve in pay grades E-7, E-8, or E-9, or E-6 and be above the cutoff on the current E-
7 eligibility list.
(2) Have a written command endorsement that specifically addresses the member’s
ability to: speak in public, articulate Coast Guard policy, communicate both written
and verbally, provide mentoring, interact with senior officers, adhere to Coast Guard
core values, and have the potential for success in a FSAT position.
(3) Have a minimum 5 years sea duty, 3 years of which must have been served aboard
Coast Guard Cutters.
(4) Have successfully served as a food service officer within 3 years of applying for a
FSAT position. (Not applicable for pay grade E-9).
(5) Possess a government travel card with an account in good standing. FSAT members
must be capable of performing extensive travel throughout their respective area of
responsibility.
(6) Meet the requirements for Instructors per Article 1.E.6. of this Manual.
(7) Have the ability to effectively deliver instruction and trainin
g to large audiences with
junior and senior enlisted and officers in attendance.
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1.C.13.d. FSAT Member Training
New FSAT members will receive on the job training.
1.C.13.e. Evaluating FSAT Members
New FSAT members will be evaluated for suitability as early as possible. Those who are
found unsuitable will be reassigned, as necessary, under the provisions of Article 1.F.4.
of this Manual.
1.C.14. Assignment to Maritime Force Protection Unit Duty
1.C.14.a. General
The Maritime Force Protection Unit (MFPU) conducts escorts for U.S. Navy Ballistic
Missile Submarines (SSBNs) when transiting surfaced into and out of homeport (Kings
Bay, Georgia and Bangor, Washington) to and from a submarine’s dive/surface point and
when an SSBN conducts brief stops for personnel (BSPs) in the vicinity of its homeport
area. The MFPUs are specially manned, trained, and equipped units to conduct the Coast
Guard’s statutory missions of ports, waterways, and coastal security (PWCS) and defense
readiness (DR). In addition, the MFPU is designed to support the Navy’s efforts to
provide anti-terrorism/force protection (AT/FP) for its SSBNs while transiting on the
surface to their designated dive points; assisting the Navy in meeting its Presidential
mandates for nuclear weapon security (NWS). The enlisted position structure includes
personnel in the BM, GM, OS, MK, DC, EM, ET, HS, SK, and YN ratings. Each MFPU
will have one 87’CPB assigned at interim operating capability (IOC) with an augmented
crew of 15 to meet high optempo demands within perstempo limits.
1.C.14.b. Qualifications
(1) All personnel assigned to MFPU duty, including the 87’CPBs, must be eligible for a
SECRET clearance and have a completed national agency credit and local criminal
(NACLC) background investigation prior to receipt of orders. This is a Navy
requirement and cannot be waived as assigned personnel will operate within the
restricted waterfront areas.
(2) Personnel assigned to the commanding officer (O-5), XO (O-4), OPS (O-4), and
AOPS (O-3) positions must be eligible for a top secret clearance and have completed
a single scope background investigation (SSBI) prior to execution of orders. This is a
Navy requirement and may not be waived.
(3) Personnel assigned to the intel officer (O-3) position must have a top secret clearance
with SCI eligibility prior to assignment.
(4) All personnel assigned to MFPU duty must meet the physical fitness standards as set
forth in Chapter 3.A.6 of reference (m), U.S. Coast Guard Boat Operations and
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Training (BOAT) Manual Volume I, COMDTINST M16114.32 (series).
1.C.15. Assignment to International Ice Patrol (IIP) Duty
1.C.15.a. General
International Ice Patrol (IIP) duty is a unique assignment with a mission requiring
specialized training and qualifications. The Ice Patrol conducts deployments to St.
John’s, Newfoundland, Canada on a bi-weekly basis between the months of February and
August, which are the typical months of the ice season. On these deployments, teams
conduct 7-8 hour flights each day aboard HC-130 aircraft in search of icebergs in the
North Atlantic Ocean. Members serve as duty watch standers, duty watch officers, aerial
ice observers, radar ice observers, and tactical ice mission commanders.
1.C.15.b. Qualifications
The qualification process for all positions at IIP requires a considerable investment in
time and personnel resources, therefore, to be considered for IIP duty, all applicants must
fulfill these criteria:
(1) Members must possess a high degree of maturity and stability and exercise sound
judgment, even temperament, tact, diplomacy and discretion in performing their
duties.
(2) Must have obligated service for the full tour upon reporting.
(3) Must be in good health with no record of physical problems requiring frequent
treatment or precluding strenuous and continuous physical activities and no record of
psychological problems precluding flying, swimming, and assuming responsibility.
Members must successfully pass a Class-2 aircrew flight physical as outlined in
reference (d), Coast Guard Medical Manual, COMDTINST M6000.1 (series).
(4) Be capable and medically cleared to complete the aircrew survival swim test and low
pressure chamber training in accordance with the Coast Guard Air Operations
Manual, COMDTINST M3710.1 (series).
(5) Must be eligible for a secret clearance.
(6) Must have satisfactory conduct. A documented history of courts-martial, multiple
non-judicial punishments, or a civil conviction for any charge other than a minor one
(e.g., traffic violations) in the past two years are not eligible for assignment to the IIP.
(7) Must possess the ability to speak and write clearly.
(8) Must not have any court-martial or felony convictions (federal,
state, or local) in the
past six years.
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(9) Must have satisfactory performance. Candidates must have no marks of
unsatisfactory in conduct for two years prior to submission of request.
(10) No alcohol incidents during the past four years.
(11) Must hold the flight forecast (MST04) qualification codes (applies to E-6 to E-8
MSTs only).
1.C.15.c. Submitting Requests
(1) Members will submit requests via their commanding officer through the standard e-
Resume process. The command endorsement will include the commanding officer’s
statement of the applicant’s understanding and whether the applicant meets the
qualifications of Article 1.C.15.b. of this Manual. If the applicant is considered a
good candidate but is not qualified in some specific requirement, the commanding
officer may recommend consideration of a waiver.
(2) Each rating assignment officers (AO) will review requests for assignment to IIP to
ensure members meet the minimum requirements described above. If the minimum
requirements are met, the AO will develop a list of potential candidates for each
available position. The AO will forward this list to the deputy commander, IIP
(DCIIP). DCIIP and the IIP command senior chief will then interview each potential
candidate and prioritize the AO’s list based upon information gathered from the
member and the member’s current unit. DCIIP will forward the prioritized lists to the
MST and YN AOs to complete the assignment process.
1.C.16. Assignment to Independent Duty Positions
1.C.16.a. General
Independent duty assignment are assignments in pay grade E-6 and below in which there
is only one member in any specific rating assigned to the unit, there is no immediate or
local rate specific support, and that E-6 or below is solely charged with carrying out the
duties and responsibilities of that rate. Independent duty assignments require exceptional
leadership and responsibility that are above and beyond a regular rated assignment. Only
qualified members will be considered for assignment to independent duty positions.
1.C.16.b. Qualifications
(1) Candidates must have no mark of unsatisfactory in conduct for two years prior
to submission of request;
(2) Candidates may have no record of performance probation, civil arrest, courts-martial,
non-judicial punishment (NJP), alcoholism, drug misuse, indebtedness, etc., for two
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years prior to submission of request; and
(3) Candidates must comply with weight standards contained in reference (l), Coast
Guard Weight and Body Fat Standards Manual, COMDTINST M1020.8 (series).
Note: Some ratings may have previous rated underway experience requirements.
1.C.16.c. Submitting Requests
(1) Members will submit requests via their commanding officer through the standard e-
Resume process. The command endorsement will address the member’s ability to
perform the duties of their rating absent any leadership and will include an
assessment of the member’s maturity and technical competence.
(2) Commander (CG PSC-EPM-2) will assign personnel to independent duty positions
based on the following:
(a) Command endorsement,
(b) Past performance, and
(c) Career experience.
1.C.17. Assignment to Food Service Officer Positions
1.C.17.a. General
Certain food service specialist positions require exceptionally well-qualified personnel to
serve as food service officers (FSO). FSO assignments require a special selection
procedure because of the particularly high degree of leadership, performance,
professional competence, and skill required for the job.
1.C.17.b. Qualifications
(1) Candidates must have no mark of unsatisfactory in conduct for two years prior
to submission of request,
(2) Candidates may have no record of performance probation, civil arrest, courts-martial,
non-judicial punishment (NJP), alcoholism, drug misuse, indebtedness, etc., for two
years prior to submission of request, and
(3) Candidates must comply with weight standards contained in reference (l), Coast
Guard Weight and Body Fat Standards Manual, COMDTINST M1020.8 (series).
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1.C.17.c. Submitting Requests
(1) Members will submit requests via their commanding officer through the standard e-
Resume process. The command endorsement will address the following:
(a) Leadership required for independent duty,
(b) Technical competence required for the job,
(c) Maturity,
(d) Dedication,
(e) Professionalism, and
(f) Military bearing and appearance.
(2) Commander (CG PSC-EPM-2) will assign personnel to independent duty positions
based on the following:
(a) Command endorsement,
(b) Past performance,
(c) Qualification codes, and
(d) Career experience.
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1.D. Assignment Policies for Non-rated Members
1.D.1. General
1.D.1.a. Assignments
The Enlisted Assignments Branch, Commander (CG PSC-EPM-2) will make assignments
for all non-rated personnel.
1.D.1.b. Issuance of Orders
Because of the fluid and steady nature of non-rate accessions and advancements, the non-
rated assignment process does not lend itself to distinct phases found in the rated
assignment system. Consequently, orders for non-rated personnel will be issued
throughout the year.
1.D.1.c. Assignment Priorities
Assignment priorities do not apply to initial assignment of non-rates (See Article 1.B.4.
of this Manual.) Needs of the service take precedence over all other factors. Generally,
in determining service need, Commander (CG PSC-EPM) will assign non-rated
personnel using the following prioritized categories of unit types:
Category 1
All afloat units.
Category 2
Those ashore operational units where non-rates either
deploy or stand duty (small boat stations, ANTs, PWCS level
1 and 2 units).
Category 3
Operational support units (groups, activities, MSOs).
Category 4
General support units (Bases, Districts, COMMSTAs,
training centers/air stations/sectors).
1.D.2. Recruit Assignment Policy
1.D.2.a. Initial Assignment
Upon successful completion of recruit training, or upon initial entry into the service, non-
rated members can expect assignment to various types of units located both CONUS and
OCONUS. Commander (CG PSC-EPM-2) assigns all non-rated members based on
service needs and the member’s assignment requests submitted on the Direct Access
System Assignment Data Worksheet (ADW), Form CG-2002. Recruits should list at
least four desired districts on their ADW and Commander (CG PSC-EPM-2) will attempt
to match their geographical desires with service needs.
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1.D.2.b. Successful Completion of Recruit Training
Commander (CG PSC-EPM-2) is responsible for the distribution and assignment of all
non-rated members who successfully complete recruit training. The needs of the service
will determine the types of units or positions that will be filled by each graduating
company.
(1) To meet seaman or seaman apprentice (SN/SA) and fireman or fireman apprentice
(FN/FA) levels, Commander (CG PSC-EPM-2) will designate approximately 30
percent of all members from each recruit graduating class as FA/FN. Recruits
ordered to fill FN positions will be designated as FA/FN upon graduation.
(2) Training Center (TRACEN) Cape May will provide an ADW in accordance with
instructions in reference (c), Personnel and Pay Procedures Manual, PPCINST
M1000.2 (series), to Commander (CG PSC-EPM-2) at the end of the recruit’s 5th
week of training. TRACEN will ensure that a unit POC is designated at the training
center for recruits. Recruits are not authorized to contact their assignment officer
(AO).
(3) Members who, upon enlistment in the Coast Guard, are guaranteed a geographic
district will be assigned to that district upon successful completion of recruit training.
Members who have a guaranteed district, but desire a different district may waive
their guarantee by signing the following statement on an Administrative Remarks,
Form CG-3307:
“I hereby waive my guaranteed district as shown on my Enlistment Contract, Form
CG-3301. I understand this will enable me to select orders in conjunction with
normal recruit order selection procedures. I fully understand this cancellation of my
guaranteed assignment is final.”
(4) Members who, upon enlistment in the Coast Guard, are guaranteed a class “A”
School will be assigned to the appropriate training center awaiting training upon
successful completion of recruit training. The actual location of the assignment
depends on both service need and on the length of time between the recruit’s
graduation and the convening date of their guaranteed school.
(5) Only non-rated members who possess normal color vision will be assigned to small
boat stations.
(6) In those cases when a recruit is reverted, TRACEN will notify Commander (CG PSC-
EPM-2) to determine if a delay in reporting or cancellation of orders is warranted.
When recruit orders are canceled, the unit to which that recruit was ordered will
receive a replacement from the next graduating recruit company.
(7) Units receiving recruits will comply with the sponsor responsibilities outlined in
Article 1.A.15. of this Manual.
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(8) Advance notice of transfers does not apply to recruits. (See Article 1.B.2. of this
Manual.)
1.D.3 Non-rated Tours of Duty
Non-rate tour lengths are outlined in Article 1.A.4.b. of this Manual.
1.D.4. Communications Between Non-Rated Members and Assignment
Officers
1.D.4.a. The e-Resume
The e-Resume is the primary method by which members communicate their assignment
desires to Commander (CG PSC-EPM-2). Commands will ensure each member submits
an e-Resume, which includes a command endorsement. It is very important that each
member maintains a current e-Resume in Direct Access. Members may submit a new e-
Resume at anytime to communicate new or changed information. Accurate and timely
submission of this data provides Commander, (CG PSC-EPM-2) with important
information when considering assignments.
(1) Non-rated members should submit an e-Resume upon advancement to E-3 to ensure
all personal data is updated. In addition, members should specifically note their
career intentions, including "A" School or striking intentions, etc., on the e-Resume.
(2) Non-rated members must submit an e-Resume within six months of their normal tour
completion date if OCONUS and within four months if CONUS. This e-Resume
serves primarily to communicate the member's next desired assignment or type of
duty.
(3) Command endorsements on e-Resumes are critical to provide efficient, effective
reassignment of our personnel. Individual qualities and traits should be addressed in
command endorsements in order to provide the AO with a larger perspective of
assignment issues particular to the member.
1.D.4.b. Telephone Calls
Telephone calls from non-rated members directly to AOs are prohibited. In most cases, a
non-rated member's questions or concerns can be adequately addressed at the unit
PO1/CPO level. (See Article 1.C.2.f. of this Manual.)
1.D.4.c. Other Communication Methods
See Article 1.C.2. of this Manual.
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1.E. Assignment Policies for Special Duty Positions
1.E.1. General Policy
1.E.1.a. Overview
This Chapter describes types of special duty assignment, screening, and relief procedures.
The special duty assignment screening process requires the member to meet standard
minimum qualifications, submit an application with command endorsement, be reviewed
by the rating and special duty assignment officers and the command or program manager,
and be selected for the specific special duties desired. As explained below, many of the
policies described in this Chapter are waived or do not apply to this type of duty and
assignment. All members are expected to remain current in their rating.
1.E.1.b. Assignment Priority
In recognition of the arduous duty that some of our members must serve based on service
needs, assignment priority is a primary factor in routine enlisted assignments for rated
personnel. However, it is not a major factor in special duty assignments that are driven
primarily by service need for members with special skills, knowledge or abilities outside
those expected of members of the same rate and rating.
1.E.1.c. Geographic Stability
Members requesting special duty assignments must be aware that assignments are based
on the qualifications of the member for the particular special duty requested, not on the
specific location of that duty. Geographic stability should not be the primary reason for
requesting such duty. If selected for special duty, members must be available for
assignment to that duty regardless of geographic location.
1.E.1.d. Tour Length
The tour lengths for various special duty assignments are included elsewhere in this
Chapter under the appropriate heading for specific assignments. Members in special duty
assignments can expect to serve one full tour. On completing a full tour, members
normally are reassigned to duties in rating. Assignment officers will consider granting
requests for a one-year tour extension if the command favorably endorses the request and
service has no need for the member to return to duty in their rating. Additional
extensions may be approved; however, the maximum time served at one unit or in the
same position is six years. Under unusual situations (e.g., Special Agents) additional
tours may be permitted. Members who request additional tours must repeat the special
duty assignment screening process.
1.E.1.e. Collateral Duties
Commanding officers (COs) have the authority to assign such collateral duties as
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appropriate to members assigned to their command. COs further have the authority to
assign or reassign duties within their command as appropriate. Procedure for
reassignment of members unsuited for special duty are specified in Article 1.F.4. of this
Manual.
1.E.2. Qualifications
1.E.2.a. Minimum Standards For All Special Duty Assignments
Members must possess standard minimum qualifications for all special duty assignments.
Additional requirements that may apply are included elsewhere in this Chapter under the
appropriate heading for the specific type of assignment. Commands will ensure the
member, during the application process and also before executing their orders, meets the
standard minimum qualifications. If an applicant becomes ineligible anytime after
applying for a special duty assignment, their command will send a message to
Commander (CG PSC-EPM).
The standard minimum qualifications are as follows:
(1) Must consistently exhibit mature judgment, even temperament, tact, diplomacy, and
discretion,
(2) Have the abilities to correspond with and address the public pleasantly and
confidently and to speak and write clearly,
(3) No court-martial or felony convictions (federal, state or local) in the past six years,
(4) No non-judicial punishment during the past four years,
(5) No misdemeanor convictions (federal, state or local) in the past four years,
(6) No alcohol incident during the past four years,
(7) Candidates must have no mark of unsatisfactory in conduct for four years prior
to submission of requests,
(8) Must be eligible for the security clearance required for the assignment
requested,
(9) Have more than four years’ active duty in the Coast Guard,
(10) Qualify to operate a motor vehicle, hold a valid state-operating license, and
have no history of repeated traffic violations,
(11) A history of demonstrated financial responsibility; no record of excessive
indebtedness or indication of non-payment of just debts,
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(12) Have sharp military bearing and a smart appearance. Must comply with weight
standards contained in reference (l), Coast Guard Weight and Body Fat Standards
Program Manual, COMDTINST M1020.8(series). Must not have been on probation
for exceeding maximum allowable weight or body fat standards anytime in the past
two years,
(13) Must obligate service for a full tour in position assigned, and
(14) Must serve at least two years in position commencing on the reporting date prior to
voluntary retirement.
1.E.2.b. Career Pattern
Although not considered mandatory, a good career pattern is very desirable. Special duty
assignments should have a wide knowledge of the many duties and activities of the entire
Coast Guard. A recent tour of sea or restricted duty also is desirable, but is not required.
1.E.2.c. Applications and Command Endorsement
Members should use the e-Resume to request a special duty assignment. COs will use
discretion in recommending applicants for special duty assignments. Before endorsing a
candidate’s request, the commanding officer will interview an applicant to determine if
they fully meet the standard qualifications in Article 1.E.2.a. of this Manual and any
special requirements listed elsewhere in this Chapter. Besides a statement of opinion of
the applicant’s potential to perform the duties of the requested special duty assignment,
the commanding officer’s endorsement will also include:
(1) A definite recommendation stating the member meets the qualification requirements
and addressing the member’s potential to perform the duties required of the
assignment requested, and
(2) A statement on any request for waiver if the member does not meet all qualification
requirements.
1.E.3. Rating Assignment Officer Application Review for Members Desiring
Out of Rate Assignments
1.E.3.a. Assignment Officer Review
(1) Each rating AO will review the applications for special duty assignment to determine
the following:
(a) Is the member tour complete or available for transfer?
(b) Has the member met or will this assignment lead to difficulties in meeting rating
and career requirements such as sea duty requirements for advancement, etc.?
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(c) Is the rating staffed sufficiently to support the member being assigned out of rate?
The AO will consult with the Workforce Forecasting and Analysis Staff,
Commandant (CG-12A), for this determination.
(2) If the applicant does not meet these criteria, the rating AO will send the application to
the special duty AO who will retain the application for one year and if a special or
critical service need arises, the member’s application may be reconsidered.
(3) Once the member is released by their rating AO for a special duty assignment, the
special duty AO will ensure the applicant meets the minimum requirements for the
desired assignment as specified in this Chapter.
(4) If the member meets the minimum requirements, the special duty AO will give the
program manager or receiving command the member’s application, the command
endorsement, and review of the member’s assignment and evaluation history.
(5) The program manager or receiving command will review the application package and
in some instances may decide to convene an informal, special screening panel to rank
the applications to assist the special duty AO in identifying the best-qualified
members.
1.E.3.b. Interview
(1) If the program manager or receiving command chooses to interview the applicant,
they will follow these procedures:
(a) Interviewers should not ask questions outside the areas listed on this form.
Interviewers do not have to write the questions and answers verbatim; however,
they should summarize the questions and answers.
(b) The program manager or receiving command conducting the interview will
specify the interview location and method and bear the expense and any travel in
connection with the interview.
(c) The interview should be conducted by at least two people, one of which should be
a chief petty officer or higher.
(d) The interviewers will make a definite recommendation on the applicant’s
selection for assignment to special duty. All interviewers will sign the form.
(e) The interview form will be distributed by the program manager or receiving
command as follows:
[1] Original to Commander (CG PSC-EPM-2), Attn: Special duty AO.
[2] Copy to member to serve as their official notice of recommendation for
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special duty assignment.
[3] Copy to member’s command.
(2) During the interview process the program manager or receiving command conducting
the interview will not comment or indicate assignment to specific duty stations and
ensure the applicant understands Commander, (CG PSC-EPM-2) will make the final
decision on their assignment.
(3) If the command and program manager decide not to conduct an interview, they will
review the information provided by Commander (CG PSC-EPM-2) and definitely
decide whether or not to recommend a member for assignment to special duty.
Commander (CG PSC-EPM-2) will neither solicit nor accept unofficial information
about the applicant. Only official, documented information will be exchanged and
used in the decision making process.
1.E.3.c. Best Qualified
Normally, the “best qualified” member, as determined by the AO, including input from
the program manager or receiving command, is assigned to the available position. If
more than one member of similar qualifications applies for the assignment then the
following factors are considered:
(1) Command endorsement,
(2) Assignment priority,
(3) Geographic stability, and/or
(4) Enlisted employee review.
1.E.4. Reassigning Members Unsuited for Special Duty
Screening procedures for special duty assignment selection are designed to select only the
highest caliber of members. Despite the most stringent screening process, isolated cases
of assignment of members who are unsuited for such duty will occur. Members
considered unsuitable (as identified and determined by the command, program manager
or Commander (CG PSC-EPM-2)) for such duty will follow the procedures of Article
1.F.4. of this Manual.
1.E.5. Vacant
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1.E.6. Instructor Duty
1.E.6.a. Position Locations
Personnel are assigned to in-rate and out-of-rate instructor duty in accordance with
authorized allowances. Instructor duty positions are located at these types of activities:
(1) U.S. Coast Guard Class “A” and “C” Schools,
(2) U.S. Navy Class “A” and “C” Schools,
(3) Training Center Cape May, Training Center Petaluma, Training Center Yorktown,
(4) Atlantic and Pacific Area Training Teams,
(5) District Training Teams,
(6) U.S. Navy Fleet Training Groups and Units,
(7) Special Missions Training Center,
(8) U.S. Coast Guard Mobile Training Team, and
(9) Miscellaneous training activities that have positions designated as instructor duty by
the personnel allowance system.
1.E.6.b. Additional Qualifications
In addition to the minimum standards outlined in Article 1.E.2.a. of this Manual, a
member applying for instructor duty (in-rate and out-of-rate) should:
(1) Demonstrate an interest in teaching,
(2) Be able to work harmoniously with others,
(3) Possess sound judgment,
(4) Possess relevant expertise in the training field to which applying, and
(5) For Special Missions Training Center, must be clean shaven.
Note: If the member is considered a good candidate but is not qualified in some specific
requirement, the commanding officer may recommend a consideration for waiver.
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1.E.6.c. Instructor Training
The commanding officer will indicate whether a candidate who has not previously
attended instructor training school will be available to attend training before reporting for
duty.
1.E.6.d. Evaluating Instructors
Instructors will be evaluated as early as possible. Those who are found unsuitable will be
reassigned, as necessary, under Article 1.F.4. of this Manual.
1.E.6.e. Qualification Codes
After a member has served satisfactorily as an instructor for one year, the training
command’s commanding officer will assign the appropriate qualification code.
1.E.7. Recruiting Duty
1.E.7.a. Recruiting Mission
The Coast Guard’s recruiting mission is “To meet the Commandant’s military recruiting
goals by enhancing public awareness and maintaining the best qualified, diverse applicant
pool with an innovative trustworthy team of professionals.” Recruiting qualified
personnel for the Coast Guard is a complex, highly competitive task. The Coast Guard
competes directly with the Department of Defense services and private industry for the
new personnel resources required each year.
1.E.7.b. Key Element to Providing Human Resources
The recruiter is the key element in providing human resources for the Coast Guard. The
recruiter is the first contact with the service for the vast majority of Coast Guard military
members. The selection, motivation, and training of a recruiter is a top priority to the
success of the Coast Guard’s mission.
1.E.7.c. Removed
1.E.7.d. Submitting Requests
Applications for recruiting duty will not be made earlier than one year prior to
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completion of member’s present tour of duty. Requests will be submitted on an e-
Resume with a command endorsement included.
1.E.7.e. Training
Personnel selected for their first and subsequent tours in recruiting duty will attend
formal indoctrination at Recruiter’s School.
1.E.7.f. Assignment
After a recruiting assignment, members normally transfer to duties within their rating.
On completing duty in their rating, members may be considered for another recruiting
tour depending on service needs. Members with more than 10 years of service may
request consecutive recruiting assignment. Commander (CG PSC-EPM-2) controls
assigning personnel to and from recruiting duties.
1.E.8. Recruit Regimental Duty (Including Company Commander)
1.E.8.a. Battalion Commander and Company Commander Duties
Battalion commander (BC) and company commander (CC) duties are some of the most
important and demanding duties in the Coast Guard, requiring the highest degree of
leadership and exemplification of our core values of honor, respect, and devotion to duty.
The BC is in charge of the CCs, whose impact on recruits at this initial stage in their
career is critical. Senior CC’s share in supervising junior CC’s. Members assigned to
BC and CC duty must be physically and emotionally qualified to train recruits, capable of
maintaining control of their emotions in stressful situations and ready to handle the job’s
physical demands. The normal tour of duty is three years.
1.E.8.b. Additional Qualifications
In addition to meeting the minimum standards outlined in Article 1.E.2.a. of this Manual
and completing the company commander qualification process, a member applying for
recruiting regimental duty must:
(1) Be an E-8 or E-9 for assignment to BC,
(2) Be an E-7 with at least six years of Coast Guard service for assignment as a Lead
company commander,
(3) Be an E-4, E-5, or E-6 with at least three years of Coast Guard service for assignment
as a company commander,
(4) Have a high level of maturity and even temperament. A staff psychologist will
conduct psychological and personality screening of prospective CC’s,
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(5) Have no physical limitations that would preclude progressive participation in a
physical fitness program including among other activities, running, swimming, push-
ups, and sit-ups, culminating in a physical fitness test administered by the training
center staff on reporting and semi-annually thereafter,
(6) Have an exceptional personal appearance.
(7) Have demonstrated an interest in teaching, and
(8) Although not considered mandatory, a good career pattern of general duty is very
desirable for all of these assignments. A recent tour of sea duty is also desirable.
1.E.8.c. Submitting Requests
Members desiring assignment to duty as a BC or CC should submit an e-Resume. The
required commanding officer’s endorsement should include the following information:
(1) A definite recommendation,
(2) Comments on any pronounced accent or speech defects,
(3) Comments on the member’s ability to lead and train junior personnel,
(4) Comments on the member’s performance, and
(5) Marital status and number of dependents.
1.E.8.d. Interview
(1) When a member requests assignment to BC or CC duty, their commanding officer
will interview the member to determine if the candidate is fully qualified as described
in this Article.
(2) Once Commander (CG PSC-EPM) has screened a member as meeting the profile
desired for such assignment, the member will normally be issued TDY orders to
Training Center Cape May for assessment. When the member is being considered for
assignment to CC duty upon rotation from a remote area, the assessment may be
conducted at another location as determined by the training center staff.
(3) Commanding Officer, Training Center Cape May will designate appropriate
personnel to coordinate with Commander (CG PSC-EPM) to assess each application.
The assessment results will be used to determine if the applicant possesses the high
standards of personal conduct, moral integrity, and professional skills necessary to
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serve as a role model for recruit trainees. The assessment process will include, at a
minimum, a psychological screening test, physical fitness assessment, personal interview,
and the member’s brief (five minute) oral presentation. The training center staff will
make recommendations for assignment to Commander (CG PSC-EPM) based on the
results of the assessment.
(4) Training Center Cape May will provide funding to cover the TDY costs associated
with the assessment.
1.E.8.e. Training
Members selected for CC duty will receive formal training at the Training Center Cape
May CC School upon reporting for PCS assignment.
1.E.9. Special Agent
1.E.9.a. Coast Guard Investigative Service (CGIS)
Coast Guard Investigative Service (CGIS) is comprised of carefully selected,
professionally trained and educated special agents who assist Coast Guard commands in
maintaining internal security, integrity, and good order and discipline. In addition,
special agents conduct investigations external to the Coast Guard, addressing issues such
as drug and alien smuggling, environmental crimes, and crimes against the government in
general. Special agents also conduct background investigations and national agency
checks to ensure the national security and the security of the Coast Guard. Special agents
receive their initial training at Federal Law Enforcement Training Center, Glynco, GA,
and receive further training at various colleges, institutions, and schools. Applicants are
carefully screened and evaluated at their local command as well as by the regional CGIS
office. The final selection is made by the Director, Coast Guard Investigative Service
based on all information available regarding the applicants. The selections are on a “best
qualified” basis. The following qualifications are the minimum qualifications to be
eligible for special agent duty. The initial tour of duty is four years, with subsequent
assignments dependent upon program and service needs; however, there is no guarantee
of subsequent assignments.
1.E.9.b. Additional Qualifications
(1) Be in pay grade E-6 or higher.
(2) Have completed a minimum of one year of college (30 credit hours), verified by
college transcript. A waiver to this requirement will be considered if special
circumstances warrant a waiver.
(3) Be serving on active duty in the regular Coast Guard with at least six years active
military service, two of which must be Coast Guard service, before selection for
training. Before transferring for training, members must agree to reenlist or
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voluntarily extend for a period of at least four years from the convening date of the
class.
(4) Be at least 21 years old.
(5) Have completed at least one year of sea duty. Commander (CG PSC-EPM) may
waive this requirement.
(6) Be a United States citizen.
(7) Have no record of mental illness, alcoholism, or offenses involving moral turpitude.
(8) Possess a valid state motor vehicle operator’s license.
(9) On application be in excellent physical condition.
(10) Be eligible for a top secret security clearance and maintain eligibility throughout
assignment to CGIS.
1.E.9.c. Submitting Requests
Prior to 1 July each year, Commander (CG PSC-EPM-2), in coordination with CGIS, will
solicit applications by ALCGENL message for the upcoming assignment year season.
This message will contain submission criteria.
1.E.10. Intelligence Duties
1.E.10.a. Intelligence Team
Intelligence Team (analyst and watchstander): The Coast Guard Intelligence Program
needs experienced, trained members in many positions. Members selected for these HK-
designated intelligence specialists positions must be able to perform a number of duties,
including composing detailed intelligence documents, assisting in intelligence analysis,
assessing, preparing and presenting briefs, familiarity with and interacting with members
of the National Intelligence Community, and using various clerical and computer skills in
preparing intelligence products.
1.E.10.b. Additional Qualifications
In addition to the minimum standards outlined in Article 1.E.2.a. of this Manual, to
qualify for an HK-designated position, a member should:
(1) Have completed at least one year’s Coast Guard service on active duty or in the
selected reserve at any of the following Coast Guard intelligence activities:
(a) Commandant (CG-2),
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(b) rea (Ai/Pi)/MIFCs,
(c) District (ole), when assigned to operational intelligence duties as determined by
Commandant (CG-2),
(d) Intelligence Coordination Center (ICC),
(e) Joint Task Force (JTF) Fusion Center or J2,
(f) Law Enforcement Support (LESUP) Team Miami,
(g) Pacific Intelligence Team (PIT),
(h) C3I Centers East and West, when assigned to intelligence duties, or
(i) El Paso Intelligence Center (EPIC).
(2) Or have completed one of these courses:
(a) USCG Basic Intelligence Course, Training Center, Yorktown, VA,
(b) Joint Military Intelligence Course, Defense Intelligence College, Washington,
DC,
(c) Appropriate course at the Navy and Marine Corps Intelligence Training Center,
Dam Neck, VA, or
(d) Equivalent training as approved by Commandant (CG-2).
(3) Be eligible for a top secret security clearance.
1.E.10.c. Assignment
Although there is no intelligence rating, enlisted members E-6 and above with more than
10 years of service may request consecutive assignments to intelligence duty.
Commander (CG PSC-EPM-2) controls intelligence duty assignments.
1.E.11. Ceremonial Honor Guard
1.E.11.a. General
Located at the Telecommunication and Information Systems Command (TISCOM) in
Alexandria, VA, the U.S. Coast Guard Ceremonial Honor Guard is the official Coast
Guard representative at various Armed Forces events and functions. In addition to
performing Presidential support duty, the Ceremonial Honor Guard performs hundreds of
ceremonies annually for many international leaders and other dignitaries.
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1.E.11.b. Additional Qualifications
In addition to the minimum standards outlined in Article 1.E.2.a. of this Manual, a
member applying for Ceremonial Honor Guard duty should:
(1) Background Investigation. Must have a favorable Single Scope Background
Investigation (SSBI) completed within the last two years and been serving on
continuous active duty with the Coast Guard since completion of the SSBI. Members
will not perform Presidential support duty until the completed SSBI has been received
and screened. A denial or revocation of a security clearance disqualifies a member
for assignment to the Ceremonial Honor Guard.
(2) Personal Qualities. Must be stable, of excellent character and discretion, and
unquestioned loyalty to the United States.
(3) Family Requirements. The member and adult, living members of their immediate
family must be either native born or naturalized citizens of the United States.
(“Immediate family” includes the current spouse; natural or foster parents or
guardians; sisters and brothers by birth, adoption, or marriage of the parents; and
children by birth, adoption, or marriage.) The Secret Service may grant waivers,
through Commandant (CG-2), on a case-by-case basis.
(4) Loyalty to the United States. The member’s family members and those persons to
whom the member is bound by affection or obligation should neither be subject to
physical, mental, or other forms of duress by a foreign power nor advocate using
force or violence to overthrow the government of the United States or altering the
form of government of the United States by unconstitutional means.
(5) Spouse Name Check. Commandant (CG-2) will conduct a name check on member’s
spouse through the Federal Bureau of Investigation General Indices.
(6) Interaction with High Government Officials. Since this duty may involve contact
with the President of the United States, the First Family, and other individuals in high
government positions, applicants must present a clean-cut, smart, pleasant appearance
and possess a sufficient degree of intelligence, maturity, and literacy to respond to
casual conversation with these officials.
(7) Characteristics Evaluated for Selection. Applicants must be aware assignment to this
special duty involves more than ceremonial or glamorous duty. If selected, members
must not only maintain a flawless appearance, but also expect arduous work, long
hours, and demands for expertise. Applicants should possess an enthusiastic attitude
with confidence and motivation to meet the challenge of the assignment.
Characteristics that will be evaluated during the selection process include maturity,
self-control, objectivity, forthrightness, sincerity, attitude toward the service, others,
and themselves, cooperation, and motivation.
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(8) Physical Requirements. The following additional physical requirements apply:
(a) Men must be 6 feet 0 inches to 6 feet 4 inches and women 5 feet 8 inches to 6 feet
4 inches,
(b) Must be proficient in basic drill requirements,
(c) Must have visual acuity not requiring glasses (contact lenses may be worn),
(d) Must not have visible tattoos, unsightly scars, birthmarks, or severe acne,
(e) Must not have a history of serious back or knee injuries, and
(f) The face must be clean shaven at all times. Those with approved waivers for
folliculitis are not eligible for assignment to the Ceremonial Honor Guard.
1.E.11.c. Unsuitability for Assignment
Members with any serious derogatory information in the following categories are not
suitable for assignment to the Ceremonial Honor Guard:
(1) Criteria set forth in the Personnel Security and Suitability Program, COMDTINST
M5520.12 (series),
(2) Record of courts-martial or indication of consideration for administrative separation
in lieu of courts-martial,
(3) A history of serious involvement with civil or military law enforcement agencies.
Records of frequent minor involvement with law enforcement agencies will be
assessed to determine whether the member has a tendency toward irresponsibility,
(4) Record of neglect or substandard performance of duty or evidence of poor attitude or
lack of motivation toward responsibilities, or
(5) Evidence of any other personal habits, characteristics, activities, or associations that
would reasonably place doubt on the member’s reliability, or that would warrant a
determination that a member is not suitable for assignment to Presidential support
duties. Activities that may be considered as disqualifying under this paragraph
include, among others, any record of:
(a) Recent serious indebtedness,
(b) Drunkenness or alcoholism,
(c) Serious family or marital problems,
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(d) Mental ailments or psychological disorders,
(e) Involvement with narcotics, marijuana, or dangerous drugs, or
(f) Aggressive tendencies or record of illegal use or possession of weapons.
1.E.11.d. Submitting Requests
(1) Applicants must submit these items to Commander (CG PSC-EPM-2) when
requesting assignment to the Ceremonial Honor Guard:
(a) Two photographs (full length and side views), and
(b) Police Record Check, Form DD-369.
(2) The commanding officer’s endorsement will evaluate the member in detail and state
the member’s personal data record and health record have been checked and show no
derogatory information in any category in Article 1.E.11.c. of this Manual.
(3) On receiving the request, district commander (ap) will carefully review the supporting
papers for completion and accuracy and arrange for district commander (ole) to
interview the applicant. The officer conducting the interview will set forth in detail
an estimate of the applicant’s potential for assignment to the Ceremonial Honor
Guard. Any adverse information discovered during the interview or in reviewing the
applicant’s record must be included and fully explained. On completing the
interview, district commander (ole) will complete an Evaluation of Applicant for
Special Detail (See Exhibit 1.E.1. of this Manual.) and send it, the completed
interview, and member’s application procedures to district commander (ap).
1.E.11.e. Assignment Procedures
(1) On receiving applications, Commander (CG PSC-EPM) will check to ensure all
required forms and supporting documentation are in order. If so, Commandant (CG-
2) will be requested to initiate a background investigation, which takes 60 to 90 days.
Commandant (CG-2) is the final screening authority in all cases.
(2) When the background investigation has been completed, Commander (CG PSC-
EPM) will advise district commander (ap) or the commanding officer of a
headquarters unit concerned whether the member meets the criteria for this special
duty.
(3) Commanding officers will ensure that all travel orders assigning personnel to duty
with the Ceremonial Honor Guard indicate transfer to the basic receiving unit and
annotate them:
“For duty in accordance with Article 1.E.11., Military Assignments and
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Authorized Absence, COMDTINST M1000.8 (series).”
(4) Commanding Officer, Telecommunications and Information Systems Command
(TISCOM), will ensure that personnel are not assigned to Presidential support duties
until their final clearance has been received.
(5) The Commandant will assign quotas to Training Center Cape May for selecting
qualified recruits for assignment to the Ceremonial Honor Guard. While desired,
volunteers are not mandatory to fill assigned quotas. Commanding Officer, Training
Center Cape May, will ensure strict compliance with the screening requirements
outlined in this Chapter, including all applicable enclosures. All supporting
documents will be reviewed carefully for completion and accuracy before sending
directly to Commandant (CG-2). Since selection quotas will be issued to the training
center, Commander (CG PSC-EPM) need not receive the applications for recruit
personnel.
1.E.11.f. Assignment to Class “A” School
In view of the special training and security requirements necessary for assignment to the
Honor Guard, non-rated personnel assigned will not be eligible for assignment to class
“A” School until they complete a two-year tour. After serving four months, non-rated
personnel may request to add their names to a class “A” school list of their choice
with an administrative hold. The administrative hold will be removed once the
member successfully completes their two year-tour.
1.E.12. Command Senior Enlisted Leader (CSEL) Program
Reference (o), The Command Senior Enlisted Leader (CSEL) Program, COMDTINST
1306.1 (series), outlines the eligibility criteria, duties and responsibilities, and application
process for CSEL positions, which include all active and reserve component gold badge
command master chiefs (CMC), Coast Guard reserve forces master chief (CGRF-MC),
billeted silver badge command master and command senior chiefs (CSC), and collateral
duty unit command chiefs (may be CMC, CSC, or Command Chief (CC)). The
assignment of the billeted CSEL positions are made by Commander (CG PSC-EPM-2)
and (CG PSC-RPM-2) and are governed by the policy contained in this Article.
1.E.13. Drug and Alcohol Abuse Representative
1.E.13.a. Selection Factors
To ensure Drug and Alcohol Abuse Program objectives are implemented, qualified
members are encouraged to submit requests for assignment to drug and alcohol abuse
representative (D&A Rep) duty. Submit requests via e-Resume. This duty’s importance
and sensitivity demand a mature individual knowledgeable about situations common to
Coast Guard personnel. Selection factors of prime importance are motivation and ability
to effectively communicate with a wide variety of people. Reference (p), Coast Guard
Drug and Alcohol Abuse Program, COMDTINST M1000.10 (series), contains further
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information on D&A Rep position responsibilities.
1.E.13.b. Additional Qualifications
In addition to the minimum standards outlined in Article 1.E.2.a. of this Manual, a
member applying for D&A Rep duty should:
(1) Be in pay grade E-6 or above serving on second or subsequent enlistment,
(2) Have a minimum GCT or VE of 55,
(3) Be mature and possess sound judgment,
(4) Be able to work with minimal supervision,
(5) Have a broad career pattern, and
(6) If a recovering alcoholic, have at least two years of continuous sobriety.
1.E.13.c. Interview
(1) Commanding officers will interview members who request duty as a D&A Rep to
ensure they meet all qualifications. If not completely satisfied a member does so, the
commanding officer will state the reasons in the endorsement to the member’s e-
Resume. If the member is considered to have some outstanding qualities for
assignment but is not qualified in some specific requirement, the commanding officer
may recommend the consideration of a waiver; however, waivers will not be
considered for GCT/VE scores, enlisted employee reviews, or length of sobriety.
(2) Commander (CG PSC-EPM-2) normally assigns members being considered for
assignment to D&A Rep duty TDY to a district office for an interview by the district
commander (ap) and the district D&A Rep. The interviewers will evaluate the
member and comment on the member’s sincerity, motive for seeking D&A Rep
assignment, and potential as a dependable, responsible representative of the Drug and
Alcohol Abuse Program. Also required is an interview by an alcohol treatment
specialist (ATS) at a U.S. Navy Alcohol Rehabilitation Center (ARC), Alcohol
Rehabilitation Service (ARS), or Counseling and Assistance Center (CAAC). The
interviews and recommendations are to be sent to Commandant (CG-11).
1.E.13.d. Training
Personnel selected for D&A Rep duty attend training as required by Commandant (CG-
11). This normally consists of the Navy Alcohol Administration, Training, and Advisor
School (ATA) followed by other specialized training as deemed necessary by
Commandant (CG-11). After completing all required training, personnel assigned to this
duty are encouraged to update their training annually.
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1.E.14. Alcoholism Treatment Specialist and Drug and Alcohol Abuse
Counselor Duty
1.E.14.a. General
In accordance with current memorandums of agreement with the U.S. Navy, the Coast
Guard coordinates with the Navy on those personnel to be trained and assigned to duty as
alcohol treatment specialists (ATS) and drug and alcohol abuse counselors (DAC). The
importance and sensitivity of these duties require mature, non-judgmental individuals.
Motivation and communication skills are prime factors for selection. The normal tour of
duty is four years.
1.E.14.b. Additional Qualifications
In addition to the minimum standards outlined in Article 1.E.2.a. of this Manual, a
member applying for ATS or DAC duty should:
(1) Be in pay grade E-5 or above serving in second or subsequent enlistment,
(2) Have a minimum combined VE/AR score of 105 or a previous GCT/ARI score of
105,
(3) Be mature and possess sound judgment, and
(4) If a recovering alcoholic, have at least two years of continuous sobriety.
1.E.14.c. Interview
(1) Commanding officers will interview members who request duty as an AST or DAC
to ensure they meet all qualifications. If not completely satisfied a member meets all
qualifications, the commanding officer will state the reasons in the endorsement to
the member’s e-Resume. If the member is considered to have some outstanding
qualities for assignment but is not qualified in some specific requirement, the
commanding officer may recommend considering a waiver.
(2) Commander (CG PSC-EPM-2) normally assigns members being considered for
assignment to AST or DAC duty TDY to a district office for an interview by the
district commander (ap) and the district D&A Rep. The interviewers will evaluate the
member and comment on their sincerity, motives for seeking D&A Rep assignment,
and potential as a dependable, responsible representative of the Drug and Alcohol
Abuse Program. An ATS or DAC also must interview the member at a U.S. Navy
Alcohol Rehabilitation Center (ARC), Alcohol Rehabilitation Service (ARS),
Counseling and Assistance Center (CAAC), or Navy Drug Rehabilitation Center
(NDRC). Send the interviews and recommendations to Commandant (CG-11).
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1.E.14.d. Training
(1) Before receiving PCS orders to ATS duty, the selected applicant must satisfactorily
complete the Institute in Alcoholism (IAS) course at the Naval Alcohol
Rehabilitation, San Diego, CA. Commandant (CG-11) will obtain the quota for this
10-week course.
(2) Before receiving PCS orders to DAC duty, the selected applicant must satisfactorily
complete the Naval Drug and Alcohol Abuse Counselor School, Naval Drug
Rehabilitation Center, NAS Miramar, San Diego, CA. Commandant (CG-11) will
obtain the quota for this 10-week course.
(3) After completing all required training, personnel assigned to this duty are encouraged
to update their training annually.
1.E.14.e. Duties
Personnel assigned to an ATS or DAC perform these duties:
(1) Counseling duties as assigned by the Navy treatment facility.
(2) Liaison between the Coast Guard and the treatment facility. Direct liaison with
Commandant (CG-11) on Coast Guard issues is authorized.
(3) Assist Coast Guard personnel assigned to the treatment facility as patients or in
solving any problems that may be unique to the Coast Guard.
1.E.15. Military Entrance Processing Station (MEPS)
1.E.15.a. General
Personnel selected for assignment to U.S. Military Entrance Processing Stations (MEPS)
positions must be mature individuals with sufficient military experience and personal
stability to perform independently with a minimum of supervision and leadership. The
normal tour of duty is three years.
1.E.15.b. Additional Qualifications
In addition to the minimum standards outlined in Article 1.E.2.a. of this Manual, a
member applying for MEPS duty should:
(1) Be in pay grade E-5 or above with at least three years’ time in service.
(2) Be able to read and speak English clearly.
(3) Possess a valid state motor vehicle operator’s license.
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1.E.16. Equal Opportunity Advisor (EOA) Duty
1.E.16.a. Civil Rights Mission
The Coast Guard aims to foster and maintain a model workplace that supports mission
execution. Respect for the dignity and worth of each member is paramount in the
establishment of all actions, policies, and implementation. The Coast Guard proactively
pursues a workforce that represents the national labor force for both civilian and military
members and a workplace climate that fully embraces Coast Guard core values of honor,
respect, and devotion to duty.
The civil rights program proactively support a culture that integrates and continuously
fosters command and leadership commitment and accountability at all levels to the equal
employment opportunity (EEO) and equal opportunity (EO) goals of the Coast Guard.
This is done by implementing improved, efficient EEO/EO practices, pursuing and
promoting activities that proactively prevent unlawful discrimination and are responsive
to current legal compliance of the laws.
1.E.16.b. EOA Duties
The EOA trains, administers and advises superiors, peers and subordinates regarding the
Coast Guard’s military and civilian civil rights program. The position requires thorough
knowledge of the Coast Guard civil rights policies and programs, instructive,
administrative, management and consulting skills, and knowledge of Coast Guard
military personnel policies and regulations.
The EOA independently coordinates and conducts civil rights training, conducts inquiries
into informal complaints of discrimination, counsels complainants, and facilitates
mediation and resolution of informal complaints. The EOA also assists complainants
with formal complaints of discrimination, advises members and commands on military
and civilian civil rights issues, provides information on cultural programs, and manages a
human relations training and travel budget.
The EOA serves as the field-level expert for military and civilian civil rights and equal
opportunity for a geographically dispersed military workforce. The EOA is a Civil
Rights Directorate (CRD) staff member who provides assistance and guidance to the
command responsible for military and civilian equal opportunity and civil rights within
that area of responsibility (AOR). EOA duty requires frequent travel by car and Coast
Guard vessels and/or aircraft throughout the assigned AOR to all work sites for training,
counseling and travel outside the AOR as a certified mediator. EOA duty is complex and
demanding, requiring the member’s full-time commitment. Therefore,
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collateral duties will not be assigned to the EOA unless those extra duties are approved
by Commandant (CG-00H12). The normal tour of duty is four years.
1.E.16.c. Additional Qualifications
In addition to the minimum standards outlined in Article 1.E.2.a. of this Manual, a
member applying for EOA duty:
(1) Must be in pay grade E-7 and not on the advancement list/above the cut for E-8.
(2) Must be a graduate of the Defense Equal Opportunity Management Institute
(DEOMI) Equal Opportunity Advisor Course prior to assuming full-time EOA
responsibilities.
(3) Should have a thorough knowledge of Coast Guard mission responsibilities,
organization and management structure, chain of command and workforce
composition.
(4) Must have demonstrated public speaking skills. The EOA briefs all levels of the
chain of command on vital civil rights issues.
(5) Must have demonstrated written communications skills. Experience writing letters,
point papers and decision briefs is highly desirable and recommended. Must also be
skilled in fact-finding and negotiation.
1.E.16.d. Interview
When a member requests assignment to EOA duty, they will be interviewed by the Civil
Rights Directorate to determine if the candidate is fully qualified as described in this
Article.
1.E.16.e. Submitting Requests
Members desiring EOA duty should submit their request on an e-Resume with command
endorsement in accordance with the special assignments ALCGENL solicitation message
for the applicable year that the member is tour complete. Additional package
requirements to include a command recommendation can be obtained from Commander
(PSC EPM-2).
1.E.16.f. Training
(1) Members selected for their first tour in EOA duty will attend the Defense Equal
Opportunity Management Institute (DEOMI) 8-week Equal Opportunity Advisor
Course prior to assuming full-time EOA duties.
(2) Members who have not completed the following courses should anticipate attending
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these additional courses: Coast guard Instructor Development Course (5 days),
Course Developer (10 days), New Counselor Basic Equal Employment Opportunity
Counselor (5 days), Alternate Dispute Resolution and Mediation Training (5 days).
1.E.17. Standard Boat Standardization Team (STANTEAM) Duty
1.E.17.a. General
Standard Boat STANTEAMs travel throughout the Coast Guard to assess the operational
readiness of standard boats & crews. These STANTEAMs provide valuable procedural
and technical information to station and group staff, track boat and crew performance
trends, provide data and policy recommendations to Commandant (CG-122), and
evaluate prototype equipment for standard boats. Assignment to STANTEAM duties is
reserved for those members who have intimate knowledge and experience with a specific
standard boat (e.g., 41’ UTB, 47’ MLB) and who exhibit the maturity and confidence to
professionally converse with personnel of all paygrades (E-1 to O-6). Those assigned to
the STANTEAM staff should expect an extensive travel schedule with frequent family
separations.
1.E.17.b. Assignment
Personnel are assigned to STANTEAM duty in accordance with authorized allowances.
STANTEAM positions are currently located in Ilwaco, WA (MLB), Yorktown, VA
(UTB), and Special Missions Training Center (SMTC).
1.E.17.c. Additional Qualifications
In addition to the minimum standards outlined in Article 1.E.2.a. of this Manual, a
member applying for standard boat STANTEAM duty must:
(1) Hold certification as boat coxswain (for Boatswain’s Mates) or boat engineer (for
Machinery Technicians) on the applicable standard boat type within the previous 4
years.
(2) Have a minimum of 4 years experience with the applicable standard boat type.
(3) Be able to interpret boat drawings and blueprints (MKs).
(4) Have a qualification code “01” (MKs).
(5) Meet the requirements for instructors per Article 1.E.6. of this Manual.
1.E.17.d. STANTEAM Member Training
New STANTEAM members will receive on-the-job training (OJT).
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1.E.17.e. Evaluating STANTEAM Members
New STANTEAM members will be evaluated for suitability as STANTEAM members
as early as possible. Those who are found unsuitable will be reassigned, as necessary,
under the provisions of Article 1.F.4. of this Manual.
1.E.18. Aviation Standardization Team (STANTEAM) Duty
1.E.18.a. General
The Aviation Standardization Teams (STANTEAM) travel to Coast Guard aviation units
to assess the operational readiness of enlisted aircrews and to provide such training as
needed or requested. The Aviation STANTEAM provides valuable procedural and
technical information to aircrew and operations staff, create and maintain aircrew training
syllabi and conduct aircrew “C” schools, tracks aircrew performance trends, provides
members to aircraft mishap analysis boards (MAB), provide data and policy
recommendations to FORCECOM (FC-T), and evaluate prototype/proof-of-concept
equipment and procedures for aircrew and aircraft. Assignment to Aviation
STANTEAM duty is reserved for those members who have intimate knowledge and
experience with USCG aircraft and exhibit the maturity and confidence to professionally
converse, interact with, and train all ranks within the Coast Guard, personnel of all US
military services, civilians, government officials of all levels and classifications, and
foreign military personnel. Personnel assigned to the Aviation STANTEAM should
expect an extensive travel schedule with frequent family separations.
1.E.18.b. Assignment
Personnel are assigned to Aviation STANTEAM duty in accordance with authorized
allowances. Aviation STANTEAM positions are currently located at Aviation Training
Center (ATC) Mobile, AL (HU-25, MH-60, MH-65, HC-144, Unmanned Aerial Systems,
Aviation Special Missions, Sensors Branch, and Rescue Swimmer Branch), Air Station
Clearwater, FL (HC-130H), and Air Station Elizabeth City, NC (HC-130J).
1.E.18.c. Qualifications
In addition to the minimum standards outlined in Article 1.E.2.a., a member applying for
Aviation STANTEAM duty must:
(1) While not mandatory, preference will be given to members who have a minimum of
two years as an examiner and/or a minimum of four years as an instructor and hold a
current air station commanding officer’s letter of designation as an enlisted aircrew
position examiner or instructor in the applicable aircraft (for aircraft type billet and
aircrew position desired).
(2) Have a minimum of four years experience with the applicable USCG aircraft.
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(3) Have completed a minimum of one full tour of operational duty at an air station.
(4) Have an active personal-use government travel charge card (GTCC).
(5) For rotary-wing aircrew, the following qualifications are highly desired but not
mandatory: vertical surface, Advanced Helicopter Rescue School (AHRS) graduate,
vertical insertion (fast rope), electro-optical/infrared (EO/IR), and/or external load.
Note: Members who do not meet these qualifications may request of waiver. Waivers
will be granted by the commanding officer of ATC Mobile.
1.E.18.d. Applications and Command Endorsement
Members should use the e-Resume and pertinent solicitations to request an Aviation
STANTEAM assignments. LCPO’s will use discretion in recommending applicants for
these assignments and before endorsing a candidate’s request, ensure the member is fully
qualified. The LCPO endorsement will include:
(a) An opinion of the applicant’s potential to perform the duties of the requested
assignment,
(b) A definite recommendation stating the member meets the qualification requirements,
(c) A statement on any request for waiver if the member does not meet all qualification
requirements, and
(d) A statement on any pronounced accent or speech defect.
1.E.18.e. Aviation STANTEAM Member Training
Aviation STANTEAM members will receive on-the-job training and must attend an
Instructor Development Course (IDC) within the first year assigned.
1.E.18.f. Competency Codes
Once the member has received a letter of designation from the commanding officer of
ATC Mobile, the member will be assigned the appropriate competency code IAW the
U. S. Coast Guard Competency Management System Manual, COMDTINST M5300.2
(series).
1.E.18.g. Reassignment
Those members who are found unsuitable for Aviation STANTEAM will be reassigned,
as necessary, under the provisions of Article 1.F.4. of this Manual.
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1.E.19. Surfman Instructor Duty, National Motor Lifeboat School
1.E.19.a. General
Duty as a surfman instructor at the National Motor Lifeboat School is extremely unique.
Instructors must be highly proficient in all aspects of MLB heavy weather operations,
present a physically fit and smart military appearance, and be able to work with others
under the most demanding and dangerous conditions. Instructors must be highly
motivated, possess exceptional interpersonal skills, and have the ability to communicate
effectively with personnel in all paygrades, as well as in front of groups.
1.E.19.b. Additional Qualifications
In addition to the minimum standards outlined in Article 1.E.2.a. of this Manual, a
member applying for surfman instructor duty must:
(1) Have held certification as a MLB surfman within the previous 4 years,
(2) Have a minimum of 4 years experience serving in the capacity as a surfman,
(3) Have the ability to effectively deliver training under extremely adverse weather
conditions, as well as in the classroom,
(4) Demonstrate an interest in teaching,
(5) Be able to work harmoniously with others,
(6) Possess sound judgment, and
(7) Meet the requirements for instructor duty per Article 1.E.6. of this Manual.
1.E.19.c. Surfman Instructor Training
New surfman instructors will receive extensive on-the-job training (OJT).
1.E.19.d. Evaluating Surfman Instructor Applicants
New surfman instructor applicants may be requested to attend an informal interview with
the commanding officer and senior surfman instructor at the National Motor Lifeboat
School (funded by NMLB School). Once assigned, new members will be evaluated for
suitability as surfman instructor, by the qualified surfman instructor staff, as early as
possible. Those members who are found unsuitable will be reassigned, as necessary,
under the provisions of Article 1.F.4. of this Manual.
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1.E.20. USCGC Barque EAGLE Non-Rate Assignments
1.E.20.a. General
As the Coast Guard’s preeminent major afloat training command and only square rigged
sailing ship, service aboard EAGLE involves dangers not found on more conventional
afloat units. Inherent in EAGLE’s mission of seamanship training are the hazards
associated with having large numbers of inexperienced cadets and officer candidates
working aloft, far above the deck in her rigging, often during severe weather. Unlike
other afloat units, the responsibility for the critical first line instruction and safety
supervision of embarked trainees falls to the junior enlisted. In order to maximize safety,
prospective crewmembers must be thoroughly screened before being assigned.
1.E.20.b. Screening Process
In addition to the minimum standards outlined in Article 1.E.2.a. of this Manual, potential
candidates must be screened for suitability using the following criteria:
(1) Military Bearing. Must display exceptional military bearing and adherence to core
values. EAGLE crewmembers are usually the first and often only exposure future
officers have with our enlisted workforce. Therefore, it is essential that these
crewmembers make positive, lasting impressions on their trainees.
(2) Volunteers. All candidates must be well-informed volunteers. Performance as an
instructor/safety supervisor requires a personal desire and interest in doing the best
job possible.
(3) Working Aloft. Volunteers must be made fully aware of the demanding and unique
nature of regularly working up to 147 feet above deck in the ship’s rigging.
Therefore, it is extremely critical that candidates have no abnormal fear of heights.
(4) Assignment Preference. Special consideration will be given to qualified candidates
interested in striking either BM or MK. Members that successfully advance to petty
officer through the striker program can expect to complete a three-year tour.
1.E.20.c. Assignment Procedures
Commanding Officer, CGC EAGLE, will provide screening criteria to Commander (CG
PSC-EPM). Commanding Officer, Training Center Cape May will coordinate with
Commander (CG PSC-EPM) to ensure strict compliance with the screening requirements.
1.E.20.d. Assignment to Class “A” School
As a result of the specialized training and experience necessary to serve in these critical
positions, non-rated personnel assigned will not normally be eligible for assignment to
class “A” School until they have completed a two-year tour. After serving four months,
non-rated personnel may request to add their names to a class “A” school list of
their choice with an administrative hold. The administrative hold will be removed
once the member successfully completes their two year-tour.
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Exhibit 1.E.1. Evaluation of Applicant for Special Details
DATE __________
NAME ______________________________ RATE __________
YES NO
□ □ 1. Creates favorable impression in appearance, bearing and manner. Dresses neatly and
cleanly.
□ □ 2. Verbal expression is adequate for public contact work. Education is sufficient.
□ □ 3. Character consistent with Coast Guard Standards.
□ □ 4. Self-confident, but not overbearing.
□ □ 5. Possesses maturity required for assignment.
□ □ 6. Has unquestionable loyalty to the United States.
□ □ 7. Free of any foreign connections. Applicant and their immediate family are U.S.
citizens.
□ □ 8. Member appears to control their personal affairs. No record of indebtedness or
domestic problems were revealed.
□ □ 9. Disclaims any incidents that would reflect adversely on themselves. Denies any
use and/or possession of narcotics or dangerous drugs. Indicates no arrests or
detention by law enforcement officials, except for minor traffic violations.
□ □ 10. Medical records reveal no record of immaturity, emotional instability, neurotic
tendencies, or other disqualifying medical history. Appears to be physically
qualified for assignment.
□ □ 11. Review of military personnel records reveal no unfavorable information. All forms
for BI have been reviewed for accuracy and completeness.
REMARKS (use additional sheets if necessary)
RECOMMENDATION
________________________________________ ________________________
Chief, Intelligence and Law Enforcement Branch Special Agent
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1.F. Relief for Cause/Removal From Primary Duties
1.F.1. Relief for Cause
1.F.1.a. General
A relief for cause (RFC) is the administrative removal of a commanding officer (CO),
officer in charge (OIC), executive petty officer (XPO), engineer petty officer (EPO), or a
designated full-time command master/senior chief (CMC/CSC) from their current duty
assignment before the planned rotation date. It normally consists of a two-step process:
(1) Temporary relief for cause, and
(2) Permanent relief for cause
1.F.1.b. Discussion
(1) The need to relieve for cause may arise when a CO/OIC’s, XPO’s, EPO’s, or
CMC/CSC’s performance or conduct adversely affects their unit’s morale, good order
and discipline, and/or mission performance. One of the most severe administrative
measures taken against a member in command, an RFC usually has a significant
adverse impact on the member’s future Coast Guard career, particularly on their
promotion, advancement, duty and special assignments, and selection for schools.
Therefore, the relieving officer must carefully consider the circumstances’ gravity
and the potential outcome’s total implications before initiating the process.
(2) The temporary relief authority must perform a temporary RFC and required follow-up
actions as expeditiously as possible, so the permanent relief authority can quickly
determine if permanent RFC is warranted.
(3) It is not mandatory to temporarily relieve a member for cause if they are under
investigation. The following administrative actions can be taken during the course of
the RFC investigation: Retain the investigated member in his/her current position;
reassign the investigated member to a temporary duty assignment; and/or effect a
temporary RFC while the investigation continues. The command should carefully
consider and affirmatively exclude the first and second options before exercising the
third. Factors to consider in reaching this decision include: the severity of the alleged
misconduct or unsatisfactory performance, the allegations’ credibility, and their
impact on the unit’s morale, good order and discipline, and mission performance. A
CO/OIC, XPO, EPO, CMC/CSC subject to a temporary RFC normally does not
return to their command.
1.F.1.c. Authority for Relief for Cause
(1) Temporary Relief.
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(a) CO/OIC: Directorate chiefs (for headquarters units under their program), area
commanders, Force Readiness Command, district commanders, and
logistics/service centers have the authority to temporarily relieve a CO/OIC in
their chain of command for cause.
(b) XPO or EPO: Area commanders, sector commanders, and district waterways
branch chiefs (dpw) have the authority to temporarily relieve an XPO or EPO.
(c) CMC/CSC: the CMC/CSC’s principal (flag officer or commanding officer) has
the authority to temporarily relieve a CMC or CSC.
NOTE: This RFC authority is personal to these member’s positions; it does not
delegate to those who serve as acting office chief or commander. A
temporary RFC normally does not exceed 90 days.
(2) Permanent Relief.
(a) CO/OIC: Only Commandant (CG-00), (CG-09), (CG-01), or (CG-1) can order a
permanent relief for cause of a commanding officer assigned by an O-5 or O-6
assignment panel. Commander, CG PSC-c, can order a permanent relief for cause
of a CO/OIC not assigned by an O-5 or O-6 assignment panel. All requests and
correspondence to CG PSC-c shall be routed through the appropriate division
head (OPM/EPM/RPM)
(b) XPO or EPO: Commander (CG PSC-EPM) can order a permanent relief for
cause of an XPO or EPO.
(c) CMC/CSC: Commander (CG PSC-EPM) or (CG PSC-RPM), after consultation
with the MCPOCG, can order a permanent relief for cause for a CMC/CSC.
1.F.1.d. Basis for Relief
The loss of confidence in the judgment and ability of members serving in the positions
identified in Article 1.F.1.a. of this Manual is grounds for a temporary and/or permanent
RFC. An articulated, fact-supported package must be prepared based on one of the
following root causes of the loss of confidence:
(1) Unsatisfactory Conduct. Any act of civil or military misconduct in accordance with
Article 2.A. of reference (f), Discipline and Conduct, COMDTINST M1600.2 (series)
or Article 5.B. of reference (i), Enlisted Accessions, Evaluations, and Advancements,
COMDTINST M1000.2 (series), may form the basis for RFC. Only in unusual
instances will the permanent relief authority approve RFC by reason of misconduct
without disciplinary action taken or in progress. If the command takes no disciplinary
action, they must attach an explanation of why disciplinary action is not warranted to
the required documents accompanying the recommendation for permanent RFC.
(2) Unsatisfactory Performance. One or more significant incidents resulting from gross
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negligence or substantial disregard of duty may provide the basis for RFC.
Substandard performance of duty over an extended period of time may also provide
the basis for RFC, but only after the command has taken corrective action such as
command counseling, guidance, training and appropriate use of performance
evaluations, which have proved unsuccessful.
1.F.1.e. Procedures to Request a Temporary Relief for Cause (RFC)
(1) Any member of the chain of command may recommend a temporary RFC if
warranted in accordance with Article 1.F.1.d. of this Manual. The temporary RFC
package will be addressed to the temporary relief authority listed in Article 1.F.1.c.(1)
of this Manual and consist of a Coast Guard memorandum containing a detailed
summary of the facts surrounding the incident including any disciplinary actions
taken and will include the following information and enclosures as applicable:
(a) Name, rate/rank, EMPLID,
(b) Expiration of active obligated service,
(c) Retirement eligibility date,
(d) Date reported to current assignment,
(e) All completed investigations,
(f) Court memorandum printed from Direct Access, and
(g) Police reports.
(2) Before approving a temporary RFC, the temporary relief authority identified in
Article 1.F.1.c.(1) of this Manual must take care to ensure they have not set
expectations and standards unreasonably high and make every effort to maintain the
member’s self worth. The Coast Guard must ensure that whether or not the member
returns to their command, the RFC process does not excessively undermine their
effectiveness and future contributions to the service. After deciding to institute the
temporary RFC process, the temporary relief authority must:
(a) Notify the member in writing of:
[1] The RFC action being taken and the reason for it,
[2] Their right to submit a statement in writing on their behalf within five
working days of the temporary RFC action, and
[3] The temporary duty station where the relieving authority will assign the
member while the RFC action is pending.
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(b) Remove the CO/OIC, XPO, EPO, or CMC/CSC from the unit’s rating chain of all
members and determine an interim rating chain for those crewmembers affected
by this action.
(c) Notify the permanent relief authority identified in Article 1.F.1.c.(2) of this
Manual of the action taken, the events that caused it, the circumstances of any
current or proposed investigation, and the expected completion date of any further
action.
(3) After reviewing the case’s circumstances, the temporary relief authority will take one
of the following actions.
(a) If grounds for permanent RFC are not substantiated, terminate the temporary RFC
process, return the CO/OIC, XPO, EPO, or CMC/CSC to command, and notify
the permanent relief authority identified in Article 1.F.1.b.(2) of this Manual, as
appropriate, of action taken; or
(b) If grounds for permanent RFC are not substantiated, but as a result of the
temporary RFC process the CO/OIC’s reinstatement would not be in the service’s
and/or the member’s best interest, terminate the temporary RFC process but
recommend to Commander (CG PSC-EPM), (CG PSC-OPM) or (CG PSC-RPM),
the CO/OIC’s PCS transfer, and fully document the circumstances surrounding
the initiation of the temporary RFC process; or
(c) Where grounds for permanent RFC appear substantiated, recommend a permanent
RFC per Article 1.F.1.f. of this Manual.
1.F.1.f. Procedures to Request a Permanent Relief for Cause (RFC)
Once the temporary relief authority determines a permanent RFC is warranted, a
permanent RFC package will be sent to the permanent relief authority identified in
Article 1.F.1.b.(2) of this Manual containing a Coast Guard memorandum detailing any
updated information since the submission of the temporary RFC and the following:
(1) A copy of the temporary RFC package,
(2) Any new documents not available at time of temporary RFC package,
(3) Copy of member’s acknowledgment of receiving the permanent RFC request per
Exhibit 1.F.1. of this Manual,
(4) Identity of attorney who provided counsel or member’s statement declining the
advice of counsel, and
(5) Original of member’s statement or member’s statement declining to submit a
statement.
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1.F.1.g. Miscellaneous
(1) The command must send all permanent RFC requests to the permanent relief
authority identified in Article 1.F.1.b.(2) of this Manual.
(2) Do not send a request for permanent RFC to the permanent relief authority until the
member has the opportunity to make a statement on their behalf (normally five
working days). If the member fails to submit a statement within the allowed time,
they waive the right to make such a statement.
(3) The command must afford the member the advice of counsel within the meaning of
UCMJ Article 27(b)(1) during the temporary RFC process and in preparing any
statement they choose to submit regarding the permanent RFC request. If the
member declines counsel, the permanent RFC request must note the member so
declined.
(4) The command should encourage the member to submit an e-Resume.
(5) The command will complete an employee review of the member within 30 days of
the permanent relief authority’s final action on the permanent RFC request.
(6) Do not include administrative memorandums of censure or reprimand when
submitting the RFC request to the permanent relief authority. The command may use
the facts on which an administrative memorandum is based to justify adverse marking
or comments in the next evaluation.
1.F.2. Removal from Primary Duties for Commissioned and Warrant Officers
1.F.2.a. Removal from Primary Duties (RPD)
All officers are assigned to positions accompanied by a set of primary duties. Under
exceptional circumstances, normally due to the officer’s inability to adequately perform
those duties, the officer may be formally removed from his/her primary duties and
transferred to another permanent duty station. This is different than a commanding
officer’s relief for cause (RFC) as detailed in Article 1.F. of this Manual. A RPD will not
be confused with an RFC, and an RPD will not be employed in lieu of an RFC.
1.F.2.b. Circumstances that may Warrant Removal from Primary Duties
An officer may be considered for permanent removal from primary duties under the
following circumstances:
(1) The officer fails to perform primary duties such that their performance significantly
hinders mission accomplishment or unit readiness, or
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(2) After an adequate amount of time at the unit (normally at least six months), it
becomes clear to the command that the officer has neither the ability nor desire to
perform assigned duties, or
(3) The officer’s actions significantly undermine their leadership authority.
1.F.2.c. Inability to Perform Primary Duties Not Subject to RPD Policy
RPD policy does not include temporary inability to perform primary duties due to illness,
injury, pregnancy, etc., which is covered in Article 5.A.2.b. of reference (q), Officer
Accessions, Evaluations, and Promotions, COMDTINST M1000.3 (series) and Article
1.A.9.b. of this Manual. If the temporary condition such as illness or injury becomes a
permanent condition that precludes the officer from performing originally assigned
primary duties, the command will take action per reference (e), Physical Disability
Evaluation System, COMDTINST M1850.2 (series), and reference (d), Coast Guard
Medical Manual, COMDTINST M6000.1(series).
1.F.2.d. Removing an Officer from Primary Duties
(1) At the command’s discretion, an officer may be temporarily removed from primary
duties at any time. Upon determining that an officer meets the requirements of
Article 1.F.2.b. of this Manual for permanent removal from primary duties, the
command will submit an OER in accordance with Articles 5.A.3.c and 5.A.4.h. of
reference (q), Officer Accessions, Evaluations, and Promotions, COMDTINST
M1000.3 (series). The command should inform the officer of the RPD process and
way forward.
(2) After the OER is routed to Commander (CG PSC-OPM-3) or (CG PSC-RPM) per
Article 5.A.2.i. of reference (q), Officer Accessions, Evaluations, and Promotions,
COMDTINST M1000.3 (series), Commander (CG PSC-OPM) or (CG PSC-RPM)
will review and make the final decision on removal from primary duties.
1.F.3. Reassignment Not Constituting Removal from Primary Duties (RPD)
1.F.3.a. General
(1) Under exceptionally rare circumstances, officers may be considered for PCS
reassignment not constituting removal from primary duties. Reassigning an officer
not constituting RPD is not derogatory and therefore does not require a special OER.
This process is different than a commanding officer’s PCS transfer in lieu of
permanent relief for cause (RFC) as detailed in Article 1.F.1.d. of this Manual and
will not be confused with an RFC.
(2) Commands may recommend an officer for reassignment not constituting RPD under
the following circumstances:
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(a) The primary causal factors for the officer’s inability to perform his/her duties
were outside the officer’s control, and
(b) In the absence of these factors, the officer would have successfully performed
his/her primary duties.
1.F.3.b. Inability to Perform Primary Duties not Subject to this Article
Reassignment not constituting removal from primary duties policy does not include
temporary inability to perform primary duties due to illness, injury, pregnancy, etc.,
which is covered in Article 5.A.2.b. of reference (q), Officer Accessions, Evaluations,
and Promotions, COMDTINST M1000.3 (series) and Article 1.A.9.b. of this Manual. If
the temporary condition such as illness or injury becomes a permanent condition that
precludes the officer from performing originally assigned primary duties, the command
will take action per reference (e), Physical Disability Evaluation System, COMDTINST
M1850.2(series), and reference (d), Coast Guard Medical Manual, COMDTINST
M6000.1(series). In addition, officers not fully available for duty due to dependent care
arrangements or other family special needs/circumstances are not eligible, and resolution
for these situations is covered in Article 1.A.6.f. of this Manual.
1.F.3.c. Requesting an Officer’s Reassignment
(1) Upon determining that an officer meets the requirements of Article 1.F.3.a. of this
Manual, the command will request the transfer via memorandum to Commander (CG
PSC-OPM) or (CG PSC-RPM).
(a) The memorandum must be endorsed by the first Coast Guard flag officer in the
chain of command. The memo will include the reasons for the request and detail
the officer’s performance in that position.
(b) The officer may submit a statement in writing on their behalf to accompany the
memorandum.
(c) Commander (CG PSC-OPM) or (CG PSC-RPM) is the approval authority and
will make the final decision for all requests. Assignment consideration for the
officer will be made based on the officer’s official record at the given time.
(2) Reassigning an officer not constituting removal from primary duties is not derogatory
and therefore does not automatically require an OER. However, the rating chain will
refer to Article 5.A. of reference (q), Officer Accessions, Evaluations, and
Promotions, COMDTINST M1000.3 (series), to ensure the officer’s performance is
appropriately documented.
1.F.4. Reassignment from Positions Requiring Special Screening
Screening procedures for various assignments throughout Chapter 1 of this Manual are
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designed to select only the highest caliber of individuals capable of fulfilling the
demanding duties associated with the assignment. Despite the most stringent screening
processes, isolated cases of assignment of members who are unsuited for such duty will
occur. Members considered unsuitable (as identified and determined by the command,
program manager, or Commander (CG PSC-EPM-2)) for such duty fall into one of two
distinct categories indicated below:
(a) Those members considered unsuitable for continued duty through no fault of their
own (e.g., a physical defect or speech impediment, lack of confidence or inability to
project in front of audiences, or other deficiencies that would hamper effective
performance).
(b) Those members considered unsuitable for continued duty as a result of their own
actions (e.g., poor performance, lack of leadership, misconduct, lack of interest, poor
attitude, or other similar reasons).
1.F.4.a. Recommendation for Reassignment
When a member is considered unsuitable for special duty, they will be so advised and
required to sign an Administrative Remarks, Form CG-3307, entry. A recommendation
letter (or message in time-critical, operational situations) for reassignment from such duty
will be submitted to Commander (CG PSC-EPM-2) via the chain of command, and must
include this information:
(1) Name, rating, and pay grade,
(2) Expiration of active obligated service,
(3) Reporting date to current unit,
(4) Number of and location of dependents and household effects,
(5) Specific, detailed reasons, to include all documentation (e.g., command counseling
remarks on an Administrative Remarks, Form CG-3307, an unscheduled enlisted
employee review indicating in which category the member is considered unsuitable,
along with any other useful information to determine the next assignment),
(6) For members judged unsuitable through no fault of their own, in addition to
documentation required above, also comment on the member’s ability to perform in
another capacity (e.g., professional knowledge, ability, and initiative),
(7) When the reason for reassignment is due to the member’s own action, report any
disciplinary or administrative action taken or pending. See Articles 3.A.30. of
reference (i), Enlisted Accessions, Evaluations and Advancements, COMDTINST
M1000.2 (series) and 1.B.9., 1.B.12., and 1.B.17. of reference (b), Military
Separations, COMDTINST M1000.4 (series),
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(8) When members are considered unsuitable for continued duty due to their own actions,
a statement of rebuttal from the member concerned is required. If the member desires
not to make a statement, so indicate in writing, and
(9) Member’s duty preferences listed on an e-Resume.
1.F.4.b. Reassignment Factors
Reassignment as a result of unsuitability will be made in consideration of the following
factors:
(1) The availability of positions for member’s rating at the current unit or at other nearby
units, and
(2) The amount of time remaining on member’s current assignment.
1.F.4.c. Commanding Officer Responsibilities
If reassignment is directed, the commanding officer will:
(1) Complete the appropriate enlisted employee review (EER) on Direct Access,
(2) Complete an Administrative Remarks, Form CG-3307, entry to indicate reassignment
from the specific duty and a brief explanation of the circumstances,
(3) Revoke qualification codes if applicable,
(4) Advise the member that they may be ordered to an interim unit for an unscheduled
EER prior to reassignment in accordance with Article 1.F.4. of this Manual, and
(5) Advise members that upon reassignment, the member may be ordered to another unit
for an unscheduled EER in accordance with Article 1.F.5. of this Manual.
1.F.4.d. Unscheduled Evaluation Resulting from Reassigning Members Unsuited for Special
Duty
(1) Guidelines for Completing an EER. This Article establishes guidelines for
conducting unscheduled EERs for enlisted personnel who have been reassigned due
to unsuitability for duty under the provisions of Article 1.F.4. above.
(a) When directed by Commander (CG PSC-EPM-2), enlisted members may undergo
an unscheduled EER to determine suitability for rate retention, retention in the
service, and for future independent duty after being relieved under Article 1.F.4.
of this Manual.
(b) Commander (CG PSC-EPM-2) will determine the type and duration of the
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evaluation and will include such information in the member’s original message
orders. Members will be assigned in excess of the units normal complement
pending reassignment.
(2) Conducting the Evaluation. When the member reports for an unscheduled EER, they
should sign an Administrative Remarks, Form CG-3307, entry acknowledging they
understand the scope and nature of the evaluation and has read and understands this
Article, Article 3.A.30.c. of reference (i), Enlisted Accessions, Evaluations and
Advancements, COMDTINST M1000.2 (series), and Article 1.B.9. of reference (b),
Military Separations, COMDTINST M1000.4 (series), and any other articles
specified by Commander (CG PSC-EPM-2).
(a) Rate Retention Evaluation. Except for the three-month period, the provisions of
Article 3.A.30. of reference (i), Enlisted Accessions, Evaluations and
Advancements, COMDTINST M1000.2 (series), and these additional provisions
apply.
[1] Review the Enlisted Performance Qualification Guide found in the Coast
Guard Learning Portal to determine those specific qualifications the unit is
capable of accomplishing. Devise a schedule to complete all the practical
factors for the member’s rate within the time frame prescribed, give a copy to
the evaluee, and file one in their PDR. Use this schedule to document the
evaluee’s progress. Requiring demonstration of lower rate practical factors is
authorized should the unit determine it is warranted.
[2] In addition, assign normal work tasks consistent with the member’s rate and
rating.
[3] Counsel the member every 30 days, and document the content of these
sessions on an Administrative Remarks, Form CG-3307.
[4] Prepare an enlisted employee review a minimum of three times during the
evaluation period.
(b) Retention in the Service. The procedures to discharge unsatisfactory performers
in Article 1.B.9. of reference (b), Military Separations, COMDTINST M1000.4
(series), apply here except for the 180-day period. These additional procedures
apply:
[1] Counsel the member every 30 days, and document the content of these
sessions on an Administrative Remarks, Form CG-3307, and
[2] Prepare an enlisted employee review a minimum of three times during the
evaluation period.
(c) Suitability for Future Leadership or Independent Duty Assignments. Since
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certain assignments require special qualities, this evaluation must focus on those
qualities, not solely rate specific knowledge.
[1] Perform regular interval counseling sessions outlined in Article 1.E.5.b. of this
Manual and be sure to address and comment on these areas when conducting
scheduled counseling:
[a] Leadership qualities,
[b] Performance and overall knowledge of rating,
[c] Professionalism,
[d] Conduct,
[e] Ability to get along with others,
[f] Motivation,
[g] Stamina, and
[h] Attitude.
[2] On completing the member’s evaluation, the commanding officer must
execute a statement addressing whether the member is capable of serving in
the type of assignment from which previously removed for cause.
(3) Final Disposition.
Send copies of all Administrative Remarks, Form CG-3307, entries and the final
enlisted employee review to Commander (CG PSC-EPM-2) within 15 working days
after the evaluation period. The command must attach a command recommendation
clearly stating whether the member is suitable for retention in rating, retention in the
service, or future leadership positions. Additionally, the command should attach the
member’s rebuttal statement, if applicable, and updated e-Resume.
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Exhibit 1.F.1. Acknowledgement Letter
1001
(date)
Signature
From: (Member)
To: (Relieving Authority)
Subj: ACKNOWLEDGEMENT OF RECEIVING A COPY OF THE MEMORANDUM
REQUESTING PERMANENT RELIEF FOR CAUSE
1. I have received the memorandum requesting my permanent relief for cause. I (do/do not) desire to
make a written statement. I further understand I have five (5) working days from this date to submit my
statement. If I so elect, the statement I submit in response will describe only the pertinent facts and not
impugn others’ motives or make countercharges.
#
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1.G. Travel Orders; Proceed and Travel Time
1.G.1. General Information
1.G.1.a. General
Commands authorize sufficient time to perform the travel involved to every member
directed to perform travel under orders. In addition, the traveler may be entitled to
proceed time and delay to count as leave before the reporting date directed. The order
writing authority determines whether the traveler is entitled to leave, proceed time, and/or
travel time and must correctly state in the orders the time and date the traveler is due to
report at the new unit.
1.G.1.b. Financial Limitations
Under no circumstances may commands authorize travel that will result in expending an
excess of allotted funds. As a necessary economy measure, officers issuing travel orders
as a function of command must determine the travel is not only desirable but necessary.
(1) Competent Orders. A competent travel order is a written instrument issued or
approved by the Secretary of the department concerned, or such person or persons to
whom authority has delegated or redelegated to issue travel orders, directing a
member or group of members to travel between designated points.
(a) Verbal Orders. A verbal order given before travel and subsequently confirmed in
writing giving date of verbal orders and approved by competent authority meets
the requirement for written orders.
(b) Telephonic Orders. A competent authority who issues travel orders by telephone
subsequently must confirm those orders in writing, referencing the telephonic
orders.
(c) Reimbursement. Reimbursement for travel expenses under verbal or telephonic
orders may not be made until such confirmation is obtained.
(2) Wording and Phraseology. Ordinarily a command should not direct members to
perform official travel unless it furnishes necessary transportation and words the
orders to provide reimbursement of transportation expenses. Using restrictive
statements when describing only the member’s travel and not dependents’ travel or
household goods transportation has resulted in hardships since members may be
entitled to transportation of dependents and household goods.
(3) Restrictive Statements. Restrictive statements for authorization to travel are
prescribed for:
(a) Permissive Orders. See Article 1.G.2.d. of this Manual.
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(b) Mutual Exchanges of Station and Unilateral Transfers. See Article 1.B.10. of this
Manual.
(c) Humanitarian Transfers. See Article 1.B.11. of this Manual.
(4) Authorization for Excess Baggage on Aircraft. If the officer issuing the travel order
believes authorizing excess baggage is warranted, include such authority in the
original basic order or an endorsement to it, stating the number of pounds or pieces in
excess of that normally authorized.
1.G.2. Types of Travel
1.G.2.a. Permanent Change of Station (PCS)
Orders that are silent about the permanency of the assignment (i.e., do not specify further
assignment or return to the old duty station) also are permanent change of station (PCS)
orders. Consequently, exercise caution in issuing orders of that type in view of
entitlements that accrue.
(1) An order that directs a member to "report to (appropriate command) for duty” and is
silent as to any further disposition of the member concerned constitutes a permanent
change of station.
(2) An order that directs a member to "report to (appropriate command) for further
assignment" even though the final destination is not stated places the member in a
temporary duty status en route to an ultimate permanent duty station.
1.G.2.b. Temporary Duty (TDY)
(1) Prepare travel orders for temporary duty (TDY) using Military Temporary Additional
Duty (TAD) or Civilian Temporary Duty (TD) Request and Travel Order, Form CG-
4251, so they do not penalize the traveler by requiring them to defray necessary,
proper expenses from personal funds, but also so they prevent unnecessary
expenditures of government funds. Officers who direct performing temporary duty
travel will consider the following in connection with TDY:
(a) Do not issue members TDY orders that interfere with weekly drug testing as
stated in Article 4.A.4. of reference (p), Coast Guard Drug and Alcohol Abuse
Program, COMDTINST M1000.10 (series).
(b) Direct travel by government transportation where available, unless other
transportation modes are necessary and in the government’s best interest. Do not
authorize travel by POC unless careful study shows travel by that mode actually is
more advantageous to the government and is not for the traveler’s convenience.
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(c) If possible, prescribe a definite itinerary. Whenever practical avoid the terms
"authority to visit additional places" and "authority to revisit."
(d) Limit the duration of the TDY in each case to the minimum required to
accomplish the mission.
(e) Exercise discretion in issuing TDY orders involving travel for short distances,
such as when the TDY is at a place to which a member commutes daily from
permanent quarters. Local travel and/or occasional meals may be reimbursed in
accordance JFTR provisions. However, if the temporary duty is sufficiently
distant from the permanent duty station to justify reimbursement for travel,
prepare orders so they assure the traveler proper reimbursement.
(2) Temporary duty orders automatically expire when the member returns to their duty
station, except when such return depends on necessary changes of train or plane en
route to the next temporary duty station and the member takes no unnecessary delay
making such change or returns for personal reasons in a liberty or leave status.
1.G.2.c. Blanket or Repeated Travel
(1) Do not normally issue blanket or repeated travel orders for more than one month’s
duration. Process monthly orders promptly at the end of the period to achieve timely
reimbursement to members while preserving command flexibility.
(2) In those few instances of frequent, short-notice, recurring, or unpredictable
operational travel, which justify annual travel orders, district chiefs of staff,
commanders of service/logistics centers, commanding officers of headquarters units,
or Commandant (CG-9), (CG-00H), (CG-094), (CG-5), (CG-4) and (CG-1) for
Headquarters staff may authorize them.
1.G.2.d. Administrative Absences
Commanding officers may authorize administrative absences pursuant to Article 2.A.10.
of this Manual to officers or enlisted members, prepared in accordance with reference (c),
Personnel and Pay Procedures Manual, PPCINST M1000.2 (series), subject to the
following:
(1) All orders will be routine in nature and not require discretion of higher authority.
(2) The orders will contain this paragraph:
“This authorization is issued with the understanding that you will not be entitled to
reimbursement for mileage or expense in connection herewith. If you do not desire to
bear this expense consider this authorization canceled.”
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1.G.2.e. Foreign Travel
(1) Officers authorized to issue orders will carefully assess proposed foreign travel by
members of their command and consult Commandant (CG-DCO-I) to determine the
advisability of the proposed travel, clearance and notification procedures, and
passport and visa requirements.
(2) In planning official travel to foreign countries within the jurisdiction of another
command, officers authorized to issue such orders will provide the appropriate Coast
Guard command and Commandant (CG-DCO-I) with an information copy of the
planned travel before executing the orders.
(3) The Department of Defense (DoD) has a clearance and notification procedure
requiring as many as 45 days lead time for all DoD-sponsored personnel who travel to
foreign countries on official business. Follow this procedure when Commandant
(CG-DCO-I) determines that the Coast Guard travel in question either has a material
impact on DoD programs or requires the support of or visits to DoD personnel at the
destination. Commandant (CG-DCO-I) will assist TD and TDY issuing authorities in
initiating these procedures when required.
(4) Travel advisories to the appropriate American Embassy and DoD officials are
required for foreign official travel by flag officers and for other Coast Guard officials
in certain instances, depending on the nature of the visit and the foreign government
parties to be contacted. Commandant (CG-DCO-I) will coordinate the issuance of
these advisories.
(5) Reference (n), United States Coast Guard Regulations 1992, COMDTINST M5000.3
(series) further requires area and district commanders and commanders of
logistics/service centers to obtain authority from Commandant (CG-DCO-I) before
visiting units on foreign soil.
1.G.3. Officers Authorized to Issue and Approve Travel Orders
1.G.3.a. General
Officers listed in this Article are authorized to issue and approve travel orders with travel
funds available to them and subject to the limitations prescribed here. Additional travel
guidance, particularly related to sequestration, may be issued by the Vice Commandant.
1.G.3.b. Limitations on TDY Orders
Temporary duty and temporary duty assignments for officers and enlisted members will
not exceed six months unless Commandant (CG-13) so authorizes under the conditions
set forth in the Joint Federal Travel Regulations, Vol. 1, U2145. This authority may not
be redelegated.
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1.G.3.c. Commandant
The Commandant may issue and approve all types of travel orders.
1.G.3.d. Area Commanders and Force Readiness Command
Area commanders and Force Readiness Command are authorized to issue or approve
travel orders within these limitations:
(1) Temporary duty orders to themselves or any officer or enlisted member under their
command as necessary to properly conduct official Coast Guard business, within the
limitations of Article 1.G.3.b. of this Manual.
(2) Temporary duty orders to officers and enlisted personnel, under these circumstances:
(a) Personnel attached to any district or headquarters unit within their area in the
course of disaster operations, including aerial support for survey in connection
with disaster operations, for districts that maintain no permanent aviation
establishment.
(b) Between districts within the area when their services are required to properly
conduct official Coast Guard business under the cognizance or of special interest
to the area commander.
(3) Temporary duty orders for any of the reasons set forth in Article 1.G.3.e.(4)(a),
1.G.3.e.(4)(e) through 1.G.3.e.(4)(i), 1.G.3.e.(4)(k), and 1.G.3.e.(4)(l) of this Manual.
(4) Permissive travel orders to officers and enlisted members under their command
subject to the provisions of Article 1.G.2.d. of this Manual.
(5) Orders to transfer reserve enlisted members to their homes on release from active
duty.
1.G.3.e. District Commanders and Commanders of Service/Logistics Centers
District commanders and commanders of logistics/service centers may authorize or direct
subordinate commands to issue orders to members by name or by designated number of
persons, for specific assignments or for travel. For such orders to qualify for
reimbursement, they must always refer to the letter or directive of the district commander
or commander of the logistics/service centers that authorized such orders. The district
commander or commander of the logistics/service center is authorized to issue or approve
travel orders within the limitations prescribed here.
(1) For officers and enlisted members of the Coast Guard Reserve to perform active duty
for training.
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(2) For transferring enlisted members for discharge in accordance with Article 1.C. of
reference (b), Military Separations, COMDTINST M1000.4 (series).
(3) For transferring reserve enlisted members to their homes on release from active duty.
(4) Temporary duty orders as follows:
(a) Temporary duty assignments that are not a normal function of the permanent
assignment of enlisted rated members.
(b) To themself, or any member attached to their district, for temporary duty
(including repeated travel) within the limits of their district as necessary to
properly conduct official Coast Guard business within the limitations of Article
1.G.3.b. of this Manual.
(c) To themself, or any member attached to their district, for temporary duty
(including repeated travel) subject to the following:
[1] All travel will be charged to district travel funds.
[2] All orders will be routine in nature and not require discretion of higher
authority.
[3] When such duty directs the members involved to report to unit(s) in another
district, the other district commander(s) must approve it. Issue orders only
after obtaining such approval.
[4] Copies of all orders will be mailed to the commander of the district in which
travel will be performed.
(d) To officers and enlisted members to and from units temporarily absent from the
district (special missions, ice patrol, cadet cruises, repairs and overhaul at the
Coast Guard Yard or elsewhere, etc.).
(e) To the crews of aircraft engaged in authorized operational and training flights on
official Coast Guard business when the aircraft must remain overnight and not at
a greater distance than that authorized in current directives.
(f) To officers and enlisted members (and attendant(s), if needed) to, from, and
between military or civilian health care facilities for observation, evaluation, and
treatment. (See Article 1.A.10. of this Manual.)
(g) For Coast Guard escorts detailed to accompany mental patients when required by
Article 1.A.10.e. of this Manual.
(h) For guards detailed to return or deliver absentees, deserters, and escaped military
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prisoners or deliver prisoners to brigs, correctional centers, or prisons in
accordance with approved court-martial sentences.
(i) For Coast Guard escorts detailed to accompany the body of a deceased officer or
enlisted person who dies while on active duty in the Coast Guard to the place of
interment.
(j) For a member assigned to a designated Coast Guard command for disciplinary
action in accordance with reference (r), Military Justice Manual, COMDTINST
M5810.1 (series), using district TDY funds.
(k) To officers and enlisted members (and dependents) for travel in connection with
emergency leave in accordance with Article 2.A.7. of this Manual.
(l) To family members of a seriously ill or injured member under the provisions of
the Joint Federal Travel Regulations, par. U5246.
(5) Permissive travel orders to members attached to their district subject to the provisions
of Article 1.G.2.d. of this Manual.
1.G.3.f. Superintendent, U.S. Coast Guard Academy
The Superintendent, Academy, is authorized to issue or approve travel orders within
these limitations:
(1) Permanent change of station orders to enlisted members selected for appointment as
Cadet, U.S. Coast Guard.
(2) Temporary duty orders for themselves, or any member under their command, as
necessary for official Coast Guard business.
(3) Temporary duty orders for any reasons set forth in Article 1.G.3.e.(4)(f) through
1.G.3.e.(4)(i) and 1.G.3.e.(4)(k) and 1.G.3.e.(4)(l) of this Manual.
(4) Orders to Coast Guard Academy cadets within these limitations.
(a) To proceed to, from, and between hospitals for observation and treatment.
(b) To perform temporary duty in connection with cadet procurement activities
limited to places considered a reasonable distance from New London,
Connecticut.
(c) On separation other than by commission.
(5) Permissive travel orders to members under their command subject to the provisions of
Article 1.G.2.d. of this Manual.
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(6) Orders to transfer enlisted members for discharge in accordance with Article 1.C. of
reference (b), Military Separations, COMDTINST M1000.4 (series).
(7) Orders to transfer reserve enlisted members to their homes on release from active
duty.
1.G.3.g. Commander, Coast Guard Personnel Service Center (CG PSC)
Commander (CG PSC), is authorized to issue or approve travel orders within these
limitations:
(1) Permanent change of station orders to officers and enlisted members.
(2) Temporary duty orders for themselves, or any member under their command, as
necessary for official Coast Guard business.
(3) Temporary duty orders for any reasons set forth in Article 1.G.3.e.(4)(f) through
1.G.3.e.(4)(i) and 1.G.3.e.(4)(k) and 1.G.3.e.(4)(l) of this Manual.
(4) Orders for travel of members (and dependents) in connection with funded
environmental and morale leave under the provisions of the JFTR, par. U7207.
(5) Permissive travel orders to members under their command subject to the provisions of
Article 1.G.2.d. of this Manual.
(6) Orders to separate from service members in accordance with reference (b), Military
Separations, COMDTINST M1000.4 (series).
(7) Orders to transfer reserve enlisted members to their homes on release from active
duty.
(8) Orders for travel of student dependents under the provisions of paragraph U5243 of
reference (s), CG Supplement to Joint Federal Travel Regulations (CGS-JFTR),
Volume 1, COMDTINST M4600.17 (series).
1.G.3.h Commanding Officers of Headquarters Units
Commanding Officers of Headquarters units are authorized to issue or approve travel
orders within the limits prescribed herein:
(1) Temporary duty orders for themselves and any officer or enlisted member under their
command as necessary to properly conduct official Coast Guard business.
(2) Temporary duty orders for any reason set forth in Article 1.G.3.e.(4)(f) through
1.G.3.e.(4)(i) and 1.G.3.e.(4)(k) and 1.G.3.e.(4)(l) of this Manual.
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(3) Permissive travel orders to members attached to their commands subject to the
provisions of Article 1.G.2.d. of this Manual.
(4) Orders to transfer enlisted members to their homes on transfer to the Reserve or
release from active duty.
1.G.3.i. Other
(1) Convening authorities of physical evaluation boards may issue or approve travel
orders for enlisted members whom a physical evaluation board has found unfit to
perform their rate’s duties to their home or location accepted for enlistment, as they
may elect, but not beyond the CONUS to await further orders on disability retirement
or separation. (See reference (e), Physical Disability Evaluation System,
COMDTINST M1850.2 (series).)
(2) All commanding officers, when given a travel allocation, may issue temporary duty
orders to themselves or any officer or enlisted member under their command as
necessary to properly conduct official Coast Guard business.
(3) All commanding officers are authorized to issue permissive travel orders to members
under their command subject to the provisions of Article 1.G.2.d. of this Manual.
1.G.4. Signing Travel Orders
Officers authorized to issue or approve travel orders and staff or subordinate officers
designated in writing to sign travel orders originating within the command sign travel
orders and extensions and modifications to them. Commanding officers, officers in
charge, or officers acting in these officers’ absence are authorized to sign or endorse
orders issued to comply with an order from the Commandant or other competent
authority. Facsimile signatures on travel orders are not authorized.
1.G.5. Action on Receiving Orders Indicating Detachment Without a Specific
Date
When used in orders interpret these terms as indicated:
(1) Hereby Detached. If possible, the commanding officer detaches the member within
24 hours after receiving the orders.
(2) Detached on or About. The commanding officer has a discretionary period of 10
days on either side of the given date. The commanding officer detaches the member
concerned during these 20 days. In addition, commanding officers may, without
referring to the order issuing authority, adjust an enlisted member's departure date 30
days on either side of the given date, provided the transferring and receiving
commands mutually so agree and the adjusted departure date is in the same fiscal
year.
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(3) Detached when Directed. Orders should ordinarily be endorsed to detach the member
within the limits the orders specify or 10 days after their arrival if the orders do not
specify limits.
(4) Detached when Relieved. Orders should ordinarily be endorsed to detach the
member within 10 days after their relief reports.
(5) Proceed. Report within four days, exclusive of travel time and proceed time, after
detachment date.
(6) Proceed Without Delay. Report within 48 hours, exclusive of travel time and proceed
time, after receiving orders.
(7) Proceed Immediately. Report within 12 hours, exclusive of travel time, after
receiving orders.
(8) Proceed on or About. Begin travel within the 10-day discretionary period on either
side of a given date in the orders. This phrase applies only to temporary duty orders.
(9) Proceed in Time to Report on a Certain Date. Begin travel and complete it in time to
ensure reporting on the specified reporting date no matter whether this allows four or
fewer days’ proceed time or the member takes proceed time before or after travel.
1.G.6. Proceed Time
1.G.6.a. General
This Article authorizes proceed time, defined in Exhibit 1.G.1. of this Manual for
permanent change of station or temporary duty. The commanding officer should
minimize the unnecessary time a member is in a transient status. Therefore authorize
proceed time only to the extent the amount granted under these guidelines will ease any
hardship in having to make personal arrangements either before detaching or after
reporting.
(1) The maximum amount of proceed time authorized is:
(a) Four days for orders indicating no haste in reporting, or
(b) Two days for orders directing the traveler to "proceed without delay."
(c) Thirty days reintegration and respite following a high op-tempo
unaccompanied overseas assignment per approval from Commandant (CG-
133).
(2) Do not construe proceed time as authority to miss the reporting dates and times the
orders specify. A modification or cancellation of the unexecuted portion of the
original orders received at any point between the old and the new permanent stations
does not entitle the traveler to additional proceed time.
(3) Base entitlement on the cutter’s homeport, regardless of the cutter's location at time
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of transfer.
1.G.6.b. When Authorized
Unless otherwise prohibited as indicated in Article 1.G.6.c. below, authorize proceed
time to the maximum extent possible as follows (See Exhibit 1.G.2. of this Manual.)
(1) In connection with a permanent change of station without temporary duty en route,
the member should use proceed time between detaching and reporting if any of these
conditions are met:
(a) Member with dependents whenever dependents are relocated or the member
transfers to or from a duty station where they did not use government quarters,
(b) Members without dependents in pay grade E-4 with over two years' service
(Exhibit 1.G.2. of this Manual) and higher pay grades whenever these members
transfer to or from a duty station where they have maintained or will maintain
other than government quarters, or
(c) Members without dependents who must use non-government quarters.
(2) Authorize only one consecutive period of proceed time in executing orders directing a
member to proceed to one or more temporary duty stations en route to a permanent
duty station, whether or not the member uses all or part of the total authorized
proceed time. If they elects to use proceed time before reporting to a temporary duty
station, the orders will so indicate and not authorize proceed time on detachment from
the temporary duty station. If the member elects to use proceed time on detachment
from the temporary duty station, enter this statement on their orders:
“MBR ELECTED PROCEED TIME ON COMPLETING TEMDU.”
1.G.6.c. When Not Authorized
Regardless of other considerations, proceed time is not authorized in conjunction with:
(1) Orders issued for these assignments:
(a) First permanent duty station,
(b) Active duty for training,
(c) A training center conducting recruit training and subsequent transfer to first
permanent duty station or school, or
(d) From home to temporary duty under instruction of less than 20 weeks at one
location.
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(2) Orders to a permanent change of station when the member does not relocate their
household and will use government quarters permanently at the new duty station,
including personnel who do not relocate their household goods on a permanent change
of station and will continue to commute to the same residence after reporting to the
new duty station (Exhibit 1.G.2.).
(3) Orders for temporary duty.
(4) Orders for unilateral or mutual transfers.
(5) Orders for transfer that meet the definition of a local short distance move as defined by
Chapter 5, Section 5, of the JFTR.
(6) Orders issued for separation processing or retirement.
(7) Orders expressing haste (“proceed immediately;” and the issuing authority does not
authorize leave).
(8) Group travel.
1.G.7. Determining Modes of Transportation
1.G.7.a. General
Determining the mode of transportation used for each travel order depends on the orders’
exigency, the availability of transportation to meet mission requirements, economy,
consideration of the member’s needs, and the travel issuing officer’s judgment. Follow
these instructions for the stated circumstances in conjunction with the requirements of
reference (s), CG Supplement to Joint Federal Travel Regulations, Volume 1 (CGS-
JFTR), COMDTINST M4600.17 (series) and the local transportation officer’s advice.
1.G.7.b. Travel by Government Conveyance
Direct travel by government conveyance wherever available, particularly for travel
outside CONUS except when it may be in the government’s best interest to use other
transport modes. Include additional authority in the orders for travel by commercial
transportation whenever government transportation is not available or commercial
transportation is more advantageous to the government.
1.G.7.c. Travel by Commercial Carrier
When government conveyance is not available, direct travel by commercial carrier where
available. When travel orders are silent about the particular commercial transport mode
(rail, bus, air, etc.), the member should travel at their own expense, subject to
reimbursement.
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1.G.7.d. Travel by Privately Owned Conveyance (POC)
The officer issuing transportation requests authorizes, as distinguished from directed,
travel by POC when it is determined that mode may be in the government’s best interest
and/or in consideration of the needs of the member, and where service exigencies do not
dictate otherwise. These conditions apply:
(1) In the absence of instructions to the contrary in travel orders and except as prescribed
in Articles 1.G.7.e. and 1.G.10. of this Manual, a member may elect to travel by POC
in carrying out PCS orders.
(2) Commanding officers will ensure the member meets these requirements before
authorizing travel by POC on PCS:
(a) The member intends to travel by that mode, rather than being authorized travel by
POC as a means to obtain additional travel time.
(b) A member desiring to travel in a vehicle owned by another traveler is entitled to
travel time for a POC as allowed by Article 1.G.9.d.4. of this Manual.
(c) Commanding officers should interview personnel returning from OCONUS duty
and may authorize travel by POC from the vehicle’s present location to the new
station, provided that such travel does not exceed the distance from the port of
arrival in CONUS to the new station. Base travel from the port of entry to the
vehicle’s location on the travel mode the member will use for such travel.
(d) The member will have sufficient funds to defray all travel and other expenses.
(e) The commanding officer has advised the member to plan the trip to allow ample
time at safe driving speeds to ensure safe, timely arrival at the destination.
(f) The commanding officer informs the member that if on arrival at the destination it
is determined the member did not perform the travel as authorized by POC, the
issuing officer will charge the excess travel time to their leave account, since they
are entitled to this extra travel time only if they perform travel as authorized. (See
Article 1.G.9.a.3. of this Manual.)
1.G.7.e. PCS Travel Between Alaska and CONUS
(1) Service needs will dictate the travel/transportation mode between Alaska and
CONUS. If using commercial means, select them in accordance with the criteria in
reference (s), CG Supplement to Joint Federal Travel Regulations, Volume 1,
COMDTINST M4600.17 (series), normally via commercial air from Seattle direct to
new duty station in Alaska with privately owned vehicle shipped commercially from
Seattle.
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(2) The order issuing officer may authorize members eligible to ship a POC under PCS to
travel overland (ALCAN Highway) by POC, provided:
(a) The member is not assigned to restricted duty.
(b) The member's orders do not indicate an urgent need to report to the assignment.
(c) The member meets requirements outlined in Article 1.G.7.d.(2) of this Manual.
(d) The Coast Guard expects the member to have sufficient funds to defray necessary
expenses. Canadian customs and immigration officials may require members
traveling there to prove they have sufficient funds while transiting through
Canada. This amount varies with point of departure, destination, and family size.
As a guideline, however, on leaving CONUS or returning from Alaska, the
member should have readily available an amount equal to their own and
dependents' mileage for that portion of the trip, plus the amount to ship the
vehicle on ferries, plus an appropriate amount for emergencies. It is suggested
any such traveler have at least $1,000 in a negotiable form such as traveler's
checks.
(3) Personnel who meet the requirements for POC travel and desire this means may
submit a request through the chain of command to the appropriate entry approval area
authorized by reference (s), CG Supplement to Joint Federal Travel Regulations,
Volume 1 (CGS-JFTR), COMDTINST M4600.17 (series): Base Ketchikan or Base
Kodiak. Commander, Seventeenth Coast Guard District, handles requests for all
others. If the entry approval authority denies the request, the entry approval area
notifies the member by message stating the reasons and furnishes the receiving
command a copy of each decision. In a request to authorize POC travel include:
(a) Name, grade or rate, and EMPLID,
(b) TONO for officers or ETO and TONO for eligible enlisted members,
(c) Departure date from present duty station,
(d) Estimated arrival date at new duty station,
(e) Make and year of automobile, and
(f) Transferring command’s certification that member meets POC travel
requirements.
(4) Travel by Alaska Marine Highway System.
(a) The order preparing authority may authorize members traveling via POC to
certain duty stations in Alaska to use the Alaska Marine Highway System (ocean-
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going car ferry). If the order preparing authority so authorizes, travel orders must
specifically authorize using this ferry. The member’s and dependents’
reimbursement for travel is limited to what the Joint Federal Travel Regulations
authorize.
(b) During the summer months, reservations on the Alaska Marine Highway System
are almost non-existent and commands should advise personnel requesting
authority to travel by this mode of this situation.
(c) Travel via the Alaska Marine Highway System must be arranged through a
government-contracted travel management center (TMC).
(5) Commanding officers should discourage personnel from moving mobile homes to
Alaska due to the high transportation costs involved, the possibility of damage during
shipment via barge, and the state of Alaska’s strict requirements for construction.
1.G.8. Circuitous Travel
1.G.8.a. Circuitous Travel to PCS
Members may use circuitous travel (by an indirect route and/or with leave en route at
other than old or new duty station) to travel to a permanent change of station, subject to
these and any local regulations that may be effective in the route to be traveled.
Circuitous travel costs to the Coast Guard will not exceed those for the direct route.
1.G.8.b. Leave Policy
Time spent traveling in excess of that normally required for the direct route counts as
leave. A member must request permission to visit foreign countries independently of any
action that may be required for circuitous travel.
1.G.8.c. OCONUS Travel
The district commander and/or commander of the logistics/service centers must approve
enlisted members’ request for circuitous travel OCONUS. Commander (CG PSC-OPM)
approves officers’ requests. Submit requests through the chain of command and:
(1) Include countries to be visited and number and age of children, if applicable.
(2) Certify funds are available for commercial transportation if space available
transportation on government aircraft cannot be obtained.
(3) Certify the member has applied for required passports or give passport numbers.
(4) If circuitous travel is authorized, commands must endorse the traveler's orders to
show:
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(a) Points between which transportation is authorized at government expense,
(b) Points between which transportation is authorized on space available basis,
(c) The authorized space-available travel is incident to leave granted in basic orders,
and
(d) Transportation that would have been available when detached to next duty station
by the shortest route usually traveled. (Specify the expected arrival date in
CONUS.)
1.G.9. Travel Time During Execution of Orders
1.G.9.a. General
(1) The Coast Guard does not allow travel time on orders directing a change of station
where both stations are located within the same corporate limits and, therefore, do not
require traveling. However, in instances involving cutters, Commander (CG PSC)
uses the unit(s)’s location on the member’s detachment date to determine entitlement
to travel time, regardless of homeport, in accordance with the JFTR.
(2) Use the distances determined from the Official Table of Distances (AR-55-60 for
CONUS, Alaska, etc., or AR-55-61 for foreign travel) to compute travel time. If a
table of distance does not contain the complete distance between duty stations or
points, compute the distance as described in paragraph 6, AR-55-60 or AR-55-61, as
appropriate. In determining distances, drop fractional parts of miles. Exercise
caution in estimating distances. When doubt exists about the proper distance in a
specific case, request information from Commandant (CG-1332).
(3) Any travel time exceeding to which entitled, as constructed for the actual mode (i.e.,
government, POC, or commercial land or air) used as excess travel time and charged
as leave unless disciplinary action is indicated. However, when commercial carrier is
delayed and the traveler states the travel time allowed was insufficient, travel time
may be adjusted accordingly when the member's statement of the circumstances or
the transportation company certifies the commercial carrier was delayed. Delays for
personal preference or convenience do not meet the criteria to adjust travel time.
When POC travel is authorized and the traveler signs a statement on the orders they
could not travel for a specific time period due to inclement weather (snow storm, icy
roads, etc.), driving was impossible and/or gas was not available, travel time will be
adjusted accordingly when their new commanding officer confirms the member’s
statement of the circumstances in accordance with the JFTR.
(4) When permanent change of station orders are canceled or modified while the member
is en route, travel time will be allowed between the same points used to determine
travel allowances as indicated in the Joint Federal Travel Regulations and computes it
as follows:
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(a) If orders are canceled, travel time is allowed for a round trip to cover the distance
traveled from the old duty station to the point where the member received the
cancellation. This distance must not exceed the round trip distance from the old
duty station to what the new station would have been, via any temporary duty
station(s).
(b) If orders are modified to a new permanent duty station or temporary duty
station(s), allow travel time for the distance traveled from the old duty station to
the point where the member received the change and thence to the last-named
new duty station. This distance must not exceed the distance from the old station
to the first-named new duty station via temporary duty station(s), thence to the
last-named new duty station.
(5) Orders directing a member to proceed by government transportation also may
authorize the member to proceed by some other transport mode or other route of their
own selection, but the member must arrive on or before the specified reporting date
and on or before the scheduled time government transportation would have. Though
unforeseen delays may occur in using government transportation, the person traveling
by selected transportation is not permitted to include such delays in their own travel
time.
(6) In all cases, when the elapsed travel time is less than the authorized time, allow the
former.
1.G.9.b. CONUS Travel
(1) When orders direct travel by government or commercial air and the member actually
uses that mode for the entire travel, allow one day's travel time for travel in the
continental United States.
(2) When air transport is not available and the member travels partly by air and partly by
another mode, compute travel time for the particular mode as prescribed in this
Article for the applicable portions of travel.
1.G.9.c. OCONUS Travel
Travel time for transoceanic travel by aircraft or vessel will be the actual time required
for such travel by the normal direct routing. Include that portion of the embarkation or
debarkation day at the port awaiting transportation in the actual time for ocean or
transoceanic travel regardless of the hour of embarkation or debarkation.
1.G.9.d. Travel for Permanent Change of Station (PCS)
(1) Count travel time under PCS orders including temporary duty in whole days and
compute it based on travel over a usually traveled route by a transport mode affording
through service when available. The day the member detaches from the permanent
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duty station in all cases is a day of duty and the reporting hour under orders involving
travel time normally is by 2400 of the reporting date, unless the orders need to specify
otherwise.
(2) Travel time when using government conveyance. When executing permanent change
of station orders, which do not specifically direct travel by air (Articles 1.G.9.b. and
1.G.9.c. of this Manual), travel time for travel by government conveyance is the
actual time necessary to perform the travel over a direct route.
(3) Travel time when government procured transportation is issued. When government
procured transportation is used to obtain transportation over the direct route to
execute a permanent change of station, allow travel time for the actual time necessary
to perform the travel including necessary delays incident to the transport mode used
as follows:
(a) When using one commercial transportation mode, base travel time in full days on
the allowable time used for travel.
(b) When using mixed modes of commercial transportation, base travel time in full
days on the cumulative actual time used for travel.
(4) Travel time by POC. When the member travels by POC, allow one day of travel time
for each 350 miles of the official distance of the ordered travel. Allow one additional
travel day for any distances in excess of multiples of 350 miles, provided the excess is
51 miles or more. When the total official distance is 400 or fewer miles or less, allow
one day's travel time.
(5) Travel time for common carrier or mixed transportation modes.
(a) When a member travels by common carrier or mixed transport modes or when
they obtain a transportation request (TR) at a leave point and travels by mixed
modes, apply these rules when determining travel time:
[1] Compute travel time for the total POC travel in whole days as Article
1.G.9.d.(4) of this Manual prescribes.
[2] Allow one day for commercial transportation other than transoceanic.
[3] Transoceanic travel time by aircraft or ship is the actual travel time required
for the travel by the usual direct routing. See paragraph U5160 of the JFTR
for further guidance.
[4] Regardless of the number of transportation modes used, authorized travel time
may not exceed that allowed as if POC were used for the entire travel unless
additional travel time is authorized by paragraph U5160 of the JFTR.
(b) Travel time in connection with temporary duty (TDY). A member ordered to
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TDY will use the travel mode that more nearly meets the orders’ requirements
and is more economical to the government.
[1] Travel Time When Common Carrier or Government Air Used. Compute
travel time on a schedule that most nearly coincides with required departure
and arrival times to carry out the purpose of the ordered travel. When
computing travel by air, allow up to two hours for each trip for the actual or
estimated time required to travel to and from the air terminal(s). Consider
these factors in selecting schedules:
[a] Duty requirements, duty hours, availability of lodging, onward
transportation, and the traveler’s personal comfort and well being.
[b] Normally, do not require a traveler to begin the travel and/or arrive at
their destination between the hours of 2400 and 0600.
[2] Travel Time When POC Authorized. Travel by POC may be authorized
when this mode is acceptable to the member and determined to be more
advantageous to the government. Do not grant such authorization unless the
order issuing authority determines POC travel is clearly more advantageous
to the government: such travel would accomplish government business more
efficiently, economically, or expeditiously or involves short trips over routes
where commercial transportation is non-existent or would be time-
consuming and unduly delay public business.
[a] When travel orders specifically state that travel by POC is more
advantageous to the government, travel time is computed for the actual
time based on the time allowable for POC in accordance with Article
1.G.9.d.(4) above.
[b] When travel by POC is authorized but not certified as more
advantageous to the government, travel time is computed for the
constructive time over a usually traveled route by common carrier
(Article 1.G.9.d.(5) above), and any time that exceeds the authorized
travel time will be charged as leave.
[3] Travel Time on Temporary Duty Without Leave En Route. Compute travel
time on temporary duty orders, including repeat travel orders, from
departure time to reporting time. The time may not exceed that based on
actual schedules of available common carriers, which most nearly meet the
orders’ requirements and would be most economical to the government.
[4] Leave and Travel Time on Temporary Duty. The departure day from the
permanent duty station is a day of duty and the reporting day to the
permanent duty station from leave is also a day of duty if return is at or
before 0900. The departure day from the TDY station is a travel day. Do
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not charge leave for any day on which official travel is performed or a per
diem allowance is payable. Compute delay in conjunction with TDY as
indicated below, and charge as leave any days on which a per diem
allowance is not payable.
NOTE: The departure date as recorded on the orders may reflect the constructive
departure and/or return dates, in accordance with the authorized transport
mode, when the member either departs for and/or returns from TDY while in
an authorized regular liberty status. Thus, for a member actually departing on
Friday at 1600 who could have departed on Sunday at 1300, do not charge
leave for Saturday. However, if the orders are endorsed as Friday at 1600,
charge Saturday as leave.
(1) When the member departs from the permanent duty station for the TDY
station, charge as travel time in whole days the period immediately
preceding the reporting date. (Examples l and 2)
(2) When departing between TDY stations, charge as travel time the period
immediately after detachment from the TDY station. (Example 4)
(3) When departing a TDY station to return to the permanent duty station,
charge as travel time the period immediately after departure. (Examples 2
and 5)
Example 1. Member ordered from Washington, DC to Raleigh, NC for TDY to report not later than
0800, 16 May and departs Washington, DC on 13 May. Count the period as follows:
13 May Departed Day of Duty
14 May Day of Leave
15 May Day of travel. Constructive schedule shows the member could
have departed Washington, DC at 1945 on 15 May and complied
with their orders. Per diem is payable from 1945 on 15 May.
Example 2. TDY at Raleigh, NC, terminated at 1500 on 30 May; the member reports for duty before
0900 on 1 June. Count the period as follows:
30 May Day of travel. Constructive schedule shows the member could
have arrived back at 1807 on 30 May.
31 May Day of leave
1 June Day of duty. Member reported at or before 0900.
Example 3. Member ordered from Washington, DC to Pittsburgh, PA for a period of TDY, to report by
1100 on 12 July; on completion, member ordered to New York, NY for further TDY; and on
completion, to return to Washington, DC. Orders authorize 2 days DELREP at NY. The member
departs Washington, DC on 11 July. Count the period as follows:
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11 July Departed Day of duty
12 July Day of travel. Constructive schedule shows the member could
have departed at 0620 on 12 July and complied with his her orders.
Example 4. TDY at Pittsburgh, PA, terminated at 1100 on 18 July. The member departs at 1200 on 18
July for TDY with 2 days’ DELREP and reports before 0900, 21 July. Count the period as follows:
18 July Day of travel. Constructive schedule shows the member could
have departed at 1310 on 18 July and complied with their orders.
19-20 July Days of leave.
21 July Day of duty. Member reported before 0900.
Example 5. TDY at New York, NY, terminates at 1500 on 26 July; the member departs at 1700 on 26
July and reports at 0800 on 27 July. Compute the travel time as follows:
26 July Day of travel. Constructive schedule shows the member could
have arrived back at 1755 on 26 July.
1.G.10. Travel Time for Coast Guard Reserve Members
1.G.10.a. General
Base travel time in reporting from or to home of record or place from which ordered to
active duty to first duty station on call to active duty and from last duty station on release
from active duty on actual schedules of commercial transportation, except as indicated
below.
1.G.10.b. Travel Time by Privately Owned Conveyance (POC)
When a reserve member is ordered to active duty for a period of 90 days or more, travel
by POC may be specifically authorized in reporting to and release from active duty. If
the member uses private conveyance, compute travel time in accordance with Article
1.G.9.d.4. of this Manual. When the total distance is 176 miles or less, compute travel
time in accordance with Article 1.G.10.a. of this Manual. If a member reports to their
first duty station after 0900, treat that day as a travel day; if the member reports at or
before 0900, treat that day as a duty day.
1.G.11. Delay En Route During Execution of Orders
1.G.11.a. General
Count as leave any authorized delay in reporting from one station to a new one, other
than compensatory absence, proceed time, and travel time authorized in the orders.
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1.G.11.b. Computation
(1) If the person reports for duty at the new duty station before the stipulated reporting
date, first deduct compensatory absence, proceed time, and/or travel time and then
charge leave only for the time actually used. (Examples 1 through 4.)
(2) When only proceed and travel time are involved (leave is not authorized or used),
deduct the allowable travel time and charge the days remaining (if any) as proceed
time.
(3) These examples should aid in determining reporting dates, inclusive leave dates, and
amount of leave used:
Example 1. Orders authorize 4 days proceed time, 3 days travel time, and 10 days leave and departure
date is 1 August.
If the person reports before the maximum time allowed, treat the period as follows:
If reported 15 August (any time) the computation is:
Total time en route (2-15 August) 14 days
Travel time 3 days
Proceed time and leave 11 days (7 leave and 4 proceed time)
Compute as follows:
1 August Detached (day of duty)
2 to 8 August Leave (7 days)
9 to 12 August Proceed time (4 days)
13 to 15 August Travel time (3 days)
If the member reports on the day of detachment, that day is a day of duty; treat it as though the
member has used only necessary travel en route.
Example 2. Orders authorize 10 days leave, no proceed time, no travel time, and date of detachment is
1 August.
If the member uses maximum time allotted, count the periods as follows:
1 August Detached (day of duty)
2 to 11 August Leave period (10 days)
The member must report for duty by 0900 on 12 August.
Under orders involving leave only, when the member reports determines whether the reporting
date is a day of duty or a day of leave. If the member reports at or before 0900, the day would be
a day of duty; if the member reports after 0900 the day is a day of leave.
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Example 3. Member detaches from duty OCONUS. Orders authorize 4 days proceed time, 3 days
travel time, 30 days compensatory absence, and 30 days leave, and departure date from the port of
debarkation in CONUS is 31 May.
If the member uses maximum time allotted count the periods as follows:
31 May Day detached (day of duty)
1 to 30 June inclusive Period of leave (30 days)
1 to 30 July inclusive Period of compensatory absence (30 days)
31 July to 3 August inclusive Proceed time (4 days)
4 to 6 August inclusive Travel time (3 days)
The member must report for duty by 2400 on 6 August.
Example 4. If the member reports on any day before 6 August; for example, 22 July, count the period
in this manner:
31 May Day detached (day of duty)
1 to 15 June inclusive Period of leave (15 days)
16 June to 15 July inclusive Compensatory absence (30 days)
16 to 19 July inclusive Proceed time (4 days)
20 to 22 July inclusive Travel time (3 days)
1.G.12. Military Travel Orders
1.G.12.a. Forms of Orders
(1) Military Temporary Additional Duty (TAD) or Civilian Temporary Duty (TD)
Request and Travel Order, Form CG-4251.
(2) A properly authenticated original message. Messages on teletype type paper are not
valid as original orders; however, messages on such paper may be photocopied onto
standard 8½ x 11 inch paper for authentication. Valid message orders are on 8½ x 11
inch paper only.
(3) A properly authenticated Direct Access travel order. To be valid these orders must be
printed and signed by an order-approving official. (See Article 1.G.4. of this
Manual.) All necessary information/amendments (modes of travel, advances, etc.)
must be recorded on the orders, or be attached as an endorsement to the orders.
(4) Issue travel orders in letter form when the Military Temporary Additional Duty
(TAD) or Civilian Temporary Duty (TD) Request and Travel Order, Form CG-4251,
is inadequate for directing the required travel and duty to be performed.
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1.G.12.b. Individual Orders Required
These situations require individual original orders to submit claims. In these
circumstances do not include travel in any group travel order:
(1) The member is entitled to transportation for dependents and/or household goods.
(2) The member has permission to perform travel at their own expense subject to
reimbursement.
(3) The member has authority to travel by POC.
1.G.12.c. Military Travel Orders
Prepare military travel orders according to the instructions in reference (c), Personnel and
Pay Procedures Manual, PPCINST M1000.2 (series) and file copies according to the
instructions in reference (k), Military Personnel Data Records (PDR) System,
COMDTINST M1080.10 (series).
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Exhibit 1.G.1. Glossary of Terms
This exhibit defines certain terms used in this Chapter. The terms here apply unless the term in question
is otherwise qualified or defined in the pertinent section where used.
Acquired Dependent. A military member's dependent acquired through marriage, adoption, or other
action during the course of a member's current tour of assigned duty. The term does not include the
member’s dependents or children born of a marriage that existed before the current OCONUS tour
began.
Active Duty. Full-time duty in the active service (37 U.S.C. §101(18)) of a Uniformed Service
including duty on the active list, full-time training duty, annual training duty, and while in the active
service, attendance at a designated school, or a service school, including while traveling and on
authorized leave.
Active Duty for Training. Full-time training duty in the active military service for the express purpose
of training Ready Reserve members to acquire or maintain required military skills, including initial basic
training, advanced individual training, annual training duty, and full-time attendance at service schools.
Command Sponsored Dependent. A dependent entitled to transportation at government expense (Article
1.H.9. of this Manual) and whom the appropriate military commander has approved to be present in a
military dependent's status even though:
1. Actual travel to the duty station OCONUS was performed at personal expense.
2. The member was not entitled to dependent transportation on the effective date of orders to duty
OCONUS.
3. The dependent was acquired after the effective date of orders to duty OCONUS.
CONUS. The contiguous 48 states and the District of Columbia.
Dependency. A dependent status existing for travel OCONUS applicable to:
1. A member's spouse who is not on active duty (9 below).
2. A member's unmarried legitimate child under 21 years of age (including an infant born after the
effective date of orders when service regulations precluded the mother’s travel).
3. A member's unmarried stepchild (includes the member’s spouse’s illegitimate child) or adopted
child under 21 years of age who in fact depends on the member if the member contributes a
substantial portion of the child's support (residence in the member's household does not of itself
establish dependency).
4. A member's unmarried illegitimate child under 21 years of age whose parentage has been
admitted in writing or whose alleged member-father has been judicially decreed to be the child’s
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father or ordered to contribute to the child's support by other than a foreign court and who, in
fact, depends on the member for more than one-half of their support.
5. A member's unmarried child, as defined in 2. through 4. above, who is over 21 years old and
incapable of self-support because of mental or physical incapacity and who, in fact, depends on
the member for over one-half of their support.
6. For transportation purposes, a member's unmarried child who was transported at government
expense to a station outside the United States incident to the member's assignment there and who
attains 21 years of age while the member serves at that station.
7. A member's parent (including step-parent, parent by adoption, former step-parent, or other
person who continuously has stood in loco parentis to the member at any time for at least a five-
year period before the member becomes 21 years of age) who is a member of the household and
who, in fact, depends on the member for over one-half of their support.
8. A member’s former spouse, dependents, and/or dependent children for purposes of return
transportation to the United States when these current or former dependents are located outside
the United States, even though divorce or annulment terminated the marital relationship with the
member before they were eligible for return transportation (JFTR, U5240-E).
9. For entitlement purposes under this Chapter:
a. A member's spouse who also is a member on active duty is not considered a dependent.
b. A child is not considered a dependent for the same allowances of both parents who are active
duty members.
10. A member’s unmarried child who is under 23 years of age (includes a child described in items 3
and 4) who is enrolled in a full-time course of study in an institution of higher learning and is, in
fact, dependent upon the member for more than one-half of their support.
Effective Date of Orders. In the case of separating or retiring members, the effective date to determine
entitlement to travel and transportation allowances (authorized weight of household goods, eligibility for
dependents’ travel, etc.) is the last day of active duty. This does not apply to separating reservists and
recalled retired members who continue in an active duty status during the time allowed for return travel
home. For those members, and members except for those separating or retiring, it is the date a member
is required to begin travel from their old permanent duty station, home or place from which called to
active duty, or last temporary duty station, whichever applies, to arrive at their new permanent duty
station, home, or place from which called to active duty on the date authorized by the authorized and/or
used transportation mode. When orders are modified, canceled, or revoked before the normally
computed effective date, the orders are considered effective when the member receives them (see JFTR,
U2140). In computing orders’ effective date, subtract the travel time used from the reporting date and
add one day (the departure day is a day of duty).
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Example 1. Member is authorized and uses maximum travel time of seven days.
Authorized reporting date 10 June
Subtract travel time used, seven days = 3 June
Add one day = effective date of orders 4 June
Example 2. Member is authorized 7 days travel time, but changes mode of travel and uses less
time. (Authorized reporting date 10 June.)
Actual reporting date 9 June
Subtract travel time used, one day 8 June
Add one day = effective date of orders 9 June
Last Duty Station. For purposes of computing a member's own travel allowances on separation, the
term "last duty station" at time of separation means the last permanent, temporary, or temporary duty
station where the member was, in fact, on duty or a hospital if he/she was undergoing treatment there.
Military Commander. For purposes of this Chapter, the appropriate military commander is the
command authorized to approve entry into the areas listed in Exhibit 1.H.3. of this Manual.
1. For those areas where Exhibit 1.H.3. indicates concurrent travel is authorized, ( i.e., prior
approval is not required for dependents’ entry) the authority directing the member's transfer is
considered the appropriate military commander.
2. For personnel requesting entry approval of dependents after reporting to the OCONUS duty
station, the OCONUS commanding officer is the appropriate military commander, unless the
district commander has issued supplemental instructions to the contrary.
Orders.
1. A transfer order is one from a superior command to a lesser requiring issuance of a particular
type of travel order for the members or rates indicated in it.
2. A travel order is a written order to an individual or the senior member of a group to carry out the
duty indicated in it under these categories:
a. Permanent Change of Station. The assignment or transfer of a member or unit to a different
duty station under competent orders that do not specify the duty as temporary, further assign
the member(s) to a new station, or direct return to the old duty station, including the change
from home or the place from which ordered to active duty to the first permanent duty station
and also from the last permanent duty station to home, on:
(1) Enlistment, appointment, or reappointment to the Regular service from civilian life or a
reserve component.
(2) Call to active duty or active duty for training of 20 or more weeks.
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(3) Recall to active duty from retirement (including temporary disability retirement).
(4) Retirement (including temporary disability retirement), discharge, resignation, or
separation from the service under honorable conditions.
(5) Release from either active duty or active duty for training of 20 or more weeks.
b. Temporary Duty. Duty at one or more locations, other than a permanent station, where a
member performs temporary duty under orders that provide for further assignment, or
pending further assignment, to a new permanent station or return to the old permanent station
on completing the temporary duty. It also includes time spent at a station while processing
for separation from the service, release from active duty, placement on the temporary
disability retired list, or retirement whenever the last permanent duty station is different from
that which processes the orders.
c. Blanket Travel. Orders issued to a member to make regular, frequent trips within certain
geographical limits away from the permanent duty station to perform regularly assigned
duties.
d. Repeated Travel. Orders issued to allow any number of separate round trips from the
permanent duty station to or between specified locations, which may require a stopover for
duty at one or more places before returning to permanent duty station. Travel must not be
solely between the places of duty and lodging.
e. Group Travel. An order the issuing authority specifically designates as a “group travel
order” that requires three or more members to travel in a group either on permanent change
of station or temporary duty, for which government conveyance or transportation request will
furnish transportation from the same point of origin to the same destination. The issuing
authority also may designate a group travel status between any points en route, provided the
orders specifically indicate the points between which a group travel status applies.
f. Recruit Travel. Orders for any recruits’ travel from place of enlistment to recruit training and
to first duty station or from recruit training to petty officer training.
g. Release from Active Duty or Separation. Any orders that separate personnel from active
Coast Guard duty.
h. Training Duty. Orders that assign Coast Guard reserve personnel on inactive duty to active
duty for training.
i. Temporary Active Duty. Orders (first set) which assign reserve personnel on inactive duty to
temporary active duty for a limited or unspecified time and direct release to inactive duty on
completion.
Over Two Years Service. Service to be included in computing “over two years service” is any service
authorized to be credited in computation of basic pay. (37 U.S.C. §205)
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OCONUS Duty. Duty performed at units located outside the contiguous 48 states and the District of
Columbia.
OCONUS Tour.
1. Accompanied Tour. A prescribed length of duty OCONUS for personnel accompanied by
command-sponsored dependents.
2. All Others. A prescribed tour OCONUS for personnel without dependents, those not eligible for
dependent travel, those whose dependents are not eligible for dependent travel, or with
dependents but who elect to serve OCONUS unaccompanied by eligible dependents.
Permanent Duty Station. The post of duty or official station, including a ship (for purposes of personal
travel and transporting a member's personal effects located on board the ship) and a vessel’s or a ship-
based staff’s home port (insofar as transporting dependents and shipping household goods is concerned),
to which a member is assigned or attached for duty other than “temporary duty” or “temporary duty.”
The limits of such post of duty or official station are the ship or city’s or town’s corporate limits where
the member is stationed. However, if the member is not stationed on a ship or in an incorporated city or
town, the official station is the reservation, station, or established area, or, in the case of large
reservations, an established subdivision having definite boundaries within which the designated post of
duty is located. When a member is ordered to attend a course (or courses) of instruction at a school or
installation whose scheduled, cumulative duration is 20 or more weeks, the school or installation is that
member's permanent station regardless of the terms of the orders involved. A course’s scheduled
duration comprises the actual period, including weekends, during which the students receive instruction.
Intervening holiday periods (e.g., Christmas recess) and incidental time spent before or after course
conclusion are not part of the scheduled course duration. ( 53 Comp. Gen. 218 (1973). When a member
attends a course (or courses) of instruction whose scheduled cumulative duration originally was less than
20 weeks and then is assigned additional or extended instruction, the school or installation is the
member's permanent station provided the scheduled, cumulative duration of the instruction is 20 or more
weeks measured from the date of the order directing the additional or extended duty (MS Comp. Gen.
B5-143017, 17 June 1960, and 46 Comp. Gen. 852)).
Permissive Travel. Permissive travel orders are authorizations to members to permit them to perform
travel in a duty status at no expense to the government when the service will benefit by the travel, but
not to the extent of expending government funds.
Privately Owned Conveyance (POC). Any mode of transportation other than a government conveyance
or a common carrier actually used to move persons from place to place.
Privately Owned Motor Vehicle (POV). Any self-propelled, wheeled motor conveyance owned by the
member, in their possession, and used by the member and/or their dependents primarily to provide
personal transportation, excluding trailers, airplanes, or any vehicle intended for commercial use.
Proceed Time. A period of delay in addition to authorized leave or travel, which may be granted to
facilitate necessary personal arrangements in disestablishing and/or estab1ishing a residence, etc.,
inherent in a permanent change of station. However, do not use proceed time to accomplish the military
COMDTINST M1000.8A
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check-out and check-in procedures with the military personnel officer, security and pass offices,
billeting offices and public quarters clearance, and the like, which are military administrative
requirements that should be appropriately accomplished during normal working hours.
Restricted Area. Any area where dependents’ entry has been temporarily or permanently prohibited by
order of competent authority.
Sea Duty. An assignment to a floating unit; a unit listed in Operating Facilities of the Coast Guard,
COMDTNOTE 5440; a unit 65 feet or longer; and all tugs (excluding barges) during which the member
is entitled to sea pay in accordance with reference (t), Coast Guard Pay Manual, COMDTINST
M7220.29 (series).
Unaccompanied Member. A member whose dependents have not accompanied them or, having joined
the member at their own expense, are not command-sponsored.
COMDTINST M1000.8A
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Exhibit 1.G.2. Proceed Time
If member on PCS And Then proceed time is
Has dependents
Dependents are relocated (Note) Authorized
Dependents are not relocated and
member will be provided government
quarters permanently at new duty station
Not authorized
Dependents are not relocated but
member utilized non-government
quarters at the new duty station location
Authorized
(Note)
Has no dependents and
is in pay grade E-4
(over 2 years’ service)
or higher pay grade
Maintains non-
g
overnment quarters at
Authorized
the old dut
y
station which will be
terminated (Note)
Will maintain non-government quarters
at the new duty station (Note)
Authorized
Utilizes government quarters at both the
old and the new duty stations
Not authorized
Has no dependents and
is in pay grade E-4
(under 2 years’ service)
or lower pay grade
Is required to utilize no
n
-government
Authorized
q
uarters at either the old or the new
permanent duty stations
Utilizes government quarters at both the
old and new duty stations
Not authorized
Note: Means the movement of a household (dependents and/or place of residence) from one residence
to another. This includes dependents who do not relocate at the time personnel report to the new
duty station due to children in school, home selling, etc. But dependents will relocate after
completion of a specific act. This includes dependents who are relocated in connection with
permanent change of station orders prior to detachment.
COMDTINST M1000.8A
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1.H. Overseas Service and Assignments
1.H.1. General
1.H.1.a. Overseas Service
Overseas service is defined as military duty performed while assigned to a military
installation or activity permanently based outside the 48 contiguous United States and the
District of Columbia.
(1) 10 U.S.C. §671 governs prior service requirements for assignments overseas.
(2) For purposes of this chapter, and in accordance with the Joint Travel Regulations
(JTR) the terms “OCONUS”, outside the continental U.S., and “overseas” are used
interchangeably.
1.H.1.b. Accompanied, Unaccompanied, Dependent-Restricted OCONUS Assignments
(1) Coast Guard OCONUS permanent duty assignments for members with dependents
fall under three categories
(a) Accompanied - a tour at a Permanent Duty Station (PDS) at which command
sponsored dependents may be authorized to accompany their sponsors at
government expense.
(b) Unaccompanied - a tour at a PDS at which command sponsored dependents may
be authorized to accompany their sponsors at government expense, but the
member has elected to serve unaccompanied by their dependents or whose
dependents have travelled to the PDS at personal expense and are not command
sponsored.
(c) Dependent-Restricted -A tour at any OCONUS PDS that does not permit
command sponsored dependents.
(2) All Coast Guard OCONUS assignments, except those listed in Section 1.A.4. of this
manual, are accompanied assignments.
(3) Members assigned to OCONUS accompanied PDS who elect to serve their
assignments in an unaccompanied status shall:
(a) Make their election prior to the effective date of their orders, preferably during
their Overseas Screening process and;
(b) Receive counseling during their Overseas Screening on the impact of their
election on pay, allowances, and dependent travel entitlements and;
COMDTINST M1000.8A
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(c) Have their election clearly indicated in the remarks section of their PCS order (“I
elect to serve this assignment in an unaccompanied status”).
1.H.2. Overseas Household Goods Shipments and Entitlements
1.H.2.a Counseling Requirements
Benefits counseling, including household good (HHGs), must be conducted for all
members assigned to overseas units regardless of overseas screening requirements set
forth in this chapter. In the case of accompanied assignments, counseling for members
with dependents shall include explanation of members’ option to elect an unaccompanied
tour and the impact of that election on pay, allowances, and dependent travel.
1.H.2.b. Household Goods (HHG)
Proper and thorough HHG counseling is imperative as it is in the public and transferring
member’s best interest to avoid spending public funds unnecessarily in shipping privately
owned household goods to and from OCONUS. Logistics challenges, travel/shipment
timelines, and potentially isolated duty locations demand member’s fully understand the
HHG process for OCONUS assignments.
(1) Counseling may be received in person from a transportation officer (TO), or members
may self counsel using the Defense Personal Property System (DPS).
(a) After receiving signed PCS orders, members must visit www.move.mil to register
in DPS. DPS allows members and their spouses to self counsel, request HHG
packing, pick-up, and delivery dates, and/or request authorization to conduct a
Personally Procured HHG Movement (PPM) online.
(b) When a member self counsels in DPS, they must select a TO to schedule their
shipment or approve a PPM. Members must be aware that once they have
selected a TO, they will be required to provided a copy of their signed orders to
the TO before they can book the HHG shipment or approve a PPM.
(c) Members conducting both a PPM and a funded government HHG movement must
enter both moves in DPS separately. DPS may also be used to file any needed
damage claims.
(2) The pamphlet “It’s Your Move,” COMDTPUB P4050.5, contains guidance for
members proceeding OCONUS.
(3) Members receiving orders to an OCONUS duty station shall arrange counseling per
article 1.H.2.a above regarding OCONUS HHG entitlements, restrictions on privately
owned vehicle (POV) size, and communicate with their new command well in
advance of transfer date.
COMDTINST M1000.8A
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(4) A timely information exchange between the member and their new command about
the member's housing requirements (family size and composition, heavy appliances
owned, approximate arrival date, etc.) compared to what is available to satisfy them
should permit intelligent choices about what to ship and what to store; preventing
unneeded wear and tear on their goods resulting from such shipments.
1.H.2.c. Entitlements and Allowances
(1) Benefits and entitlements counseling must be conducted by the departing unit and by
a member familiar with, or responsible for personnel and administration.
(2) Station entitlements and allowances in support of an overseas PCS assignment are
payable in accordance with the JTR and reference (t), Coast Guard Pay Manual,
COMDTINST M7220.29 (series).
1.H.2.d. Unaccompanied and Dependent-Restricted Entitlements
Entitlements for members with dependents assigned OCONUS or to a dependent-
restricted duty station will require additional authorizations. Proper counseling in these
assignment situations is critical. Members subject to the situations below will ensure
their entitlement counseling addresses the following:
(1) Before PCS detachment, member with dependents who executes a PCS from a
OCONUS duty station to either a dependent-restricted duty station or a OCONUS
duty station and elects the unaccompanied tour, may be authorized to receive a
housing allowance and station (COLA) allowance if the dependents remain at the old
OCONUS duty station, or for a designated dependent location. The member will
submit a Housing Allowance Protection Worksheet (CG-2025A) to CG PSC-PSD-fs.
(2) Before PCS detachment, member with dependents who execute a PCS from a
CONUS duty station to either a dependent-restricted duty station or a OCONUS duty
station and elects the unaccompanied tour, may be paid a housing allowance for the
old CONUS duty station if the dependents remain at the old CONUS duty station.
CONUS COLA will be based on the dependents location. If the member relocates
their dependents to a designated place in CONUS, the housing allowance and
CONUS COLA will be based on the dependent location. The member will submit a
Housing Allowance Protection Worksheet (CG-2025A) to CG PSC-PSD-fs.
(3) The housing assignments for a member with dependents at a OCONUS PDS under
either a dependent-restricted tour or voluntarily-elected unaccompanied tour are:
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a. DoD leased single-type quarters,
b. CG leased single-type quarters,
c. CG owned single-type quarters (Unaccompanied Personnel Housing (UPH)),
d. CG owned single-type quarters (shipboard), or
e. If determined that Gov't quarters are not available for assignment at the member's
OCONUS PDS, the member may be authorized a Family Separation Housing
(FSH) allowance. See the Family Separation Housing Worksheet (CG-7220).
1.H.3. Overseas Screening
1.H.3.a. Requirements
Screening shall be conducted for assignments involving overseas duty (as determined by
Commander, (CG PSC) regardless of whether the current and new duty stations are in the
same geographic area.
1.H.3.b. Responsibilities
(1) Commander, (CG PSC) shall execute all aspects of the screening process. As such,
PSC may exempt certain locations from screening and/or require additional screening
for OCONUS locations based on Department of Defense directives or CG
determinations.
(2) Procedures governing overseas unit screening and assignments, as well as exemptions
from this policy will be issued via PSC directives.
1.H.3.c. Authorities
(1) Approval Authority. The Base Personnel Support Department Head, at Entry
Approval Points designated by Commander, (CG PSC), shall serve as the approval
authority for overseas unit screenings. For SMTC, the Personnel Department
equivalent shall serve as the approval authority.
(2) Appeal Authority. Commander, (CG PSC) is the appeal authority for overseas
screening determinations. Appeals to overseas screening determinations, with
supporting documentation, shall be sent from the member’s departing command to
Commander, (CG PSC) though the Entry Approval Point and CG PSC-epm-2/opm-2.
1.H.4. Determining Member and Dependent Suitability for Overseas Duty
1.H.4.a. Member Responsibility
(1) Prior to submitting an e-Resume for requesting an assignment to an overseas unit,
members shall complete a screening in accordance with Commander, (CG
COMDTINST M1000.8A
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PSC) directives to ensure they, and their family, are eligible to compete for an
overseas unit.
(2) Every dependent who will accompany a member to an overseas location shall be
screened.
(3) Upon receipt of orders from CG PSC-epm-2/opm-2, the screening shall be updated
and submitted to the designated Entry Approval Point for processing.
1.H.4.b. Command Responsibility
Before transferring members to duty OCONUS, commanding officers will ensure the
instructions contained in this Article are completed.
(1) Departing Commands shall follow Commander, (CG PSC) directives to conduct a
screening of a member, and their dependents, prior to submission of an e-resume.
(2) Commands shall conduct, complete, and submit a screening to the Entry Approval
Point within 15 calendar days after receipt of PCS orders from CG PSC-epm-2/opm-
2. Completed screenings shall be forwarded to the Entry Approval Point designated
by Commander, (CG PSC).
(3) Coast Guard TRACENs, the Coast Guard Academy, service schools, and advanced
education programs shall follow PSC directives and timelines.
(4) TRACEN Cape May shall work with the Entry Approval Point for recruit screening
approval.
1.H.4.c. Suitability Decision Factors
Multiple factors are considered in determining suitability for overseas duty to include but
not limited to:
(1) Performance,
(2) conduct,
(3) member and dependent medical/dental conditions,
(4) special needs (as documented in the Special Needs Program),
(5) criminal/alcohol offenses, or
(6) indebtedness (including liens).
1.H.5. Selecting Members for Duty OCONUS
1.H.5.a. Service Requirements
Enlisted personnel selected for transfer OCONUS must have sufficient obligated
COMDTINST M1000.8A
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active duty service as of date of departure from CONUS.
1.H.5.b. Family Size Guideline
While the number of dependents (family size) does not necessarily disqualify a member
from an assignment overseas PDS, there are factors and considerations that make
accommodation of a large family extremely difficult, if not impossible.
(1) Commanding officers will advise all personnel that adequate housing at reasonable
costs may be in short supply or non-existent at overseas PDS for members with large
families.
(2) Commands shall also advise members regarding dependents who do not receive
command sponsorship and who are subsequently ineligible for overseas allowances
and government quarters.
(3) The decision to approve overseas screening (based on the member’s responses to the
screening questionnaire and the needs of gaining PDS) for a member with
dependents exceeding guidelines established by CG PSC rests solely with the Entry
Approval Point.
1.H.6. Member/Dependent Return from OCONUS
1.H.6.a. Members’ Return for Separation or Retirement
The provisions in this section apply only to OCONUS assignments.
(1) Article 1.C.1. of this Manual or Article 1.B.29 of reference (b), Military Separations,
COMDTINST M1000.4 (series), as appropriate, contain the procedures for
processing members serving at a duty station OCONUS when they are due for
retirement or separation due to expiration of enlistment or release from active duty
and who are not re-enlisting or extending at that duty station. If transferred for
separation processing, the member will be detached in time to permit them to report
to the processing activity between 12 and 15 working days before the retirement or
separation date.
(2) When retirement or separation is scheduled in close proximity to rotation, transfer
will be as indicated below:
(a) Transfer members serving in non-restricted assignments OCONUS who have
requested voluntary retirement for a date after normal rotation date as follows:
[1] If requested retirement is within six months of rotation, retain the member on
board the unit and later transfer them to the nearest debarkation point in
accordance with Article 1.C.1. of reference (b),
COMDTINST M1000.8A
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Military Separations, COMDTINST M1000.4 (series).
[2] If requested retirement is more than six months after rotation, the member
may be transferred to CONUS for routine assignment to a unit subject to
service needs.
(b) Retain OCONUS until separating members serving assignments for a tour of 24
or more months and who on completing the prescribed tour will have six or fewer
months’ active obligated service remaining after rotation. If a member agrees to
extend their period of active obligated service to have 12 months of active service
remaining on completing the tour OCONUS, transfer them on normal rotation
eligibility.
(c) Routinely transfer personnel serving in restricted assignments OCONUS to
CONUS on their normal rotation dates and assign them in accordance with
service needs.
1.H.6.b. Dependent Return from OCONUS.
(1) A member is eligible for dependents travel to CONUS provided the dependents have
met the requirements for command sponsorship.
(2) Early return of dependent(s) prior to member completion of a full tour is authorized
when the requirements stated in the JTR have been met.
(a) Due to the irreversible implications, an early return of dependent(s) must be
employed judiciously and as a last resort. In each circumstance, it must be shown
that dependent travel is in the government’s best interest, there is a valid need for
the dependent(s) to move, that the problem or situation occurred after arrival at
the OCONUS unit, and local resources cannot resolve the problem.
(b) Commands must seek assistance from the servicing Work/Life office in making
this determination.
(3) Request for early return of dependents should be sent by the most expedient means to
Commander, (CG PSC-OPM-2) or (CG PSC-EPM-2), as appropriate, via the Entry
Approval Point Base Personnel Department Head.
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CH-6
1.I. Assignment to Helicopter Interdiction Tactical Squadron (HITRON)
Precision Marksman Aviation (PM-A) Positions
1.I.1. General
As the nation’s premier Airborne Use of Force Counter-Drug asset, PM-As actively
pursue go-fast vessels at sea, often under high-risk, high-stress conditions.
Extended deployments and last minute schedule changes are common. PM-A
positions must be carefully screened. Previous operational and aviation experience,
family situation, duty performance, and personal qualifications are all criteria
which must be considered.
1.I.1.a Qualifications
To identify those members with the highest probability of success in these
demanding positions, the following criteria have been established:
(1) Performance. Candidates must have no marks of unsatisfactory in conduct for
the last two years prior to submission of request. Members may have no record
of civil arrest, court martial, non-judicial punishment (NJP), alcoholism, drug
misuse, etc for the last five years.
(2) Physical Fitness. Applicants must meet the Commandant’s minimum physical
fitness standards for BO/BTM. The assessment must have been administered
within 30 days prior to application.
(3) Medical. A flight physical determining the candidate is fit for flight duty shall
have been completed within one year prior to application.
(4) Security Clearance. Applicants must be eligible for a Secret security clearance.
(5) Government Travel Charge Card (GTCC). Applicants must be eligible for a
GTCC.
(6) Indebtedness. Members with serious financial problems or a documented
history of indebtedness within the previous three years are not qualified.
(7) Basic Aircrew Qualification. Applicants must be at least Basic Aircrew (BA)
qualified in an aviation rate. Exceptions may be granted for highly-motivated
personnel with previous aviation experience or other unique circumstances.
(8) Weapons Qualification. Applicants must have completed the Basic Rifle
Marksman Course (BRMC).
COMDTINST M1000.8A
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CH-6
1.I.1.b Command Interview
(1) Commanding officers endorsing requests for PM-A assignment to HITRON will
interview members to ensure they meet the qualifications listed in Article 1.I.1.a.
of this Manual.
(2) Commanding officers will consider all requirements and qualifications listed in
Article 1.I.1.a. of this Manual. It is encouraged that parent commands seek
assistance from nearby units in pre-screening potential candidates (example:
ranges qualifications).
1.I.1.c. Submission of Requests
Requests for PM-A duty shall be submitted on an e-Resume to Commander (CG
PSC). Requests must include a command endorsement from the commanding
officer.
(1) E-Resume.
a. A summary of the applicants desire to be a PM-A and why they feel best
suited for the position.
b. A statement certifying “I have read and understand Article 1.I.1.a., Military
Assignments and Authorized Absences, COMDTINST M1000.8 (series)
relating to suitability for Precision Marksman Aviation (PM-A) duty. I have
completed my annual flight physical, am medically qualified for flight duty
and consider myself fully qualified for PM-A duty.”
(2) Command Endorsement. A definite recommendation from the member’s
command certifying the applicant meets the requirements in Article 1.I.1.a. of
this Manual is required. The recommendation should include comments
regarding the member’s performance as BA or FM. The endorsement should
also address the member’s maturity, judgment, temperament, and discretion.
1.I.1.d. Screening
Coast Guard Personnel Service Center will review tour complete applicants records
for assignment to PM-A duty. Details of each year’s assignment process will be
promulgated via message traffic prior to the start of the assignment year.
1.I.1.e. Training
HITRON will coordinate initial or refresher training as required for newly assigned
personnel. Whenever possible, PM CORE will be completed as pipeline training
prior to departing current assignment.
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CH-6
1.I.1.f. Assignment
(1) Commander (CG PSC-EPM-2) assigns personnel to PM-A duty.
(2) If a member assigned to HITRON competes all PM-A training requirements and
assumes duty standing of that position within 24 months of initial PCS
assignment, the respective PSC-epm Assignment Officer (AO) will adjust the
member’s rotation date to ensure a full four-year tour in a PM-A position.
COMDTINST M1000.8A
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CHAPTER 2 AUTHORIZED ABSENCE
2.A. Leave
2.A.1. Statutory Authority
2.A.1.a. Title 10, U.S.C.
10 U.S.C. Chapter 40, as amended, is authority for leave for military personnel.
2.A.1.b. Public Law 93-344
The Congressional Budget and Impoundment Control Act, Public Law 93- 344, enacted
1 July 1976, established new dates for fiscal years: they begin on 1 October and end on
30 September. Service members are allowed to carry over only 60 days of leave into a
new fiscal year unless embarked away from homeport on a vessel or aircraft for more
than 60 consecutive days. If attached to an eligible unit, personnel may carry over leave
up to a maximum of 90 days. (See Article 2.A.15. of this Manual.)
2.A.1.c. Public Law 94-361
The DoD Appropriation Authorization Act of l977, Public Law 94-36l, Section 304,
enacted l4 July l976, amended 37 U.S.C. § 50l to provide as follows:
(1) Effective l4 July l976, payments for leave may not be made to a member who is
discharged for the purpose of accepting a commission, appointment as a warrant
officer, or entering into an enlistment, in any Uniformed Service.
(2) Effective l4 July l976, where payment for accrued leave is authorized, the member
may elect to receive payment for a portion of the accrued leave, and have the
remaining accrued leave carried forward to a new enlistment in any Uniformed
Service.
(3) For any service performed by a member on or after 9 February 1976, lump-sum leave
payments may be authorized not to exceed a career total of 60 days with the
exception of reservists meeting the provisions of Article 2.A.20.a.(2) of this Manual.
The number of days upon which payment may be based will be determined without
regard to any break in service or change in status in the Uniformed Services.
(4) Under the savings provisions of amended Title 37, U.S.C. §501(h), members who had
leave balances of 60 days or less of accrued leave on 3l August l976 will, at their
option, continue to be paid for lump sum leave based on basic pay, basic allowance
for housing type II (BAH-II), basic allowance for subsistence (BAS), and personal
money allowance, as appropriate. Cash settlement of leave accrued on and after
l September l976 will be on the basis of basic pay only. Should a member reduce the
COMDTINST M1000.8A
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3l August l976 leave balance through usage of leave subsequent to 3l August 1976,
the new balance establishes the amount of accrued leave for which BAH-II, BAS, and
personal money allowance may be paid during subsequent leave settlement.
2.A.2. Definitions
2.A.2.a. Leave
Leave is the authorized absence of an member from a place of duty, chargeable against
such member in accordance with applicable law.
2.A.2.b. Earned Leave
Earned leave describes the amount of leave accrued to a member's credit as of any given
date. Earned leave may indicate a minus leave balance; a minus leave balance must not
exceed the amount of leave a member normally would earn during the remaining period
of obligated active duty.
2.A.2.c. Advance Leave
Advance leave is leave granted a service member, with pay and allowances, prior to its
actual accrual based on the reasonable expectation that the amount advanced will be
earned prior to the member's separation.
2.A.2.d. Excess Leave
Excess leave is authorized leave over and beyond any earned or advance leave that can be
granted during which the member is not entitled to pay and/or allowances. A minus leave
balance at the time of discharge, first extension of an enlistment, separation from active
duty, desertion, or death is considered as excess leave without regard to the authority
under which the leave resulting in a minus balance was granted. See Article 2.A.22. of
this Manual for instructions on checkage of pay and allowances for excess leave.
2.A.2.e. Sick Leave
Sick leave describes a period of authorized absence granted to persons while under
medical care and treatment. Sick leave is not chargeable as leave, but periods that exceed
two days will be reported in accordance with reference (c), Personnel and Pay Procedures
Manual, PPCINST M1000.2 (series). See Article 2.A.5.f. of this Manual for further
guidance.
2.A.2.f. Academy Graduation Leave
Graduation leave describes a period of absence authorized by the Commandant to be
taken as delay en route to the first duty station in the case of graduates of the Coast Guard
COMDTINST M1000.8A
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CH-7
Academy who are appointed commissioned Coast Guard officers. Graduation leave is
not chargeable as leave.
2.A.2.g. Advance Leave That Becomes Excess Leave
Advance leave that becomes excess leave when a member accepts an appointment as a
warrant or commissioned officer of the Armed Forces, or is discharged for the purpose of
reenlisting within 24 hours, may be carried over to the new term of service as advance
leave, not to exceed 30 days or the maximum number of days that could be earned in the
new term of service, whichever is less. Any leave carried forward will count against
leave that is earned during the new term of service. For excess leave that cannot be
carried forward under this section, instructions regarding the checkage of pay and
allowances will apply. (See Article 2.A.22. of this Manual.)
2.A.2.h. Leave to Visit Foreign Countries and Places OCONUS
The provisions of Article 1.J. of reference (u), Military Civil and Dependent Affairs,
COMDTINST M1700.1 (series), apply for requests for leave to visit foreign countries.
2.A.2.i. This paragraph has been moved to Chapter 6.
2.A.2.j. This paragraph has been moved to Chapter 6.
2.A.2.k. Non-Chargeable Rest and Recuperation Leave (NCRR)
NCRR is an administrative absence that provides a non-chargeable administrative
absence to allow service members time to rest and recuperate from the most austere and
dangerous combat environments, while saving annual leave days for reintegration with
family upon return from deployment. See Article 2.A.10. of this Manual for further
guidance.
2.A.3. General Instructions for Granting Leave
Leave Approval - Regular leave must be requested and approved in Direct Access in
advance of member being absent. Verbal approval may be issued in time-critical or
emergency situations. Verbally approved leave must be followed up and reflected in
Direct Access as soon as possible.
2.A.3.a. Opportunity to Take Leave
Insofar as service requirements permit, all personnel will be afforded the opportunity and
be encouraged to take leave annually. Personnel not taking leave when afforded should
be cautioned that such refusal may result in a loss of earned leave at a later date.
COMDTINST M1000.8A
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CH-7
2.A.3.b. Yard Periods
Officers authorized to grant leave should consider the character and extent of work to be
undertaken by the member units at the time when leave periods and overhauling periods
coincide in order that the work planned may be accomplished without resorting to
curtailment of leave, liberty, and recreation normally given at such times. The
accumulation of the maximum leave or loss of accrued leave at the end of the fiscal year
is discouraged.
2.A.3.c. While Assigned in CONUS
To avoid the possibility of forfeiting leave or taking leave in remote localities while on
duty OCONUS or in remote areas, all personnel should request and be granted leave
during tours of duty within the continental United States.
2.A.3.d. Combining Leave and Liberty
Officers authorized to grant leave will not authorize two or more requests for leave that
immediately precede and immediately follow a regular liberty period. A member may
not be on leave, immediately return to liberty status, then immediately resume leave
status. Instead, the whole period of absence is charged as leave.
2.A.3.e. Financial Responsibilities
Officers authorized to grant leave will assure themselves that personnel going on leave,
particularly to places of considerable distance from their duty station, not only have
sufficient funds to reach the stipulated leave address but also to return to their duty
station. Although provisions exist to furnish transportation to personnel on leave
requiring assistance, the fact such transportation costs are eventually checked against the
accounts of personnel should not be considered as relieving them from all liability to
disciplinary action for failure to comply with such orders as the officer granting leave
may issue on the subject. (See Article 2.A.16. of this Manual.)
2.A.3.e. Leave Address
Personnel on leave will keep their commanding officers advised of their leave address.
COMDTINST M1000.8A
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2.A.3.g. Leave Status
Since the number of days service members may be absent and still be entitled to pay is
fixed by statute, each member must be informed of their current leave status at the time
of each request for leave.
2.A.3.h. Expiration of Leave
Upon expiration of leave, a member will rejoin the vessel or other unit to which attached.
If the vessel to which assigned changes location while the person is on leave, the
following applies:
(1) When the member arrives at a port to which directed to return from leave and the
vessel is not in port, the member will report immediately to the senior officer present
or to the district commander by rapid means and request instructions.
(2) If the member was advised of the relocation prior to departure on leave, the member
must return to the vessel at their own expense when leave expires.
(3) If the member did not know of the vessel’s relocation before departure on leave,
when directed by competent authority, the member will be transported at government
expense as authorized by the Joint Federal Travel Regulations, Vol. 1, U7215.
2.A.4. Granting and Charging Leave
2.A.4.a. Amount of Leave Granted
The amount of leave a command may grant depends on the occasion for the leave and the
further limitations outlined in Article 2.A.5. of this Manual. With each occasion for leave
are instructions on limits on granting each. Senior command may further limit leave.
2.A.4.b. Advance Leave
Commands may grant no more than earned leave plus 30 days advance leave without
approval of Commander (CG PSC-PSD-fs). Officers granting leave should caution
personnel that advance leave resulting in a minus balance on the date of discharge, first
extension of enlistment, or separation from active duty becomes excess leave and is
subject to checkage of pay and allowances. In accordance with 10 U.S.C. §701, members
who have taken leave in excess of 30 days, who are being discharged or released from
active duty for the purpose of accepting an appointment or entering into an enlistment or
an extension of an enlistment, may elect to have excess leave of up to 30 days or the
maximum number of days of leave that could be earned in the new term of service,
whichever is less, carried over to the new term of service. Members will be required, at
the time of discharge or release from active duty, to pay for excess leave not authorized
to be carried over.
COMDTINST M1000.8A
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2.A.4.c. Additional Advance Leave
When advance leave has been taken previously and not yet fully earned, additional
advance leave may be granted only in such amount as will ensure that the total leave
advanced, but not yet earned, does not exceed 30 days, or the total amount of leave that
may be earned by the date of discharge, first extension of enlistment, or separation from
active duty, whichever is the lesser.
2.A.4.d. Requests to Commander (CG PSC)
Requests for leave in excess of that which can be granted in the field must be submitted
via CGMS with recommendation to Commander (CG PSC-EPM) or (CG PSC-OPM) for
approval.
2.A.5. Occasion for Leave and Authority to Grant
2.A.5.a. Area Commanders
Only the Commandant grants leave to area commanders. Commanding officers of
headquarters units will submit requests for leave as directed by the chief of the
headquarters office having technical control over their commands.
2.A.5.b. Regular Leave
Area commanders, district commanders, commanders of logistics/service centers,
commanding officers of headquarters units, commanding officers of district units or such
officers as they may designate, may grant any amount of regular leave to which officers
and enlisted personnel may be entitled, subject to the limitations of Article 2.A.4. of this
Manual, and subject to such restrictions as may be imposed by higher authority.
2.A.5.c. Delay En Route
Delay en route, chargeable as leave, is granted in connection with transfers to a new duty
station, to and from school, or to and from temporary duty station. Provided reporting
dates specified in orders are met, district commanders and commanding officers may
grant delay en route chargeable as leave, not to exceed these limitations:
(1) Officers - 20 days or amount of delay en route specified in orders.
(2) Enlisted Members - 60 days or amount of delay en route specified in orders. The
command from which a person is transferred will inform the member about leave and
proceed time. The applicable information in the following sample statements should
be included in the orders:
“You are authorized _____ days delay en route to count as follows: _____days leave,
_____days proceed time, _____ days travel time. Report by _____.”
COMDTINST M1000.8A
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2.A.5.d. Emergency Leave
Emergency leave, and extensions to it, may be granted to service members for
emergencies within their or their spouses' immediate family whenever the circumstances
warrant and the operational situation permits, based on the judgment of the officer
granting the leave and the desires of the service member. Immediate family means:
father, mother, person standing in loco parentis, spouse, children, brother, sister, or only
living relative. In loco parentis is defined as a person who stood in place of a parent for
the service member 24 hours a day for a period of at least five years before the service
member became 21 years old or entered military service. The person must have provided
home, food, clothing, medical care, and other necessities, as well as furnished moral and
disciplinary guidance and affection. A grandparent or other person normally is not
considered to have stood in place of a parent when the parent also lived at the same
residence. Neither is a person considered in loco parentis for performing babysitting or
providing day care services. Since most family emergencies are highly time-dependent,
swift, sensitive action on emergency leave requests is essential. Circumstances that
warrant granting emergency leave include:
(1) Death of a member of the service member's or spouse's immediate family.
(2) Presence will contribute to the welfare of a dying member of the service member's or
spouse's immediate family.
(3) Serious illness of a member of the service member's or spouse's immediate family
resulting in family problems that impose a responsibility on the service member or
spouse, which must be met immediately and cannot be accomplished from the duty
station or by other means.
(4) Failure to return home will cause severe or unusual hardship to the service member,
their household, or immediate family. Exercise care to ensure an emergency exists
and the member’s presence can resolve or alleviate the situation. Should a question
about the validity of an emergency situation exist, request assistance in determining
its validity from the service activity nearest the location of the emergency or an
American Red Cross office. However, exercise caution that delays in verifying
emergency conditions do not result in the member arriving too late to accomplish the
purpose for which the leave is intended. Disciplinary or administrative action, as
appropriate, in cases of abuse are more acceptable alternatives. Before granting
extended emergency leave involving excess leave, consider the advisability of
hardship transfer or discharge. District commanders and commanding officers may
grant emergency leave to officers not to exceed 30 days at any one time and to
enlisted members not to exceed 60 days at any one time.
2.A.5.e. Home Awaiting Orders Status
A member whom a physical evaluation board (PEB) finds unfit for continued service and
who does not need further hospitalization may be ordered to a home awaiting orders
COMDTINST M1000.8A
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status pending final action on the board's findings, with the approval of Commander (CG
PSC-OPM) or (CG PSC-EPM). Use a home awaiting order status only when the
member’s separation is assured, not in situations when limited duty or sick leave are
more appropriate. These procedures apply when assigning a home awaiting orders status
to a physical disability evaluee. The commanding officer will advise the evaluee of these
procedures.
(1) Any time spent in a home awaiting orders status will be charged against the evaluee's
leave account as long as there is a leave balance.
(2) Pay in a home awaiting orders status as a result of a disability evaluation will be in
accordance with reference (t), Coast Guard Pay Manual, COMDTINST M7220.29
(series).
(3) While in a home awaiting orders status, evaluees have the option of residing at one of
the following locations to await final orders in connection with retirement, discharge,
or release:
(a) The vicinity of their current duty station,
(b) Their home of record,
(c) The place where ordered to active duty, or
(d) The place where they accepted initial commission or accepted enlistment.
(4) In connection with (3) above, evaluees must report any change of address to their
unit.
(5) Travel, transportation of dependents, and shipment of household goods will comply
with Chapter 5 of the Joint Federal Travel Regulations (JFTR), Vol. 1.
(6) Evaluees are entitled to a travel allowance to their home of record or other "waiting
point" authorized in the orders, and then travel from there to the place of final
retirement, discharge, or release in accordance with the JFTR.
(7) An officer placed in a home awaiting orders status who desires orders to a "waiting
point" during the interim period will submit a letter request to Commander (CG PSC-
OPM).
(8) An enlisted member in a home awaiting orders status who desires orders to a "waiting
point" during the interim period will submit a letter request to Commander (CG PSC-
EPM).
(9) The evaluee will notify the cognizant district or commanding officer of a
headquarters unit, Commander (CG PSC-BOPS-C-MR), (CG PSC-OPM), or
COMDTINST M1000.8A
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CH-7
(CG PSC-EPM) of the date and hour of arrival at a "waiting point" or home. A form
for use by the evaluee stating travel itinerary and arrival at the point of selection will
be prepared as follows on a separate sheet and enclosed with the orders:
“Enclosure (1) to orders of (Name of Evaluee) Dated (Date): Departed (Duty
Station) at (Hour), (Date), by: (Transportation Mode: Private Auto, Rail, Commercial
Air, etc.). Arrived (Home of Record or Other Place Selected) at (Hour), (Date).”
(Evaluee’s Signature)”
(10) Before leaving the current duty station, those parts of the separation or release
process, including applicable portions of Certificate of Release or Discharge from
Active Duty, DD Form 214, requiring the presence of the evaluee will be completed
so final retirement, discharge, or release action can be accomplished by mail, when
later directed.
2.A.5.f. Sick Leave
(1) Sick leave is granted for illness, injury, and convalescence. In all cases, sick leave
that exceeds two days will be reported in accordance with reference (c), Personnel
and Pay Procedures Manual, PPCINST M1000.2 (series). Sick leave, not to exceed
a cumulative total of 30 days (except as authorized in Article 2.A.5.g. of this
Manual) for any one illness or injury, may be granted by district commanders and
commanding officers without approval of the Commandant under the following
conditions:
(a) To personnel who have been under medical treatment and whose medical
condition precludes a return to duty, but does not necessitate further active
treatment, and for whom a period of sick leave has been recommended by a
medical officer of one of the Uniformed Services, or in the absence of such
officers, by a practicing physician. To personnel who have been excused from
duty for treatment, or medically directed self-treatment, in home, barracks, or
other non-hospital facilities (hotel, motel, occupying beds in dispensaries, etc.),
when such absence is accounted for by a certificate from a medical officer of the
Uniformed Services, or in the absence of such officers, by a certificate from a
practicing physician showing that the person has been unable to perform duty.
(b) Upon recommendation of a medical board or a physical evaluation board.
(2) When a hospital used by a member of the Coast Guard is located some distance from
the district office, the district commander may designate a command, so located as to
be more appropriate, to take action in granting sick leave.
(3) Requests to Commander (CG PSC-OPM), (CG PSC-EPM), or (CG PSC-RPM) for
approval of sick leave beyond the limits mentioned above will be via Coast Guard
memorandum and will include full justification by competent medical authority as to
COMDTINST M1000.8A
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CH-7
why additional sick leave is needed. Requests will include the following
information:
(a) Name, rate or grade, and employee ID number.
(b) Duty station where member will be assigned if sick leave is not granted.
(c) Date last fit for duty. In traumatic injury cases, indicate date of injury.
(d) Diagnosis. Use only ICD-9 code. Do not use plain language.
(e) Medical or surgical treatment received including dates (briefly in six words or
less). Do not describe the specific treatment beyond such descriptions as
physical therapy, general surgery, outpatient surgery, etc.
(f) Present medical care status (inpatient, outpatient, or discharged).
(g) Prognosis for return to duty, include date.
(h) Possibility of convening medical board and date.
(i) Amount of sick leave utilized to date.
(j) Amount of additional sick leave requested.
(k) Provide medical reason why member cannot perform light desk work duties, full
or part time.
(l) Medical point of contact (name and phone number).
(4) Do not grant sick leave to personnel awaiting administrative processing for
discharge who have been evaluated by medical authorities as unsuitable for further
service by reason of a character and behavior disorder. Refer exceptional cases to
Commander (CG PSC-OPM) or (CG PSC-EPM) with full documentation.
2.A.5.g. This paragraph has been moved to Chapter 6.
COMDTINST M1000.8A
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CH-7
2.A.5.h. Elective Medical Care
(1) When an active duty member pursues elective medical care (i.e., care not required to
maintain fitness for duty) from either a civilian or military provider, the command
must make a personnel decision regarding use of regular duty time for both treatment
and, if needed, convalescent absence. Sick leave is not normally appropriate for
elective surgeries and although the command may authorize an administrative
absence (i.e., time to attend a doctor’s appointment), the member is not entitled to
this. Elective care should normally be obtained on the member's own time, which
may include the use of regular leave for convalescence. The member must fund
elective care obtained from a non-federal provider, except as authorized by reference
(d), Coast Guard Medical Manual, COMDTINST M6000.1 (series). Follow-up care
from a non-federal provider due to complications must also be funded by the member,
even if the follow-up procedures are NOT elective, and even if the original elective
care was rendered at a federal facility.
(2) When requesting command approval of leave associated with elective care, members
are not required to state the procedure being done or provide specific details. They
must, however, provide an estimate of the time period required for the care and
subsequent rehabilitation and the extent to which fitness for duty will be effected
(e.g., will require crutches for 10 days).
(3) Because any medical condition, procedure or treatment, could possibly lead to
complications and subsequent action by the physical disability evaluation system, and
to protect the interests of both the service member and the Coast Guard, the command
is responsible to ensure the member provides a letter to the command in which the
member states and accepts the following:
(a) Action to be taken by the command regarding the granting of administrative
absence (e.g., regular leave or sick leave),
(b) That the service member was instructed regarding the provisions of this section,
and
(c) That the service member must, upon completion of the procedures and any follow
ups, obtain copies of all treatment records from the provider for inclusion into the
health record (e.g., initial evaluation, treatment plan, operative report, lab reports,
follow-up care).
2.A.5.i. This paragraph has been moved to Chapter 6.
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CH-7
2.A.6. Leave in Connection with Temporary Duty
2.A.6.a. Delay En route
At their discretion the commanding officer may grant delay, to count as leave, in
connection with temporary duty, including courses of instruction, in any amount of leave
to which officers and enlisted personnel may be entitled, subject to the limitations of
Article 2.A.4. of this Manual and such restrictions as higher authority may impose.
2.A.6.b. Careful Screening of Leave Requests
Commanding officers will carefully screen each request for leave to ensure that
temporary duty orders are not being requested as a means to defray transportation
expenses to and from place of leave. Leave will be approved only when it is clearly
indicated that the temporary duty is essential and no additional cost to the government is
involved. If approved, the leave will be incorporated in the orders or by endorsement
thereof.
2.A.7. Emergency Leave Transportation
2.A.7.a. Statutory Authority
Member’s Status
Relevant JFTR
Paragraph
Member Servin
g
on Permanent Dut
y
OCONUS U7205-B1a
Command-Sponsored Dependents Residing OCONUS U7205-B2a
Member Serving on Permanent Duty in CONUS with
Domicile OCONUS
U7205-B1c
De
p
endents Residin
g
in CONUS U7205-B2c
Member Performing Temporary Duty or Assigned to a
Ship Away from Homeport
U7206
2.A.7.b. Alternate Locations
Requests for travel to an alternate location OCONUS under JFTR, para. U7205-C1b(3)
will be submitted to Commandant (CG-1332) for approval.
COMDTINST M1000.8A
2-13
2.A.7.c. Using Government and/or Commercial Transport
A member may use commercial transportation only when space-available government
transportation is not reasonably available to them and/or their dependents or if it does not
satisfy the emergency circumstance. Transportation at government expense is authorized
on a space-available basis on military-owned or controlled or commercial transportation
subject to the JFTR paragraphs cited above. This policy does not preclude using
government aircraft or vessels for which there is no charge.
2.A.7.d. Funding for Emergency Leave Travel Requests
The Coast Guard assumes the cost of emergency leave travel, as authorized above,
whenever any of the conditions specified in Article 2.A.5.d. of this Manual exist.
District commanders, commanders of logistics/service centers, and commanding officers
of headquarters units will provide emergency leave travel funding for members whose
emergency leave has been approved under Article 2.A.5.d. of this Manual and will issue
document IDs (TONOs) and accounting data for members of their command and eligible
dependents. The provisions of this Article and the appropriate JFTR paragraphs must be
strictly adhered to when approving emergency leave travel requests.
2.A.8. Leave Involving Travel OCONUS
2.A.8.a. Other than Emergency Leave
Except for emergency leave involving travel outside the contiguous 48 states, leave
commences upon departure from and terminates upon return to the duty station in
accordance with Article 2.A.l2. of this Manual.
2.A.8.b. Emergency Leave
Emergency leave so granted will be subject to the following conditions in computing
leave:
(1) Emergency leave to visit continental United States will commence on date of
departing from the port (or aerial port) of debarkation in continental United States for
leave destination. (See Article 2.A.7. of this Manual.)
(2) Personnel on emergency leave will be considered as returned to a duty status upon
reporting at a port (or aerial port) of embarkation in continental United States for
return to duty outside continental United States. (See Article 2.A.7. of this Manual.)
(3) Emergency leave to visit at a place other than in the continental United States will
commence upon the member's departure from the port (or aerial port) of debarkation
in the area of the emergency and will terminate upon return to such port or other
designated station.
COMDTINST M1000.8A
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(4) Leave will be charged for any travel performed in continental United States.
(5) The actual period to be charged as leave will be determined by "in" and "out"
endorsements on leave authorization or travel orders.
2.A.9. Christmas and New Year’s Leave for Training
2.A.9.a. General
A consistent policy for suspending regular instruction during the holidays facilitates the
long range planning of training cycles. The Christmas and New Year holidays slow
down recruiting and create an appropriate period for reduction of training activities and
granting of leave to training staffs.
2.A.9.b. Holiday Period
The l6-day period commencing l630 the Friday before Christmas and ending at 0745 the
Monday following New Year's Day is established as the annual holiday period for all
Coast Guard training centers. Commanding officers may extend, advance, or retard this
schedule by two days, as may be necessary to ensure safe and convenient travel for
personnel on leave. In addition, commanding officers will schedule modified or
supplementary training programs so that personnel not taking leave may be gainfully
employed.
2.A.10. Administrative Absences
2.A.10.a. When Authorized
Administrative absence is a period of authorized absence, not chargeable as leave to:
(1) Attend or participate in activities of a semi-official nature that benefit the Coast
Guard,
(2) Search for a residence at the new duty station when in receipt of PCS orders,
(3) Allow members to return to their old duty stations to move their families to their new
duty stations when PCS orders were issued and executed on short notice (fewer than
60 days),
(4) Allow retiring and involuntarily separated members time to participate in pre-
separation job search and house hunting activities prior to separation, or
(5) To allow rest and recuperation from duty in the most austere and dangerous combat
environments. See Article 2.A.10.b.(13) of this Manual for further guidance.
COMDTINST M1000.8A
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CH-7
2.A.10.b. Authorized Activities
Care must be taken to ensure that the absence contemplated falls clearly within the
criteria provided. If it does not, the absence will be handled under normal leave and
liberty procedures. Administrative absences may be authorized for the following
purposes.
(1) Technical, Scientific, or Educational Meetings. Attendance at professionally
sponsored technical, scientific or educational meetings, when the meeting bears a
direct relationship to the Coast Guard's primary duties or the member's professional
background. Also included are service related professional organizations (e.g.,
NNOA, ANSO, WOPA). Attendance should clearly enhance the member's value to
the service.
(2) Coast Guard Credit Union. Attendance of a member of the board of directors of a
Coast Guard credit union at meetings of associations, leagues, or councils formed by
Coast Guard credit unions, which has a purpose directly relating to the Coast Guard
Credit Union Program.
(3) Inter/Intra Service Sporting Events. Participation in inter- or intra-service sporting
events. Participation includes providing essential support services.
(4) U.S. Olympics. Participation in U.S. Olympic or other national or internationally
sanctioned athletic competitions or tryouts.
(5) Official Programs. Participation in other official or semi-official programs of the
Coast Guard for which TDY is not appropriate. The programs will enhance the
member's value to the Coast Guard ,or understanding of the Coast Guard.
(6) Youth Activities. Participation in non-sectarian national youth organization
activities.
(7) Positive Impact. Participation in events, activities, or gatherings, which have been
approved by local commands because of the potential positive impact on the Coast
Guard within the local community.
(8) Relocation and Familiarization. Members in receipt of PCS orders are authorized up
to ten consecutive days of administrative absence to travel to the area of their new
duty station for house hunting and familiarization. The ten days may be extended by
combining with weekends, holidays, leave, liberty, or TDY. Commanding officers
will carefully screen requests for TDY to ensure these orders are not being used as a
means to defray transportation expenses to and from the place of permissive travel.
(Note: This should not be confused with operational familiarization travel, which is a
member’s travel to the new permanent duty station when the receiving command has
an operational need for that member. TDY travel is appropriate for this type of
travel). To avoid any perception of abuse, combining funded operational
COMDTINST M1000.8A
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CH-7
familiarization with no cost relocation or familiarization travel is not authorized.
While the purpose of this administrative absence is to travel to the new duty station,
there are limited circumstances when it may be appropriate for the new duty station to
grant up to ten consecutive days absence after reporting. Those circumstances are
when the member:
(a) Was unable to execute permissive orders under this section due to distance, cost,
absence on temporary duty, or family relocation problems, and
(b) Will not be authorized government-owned or leased housing at the new station.
(9) Family Relocation. If a member is issued and must execute PCS orders on short
notice (less than 60 days), commanding officers may authorize up to ten consecutive
days absence to allow the member to return to their old duty stations to relocate their
families to their new duty stations. The ten consecutive day absence may be extended
under the same conditions as Article 2.A.10.b.(8) of this Manual. Any members
transferred PCS under this condition are entitled to ten days administrative absence
even if they are authorized government-owned or -leased housing at the new duty
station.
(10) Hometown Recruiting Program. The Hometown Recruiting Program allows
graduates of recruit training, "A" School, the Coast Guard Academy, and Officer
Candidate School an opportunity to return to their recruiting offices before reporting
to or while serving at their first duty station for a period of up to 30 days. Their task
is to relate recruit training, "A" School, Academy, and officer training experience to
prospects and applicants in the recruiting office or during school visits, career fairs,
and public displays. Participating in the Hometown Recruiting Program depends on
recruiting needs, the impact on the graduate’s career, and affect on the new duty
station. The recruiting office must request the graduate before permissive orders
will be granted. Based on recruiting needs, these officers may authorize up to 30
days of permissive orders to participate in the Hometown Recruiting Program:
(a) Commanding Officer, Training Center Cape May for those who have successfully
completed recruit training.
(b) The commanding officer of the cognizant training command for those who have
successfully completed “A” School training.
(11) This paragraph has been moved to Chapter 6.
(12) In Conjunction with Retirement. Retiring members and members separated
involuntarily may be authorized up to 20 days (if separated in CONUS), or 30 days
(if separated OCONUS), of administrative absence to conduct pre-separation job
search and house hunting/relocation activities prior to the effective date of
COMDTINST M1000.8A
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separation. The administrative absence can be taken in consecutive days, including
weekends and holidays; in increments, not to exceed the authorized total based on
the location of their last duty station. This absence may not be combined with
regular leave, liberty, or other administrative type absences (RDO) to extend the
authorized period. The absence may be taken in conjunction with terminal leave en
route to home only if the member will not return to their last permanent duty station.
This includes leave en route to a retirement processing point. See Article 1.C.1.f. of
reference (b), Military Separations, COMDTINST M1000.4 (series), for further
guidance on administrative absence in conjunction with retirement.
Note: Members serving on a retired recall status are not entitled to this
administrative absence unless they commenced their retired period
immediately following retirement and have never taken this period of absence
before.
(13) Non-Chargeable Rest and Recuperation. In alignment with the DoD Non-
Chargeable Rest and Recuperation Leave Program, effective 5 October 2010, up to
15 consecutive days of non-chargeable rest and recuperation leave (NCRR) is
authorized for members assigned or deployed to land areas designated by DoD and
United States Central Command (USCENTCOM) to allow time for rest and
recuperation from the most austere and dangerous combat environments. These
areas will be announced annually via ALCOAST. Government-owned or
government-procured transportation on a space-required basis is authorized for use
in conjunction with NCRR leave.
(a) To be eligible, members must be:
[1] Assigned or deployed to a land area on a 12-month deployment, and
[2] Projected to serve 270 days or more in country.
(b) The following restrictions apply:
[1] NCRR cannot be used at the end of the assignment/deployments; regular leave
must be used at that time, and
[2] NCRR is not retroactive to assignments served prior to 5 October 2010.
(14) Post Deployment Mobilization Respite Absence (PDMRA). PDMRA is a period of
absence not chargeable as leave that compensates active duty members who are
deployed and reserve members who are mobilized to areas designated by Article
2.A.10.b.(14)(b) beyond the thresholds established in Article 2.A.10.b.(14)(a).
(a) Eligibility for PDMRA is based on attaining the following frequency thresholds:
[1] Active duty members deployed in excess of 12 months during the most recent
COMDTINST M1000.8A
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36-month period.
[2] Reserve members mobilized in excess of 12 months during the most recent
72-month period.
(b) The number of PDMRA days awarded to both active and reserve members are:
[1] Two days of administrative absence per month when the
deployment/mobilization threshold established in Article 2.A.10.b.(14)(a) is
exceeded and:
[a] The active duty member is deployed to Iraq or Afghanistan or is deployed
to a combat zone tax exclusion (CZTE) area designated by the secretary
concerned as a two day per month PDRMA accrual location, or
[b] The reserve member is mobilized to Iraq or Afghanistan pursuant to 10
U.S.C. section 12301(a), 12302, or 12304 or 12301(d) when designated by
the secretary concerned.
[2] One day of administrative absence per month in when the
deployment/mobilization threshold established in Article 2.A.10.b.(14)(a) is
exceeded and:
[a] The active duty member is deployed to a CZTE designated by the
secretary concerned as a one day PDMRA accrual location, or
[b] The reserve member is mobilized outside of the United States pursuant to
10 U.S.C. sections 12301(a), 12302, 12304 or 12301(d), when designated
by the secretary concerned, or in a DoD designated CZTE approved for
one day per month PDMRA accrual.
(c) Service members, at a minimum, must meet PDMRA eligibility criteria in Article
2.A.10.b.(14)(a) and 2.A.10.b.(14)(b) for 30 consecutive days in order to begin
accruing PDMRA days. Upon meeting the 30 day consecutive day requirement,
PDMRA is accrued as follows:
[1] The active duty member accrues PDMRA beginning the day of the member’s
arrival at the deployed location through departure from that location.
[2] The reserve member accrues PDMRA beginning the day the member is
mobilized through the date the mobilization is terminated.
(d) Additional guidelines for the accrual and use of PDMRA are as follows:
[1] PDMRA may be used in combination with or in lieu of chargeable annual
leave however, it cannot be used in combination with NCRR leave to extend
COMDTINST M1000.8A
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the rest and recuperation leave beyond the authorized 15 days.
[2] For active duty members, PDMRA not used within 12 months of returning
from deployment or during PCS travel are lost. PDMRA days cannot be
retained and carried to the new PDS for later use.
[3] Reserve members must be on active duty during the days they take their
earned PDMRA days. The order issuing authority may extend the
mobilization of orders, within statutory limitations, to allow these members to
utilize PDMRA days accrued during the mobilization. PDMRA days will not
be accrued during the time the mobilization is extended for this purpose.
[4] Reserve members who transition from involuntary orders under the authority
of 10 U.S.C. §12302 to voluntary orders in support of a named contingency
under the authority of 10 U.S.C. §12301 (d) may carry their earned PDRMA
to that set of orders. They may not, however, carry their earned PDRMA to
non-contingency orders.
[5] Reserve members who are also federal, state, or local government civilian
employees garner further restriction on the use of PDMRA. See Leave and
Liberty Policy and Procedures, DoDI 1327.06, for further guidance.
[6] PDMRA does not have a cash value. If not utilized, there is no cash out
option available similar to that provided for unused annual leave on separation
from the service.
2.A.10.c. Unauthorized Travel
(1) Permissive travel for relocation or familiarization as authorized in Article
2.A.10.b.(8) of this Manual will not be authorized in the following circumstances:
(a) New accessions to active duty,
(b) Members being discharged or released from active duty,
(c) Members retiring,
(d) Members receiving PCS orders to continue medical treatment, or
(e) Members transferred within a local area.
(2) Permissive travel for family relocation is not authorized in these circumstances:
(a) New accessions to active duty,
(b) Members receiving PCS orders to continue medical treatment,
COMDTINST M1000.8A
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(c) Members receiving PCS orders to a resident training school, or
(d) Members transferred within a local area.
2.A.10.d. Prior to Isolated Duty
Permissive orders may also be granted to members prior to their assignment to isolated
duty under the same criteria provided in Article 2.A.10.b. of this Manual. Such orders
are contingent on the member's desire to relocate dependents closer to family and/or to
seek a more appropriate geographical location for them.
2.A.10.e. Authority to Issue Orders
Authority to issue permissive orders for administrative absences is contained in Article
1.A.8. of this Manual. Permissive orders will be reported in accordance with reference
(c), Personnel and Pay Procedures Manual, PPCINST M1000.2 (series).
2.A.11. Entitlement
2.A.11.a. Exceptions
Each member serving in the Coast Guard on active duty, or active duty for training with
pay for 30 consecutive days or more, will be entitled to leave at the rate of 2 1/2 calendar
days for each month of active duty (see Article 2.A.19. of this Manual for entitlement for
fractions of a month), except for the following:
(1) Periods of unauthorized absence of more than one day,
(2) Periods of confinement of more than one day under sentence of court-martial that has
become final,
(3) Periods of confinement of more than one day while awaiting trial by court-martial
and disposition of the case, and conviction has become final,
(4) Periods of absence of more than one day caused by intemperate use of drugs or
alcoholic liquor, or by disease or injury resulting from own misconduct, and
(5) Periods of excess leave or leave without pay.
2.A.11.b. Deductions
Periods listed in Article 2.A.11.a. of this Manual are deducted from active service on a
day-for-day basis.
COMDTINST M1000.8A
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2.A.12. Day of Departure, Day of Return
2.A.12.a. Commencement of Leave
Leave-granting authorities will not normally authorize the commencement of annual
leave prior to the expiration of the member's working hours on a day of duty. The day of
departure from the duty station is a day of duty not chargeable to leave. If no duties are
scheduled for that day (e.g., regular day off), leave may commence anytime during the
day. The day of return from leave will be counted as a day of leave, except when such
return is made at or before 0900, in which case the day of return will be counted as a day
of duty. These instructions apply only in cases where personnel are granted leave not
involving a change of station or emergency leave.
2.A.12.b. Examples
These three examples are set forth to aid in determining the commencement of leave:
Example No. l
Member works Monday through Friday, 0800 to l630. The member wants to commence
leave at l630 on Thursday. Having worked that day, the member may be authorized
leave at l630 Thursday. Thursday is a day of duty, and Friday is the first day of
chargeable leave.
Example No. 2
Member works Monday through Friday, 0800 to l630. The member wants to commence
leave at l200 on Tuesday. The member cannot be authorized to commence leave at l200
because it is before l630, when their working hours expire. Leave is authorized either: (l)
at l630 on Tuesday or (2) at l630 on Monday. In case (l), Tuesday is a day of duty since
member worked until l630. In case (2), Tuesday is a day of leave, provided member
commences leave Monday between l630 and 2400. Special liberty cannot be granted at
l200 to allow the member to combine special liberty and leave.
Example No. 3
Member works Monday through Friday, 0800 to l630. The member wants to commence
leave 000l Sunday. Member can be authorized to commence leave at 000l Sunday. If
telephone check-out is authorized, member is in regular liberty status until leave
commences. Sunday is counted as a day of duty and Monday is the first day of leave.
2.A.12.c. Equivalent Schedules
For members on shift work and afloat units, equivalent schedules should be arranged,
though the days of the week may vary.
COMDTINST M1000.8A
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2.A.13. Hospitalization While on Leave
Personnel hospitalized while on leave will be regarded as sick in the hospital as of the
day of entry in the hospital and will revert to leave status for the unexpired portion of
authorized leave upon release from the hospital unless otherwise directed. Day of entry
into and departure from hospital will not be charged as days of leave. No charge against
the leave account will be made for the period of hospitalization. Commanding officers
should be advised upon entry into a hospital and instructions requested. Proof of
hospitalization must be provided upon return from leave. When a member is unable to
return to their station at the expiration of leave due to sickness, the member will notify
their commanding officer as soon as possible, but not later than the expiration of leave.
Upon return, the member will submit to their commanding officer a statement regarding
their physical condition from a medical officer or civilian physician.
2.A.14. Orders to Temporary Duty While on Leave
2.A.14.a. Endorsement of Orders
Personnel ordered to temporary duty while on leave and ordered to resume leave status
upon completion of such duty enter into a duty status upon departing from their leave
address in compliance with such orders. On completing such temporary duty, personnel
so ordered will, unless otherwise directed in the order, revert to leave status upon arrival
at their leave address for the unexpired portion of the leave previously granted. A charge
against leave will not be made for the period of such duty, including the time required to
travel to and from the leave address in the execution of such duty via the orders.
Personnel so ordered will endorse on their orders the date and hour of departure from and
return from and return to their leave address.
2.A.14.b. Recall to Duty
When a member is on authorized leave and it becomes necessary to recall them to duty
for reasons of military necessity, the period of absence will not be charged to the leave
account when the period between departure on leave and the member's receipt of the
recall is 72 hours or less. The remaining time of absence is to be considered travel time
unless it is clearly excessive in the circumstances. Then, the entire absence will be
charged as leave. In circumstances where the member will be entitled to travel
reimbursement, orders authorizing travel should be issued.
2.A.15. Limitations On Earned Leave
2.A.15.a. Maximum Number of Days
Earned leave may exceed 60 days during a fiscal year but must be reduced to 60 days on
the first day of the next fiscal year except as outlined in Article 2.A.15.b. of this Manual.
The amount so reduced is irrevocably lost without compensation. (See Article 2.A.l. of
COMDTINST M1000.8A
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this Manual.)
2.A.15.b. Authority to Carry Over Leave in Excess of 60 Days
As prescribed under Title 10 U.S.C. §701, members who meet the criteria below may be
authorized to accumulate leave in the amounts specified:
(1) Members serving in a Hostile Fire/Imminent Danger Area: Personnel who serve on
active duty for at least 120 days continuously in an area where they are entitled to
special pay for duty subject to hostile fire/imminent danger may accumulate up to 120
days leave at the rate of 2 1/2 days per month for each month of service.
(2) Members Serving Aboard Ship or Aircraft: Personnel serving aboard any ship,
mobile unit, or aircraft that deploys and operates away from its homeport or
homebase for more than 60 consecutive days may accrue leave in excess of 60 days
to a maximum of 120 days. This provision does not apply to units undergoing
maintenance or repair at a shipyard or drydock facility. Personnel serving less than
60 consecutive days on an eligible unit are not entitled to carry over leave in excess of
60 days. Personnel who will not lose leave at the end of the fiscal year are not
affected by this entitlement regardless of the number of days served away from
homeport or homebase on a ship or aircraft.
(3) On or After 29 Aug 2005: Personnel performing duties designated by the Secretary
of Homeland Security as qualifying duty for purposes of this subsection may accrue
leave in excess of 60 days to a maximum of 120 days.
(4) Other Duty: Personnel serving on other prescribed duty for a continuous period of 60
days or more during a fiscal year may also qualify for accrued leave. The situation
preventing the member assigned to this duty from using leave must have been caused
by unscheduled operational commitment, national emergency or crisis, or operations
in defense of national security. This duty must preclude the member from taking
leave to reduce their leave balance to 60 days prior to the end of the fiscal year.
(5) Contingency Operation: Personnel on active duty in a duty assignment in support of
a designated contingency operation during a fiscal year may accrue leave in excess of
60 days to a maximum established based on the nature and determination of
contingency operations.
2.A.15.c. Using Accrued Leave
(1) Special leave accrual is creditable in the fiscal year in which the required continuous
period of duty is reached. The qualifying duty need not have commenced in the same
fiscal year.
(2) Leave accrued in excess of 60 days, as discussed in Article 2.A.15.b.(1) through
2.A.15.b.(3) of this Manual, is lost if not used before the end of the third fiscal year
COMDTINST M1000.8A
2-24
following the fiscal year in which the qualifying duty is terminated. Leave accrued in
excess of 60 days, as discussed in Article 2.A.15.b.(4) of this Manual, is lost if not
used before the end of the second fiscal year following the fiscal year in which the
qualifying duty is terminated.
(3) No reduction in leave accrued in excess of 60 days will be made until all regularly
accrued leave for the fiscal year is used (i.e., carryover leave will not be used
unless/until the full 30 days of leave accruing in any given fiscal year is used).
(4) The following example illustrates how carryover leave is treated in cases where a
member is authorized carryover leave in multiple fiscal years:
Assume a member had a leave balance of 75 days on 30 September 2011 and was
authorized to carryover 75 days leave on 1 October 2011. The member then had a
leave balance of 85 days on 30 September 2012, and was authorized to carryover 85
days leave on 1 October 2012. The member then had a leave balance of 90 days on
30 September 2013, and was authorized to carryover 90 days leave on 1 October
2003. This member’s authorized leave balances each 1 October are as follows:
Date Authorized Leave Balance
1 October 2011 75 da
y
s
1 October 2012 85 days
1 October 2013 90 days
1 October 2014
75 days (member loses 15 days carried forward on 1
October 2011)
1 October 2015
65 days (member loses the 10 additional days carried
forward on 1 October 2012)
1 October 2016
60 days (member loses 5 additional days carried
forward on 1 October 2013)
(5) Monetary compensation of accrued leave in excess of 60 days is typically not
authorized. 37 U.S.C. § 501 limits the number of days of leave a member may sell to
60 days regardless of breaks in service or transfers between the services. However,
an enlisted member who would lose accumulated leave in excess of 120 days who
meet the criteria of Article 2.A.15.b.(1) through 2.A.15.b.(3) of this Manual may elect
to sell any leave in excess so accumulated for up to 30 days of such leave. A member
may make an election under this Article only once in their career.
(6) Effective on or after 8 November 2011, a member of a reserve component who
accumulates leave during a period of active duty service may carry over any leave so
accumulated to the member’s next period of active duty service not to exceed
authorized carryover limitations. Reservists may later use the accrued annual leave
balance when on active duty for periods of 30 days or greater, subject to commanding
officer approval and in consideration of the needs of the service. Members electing to
carry over accrued leave should refer to Article 2.A.20.a. of this Manual regarding
the limitations on lump sum leave payments.
COMDTINST M1000.8A
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2.A.16. Absence Without Leave
2.A.16.a. General
(1) In general, a member who absents himself or herself or remains absent through their
own fault and without authority from the place where required to be at a prescribed
time, is absent without leave.
(2) Where an absence was avoidable, but the commanding officer, in their discretion,
decides not to take disciplinary action against the absentee, the absence is neither
excused nor excusable, and must be carried on all personnel records as an
unauthorized absence. If mast was held, the mast action should be recorded as
"charge dismissed" rather than "excused."
(3) Personnel absent without proper authority in excess of 24 hours will forfeit leave
credit for each day or part of day absent unless such absence is excused as
unavoidable in accordance with Article 2.A.16.b. below. When absence is not
excused, leave will not be charged; however, time lost will be charged as deductible
time.
(4) A member of the Coast Guard cannot avoid absence without leave by reporting to
another military unit prior to the expiration of their leave because there can be no
exercise of military control sufficient to avert unauthorized absence when a member
is still accountable to their parent organization. However, a moment after leave has
terminated the member can report to another military unit disclosing their identity and
status, and, if military control is exercised, the status of unauthorized absence will be
terminated. A member who reports immediately after the absence status begins can
limit the maximum punishment imposable for unauthorized absence to one day.
2.A.16.b. Absence Excused as Unavoidable
(1) If, in the judgment of Commander (CG PSC-PSD-fs) in the case of an officer, or the
commanding officer in the case of an enlisted member, an absence was unavoidable,
it will be ruled that the absence is excused. An excused absence ceases to be
unauthorized absence and will be charged as leave. A determination that absence was
unavoidable must be based on reason; an unreasonable determination is subject to
reversal by the Commandant. A member who is unable to return to their duty station
for causes beyond their control will immediately advise their commanding officer of
the circumstances.
(2) Absences over leave or liberty caused by mental incapacity, detention by civilian
authorities, or early departure of a mobile unit due to operational commitments,
whether determined to be avoidable or excused as unavoidable, w
ill not be charged as
leave, regardless of duration. Absences caused by mental incapacity, if excused as
unavoidable, will be considered as time served. If not excused as unavoidable,
absences caused by mental incapacity will be considered as lost time. Absence due to
COMDTINST M1000.8A
2-26
detention by civilian authorities will be considered as lost time if not excused as
unavoidable. Rules for determining whether absence is unavoidable are contained in
reference (t), Coast Guard Pay Manual, COMDTINST, M7220.29 (series). Absence
due to early departure of a mobile unit because of operational commitments will be
considered as time served provided the member reports to a Coast Guard command.
Certain other unusual circumstances may occur resulting in a member being absent
from their duty station. If an exception is considered appropriate by the commanding
officer, details of such cases should be forwarded to Commander (CG PSC-PSD-fs)
for determination.
2.A.17. Release by Civil Authorities on Bail or Otherwise
2.A.17.a. Granting Leave
When a member of the Coast Guard is arrested by federal, state, or local civil authorities
and returns, on bail or otherwise, to the unit to which attached, the responsible officer
may grant the member leave of absence to appear for trial on the date set. Leave granted
will only be for the period of the trial. If the trial results in conviction any further
detention by civil authorities is considered to be "civil arrest" and as such is deductible
time under the provisions of reference (t), Coast Guard Pay Manual, COMDTINST
M7220.29 (series). This includes periods of confinement executed during periods that
would normally be considered liberty time for the member. The requirements of
reference (r), Military Justice Manual, COMDTINST M5810.1 (series), will be complied
with.
2.A.17.b. Confinement by Civil Authorities
Under no conditions will a member be granted leave to cover a period of confinement by
civil authorities.
2.A.18. Administrative Status of Persons Subpoenaed or Otherwise Served with
Process
2.A.18.a. When Serving in an Official Capacity
Whenever process is served on a member, by any method, in a matter that involves the
United States or the member in their official capacity, the cognizant legal officer will be
immediately notified. If compliance with any legal process, whether addressed to the
member in his official capacity or as a private person, will significantly interfere with the
functioning of the command, it must be brought to the attention of the cognizant legal
officer immediately. Refer to Article 18-B of reference (w), Coast Guard Claims and
Litigation Manual, COMDTINST M5890.9 (series).
COMDTINST M1000.8A
2-27
2.A.18.b. Member Testifying
A member testifying (other than as the defendant) in any proceeding in which the United
States is a party, including federal criminal prosecutions, does so in an official duty
status. If the appearance in such a proceeding requires travel, the member will be
provided with TDY orders, funded in accordance with Chapter 18 of reference (w),
Coast Guard Claims and Litigation Manual, COMDTINST M5890.9 (series).
2.A.18.c. United States or Member Not Involved as a Party
Whenever a member testifies in a state criminal prosecution, or in any civil proceeding
not involving the United States or the member as a party, but in which the substance of
the member's testimony is expected to concern knowledge of facts acquired by the
member in the performance of official duties, the member is considered to be acting in an
official duty status. This policy applies when the member has been validly subpoenaed
or, in the absence of a valid subpoena, when the cognizant legal officer had determined
that the member's appearance will be in the best interest of the United States.
(1) Although, in either circumstance, the member is considered to be acting within the
scope of their Coast Guard employment while responding to such a request, funding
for any necessary travel costs should be provided in advance by the party seeking the
testimony. When the cognizant legal officer determines that there is insufficient time
to allow coordination of direct advance funding by the requesting party, funding may
be provided by the government. The legal officer will subsequently seek
reimbursement to the government from the party soliciting the member's testimony.
(2) No matter how travel funding is coordinated, the member will be provided with TDY
orders, issued and funded by the same command that would issue orders if the U.S.
were a party. Refer to Chapter 18 of reference (w), Coast Guard Claims and
Litigation Manual, COMDTINST M5890.9. Any travel claim submitted by the
member pursuant to such orders will clearly indicate in the remarks that all costs
should be paid by the party seeking the testimony, and will reflect any and all
expenses previously paid directly or reimbursed to the member by that party.
2.A.18.d. Regular Leave
If a member is served with a valid subpoena to testify in a civil proceeding about
knowledge not gained in performing official duties or is required to appear as a party to
such a civil proceeding, the member will be granted regular leave for this purpose, unless
the legal officer has obtained leave of court or quashed the subpoena on the member's
behalf because of interference with operational requirements.
2.A.18.e. Leave for Testimony Not Under Compulsion of Any Valid Legal Process
A member may be granted regular leave, if they desire to testify in any proceeding not
described in the preceding paragraphs, even though not under compulsion of any valid
COMDTINST M1000.8A
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legal process.
2.A.18.f. Title 6, Code of Federal Regulations
The attention of members intending to testify in any proceeding should be directed to the
regulations governing Department of Homeland Security employees, at Title 6, Code of
Federal Regulations, Part 5.
2.A.19. Computing and Verifying Leave
2.A.19.a. Times When Computed
Leave to which a member is entitled in accordance with Article 2.A.11. of this Manual
will be computed on each of the following occasions:
(1) At the end of each month to determine the amount of leave to be credited to the leave
account. It is the responsibility of the Pay and Personnel Center to credit leave
increments to leave and earning statements.
(2) At the time a member requests leave, to determine whether the amount of leave
requested will result in excess leave.
(3) At the time of separation from active duty (other than active duty or active duty for
training for a period of less than 30 consecutive days) including separation for the
purpose of continuing on active duty in a different status, upon first extension of
enlistment, or when the personnel data record is closed out by reason of death or
desertion.
2.A.19.b. Method of Computing
Effective l February l980, leave is credited at the rate of 2 1/2 days for each full calendar
month on active service and as outlined below for fractional parts of a calendar month
served.
(1) Intermediate Date to End of Month. This table shows the leave earned from the date
of enlistment, first extension of enlistment, reenlistment or entry on active duty to the
end of the same month.
Date of Month Entered on Active Dut
y,
31-Da
y
Month
l-7 2.5 days
8-l3 2.0 days
l4-l9 l.5 da
y
s
20-25 l.0 days
26-3l 0.5 days
COMDTINST M1000.8A
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Date of Month Entered on Active Duty, 30-Day Month, Including February
l-6 2.5 da
y
s
7-l2 2.0 da
y
s
l3-l8 l.5 da
y
s
l9-24 l.0 da
y
s
25-30 0.5 da
y
s
(2) Beginning of Month to Separation Date. This table shows the leave earned from
beginning of month to date of separation.
Date of Month of Separation
l-6 0.5 days
7-l2 l.0 days
l3-l8 l.5 days
l9-24 2.0 days
25-3l 2.5 days
(3) Deduction for Lost Time. When a member has lost time for any reason shown in
Article 2.A.11. of this Manual, the amount of leave otherwise creditable, in
accordance with the tables in Articles 2.A.19.b.(l) and 2.A.19.b.(2) of this Manual,
will be reduced day-for-day, in accordance with the table in Article 2.A.19.b.(4) of
this Manual, the amount of leave the member would have earned during the period of
lost time and deducting this amount from the amount of leave otherwise creditable.
(4) Table for Fractional Parts of a Month.
Number of Da
y
s Lost Numbe
r
of Da
y
s’ Leave Credit Deducte
d
0.5 0.0 da
y
l.0 - 6.5 0.5 da
y
7.0 - l2.5 l.0 da
y
13.0 - 18.5 1.5 da
y
s
19.0 – 24.5 2.0 da
y
s
25.0 - 3l 2.5 da
y
s
(5) Fraction of a Day. When computing leave at the end of a period of active service for
the purpose of making cash settlement, if the final balance produces a fraction of a
day, the cash settlement will be figured for that fraction of a day. If a minus balance
includes a fraction of a day, that fraction of a day will be entered as such. A fraction
of a day will not be advanced to the next highest full day.
COMDTINST M1000.8A
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2.A.20. Lump Sum Leave Payments
2.A.20.a. Authorization
(1) Active Duty Members. Each member on active duty, except those listed in Article
2.A.20.b. of this Manual, is entitled to a lump sum leave payment for unused earned
leave accrued to their credit on date of discharge, separation from active duty, the
date preceding the effective date of first extension of enlistment regardless of
duration. Members who entered into an indefinite reenlistment contract before
1 September 2008 may enter into a new indefinite reenlistment contract one time for
the purpose of selling leave. The new indefinite enlistment contract must be entered
into immediately. Lump sum leave payment is limited to a maximum career total of
60 days. A combination of cash settlement and carryover of unused leave is
permissible in addition to any leave accumulated due to service identified in Article
2.A.l5.b. of this Manual and reference (c), Personnel and Pay Procedures Manual,
PPCINST M1000.2 (series). Reference (t), Coast Guard Pay Manual, COMDTINST,
M7220.29 (series), contains detailed instructions on paying a lump sum for unused
leave.
(2) Reserve Members. Reserve members are limited to the same 60-day career cap on
lump sum leave payments that can be paid upon release from active duty, discharge
(from either active or inactive duty status), or transfer to RET-2 status with the
exception of leave that was accrued while supporting a contingency operation. Leave
in that category remains exempt from the 60-day limitation throughout the remainder
of that member’s career.
2.A.20.b. Members Not Authorized Lump Sum Leave Payment
The following members are not authorized lump sum payment for unused earned leave
on date of discharge, release to inactive duty, or extension of enlistment:
(1) Members of the regular Coast Guard or Coast Guard Reserve who are discharged or
separated for the purpose accepting an immediate appointment as a commissioned or
warrant officer (in any Uniformed Service). This includes temporary commissioned
officers who revert to enlisted status and warrant officers discharged from their
officer status and who immediately reenlist in an enlisted status. (A member who is
discharged within three months of the date of expiration of enlistment and
immediately enlists or reenlists under the provisions of Article l.B.7. of reference (b),
Military Separations, COMDTINST M1000.4 (series), is not considered as having
been discharged for the purpose of enlisting or reenlisting within the meaning of this
subparagraph.)
(2) Members electing to carry such unused leave to a new enlistment in any Uniformed
Service on the day following discharge.
(3) Enlisted members electing to carry such unused leave forward on first extension of
COMDTINST M1000.8A
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enlistment.
(4) Members of the Coast Guard Reserve electing to carry such unused leave to a new
period of active duty if released to inactive duty for the purpose of reporting for
active duty the following day in the same or in another status.
(5) Members discharged under other than honorable conditions.
(6) Members on training duty without pay.
(7) Members on training duty with pay for periods less than 30 consecutive days.
(8) Members serving on active duty for periods less than 30 consecutive days.
(9) Members retired and continued on active duty after retirement without a break in
active service.
(10) Members of the Coast Guard Reserve being paid incapacitation pay on a "Notice of
Eligibility" in accordance with Chapter 6 of reference (a), Reserve Policy Manual,
COMDTINST, M1001.28 (series).
(11) Members discharged due to fraudulent enlistment.
(12) Enlisted members re-extending their enlistment (i.e., leave may only be sold on first
extension of enlistment).
(13) Enlisted members whose enlistment is involuntarily extended.
(14) Officers who are separated on a day other than the end of the member’s specified
period of active duty for the purpose of reentering on active duty in any status (in
any Uniformed Service).
(15) Members discharged from service as a cadet.
(16) Members of the regular Coast Guard who have been paid for 60 days lump sum
leave since 9 February 1976. (The 60-day limitation does not apply to leave accrued
by a reservist while serving on any length of active duty in support of a contingency
operation, or while serving on any type of active duty that begun after 1 October
2001, which is of a duration of more than 30 days and less than 366 days).
2.A.20.c. Entering a Service Academy
When an enlisted member enters one of the service academies, the leave record will be
closed out on the effective date of execution of the oath of office. The member is entitled
to lump sum payment for unused leave that exists at that time.
COMDTINST M1000.8A
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2.A.20.d. Reserve and Retired Personnel
Upon release from active duty of reserve personnel or retired personnel recalled to active
duty, the constructive date of separation is the constructive date of arrival home and such
computation will be made in accordance with reference (t), Coast Guard Pay Manual,
COMDTINST M7220.29 (series). Payment for unused leave for these members will be
based upon the date of separation so computed.
2.A.21. Appellate Leave
2.A.21.a. Voluntary Appellate Leave
If a military member is sentenced by court-martial to dismissal or punitive discharge but
the court-martial convening authority has not yet approved the sentence, the member may
request voluntary leave in writing. The commander exercising court-martial authority
may approve the requested leave at their discretion if the Coast Guard’s best interest
would be served by granting the member’s request. However, before such leave is
approved, all adjudged confinement must be served, commuted, remitted, suspended, or
deferred. Before the appropriate authority approves the court-martial sentence, this
voluntary leave may be terminated on the member’s written request and the member’s
commanding officer otherwise may terminate the leave. When the officer exercising
court-martial jurisdiction approves the court-martial sentence, the service member’s leave
status changes from voluntary to required appellate leave, and the command notifies the
service member in writing of the change in status. A sample letter appears at the end of
this Article.
2.A.21.b. Options for Accrued Leave
Members who have accrued leave may elect one of the following options:
(1) Receive pay and allowances during the period of accrued leave and then continue on
unpaid voluntary appellate leave, or
(2) Receive pay for the accrued leave, as of the day the voluntary appellate begins, and
serve the entire period of voluntary appellate leave in an unpaid status.
2.A.21.c. Restrictions on Leave Pay
A member on voluntary appellate leave is not entitled to transportation or household
goods shipments at government expense.
2.A.21.d. Member’s Rights and Obligations
While in voluntary appellate leave status, a member has certain rights and obligations to
the Coast Guard. To ensure the member understands these rights and obligations, a letter
will be given to each member placed on voluntary appellate leave. Use the following
COMDTINST M1000.8A
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example.
SAMPLE MEMO
From: (Member’s Name)
To: Court-Martial Convening Authority
Subj: VOLUNTARY APPELLATE LEAVE
Ref: (a) Military Assignments and Authorized Absences, COMDTINST M1000.8
(series), Article 2.A.21.
1. In accordance with reference (a), I understand I will be in a voluntary appellate leave
status.
2. I will advise my commanding officer of my current mailing address, which I
understand will be used to serve or attempt to serve the staff judge advocate's
recommendation and the convening authority’s action. I further understand if I fail to
advise my commanding officer of my current mailing address, my voluntary appellate
leave status may be terminated, and I will ordered to return to duty.
[Select one of these paragraphs:]
3. Because I have no accrued leave, I will be in a leave without pay status.
or
3. Because I have accrued leave, I understand I may choose to :
a. receive pay and allowances during the period of accrued leave and then continue on
unpaid voluntary appellate leave; or
b. receive payment for the accrued leave, as of the day the voluntary appellate leave
begins, and serve the entire period of the voluntary appellate leave in a leave without pay
status.
SAMPLE MEMO
From: Commanding Officer
To: (Member’s Name)
Subj: CHANGE IN STATUS
Ref: (a) Military Assignments and Authorized Absences, COMDTINST M1000.8
COMDTINST M1000.8A
2-34
(series), Article 2.A.21.
(b) Military Assignments and Authorized Absences, COMDTINST M1000.8
(series). Article 2.A.21.f.
1. In accordance with reference (a), this notifies you that your status has been changed
from voluntary appellate leave to required appellate leave.
2. The convening authority has acted on your case, which is pending appellate review.
You will be notified of your rights and obligations in separate correspondence under
reference (b).
2.A.21.e. Required Appellate Leave
All military members who receive a court-martial sentence, including a punitive
discharge or dismissal from the service approved by the convening authority, are placed
in a required appellate leave status, with command approval. Required appellate leave is
the member’s leave of absence (excess leave) from the Coast Guard without pay and
allowances, unless the member has accrued earned leave while legal review of the court-
martial occurs. Appellate leave begins the date after the convening authority approves
the punitive discharge or dismissal portion of the sentence, if it does not include
confinement. If the sentence includes confinement, required appellate leave begins the
day released from confinement. If the convening authority or a higher appellate authority
disapproves, suspends, or sets aside the punitive discharge or dismissal by the date the
required appellate leave is to begin, the member will not be placed in a required appellate
leave status. If the Court of Military Review, Court of Military Appeals, or U.S.
Supreme Court remits or sets aside the punitive discharge after the member begins
appellate leave, they are entitled to all back pay and allowances accruing from the date
they began appellate leave, less the period of accrued leave taken or for which paid and
less deductions for earned civilian income received during leave. Civilian income
includes wages, salaries, tips, other personal service income, unemployment
compensation, and public assistance benefits from any government agency.
2.A.21.f. Leave Payment Options
Members who have accrued leave may elect either to be paid a lump sum for that leave or
to use the accrued leave. If they use leave, they will be granted leave with pay and
allowances up to the amount of leave accumulated to the date on which their leave
begins. The lump sum settlement is based on the rate of basic pay to which the member
is entitled on the day before being placed on leave, even though the member may be in a
non-pay or reduced pay status. When exhausted, leave continues as leave without pay
and allowances. Pay and allowances end on the day before either the first day of
appellate leave or the date earned leave expires, as applicable. An enlisted member on
appellate leave remains on appellate leave even if his her enlistment has expired.
COMDTINST M1000.8A
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2.A.21.g. Members Serving Abroad
Members serving outside the continental United States who have received a court-martial
sentence including a punitive discharge or dismissal from the service approved by the
convening authority transfer under orders to report to the office of the district commander
within the continental United States nearest the member's home of selection to begin
required appellate leave. Complete as many of the actions listed in Article 2.A.21.i.(3)
of this Manual as possible before transferring the member to the continental United
States. Appellate leave begins the day the member arrives if the sentence does not
include confinement. If it does, required appellate leave begins the day released from
confinement.
2.A.21.h. Member’s Entitlements
The member’s entitlements are:
(1) The member and their dependents are entitled to government transportation by the
least costly means available from the permanent duty station to the home of record or
place where they entered the service.
(2) If a rehearing is ordered, the member may be recalled from leave for further court-
martial proceedings. Travel is at government expense.
(3) Shipment of household goods may be authorized. Once the appellate review process
is completed, if it upholds the member’s punitive discharge or dismissal, Commander
(CG PSC-EPM) or (CG PSC-OPM) will affect the discharge. If the sentence is set
aside and charges dismissed during the appellate process, dismissal or punitive
discharge is remitted or set aside, or the Commandant grants clemency, the member
has 15 days from the date they are notified (date of service) or the date of attempted
service to petition Commander (CG PSC-EPM) or (CG PSC-OPM) for restoration to
duty or reenlistment. If Commander (CG PSC-EPM) or (CG PSC-OPM) denies the
member's petition, discharge for the convenience of the government or enlistment
expiration with the type of discharge warranted by the member's service record will
be directed. Unless discharge under other than honorable conditions is contemplated,
the member's presence is not required to effect the discharge. If the member is
restored to duty or allowed to reenlist, they are entitled to travel at government
expense.
2.A.21.i. Responsibilities
(1) Commandant.
(a) On action on the punitive discharge or dismissal by appellate authorities as
affirmed by the officer exercising general court-martial jurisdiction, Commander
(CG PSC-EPM) or (CG PSC-OPM) will ensure the retention or discharge is
recorded in accordance with reference (x), Coast Guard Servicing Personnel
COMDTINST M1000.8A
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Office Manual (SPO Manual), PPCINST M5231.3 (series).
(b) If the convening authority orders a rehearing of the case, Commander (CG PSC-
EPM) or (CG PSC-OPM) will administratively assign the member back to the
convening authority and notify the member of the new administrative command.
(c) On receiving of the supplemental courts-martial order directing the member’s
punitive discharge, Commander (CG PSC-EPM) or (CG PSC-OPM) will ensure
appropriate documents are prepared in accordance with reference (x), Coast
Guard Servicing Personnel Office Manual (SPO Manual), PPCINST M5231.3
(series).
(2) Convening Authority.
(a) The convening authority notifies Commander (CG PSC-EPM) or (CG PSC-OPM)
and the Pay and Personnel Center (PPC) by message of all members placed in a
required appellate leave status, who, in turn, also informs the member’s
assignment officer that a replacement is necessary. The message must include the
date the member departs on appellate leave and how much of that leave, if any, is
accrued leave.
(b) If the member waives any further appellate review of court-martial with a punitive
discharge, notify Commandant (CG-0946) and Commander (CG PSC-EPM) or
(CG PSC-OPM) by message.
(3) Commanding Officer. Before a member departs on appellate leave, the commanding
officer (the district commander nearest the member's home of selection for OCONUS
personnel) will ensure:
(a) The member has been given a physical examination as prescribed in reference (d),
Coast Guard Medical Manual, COMDTINST M6000.1 (series),
(b) A Report of Separation from Active Duty, DD Form 214, has been completed to
the extent possible and the member signs it,
(c) Both member and dependents surrender Armed Forces identification cards and
receive replacement identification cards that expire six months from the issue
date. Before laminating, the card will be stamped on both sides in ink (preferably
red), "APPELLATE LEAVE." When these identification cards expire, they will
be reissued semi-annually for as long as the member is on appellate leave,
(d) Proper documents are prepared in accordance with reference (x), Coast Guard
Servicing Personnel Office Manual (SPO Manual), PPCINST M5231.3 (series),
to indicate the convening authority approved the court-martial sentence and the
member completed confinement (if any),
COMDTINST M1000.8A
2-37
(e) The member may retain one uniform and one overcoat. If Commandant directs
the member’s discharge, they must surrender the uniform,
(f) The member’s pay, allowances, and allotments are stopped on the same date,
either the day before the first day of appellate leave or the date accrued leave
expires, as applicable,
(g) A cash allowance is not paid and civilian clothing is not furnished,
(h) Orders and appropriate documents are prepared to indicate the member has been
administratively assigned to Commanding Officer, Pay and Personnel Center, that
the documents indicate the nature of duty as pending appellate review, and the
member’s records (PDR, health record, etc.) are sent to PPC.
2.A.21.j. Letter to Member
A member in a required appellate leave status has certain rights and obligations to the
Coast Guard while in this status. To ensure the member understands these, give this
letter to each member placed in a required appellate leave status.
SAMPLE MEMO
From: Commanding Officer
To: (Member’s Name)
Subj: APPELLATE LEAVE
Ref: (a) Military Assignments and Authorized Absences, COMDTINST M1000.8
(series), Article 2.A.21.
1. In accordance with reference (a), you are being placed on required appellate leave
pending appellate review of your (general/special) court-martial, which sentenced you to
(dismissal/a punitive discharge) from the Coast Guard.
(select one of these paragraphs)
2. Because you have no accrued leave, you will be in a leave without pay status.
or
2. Because you have accrued leave, you may elect either a lump sum payment for your
accrued leave or to use the accrued leave. In the latter case, you will be granted leave
with pay and allowances up to the amount of leave accumulated to date.
3. When exhausted, leave with full or partial pay and allowances continues as leave
COMDTINST M1000.8A
2-38
without pay and allowances. Your leave authorization will reflect the kind of leave
granted and no indication you are to return to a duty station when this leave expires. You
are permitted to retain one uniform, one overcoat if needed, and such uniform items as
Commander (CG PSC-EPM-1) or (CG PSC-OPM-1) may direct. Your pay and
allowances terminate the day before the first day of appellate leave or the date your
earned leave expires, as applicable. When your pay and allowances stop, your allotments
also will stop, either at the end of the month before or after your placement on appellate
leave status. Servicemembers’ Group Life Insurance (SGLI) coverage will continue after
your pay and allowances stop, unless you specifically decline coverage. You will
continue to be charged monthly SGLI premiums, which you will have to pay in advance
in quarterly installments to PPC. Your SGLI coverage will be stopped if your premiums
are more than four months in arrears. Unless you totally forfeited your pay and
allowances for at least 31 days before you began appellate leave. If the Court of Military
Review or Court of Military Appeals sets aside the sentence and dismisses charges during
the appellate process, or remits or sets aside the (dismissal/punitive discharge) without a
rehearing, you are entitled to full back pay and allowances accruing from the date you
began appellate leave less any accrued leave you took or were paid for. Your pay and
allowances will be reduced by the total amount of your income from wages, salaries, tips,
other personal service income, unemployment compensation, and public assistance
benefits from any government agency during this period.
4. Before departing, you will undergo a thorough physical examination as prescribed in
reference (d), Coast Guard Medical Manual, COMDTINST M6000.1 (series). A Report
of Separation from Active Duty, DD Form 214, will be completed to the extent possible
and you will sign it before you depart. You will surrender your DoD Common Access
Card (and Dependent's Uniformed Services Identification and Privilege Card(s), Form
DD-1173-1S, if applicable) and receive replacement identification cards that expire six
months from issue date. If you remain on appellate leave after your temporary
identification card expires, you may obtain a new card from the nearest Coast Guard
facility capable of issuing this card. You remain subject to the orders of competent Coast
Guard authority while on appellate leave.
5. You must inform Commander (CG PSC-EPM-1) or (CG PSC-OPM-1), whose address
is listed below, of your current address. Failure to do so may result in your being
declared on unauthorized absence and subject to further disciplinary action.
Commander (CG PSC-EPM-1) or (CG PSC-OPM-1)
U.S. Coast Guard
4200 Wilson Blvd., Ste 1100
Arlington, VA 20598-7200
6. (Name of trial defense counsel), your trial defense counsel, will continue to advise you
about your post-trial rights. You may reach (name of counsel) at this address:
Name of trial defense counsel
Address
COMDTINST M1000.8A
2-39
Telephone Number
If you do not waive appellate review, you will be appointed an appellate defense counsel
to represent you. You are encouraged to participate in the appellate process even though
you are on appellate leave. If you decide to exercise your right to appellate review, when
the review is completed you will be served copies of the decision of the Coast Guard
Court of Military Review and any related papers by certified mail, return receipt
requested. If the Court of Military Review decision cannot be delivered because you
failed to notify Commander (CG PSC-EPM) or (CG PSC-OPM) of your current address,
you may be charged under the UCMJ with being in an unauthorized absence status and
lose your opportunity to have the United States Court of Military Appeals or the United
States Supreme Court review your case. Regardless of the nature of the discharge
granted after the appellate review is completed, your presence will not be required to
complete the separation processing unless Commander (CG PSC-EPM-1) or (CG PSC-
OPM-1) contemplates a discharge under other than honorable conditions.
7. ENLISTED: If the sentence is set aside and charges dismissed, or if the punitive
discharge is remitted or set aside, or clemency is granted, Commander (CG PSC-EPM-1)
may direct and effect discharge for the government’s convenience or enlistment
expiration, with the type of discharge your service record warrants. Your presence is not
needed to effect separation unless Commander (CG PSC-EPM-1) contemplates a
discharge under other than honorable conditions. If your sentence is set aside and no
rehearing is to be held, you have 15 days from the date you are served with notice (date
of service) or attempted service of such action in which to petition the Commandant to
restore you to duty or reenlist, you via the convening authority. Unless you submit and
Commandant grants such petition for restoration, Commander (CG PSC-EPM-1) may
otherwise discharge you with the type of discharge your service record warrants.
or
7. OFFICER: If the sentence is aside and charges dismissed, or if the dismissal is
remitted or set aside, or if clemency is granted, Commander (CG PSC-OPM-1) may
direct and effect dismissal according to Article 1.A.14. of reference (b), Military
Separations, COMDTINST M1000.4 (series). If your sentence is set aside and no
rehearing is to be held, you have 15 days from the date you are served with notice (date
of service) or attempted service of such action in which to petition the Commandant to
restore you to duty, via the convening authority. Unless you submit and the Commandant
grants this petition, Commander (CG PSC-OPM-1) may otherwise dismiss you.
or
7. CHIEF WARRANT OFFICER: If the sentence is aside and charges dismissed, or if
the dismissal is remitted or set aside, or if clemency is granted, Commander (CG PSC-
OPM-1) may direct and effect dismissal according to Article 1.A.20. of reference (b),
Military Separations, COMDTINST M1000.4 (series). If your sentence is set aside and
no rehearing is to be held, you have 15 days from the date you are served with notice
COMDTINST M1000.8A
2-40
(date of service) or attempted service of such action in which to petition the Commandant
to restore you to duty, via the convening authority. Unless you submit and the
Commandant grants this petition, Commander (CG PSC-OPM-1) otherwise may dismiss
you.
8. If a rehearing is ordered, you may be recalled from leave for further court-martial
proceedings. This travel will be considered as being performed under orders on official
business while away from your designated duty station, so that your personal
transportation at government expense may be authorized.
9. You and your dependents are allowed government transportation by the least costly
means available from your permanent duty station to your home of record or place you
entered the service. Shipping household goods is authorized if stationed within the
continental United States. If you are required to return to your permanent duty station or
other designated place to participate in further judicial proceedings or for other official
purposes, your return travel will be at government expense.
______________________________
Commanding Officer’s signature
I acknowledge and understand this letter.
______________________________
Member’s signature
Copy: COMDT (CG-0946)
COMDT (CG-133)
CG PSC-OPM-1 or CG PSC-EPM-1
Appropriate Logistics or Service Center
District (a)
District (dl)
CG PPC
SPO PDR
Unit PDR
2.A.22. Checkage of Pay for Excess Leave
2.A.22.a. On Return from Excess Leave
Checkage of pay for excess leave will be made immediately upon return from excess
leave. When the total excess leave produces a fractional part of a day, excess leave will
be checked as a fractional part of a day. (Example: l/2 day excess leave will be
considered l/2 day for the purpose of checkage.) Where excess leave of more than l/2
day has been taken as a result of an administrative error, a checkage will be made
immediately upon discovery that such leave has been taken and will be based on the pay
and allowances received by the member at the time the excess leave was taken.
COMDTINST M1000.8A
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2.A.22.b. Minus Leave Balance
When the leave record accounting at the time of separation from active service, including
first extension of enlistment regardless of duration, desertion or death produces a minus
leave balance; such minus leave balance is considered excess leave and proper checkage
for such excess leave will be made at the time of closing the pay record, except in the
situations listed in Article 2.A.22.c. below. Checkage will be based on the pay and
allowances received by the member when excess leave was taken.
2.A.22.c. Exceptions to Checkage of Pay and Allowances
When a negative leave balance exists at the time of separation under any of these
circumstances, checkage of pay and allowances will not be made for any portion that the
member is authorized and elects to carry forward to the new term of service.
(1) Discharge from an enlistment for the purpose of accepting a permanent or temporary
commission or warrant appointment in any Uniformed Service and continuing on
active duty. The number of days of advanced leave carried forward cannot exceed 30
days.
(2) Discharge from the service as a warrant officer with immediate reenlistment in
enlisted status. The number of days of advanced leave carried forward cannot exceed
30 days or the maximum number of days of leave that could be earned in the new
term of service, whichever is less.
(3) For termination of a temporary commission, reverting back to enlisted status, the
number of days advanced leave carried forward cannot exceed the maximum number
of days leave that can accrue under the enlistment contract.
(4) Enlisted members separated by reason of other than expiration of enlistment for the
purpose of continuing on active duty in the same or another status in any Uniformed
Service. The number of days of advanced leave carried forward cannot exceed 30
days or the maximum number of days of leave that could be earned in the new term
of service, whichever is less.
2.A.22.d. Entering a Service Academy
When an enlisted member enters one of the service academies, the leave record will be
closed out on the effective date of execution of the oath of office. Checkage will be made
for any minus leave balance that exists at that time.
2.A.22.e. Result of Being Declared a Deserter
When a member who has been checked for excess leave due to being declared a deserter
returns to a duty status after completing disciplinary action, which resulted in their
conviction of the lesser charge of unauthorized absence or acquittal and the mark of
COMDTINST M1000.8A
2-42
desertion is removed as provided in Article 1.C.6. of reference (f), Discipline and
Conduct, COMDTINST M1600.2 (series), the minus leave balance will be reentered on
the leave record and the amount of pay and allowances for which checked will be
credited on their pay record.
2.A.22.f. Fractional Part of a Day
In the checkage of pay and allowances for excess leave upon separation, release or
retirement a fractional part of a day of excess leave will be checked as a fraction of a day.
(Example: 1 1/2 days excess leave is considered 1 1/2 days for the purpose of checkage.)
2.A.22.g. Overpayment from a Checkage of Pay
Personnel will not be retained in the service to liquidate an overpayment at the time of
separation resulting from a checkage of pay for excess leave.
2.A.23. Pay and Allowances During Absences
2.A.23.a. Authorized Leave or Liberty
Personnel on authorized leave or liberty while in active duty status are entitled to full pay
and allowances except for periods of excess leave and periods of unauthorized absence
over leave or liberty, unless excused.
2.A.23.b. Unauthorized Absence
Personnel absent over leave or liberty in excess of 24 hours, or absent without leave in
excess of 24 hours, forfeit all pay and allowances during such absence, unless such
absence is excused as unavoidable, except that entitlement to basic allowance for housing
to which an enlisted member serving in pay grades E-l, E-2, E-3, and E-4 (four years or
less service) with dependents is otherwise entitled terminates at the end of the second
month following the month in which such unauthorized absence begins.
2.A.23.c. Absence due to Sickness or Injury
Personnel on active duty and when absent due to sickness or wounds (except sickness as
misconduct because of intemperate use of alcoholic liquor or habit forming drugs) or
when ordered to be absent from duty to await orders pending action on disability
retirement proceedings are entitled to otherwise proper credit of pay and allowances for
the entire period of such absence. A member who is absent from their regular duties for a
continuous period of more than one day because of a disease directly caused by and that
immediately follows their intemperate use of alcoholic liquor or habit forming drugs is
not entitled to pay for the period of such absence. However, each member whose pay is
so forfeited for more than 1 month is entitled to $5.00 for personal expenses for each full
month that their pay is forfeited.
COMDTINST M1000.8A
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CH-6
2.B. Liberty and Compensatory Absence
2.B.1. Definition of Liberty
2.B.1.a. Liberty
Liberty is defined as any authorized absence granted for short periods to provide respite
from the working environment or for other specific reasons. Liberty includes regular and
special liberty periods. It is not chargeable as leave and leave rations will not be paid to
enlisted members.
2.B.1.b. Regular Liberty
Regular liberty is a period, not to exceed three days, commencing at the end of the
normal working hours on a given day and expiring with the start of normal working hours
on the next working day. Public holiday weekends and periods which, by the direction of
the President, are extended to exceed three days are considered regular liberty periods.
2.B.1.c. Special Liberty
Special liberty is a period granted outside regular liberty periods for unusual reasons,
such as compensatory time off, emergencies, exercising voting responsibilities of
citizenship, observing major religious events requiring the member to be continuously
absent from work or duty, or for special recognition. Special liberty periods up to four
days may only be granted for special occasions outlined in Article 2.B.2.c. of this
Manual.
2.B.2. Policy on Liberty
2.B.2.a. Granting of Liberty
Liberty, an instrument of command management, normally is granted outside of normal
working hours to personnel not required to be physically present for work assignments
that should have been completed, for additional essential work, or for the currently
required level of operational readiness. Special liberty during working hours may be
granted for its defined purposes when considered appropriate.
2.B.2.b. Regular Liberty
Liberty should normally be granted from the end of normal working hours on one day to
the commencement of working hours on the next working day. On weekends, this
regular liberty should normally be authorized to commence at the end of working hours
on Friday afternoon until commencement of normal working hours on the following
Monday morning. For members on shift work, equivalent schedules should be arranged,
though the days of the week may vary. Regular liberty periods will not exceed three days
in length, except in the case of public holiday weekends and public holiday periods
COMDTINST M1000.8A
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CH-6
specifically extended by the President.
2.B.2.c. Special Liberty
Special liberty may not be used in combination with normal liberty, holidays, or
other off-duty periods where the combined periods of continuous absences would
exceed 4 days. Special liberty may not, under any circumstances, exceed 4 days.
Special liberty may be granted for special occasions, such as:
(1) Compensation for significant periods of unusually extensive working hours.
(2) Compensation to members on board ship in overhaul away from homeport.
(3) Compensation for duty in an isolated location where normal liberty is inadequate.
(This does not apply to units for which compensatory absence is authorized.)
(4) As special recognition for exceptional performance, as determined by the
commanding officer.
(5) As a traffic safety measure on long weekends or to avoid peak traffic periods.
(6) Death of immediate family member or person in loco parentis.
2.B.2.d. VACANT
2.B.2.e. Compensatory Time
When the operational situation permits, compensatory time off as liberty should normally
be granted following in-port duty on national holidays. When granted, this compensatory
time off should, except in unusual circumstances in individual cases, be granted the first
working day after the holiday. If a holiday falls on a weekend and a Friday or Monday is
designated as the non-work day, compensatory time off is to be applied to both the
holiday and the observed day, on a day-for-day basis.
2.B.2.f. Treatment for Infectious or Contagious Diseases
Members under treatment for infectious or contagious diseases will not be granted liberty
while in an infectious stage except in cases of urgent personal matters which, in the
discretion of the command and upon consultation with the medical officer, require the
member's presence.
2.B.2.g. Public Holidays
The following public holidays established by law will be observed except when military
operations prevent. When such holidays fall on a Saturday, the preceding Friday will
COMDTINST M1000.8A
2-45
also be considered a holiday. When such holidays fall on a Sunday, the succeeding
Monday also will be considered a holiday. Holidays are charged as leave if they fall on
or within the effective dates of leave:
N
ew Year’s Day 1 January
Martin Luther King Jr’s Birthday Third Monday in January
President’s Day Third Monday in February
Memorial Day Last Monday in May
Independence Day 4 July
Labor Day First Monday in September
Columbus Day Second Monday in October
Veteran’s Day
11 November
Thanksgiving Day Fourth Thursday in November
Christmas Day
25 December
Other
When directed by proper authority
under law
2.B.2.h. Deprivation of Liberty
Subject to the provisions of the Manual for Courts-Martial, restriction as a punishment
may be awarded by courts-martial or at captain's mast (non-judicial punishment), which
will result in the deprivation of liberty. Assignment of extra duties will not be construed
to include deprivation of liberty on shore except during the hours such extra duties are
being performed. Upon completion of the daily extra duty assignment, if the liberty
period is long enough to permit, liberty should be granted on the days when the member
concerned would normally be entitled to it.
2.B.3. Liberty Incentive for Aiding the Coast Guard Recruiting Effort
2.B.3.a. Special Liberty Incentive for Recruiting
Any active duty Coast Guard member (enlisted or officer) who is instrumental in the
enlistment of a member into the Coast Guard or the Coast Guard Reserve is entitled to a
special 72-hour liberty. This special liberty will be in addition to any liberty that the
member is otherwise entitled and is subject to the guidelines in Article 2.B.2. of this
Manual. The earned special 72-hour liberty will be granted at the convenience of each
command and should not be allowed to interfere with the operational commitments of the
unit. No member may earn more than one special 72-hour liberty per quarter.
2.B.3.b. Statement Requesting Special Liberty Incentive for Recruiting
Recruiting officers will forward by Coast Guard memorandum the name, rate, EMPLID,
and unit of any active duty member who has earned a special 72-hour liberty to the
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Recruiting Command, with a copy to the member's district (ap) and commanding officer.
The letter will also contain a statement to the effect that the member was instrumental in
the enlistment of SA John Doe (EMPLID) in the following way (e.g., how the member
directly contributed to SA Doe's enlistment decision).
2.B.3.c. Certifying Special Liberty Incentive for Recruiting
Regional recruiting commanders will certify that the member was/was not instrumental in
the enlistment of SA Doe. They will then notify the member's commanding officer that
the member is or is not entitled to a special 72-hour liberty.
2.B.3.d. Unit Responsibilities
Unit commanding officers will grant a special 72-hour liberty to each member entitled,
consistent with the unit's operational commitments. They will also monitor each
member's participation to ensure that the member does not accumulate more than one
special 72-hour liberty per quarter.
2.B.4. Liberty-Granting Authority
2.B.4.a. Commanding Officers
Subject to such restrictions and instructions as may be made by higher command,
commanding officers are authorized to grant liberty within the limitations set forth in
Article 2.B.2. of this Manual.
2.B.4.b. District Commander
In the case of chief petty officers and petty officers in charge of units within a district, the
district commander or the commanding officer, if one is placed between the district
commander and the officer in charge, in the chain of command, exercises for these units
those responsibilities of a commanding officer, which an officer in charge is not
authorized to exercise. It is necessary that these units be specifically authorized to grant
liberty. This authority may be included in the rules governing liberty formulated by the
district commander, or commanding officer as approved by the district commander, and,
insofar as possible, these rules will be uniform throughout the district.
2.B.5. Absence Over Liberty
2.B.5.a. Unavoidable Absences
An absence over liberty, if excused as unavoidable (see Article 2.A.16.b. of this Manual),
will be processed as follows:
(1) Absence over regular liberty in excess of 24 hours, if excused as unavoidable, will be
charged against the member's leave account. Leave will be charged commencing the
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day regular liberty status expired through the day of return provided the hour of return
was after 0900.
(2) When liberty was special liberty, and period of unauthorized absence excused as
unavoidable is involved, the entire period will be charged as leave commencing with
the day special liberty status commenced through the day of return, provided the hour
of return was after 0900 when:
(a) The period of excused unauthorized absence exceeded 24 hours, or
(b) The period of special liberty plus excused unauthorized absence exceeding 72
hours.
2.B.5.b. Avoidable Absences
When the absence over liberty is determined to be avoidable, it will be considered as
absence without leave and will be charged as lost time.
2.B.5.c. Computations
Periods of absence over regular liberty and special liberty, excused as unavoidable,
charged as leave will be computed as follows:
(1) Absence in excess of 24 hours over regular liberty: Member departed on regular
liberty on Friday at 1630, 13 September, to expire on board Monday at 0730, l6
September. Member returned at l000, l8 September, UA excused as unavoidable.
Member would be charged three days' leave for period 16-18 September (day regular
liberty expired through day of return since return was after 0900).
(2) Absence in excess of 24 hours over special liberty: Member departed on special
liberty on Tuesday at l000, l0 September, to expire on board Wednesday at 0830, 11
September. Member returned l500, 12 September, UA excused as unavoidable.
Member would be charged three days' leave for period l0-l2 September (day special
liberty commenced through day of return since period of UA exceeded 24 hours).
Note that had the period of UA been less than 24 hours, no leave would have been
charged.
(3) Total absence (special liberty plus period UA excused as unavoidable) exceeds 72
hours: Member departed on special liberty on Monday at l000, 09 September, to
expire on board Thursday at 0830, l2 September. Member returned at 0600, l3
September, UA excused as unavoidable. Member would be charged four days leave
for 9-l2 September (day special liberty commenced through day prior to day of return,
since member returned prior to 0900 l3 September). Note that the period of UA was
less than 24 hours but the period of special liberty plus UA exceeded 72 hours.
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2.B.6. Compensatory Absence
2.B.6.a. Definition
Compensatory absence is authorized under 14 U.S.C § 511 and is a form of liberty
granted to personnel serving at isolated duty stations when conditions of duty result in
confinement because of isolation or in long periods of continuous duty. Only such units
or geographical areas where dependents are not authorized, which are not easily
accessible, or which are remote from towns wherein usual places of recreation, stores,
homes, and facilities may be found, are to be considered isolated for the purpose of
granting compensatory absence.
2.B.6.b. Purpose
Compensatory absence is not a right to any member. It is authorized for the purpose of
maintaining the morale and efficiency of the service. It provides a means of
compensating for normal liberties forfeited in conjunction with service under staffing
requirements of the Most Effective Organization (MEO) at certain isolated units. In the
case of certain restricted overseas isolated units, it also exists for the purpose of
rehabilitation.
2.B.6.c. Responsibility
Commandant (CG-122) is the sole approving authority for determining and maintaining a
list of isolated duty stations as shown in Exhibit 2.B.1. of this Manual.
2.B.6.d. Limitations
District commanders or area commanders in the case of units not under district control
may authorize the commanding officers in charge of isolated duty stations listed in
Exhibit 2.B.1. of this Manual to grant compensatory absence within the limits set forth
below:
(1) A commanding officer grants compensatory absence at their discretion, taking into
account the impact on unit readiness, safety, and effectiveness.
(2) A cumulative 2 1/2 days per month, not to accumulate in excess of 60 days.
(3) Compensatory absence may be authorized by commanding officers in conjunction
with regular or emergency leave.
(4) Compensatory absence may not be granted in certain locations where there are DoD
personnel assigned that are not authorized to do the same.
(5) Compensatory absence may not be carried over as a credit after a person's transfer
from such isolated duty. Any balance due will be granted at the time of detachment
and used en route to the next non-isolated duty station or canceled.
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(6) In the case of mobilized reservists returning from temporary duty (TDY) at an
isolated duty station, compensatory absence must be used immediately after the
reservist returns CONUS and completes medical and other out-processing.
(7) District and area commanders may submit nominations for additions or deletions to
the list contained in Exhibit 2.B.1., keeping in mind the requirements stated in Article
2.B.6.a. of this Manual.
2.B.6.e. Leave With Compensatory Absence
District commanders or area commanders in the case of units not under district control
will determine and establish the departure and return points to begin and end
compensatory absence, respectively.
Exhibit 2.B.1. List of Isolated Duty Stations Authorized Compensatory Absence
MSD American Samoa
MSD Dutch Harbor
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2.C. Sailing Lists
2.C.1. General
In the event of a disaster to a Coast Guard vessel resulting in the loss of personnel, it is
important that there be readily available ashore an accurate record of the names of the
persons aboard such vessel.
2.C.2. Type of List Required
A sailing list as such will not be required to serve this purpose. Instead, a gangway list
may be used to show personnel (civilian and military) on board at the time of sailing. A
gangway list is a list of all personnel attached to the vessel. The personnel are grouped
by sections so the list can be used as a liberty list at the gangway. Before furnishing the
list to the gangway watch, the ship’s office will annotate it to show the duty status of
personnel. The gangway watch will enter changes that occur while the list is at the
gangway, check off each person ashore on liberty, and make all other entries to show
changes in status occurring during the watch. Entries should be neat and clear and may
be made in pencil. Full names and employee ID numbers are required only to prevent
any confusion that might result in some cases. This gangway list serves the purpose of a
sailing list. When submitted, it will contain the estimated time of departure and the
officer of the day's signature.
2.C.3. Submitting Lists
2.C.3.a. With a Personnel Allowance
The commanding officer or officer-in-charge of each vessel having a personnel
allowance will, upon sailing on a mission outside the harbor limits, submit the list or
copy thereof, to the next senior officer in the chain of command.
2.C.3.b. Without a Personnel Allowance
The commanding officer or officer-in-charge of units with vessels not having a personnel
allowance will record the desired information when such vessels sail on a mission outside
the harbor limits.
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Chapter 3 Administration of Coast Guard/Navy Officer Exchange Program
A. Applicability.The procedures prescribed herein are applicable to Coast Guard and Navy
officers assigned as part of mutually approved Coast Guard/Navy officer exchange programs.
B. General.
1. Definitions.
a. Parent Service - The Service in which an officer is commissioned.
b. Receiving Service - The Service to which an officer is assigned under the terms of the
exchange program.
c. Administrative Command - A unit of the exchange officer's parent Service to which
the exchange officer is attached for administration and accountability while assigned
to the exchange program.
C. Personnel Accounting.Each exchange officer's PCS orders will include the designation of an
administrative command. The administrative command must be responsible for:
1. Dissemination of departmental-directives and literature applicable to the exchange
officers.
a. Issuing instructions for required parent Service reports.
b. Supplying necessary blank forms peculiar to the parent Service.
c. Answering questions from the receiving Service concerning administrative problems
with exchange officers.
2. Length of Tour.
a. USCG/USN Deck Watch Officer Exchange. The normal tour of duty will be 18
months, subject to extension at the request of either Service and the approval of the
other. The maximum tour will be 2 years.
b. USCG/USN Aviator (Helicopter Pilot) Exchange. The normal tour of duty will be 2
years, subject to extension at the request of either Service and the approval of the
other. The maximum tour will be 3 years.
3. Security Clearance. Refer to U.S. Coast Guard Cybersecurity Manual, COMDTINST
M5500.13 (series).
D. Personnel Policies.
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1. Duties. Exchange officers must be assigned to duties commensurate with their grade and
experience. They must assume the authority and supervisory responsibilities inherent to
such duties and must have the same status as other officers of the receiving Service of
equivalent grade and seniority; however, they must not be assigned pecuniary, law
enforcement, or other responsibilities which are specifically delegated to the receiving
Service by statute or directive. Situations may arise which require an exchange officer to
succeed to command of a unit. Consequently, Navy officers serving in Coast Guard units
must be included in the written order of succession to command if otherwise qualified.
Although the Navy exchange officer cannot personally perform law enforcement
functions such as boardings, inspections and arrests, the officer is, while serving in the
capacity of commanding officer of a Coast Guard unit, empowered to order such actions
to be performed by Coast Guard personnel. The officer is empowered to order actions as
are justified pursuant to the instructions of the operational commander. In the
performance of these functions, the officer is afforded the same type and degree of
protection (immunity to prosecution) as is afforded any Coast Guard officer in command
of a cutter or aircraft deployed for law enforcement missions.
a. USCG/USN Deck Watch Officer Exchange. Exchange officers will fill authorized
billets and be assigned to those duties normally assigned to junior deck watch
officers. Navy officers, even though assigned to the Coast Guard, have no inherent
law enforcement authority. They may participate in boarding parties in support roles
but may not effect an arrest or seizure. All exchange officers will be trained and
qualified as underway OOD's as would any deck watch officer of the receiving
Service.
b. USCG/USN Aviator (Helicopter Pilot) Exchange. Exchange aviators must be trained
and designated in rotary wing aircraft of the receiving Service. Advancement in
designation is urged, consistent with the mission requirements of the unit of
assignment. Naval aviators assigned to Coast Guard air stations pursuant to this
program are authorized to pilot Coast Guard aircraft and are subject to the
requirements of the Air Operations Manual, COMDTINST M3710.1 (series).
2. Discipline. Exchange officers are generally not subject to court-martial by the receiving
command. In accordance with the Manual for Courts-Martial, United States and Coast
Guard Military Justice Manual, Exchange officers are subject to nonjudicial punishment
under Article 15, UCMJ. If it is determined that such disciplinary action may be required,
the unit commanding officer must submit notification to the administrative command
(copy to Commandant (CG-13), the Office of Military Justice (CG-LMJ) and
Commander, Naval Military Personnel Command (NMPC Code 82)). This does not limit
the unit commanding officer in the use of nonpunitive measures or other administrative
actions which are not intended to become a part of the officer's permanent record.
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3. Leave. The unit commanding officer of the receiving unit has the authority to grant leave
and issue leave papers to the exchange officer(s).
4. Awards and Commendations. Refer to Medals and Awards Manual, COMDTINST
M1650.25 (series).
E. Records and Reports.
1. Fitness Reports.
a. Coast Guard Exchange Officers. Navy commanding officers must write Officer
Evaluation Reports on their Coast Guard exchange officers in accordance with Article
10-A of Reference (a). A copy of this instruction and appropriate forms will be
supplied by the reported-on officer.
b. Navy Exchange Officers. Coast Guard unit commanding officers must prepare fitness
reports on the Navy exchange officers when and as requested by the Navy officer's
administrative command using form NAVPERS 1610/2. The completion of the entire
fitness report is important; however, the reporting officer must keep one item in mind.
The Coast Guard and Navy use different standards in preparing fitness reports. Due to
this fact, it is of the utmost importance to the Navy exchange officer's career that item
18 (comparison) of NAVPERS 1611/1 be completed. They must be rated in
comparison with their Coast Guard contemporaries. This is the only way that Navy
Personnel Boards can convert the fitness report to Navy standards.
2. Casualty Reports.
a. Navy Exchange Officers. Reports of casualty, disabling injury or illness as prescribed
in Article 11-A of Reference (a), must be made simultaneously to Commandant (CG-
13) and the administrative command.
b. Coast Guard Exchange Officers. Reports of casualty, disabling injury, or illness must
be made in accordance with Navy instructions.
3. Service and Heath Records. The exchange officer's service and health records must be
maintained by the receiving unit.
4. Security Jacket.
a. Coast Guard Exchange Officers. The Coast Guard exchange officer's security jacket
must be held by the administrative command.
b. Navy Exchange Officers. The Navy exchange officer's security jacket must be
handled in accordance with Navy instructions.
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5. Leave Accounts. Exchange Officer’s leave account must be maintained through the
administrative command.
6. Pay Accounts. Military pay and allowances of exchange officers will continue to be paid
by the administrative command.
7. Reports by Attached Officers. Reports and official correspondence prepared by an
exchange officer for submission to the administrative command must be forwarded via
the commanding officer of the receiving unit.
F. Action.Area and district commanders, unit commanding officers and Commander, CG
Activities Europe must ensure compliance with this instruction.
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Chapter 4 Warrant Officer Specialty Force Manager (SFM)
A. Responsibilities
1. Warrant officer (WO) specialty force managers (SFM) are senior members of a WO
specialty assigned within a program office at Coast Guard Headquarters. The SFMs
provide advice on specific issues and changes that impact not only the specialties they
manage, but coordinate force management initiatives that impact the entire WO corps.
SFMs manage the structure of their workforce and ensure that personnel are prepared to
meet current and future missions to coincide with program goals.
2. A specialty force manager is the principle advocate for their specialty and advisor to
senior policy and capability officers on matters concerning WO specialties and
workforce. The SFMs are responsible for oversight within their programs, which includes
the number of personnel in the specialty, location of billets, setting competency
standards, and developing job and promotion qualifications and content of formal and on-
the-job training/professional development. SFMs have a crucial role in unit staffing and
communications of specialty and program issues within the organization. These specialty
force managers are high visibility positions that interact with senior leadership and
management positions at the directorate and Assistant Commandant levels and must
serve as role models, while exemplifying and promoting the Coast Guard’s Core Values
of Honor, Respect, and Devotion to Duty.
B. Application and Selection Procedures
1. Announcement. Commander (CG PSC-OPM-2) will provide anticipated SFM vacancy
announcements to the WO corps via the officer shopping list.
2. Application Process. Those eligible WOs desiring assignment to a SFM position shall
submit an e-Resume requesting assignment. Applicants shall include in the remarks
section of the Direct Access (DA) e-Resume a statement as to why they request
assignment to a SFM position and what experience the applicant has to offer in the SFM
position. The e-Resume is required to be submitted via the applicant’s chain of command.
Command endorsements should address the applicant’s ability to perform the duties and
responsibilities as a SFM, specifically their effective writing and project management
skills.
3. Selection. Commander (CG PSC-OPM-2) will work with the specific program and
workforce management staffs to select applicants.
4. Tour-Length. Members who are completing or have been ordered to a standard tour as a
specialty force manager may extend beyond 30 years’ active service for a period not to
exceed completion of a standard tour as the SFM.
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C. Minimum Eligibility Requirements
1. Pay Grade. Must currently be serving in or have been selected for promotion to W-4 pay
grade.
2. Performance. Have an exceptional performance record and demonstrated a breadth of
experience gained from a varied assignment background that includes staff and field level
positions.
3. Discipline. May not have had an alcohol incident, non-judicial punishment, letter of
reprimand, or misdemeanor conviction (federal, state, or local) in the past eight years.
4. Military Bearing. Exemplify an image of sharp military bearing and present a confident
image with a smart appearance. Must be in compliance with weight standards
requirements contained in Reference (l), Coast Guard Weight and Body Fat Standards
Program Manual, COMDTINST M1020.8 (series).
5. Obligated Service. Must obligate a minimum of two years active service in order to fill
the duty as a SFM.
D. Duties and Responsibilities. The duties and responsibilities listed below are not intended to
be all inclusive, or compulsory.
1. Identify performance needs, competencies, and standards within their respective
specialty(ies) and the entire WO workforce.
2. Identify specialty specific skills/competencies for each billet within their workforce.
3. Monitor programmatic concerns identified between units and the Coast Guard Personnel
Service Center (CG PSC-OPM).
4. Conduct periodic occupational analysis of their specialty(ies).
5. Establish/maintain communication channels for the WO workforce.
6. Develop program and human resource (HR) system knowledge in order to successfully
provide insight regarding future requirements.
7. Provide service/program specific information to the annual WO selection and promotion
board processes. In addition, provide information to the WO Command Afloat Screening
Panel (CASP) and other WO boards and panels as needed.
8. Provide specialty specific information pertinent to performance issues of a WO being
reviewed under the provisions of Article 1.A.20. of Reference (b), Military Separations,
COMDTINST M1000.4 (series).
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9. Monitor qualifications and eligibility requirements for the WO accession process.
10. Gather, analyze, and catalog pay grade, time in service (TIS), time in grade (TIG),
occupational analysis, and American Council on Education (ACE) data and
recommendations. Identify trends and formulate improvements and enhancements that
align roles, missions, needs, and assessments of the specialties and WO workforce with
future needs of the Coast Guard.
11. Provide programmatic input to each request for a lateral change in warrant specialty in
accordance with the provisions of Article 3.B. of Reference (q), Officer Accessions,
Evaluations, and Promotions, COMDTINST M1000.3 (series).
12. Provide programmatic input to Commander (CG PSC-OPM) for all members being
considered for reversion from temporary officer status to chief warrant officer in
accordance with Chapter 1 of Reference (q), Officer Accessions, Evaluations, and
Promotions, COMDTINST M1000.3 (series).
E. Action Review and advise program regarding position reprogramming, as a result of semi-
annual reprogramming request (SARR) and out-year resource proposals (RP).
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Chapter 5 Rating Force Master Chief (RFMC)
A. Overview. This Chapter states policies and standards for assigning Rating Force Master
Chiefs (RFMCs). A Rating Force Master Chief (RFMC) is the senior subject matter expert in
their respective rating (10 U.S.C. § 101 (b)(9)) and serves as advocate and advisor for all
matters that could impact the health and professional development of their rating.
B. Roles and Responsibilities. Commander, CG PSC will announce via message and convene a
screening panel for all members determined eligible in accordance with Article 5.C. of this
Manual. At a minimum, the panel will consist of: the current RFMC, a representative from
Commandant (CG-7) or DCMS-81, and a member of CG-PSC-EPM.
C. Minimum Eligibility Requirements. RFMCs are senior enlisted members exemplifying the
finest leadership abilities and adherence to the Coast Guard’s Core Values. Commander (CG
PSC-EPM) may waive any requirement in this Article prior to or after the assignment is
issued. Applicants must:
1. Pay Grade. Be in pay grade E-9 or above an advertised cut for advancement to E-9 at the
time of screening panel.
2. Military Bearing. Be in compliance with body fat standards contained in Reference (l),
Coast Guard Weight and Body Fat Standards Program Manual, COMDTINST M1020.8
(series)
for previous two years.
3. Discipline. Have not been convicted by court-martial, have a record of civil convictions
other than minor traffic violation(s), nor other negative performance documentation for
the previous seven years or since advancement to Chief Petty Officer, whichever is
longer.
4. Obligated Service. Must agree to 4 year tour.
5. Active Duty. Candidates for RFMC positions will not normally be considered if they will
reach 28 years of active duty on or before 1 January of the year in which they would be
assigned. RFMCs may only extend beyond the enlisted high year tenure professional
growth point limit in Reference (b), Military Separations, COMDTINST M1000.4 (series)
to complete the RFMC assignment.
D. RFMC Responsibilities. The duties and responsibilities listed below are not intended to be all
inclusive, or compulsory.
1. RFMCs work across multiple directorates to address issues impacting workforce
readiness, training, staffing or career development and form strategies that match the
needs of the Service with the needs and capabilities of the workforce.
5
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2. RFMCs are responsible for establishing rating specific advancement requirements,
including enlisted training and performance qualifications, and for reviewing change in
rating and lateral entry requests.
3. RFMCs maintain communications with their rating through various methods, including
periodic field visits, force notes and direct contact with individual members.
4. Balance the structure of their workforce and ensure personnel are prepared to meet
current and future missions of the Coast Guard.
5. Remain current on planned programs and policies that may impact their respective
rating’s readiness or member performance and promote overall workforce awareness of
relevant guidelines and regulations.
6. Develop new, analyze existing, and maintain training requirements: Review curriculum
for resident and nonresident training material. Project future training and course quota
requirements. Manage annual training quota usage.
7. Manage Training Allowance Billets (TABS): Coordinating prioritization of TABS,
ensuring curricula match needs, work with providers on curricula, provide Program input
to selection panel, oversee application process, and liaison with students and assignment
officers.
8. Develop Rating Performance Qualifications (RPQs): Maintain currency of RPQs.
Coordinate Occupational Analysis, rating review, and publication of new RPQs with
FORCECOM.
9. Monitor Enlisted Rating Structure: Monitor body to position match and staffing standards
to ensure alignment of pyramid structure with program missions.
10. Forecast impacts on rating and recommend solutions/options.
11. Liaison with Commandant (CG-1), providing programmatic input on enlisted workforce
initiatives including, but not limited to:
a. Open rate list
b. Enlistment/Selective Reenlistment Bonus/Special Pay
c. Rate determination packages
d. Advancement initiatives
e. Waiver Requests
f. Change of rating/lateral process
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12. Upon invitation, attend appropriate meetings and seminars and participate in headquarters
or PSC-convened boards, panels and studies that impact the enlisted workforce.
13. Communicate periodically with the MCPOCG to provide input and exchange ideas
regarding all enlisted personnel.
14. Provide articles of interest to enlisted members via Force Notes and CG Intranet
addressing current enlisted programs, opportunities, and policies.
15. When fiscally feasible, make periodic visits to applicable schoolhouse to better
understand processes and issue facing our junior personnel at these critical development
points. In addition, RFMCs should make regular visits to field units to interact with staff
and gain a better understanding of challenges facing members within their rating. Not
every visit must be in person. Video Teleconference and other cost effective means of
virtual connectivity should be utilized to maintain relationships.
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CHAPTER 6 PARENTAL LEAVE
A. Overview. This Chapter states policies and standards relating to maternity convalescent and
caregiver leave for military members upon a qualifying birth event or adoption.
1. References. The references for this Chapter are 10 U.S.C. 701, 10 USC U.S.C. 704a,
Leave and Liberty Policy and Procedures, DoDI 1327.06 and Frank LoBiondo Coast
Guard Authorization Act of 2018 (PL 115-282, December 4, 2018).
2. Applicability. This Chapter applies to Coast Guard active component members and
reservists on active duty other than for training. Non-Coast Guard military members are
not subject this Chapter at any time.
3. Waiver Authority. Commandant (CG-133) is the sole waiver authority for this Chapter.
B. General policies and standards. Policies and standards in this Article apply to the entire
Chapter.
1. Parental Leave is categorized as maternity convalescent and caregiver leave. Maternity
Convalescent Leave is designed to allow the birthparent to recover from childbirth.
Primary and Secondary Caregiver Leave is intended to provide an opportunity for the
caregivers to continue the process of emotionally attaching to and rearing the child.
2. Birth or adoption of multiple children (twins, triplets, etc) which occur within 72 hours of
each other are considered a single event.
3. All leave granted under this Chapter is non-chargeable and cannot be sold at any time or
create another benefit.
4. All leave granted under this Chapter may be used in conjunction with chargeable and
other non-chargeable leave.
5. Maternity convalescent (42 days), primary caregiver (42 days), and secondary
caregiver (21 days) leave are non-chargeable leave that can be taken following a
birth/adoption event. These non-chargeable leave types can be taken in increments
of no less than 3 consecutive days up to the total authorized. Commands may
authorize increments of less than 3 days if requested by the member. This leave
must be taken within one year after the birth/adoption event. All requests for non-
chargeable leave must be approved by the member’s command prior to execution.
6. Denial of maternity convalescent, primary caregiver, or secondary caregiver leave
must be routed through the first O-6 in the Chain of Command.
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7. Any remaining leave granted under this Chapter not used upon release from active duty
or one year after the birth/adoption event must be forfeited, regardless of when the leave
was requested, granted, or started.
8. No leave granted under this Chapter to a member may be transferred to any other
member.
9. No active duty member’s involuntary separation or retirement orders will be delayed to
allow the member to use the entire amount of parental leave. No reserve member’s active
duty orders will be extended solely to make the member eligible for parental leave nor to
allow eligible reserve members to use the entire amount of parental leave. Reserve
members will not be recalled to active duty for the use of parental leave.
10. Only one member may be considered a primary caregiver for a birth or adoption event.
11. Only one member may be considered a secondary caregiver for a birth or adoption event.
12. In the case of a dual military couple adoption or live birth, one member will be
designated primary caregiver and the other secondary caregiver, to be determined by the
dual military couple.
13. No member may receive both Primary and Secondary Caregiver Leave for the same
birth/adoption event, but a member may be considered primary for one event and
secondary for another event. Under exceptional circumstances, a member may receive
Secondary Caregiver Leave and then be designated as a Primary Caregiver under Article
D of this Chapter.
14. All birth events using a surrogate must be treated as an adoption under this Chapter.
15. Designations of primary and secondary caregivers shall be made as early as practicable,
and under normal circumstances should occur at least 60 days in advance of a qualifying
event.
16. Members must enroll or show a pending enrollment of the child in the Defense
Enrollment Eligibility Reporting System (DEERS) within 30 days to be eligible for
caregiver leave in this Chapter. Caregiver leave may be granted immediately upon the
birth/adoption event and prior to the DEERS registration.
17. In the event the primary or secondary caregiver for a qualifying birth event occurs outside
of marriage, the member’s parentage of the child must be established normally through
DEERS enrollment.
18. Members who take leave under this Chapter but who are subsequently ineligible for such
leave must have the amount of leave charged from their chargeable leave balance.
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19. Members are not eligible for primary or secondary leave in the cases of a qualifying birth
event where the child is given up for adoption, and/or if the parental rights are terminated
or surrendered.
20. Primary and Secondary Caregiver Leave for a member within 45 days of a scheduled
deployment or for member currently on deployment may be deferred until the operational
deployment period is complete. Eligibility for a member to use caregiver leave during a
deployment is dependent on operational commitments and requirements at the unit.
Ultimate discretion of whether a member may use caregiver leave during an operational
period is at the discretion of the commanding officer or officer in charge.
21. Primary and Secondary Caregiver Leave may not be taken consecutively with chargeable
terminal leave and/or administrative absence for separation/retirement.
C. Leave relating to Pregnancy.
1. Prenatal Leave. District commanders and commanding officers may grant Prenatal Leave
without the Commandant’s approval for prenatal periods up to a cumulative total of 30
days after certified necessary by a medical officer or practicing physician.
2. Maternity Convalescent Leave. Maternity Convalescent Leave is a convalescent period
immediately following pregnancy and childbirth.
a. Only a birthparent may receive Maternity Convalescent Leave, and such leave must
be granted without regard to subsequent entitlement to caregiver leave.
b. Maternity Convalescent Leave must start on the first full day following the date of
discharge or release from the hospital (or similar facility) where the birth took place.
c. Maternity Convalescent Leave of 42 consecutive days will be approved by
member’s command. Maternity Convalescent Leave can be taken in increments
of no less than 3 consecutive days up to 42 days total approved by member’s
command, with their physician’s concurrence. Commands may authorize
increments of less than 3 days if requested by the member. This leave must be
taken within one year after the birth/adoption event.
d. Additional Maternity Convalescent Leave specifically recommended in writing by the
medical provider of the member to address a diagnosed medical condition is approved
by the commanding officer. The full period of extended Maternity Convalescent
Leave shall be taken prior to any caregiver leave and the amount of caregiver leave
shall be reduced one day for each day of additional Maternity Convalescent Leave
taken (i.e. that portion of the period Maternity Convalescent Leave that is in excess of
42 days).
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e. Members on Maternity Convalescent Leave may, with their physician's concurrence,
terminate their leave status sooner.
f. Additional leave related to pregnancy. Additional leave may be required and granted
upon request. All other requests for additional Prenatal and Maternity Convalescent
Leave beyond these limits are forwarded as prescribed in Article 2.A.5.f. of this
Manual.
D. Primary Caregivers. Primary Caregivers receive 42 days total of non-chargeable leave
and can be taken in increments of no less than 3 consecutive days up to 42 days total.
Commands may authorize increments of less than 3 days if requested by the member.
Primary Caregiver leave must be taken within one year after the birth/adoption event.
All requests for non-chargeable leave must be approved by the member’s command
prior to execution. A designated Primary Caregiver may elect to receive a period of
Primary Caregiver Leave that is less than 42 days. No members will be designated as a
Primary Caregivers unless explicitly allowed by this Article. The following members may be
designated as a Primary Caregivers:
2. The parent with the primary responsibility for caring for a child, normally the non-
military parent in the case of a qualifying birth event or adoption.
3. A member who gives birth and retains the child upon completion of Maternity
Convalescent Leave.
4. A member who would normally be designated a Secondary Caregiver but the Primary
Caregiver is deceased.
5. A member qualifying and designated as the Secondary Caregiver may become the
Primary Caregiver approved by the member’s command. Such circumstances may
include, but are not limited to, the unavailability or incapacity of the birthparent if the
birth parent is not a military member; or other circumstances where the military member
must act as the Primary Caregiver. If the request to become Primary Caregiver is
medical based, the members should provide a letter to their command from the
birthparent’s physician stating the necessity for an extra 21 days. Any leave already
used as a Secondary Caregiver for the event will be deducted from the overall Primary
Caregiver Leave.
E. Secondary Caregivers. Secondary Caregivers receive 21 days total of non-chargeable
leave and can be taken in increments of no less than 3 consecutive days up to 21 days
total. Commands may authorize increments of less than 3 days if requested by the
member. Secondary Caregiver leave must be taken within one year after the
birth/adoption event. All requests for non-chargeable leave must be approved by the
member’s command prior to execution. A designated Secondary Caregiver may elect to
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receive a period of Secondary Caregiver Leave that is less than 21 days. No members will be
designated as a Secondary Caregiver unless explicitly allowed by this Article.
2. A member whose spouse is the birth parent.
3. A member in a dual military marriage that adopts, and the other member in the marriage
is the Primary Caregiver.
4. A member whose child is born outside of marriage but establishes parentage in
accordance with Article B.15.
5. Commander (CG PSC) may designate a member as Secondary Caregiver who does not
normally qualify as a Secondary Caregiver in extreme cases.
F. Flexible Work Schedule (FWS). For one year immediately following the birth or
adoption of a child, all service members are permitted to use a flexible work schedule at
the discretion of the Commanding Officer (CO)/Officer-in-Charge (OINC). Refer to
Alternative Work Schedule (AWS) for Coast Guard Civilian and Military Members,
COMDTINST 5330.10 (series) for guidance on flexible work schedules.
G. Reporting Requirements. This Chapter states policies and standards for reporting and record
keeping requirements. These requirements ensure the Coast Guard is meeting the intent of 10
USC Code 701 and 10 USC 704a.
1. Submission Schedule. Commander (CG PSC) must submit a report to Commandant (CG-
1) through Commandant (CG-13) covering activity occurring within each fiscal year by
December 1 of each year.
2. Required Reporting Elements. The following elements must be included in the report:
a. The number of transactions granted Maternity Convalescent Leave.
b. The number of transactions granted additional Prenatal Leave.
c. The number of transactions granted additional Maternity Convalescent Leave.
d. The number of transactions granted Primary Caregiver Leave, broken up by each
eligibility criteria within that Article of this Chapter.
e. The number of transactions granted Secondary Caregiver Leave, broken up by each
eligibility criteria within that Article of this Chapter.
H. Definitions.
1. Birth Event. Any live birth of a child(ren) to a Service member (or spouse). Multiple
births resulting from a single pregnancy (e.g. twins or triplets) will be treated as a single
birth event so long as the multiple birth occur within the same 72-hour period. Multiple
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births that do not occur within the same 72-hour period will be treated as separate birth
events.
2. Birthparent. A military member on qualifying active duty status whose pregnancy results
in live birth.
3. Dual Military Couple. For the purpose of this Chapter, two military members who are
both in the Coast Guard and on qualifying active duty.
4. Qualifying Adoption. An adoption eligible for reimbursement of qualified adoptions
expenses per reference (v), Reimbursement of Adoption Expenses, COMDTINST 1754.9
(series). (10 USC 701).
