Application for GB Conversion IVA

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Application for GB Conversion IVA - Motorhomes

T +44 (0)300 330 5797

F +44 (0)300 003 2198

Get in touch with VCA

www.vehicle-certiﬁcation-agency.gov.uk

VCA Headquarters

1 The Eastgate Ofce Centre

Eastgate Road

Bristol, BS5 6XX

United Kingdom

Applicant and vehicle details:

Applicant’s Name:

United Kingdom Address, including postcode

Please type the address or write in BLOCK

CAPITALS:

Telephone Number:

E-mail address:

Vehicle make and model:

VIN / Chassis number (Can be located on

the vehicle, and the European Certicate of

Conformity):

Vehicle country origin:

GOV.UK Pay Reference:

Important Note: Prior to making an application to VCA, please read the

Guidance Notes on page 3.

Please tick, as appropriate, to show the documents you are submitting with this application.

Please also conrm the method of payment - if paying by credit or debit card please pay via GOV.

UK Pay. If paying by cheque this will need to be payable to “DFT – Vehicle Certication Agency”.

Original or Scanned Copy of the European Certicate of Conformity

Original or Scanned Copy of a vehicle specic, garage invoice(s) / statement

(Please see page 4 for more details)

17 Digit VIN

Dated within 3 months

VAT / Companies House / MOT Test Station Number

Headlight Evidence

Speedometer Evidence Fog Light Evidence

Job Number

(VCA use only)

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£100, payable to VCA, payment made by:

Cheque (NOTE: application held back for 10 working days)

Credit / debit card

Click here to pay for one vehicle (GOV.UK pay)

Click here to pay for multiple vehicles (GOV.UK pay)

We do not accept Postal Orders.

Written Statement - to be completed by the applicant:

Please read the written statements below, once all items apply to your vehicle, tick the

relevant boxes and sign and date the statement at the bottom conrming that your vehicle

now conforms to each of these points in full. Please note we can not accept any options

other than those outlined below.

1) That the headlamps are UK specication (headlight beam dips to the left).

Note: stickers, beam-benders / deectors are not acceptable.

We can accept any one of the following options:

a. UK specication, left dipping, headlights that are used in replacement of the original factory

tted headlights

b. Original factory tted UK specication headlights (dipping left as standard)

c. Original factory tted headlights that have been, through a standard feature of the vehicle,

adjusted so that the beam has been changed from right dipping to left dipping

d. Original factory tted at-beam headlights (we can not accept a right dipping beam that is

adjusted to at-beam unless that is a standard feature of the vehicle, e.g. done via operation of

a lever)

Standard feature and evidence submitted Changed and evidence submitted

2) That a speedometer has been tted which is capable of indicating speed in both miles

per hour and kilometres per hour, either simultaneously, or by operation of a switch.

Note: We can not accept secondary devices, hand written changes or multiple stickers applied to

the speedometer. We can only accept the changes detailed below.

The speedometer must be marked up to the maximum speed of the vehicle, with graduations at 1,

2, 5, or 10mph, and with values at intervals not exceeding 20mph. For this change we can accept

the following options.

a. That the factory tted speedometer is dual marked as standard

b. The existing (digital) speedometer is, permanently, re-programmed, through a standard feature

of the vehicle, to display the vehicle speed in mph

c. A miles per hour speedometer is tted in-place of the factory tted unit

d. d) A professional, single, miles per hour, overlay is applied directly to the speedometer face

plate, not the glass front plate (the overlay must be durable and accurate, with markings visible

in both day and night driving conditions).

e. A dual marked dial / facia has been added as a replacement to the factory tted one

Standard feature and evidence submitted Changed and evidence submitted

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3) That a rear fog light is tted to conform to United Kingdom specications. Either:

a. Dual rear-fog lights are tted, one on the rear left and one on the rear right of the vehicle

b. A single fog light is tted down the rear centre line of the vehicle

c. A fog light Is on the rear right hand of the vehicle (either as a standard feature or changed prior

to UK registration)

Standard feature and evidence submitted Changed and evidence submitted

NOTE: It is expected that your vehicle will have, as part of the original build specication, side

indicators and, where there are rear-seats, rear seat-belts tted. If these are not on the vehicle

they would need to be added before making an application to VCA.

I declare that I have read the VCA application form, in full, and that the details I have added

to this application form are true and accurate.

Signed (by the applicant):

Dated:

Please now send your completed application to:

[email protected].uk

VCA, 1, The Eastgate Oce Centre, Eastgate Road, Bristol. BS5 6XX

If posting, we advise sending the documents by recorded or special

delivery.

Guidance Notes

The Vehicle Certication Agency is an Executive Agency within the United Kingdom Department

for Transport.

Details of the agency are available on our web-site: www.vehicle-certication-agency.gov.uk

Guidance Notes: The following notes are intended to help the reader identify if their vehicle

is subject to the provisions of the GB Conversion IVA scheme and should be read, in full,

prior to making an application to VCA.

GB Conversion IVA:

This procedure is intended for vehicles built to a European specication that are being imported

into the United Kingdom from other European countries. In order to process an application under

this scheme we require specic documentation, and payment, as outlined in this application form.

Age of vehicle:

If your vehicle is over 10 years of age, based on the date of rst registration, it is exempt from

this VCA procedure. Please contact DVLA to discuss vehicle registration and do not apply to

VCA. If your vehicle is less than 10 years of age, based on the date of rst registration, and has a

European Certicate of Conformity, with 51 or 52 numbered items, that shows the vehicle was not

built to the UK specication at the time of build then a GB Conversion IVA would be required.

Vehicle previously registered in the United Kingdom?

If this applies to your vehicle please contact the DVLA to discuss the requirements for re-

registration.

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First registered outside of Europe?

In this case, unless there is relevant documentation as mentioned above, you would need to

contact DVSA to discuss the Individual Vehicle Approval scheme and not apply to VCA.

Obtaining documents:

In order to obtain a duplicate Certicate of Conformity, please contact the vehicle manufacturer.

PLEASE NOTE: We do not accept any of the following documents:

• Photographs of the vehicle features

• Vehicle handbook extracts

• Parts receipts

Please only send us the documents and payment as outlined in this application form, VCA are

not liable for any additional documentation that we did not request. We will immediately return

any documentation we did not request back to the address stated on the application form via 1st

class post. If you are unable to provide the required documentation as requested then please visit

the following website https://www.gov.uk/importing-vehicles-into-the-uk/overview for alternative

options.

Privacy Information

The personal information you have provided in this form has been provided to allow VCA to

process your application. Details of how this data will be handled, stored and used can be found

in our “Privacy Notice” (please follow the link). If you are not completing this form electronically

and would like us to send you a hard copy of the Notice, then please contact the Data Protection

Manager, VCA, 1 The Eastgate Oce Centre, Eastgate Road, Bristol BS5 6XX and we will be

pleased to send you a copy.

European Certicate of Conformity (CoC):

This document is vehicle specic; issued by the vehicle manufacturer; there will be a colour logo

and I or a watermark. For passenger cars we can accept CoCs with 51 or 52 numbered items. As

well as giving details of the vehicle it will also include a European Type-Approval number and be

signed by a specied individual. If your vehicle is a Motorhome, please provide the CoC

for the nal stage. The original, or a clear scan of the original, would be acceptable.

Detailed, garage invoice / statement:

This must come from a garage that is, at least, one of the following: an MOT test station I a VAT

registered garage I a garage registered with Companies House. To help prevent an application

being delayed we would suggest that all garage evidence is written in English.

The statement must be on full garage headed paper, giving their full contact details including their

MOT test station number I VAT number and registered address I Companies House number and

registered address. It needs to quote the 17 digit vehicle chassis (VIN) number, be dated within 3

months from the date of receipt, and make clear the garage has worked on, or inspected the

vehicle.

The garage details will be checked so please make sure that the garage evidence clearly sets out

the address they are registered to. For example, in some cases a garage will have their business

registered at another address for VAT, if this is the case their registered address must also be

clearly stated on their headed paper.

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The invoice must clearly describe the changes made to the vehicle; we need to know what

has been changed and how this change meets UK compliance. A statement such as “changed

headlights” is not sucient evidence that, for example, the original vehicle headlights have been

removed and new, full UK specication left-dipping headlights have been tted to the vehicle.

Where an item is tted, as standard, suitable for the United Kingdom the garage evidence must

make clear that the item is standard and how it is standard (e.g. the vehicle has rear-fog lights

tted as standard on both the rear left and right of the vehicle). The original, or a clear scan of the

original, would be acceptable.

Payment:

The fee is £100. Payment can only be made by credit I debit card or cheque (payable to VCA).

Click here to pay for one vehicle (GOV.UK pay)

Click here to pay for multiple vehicles (GOV.UK pay)

If payment is made by cheque then, for a successful application, the approval will be held back for

10 working days following receipt of the full required documentation and payment. If payment is

made by credit or debit card then, if the application is successful, the approval should be completed

in 5 to 10 working days from the day of receipt.

If additional documentation is required, the time to complete an application would be based on

when we receive the nal paperwork. An incomplete application is held for 1 month from receipt to

allow for completion. Please note that if an application is made that we are not able to complete

there will be a partial refund of £60, the refund will expire 3 months from the date stated on the VCA

refund letter returned with your documents. If VCA believe your application to be fraudulent you will

not be eligible for a refund and the Police maybe contacted.

Posting the documents:

If we are able to issue a certicate these will be sent to a United Kingdom postal address by Royal

Mail rst class delivery. If you would like your documents returned by ‘Special Delivery’,

please provide a pre-paid ‘Special delivery’ envelope when sending your application. VCA

will not be liable for any loss or damage that occurs during postage.

Additional:

We do not oer an ‘over the counter’ or ‘as you wait’ service. There is no public counter.

Applications are processed as quickly as possible but can take the maximum time as detailed in

the payment section above. Please be aware that in busy periods applications may take longer to

process than detailed above.

The GB Conversion IVA will be issued electronically via email and your documents will be returned

in the post along with a hard copy of the IVA.

If we are able to issue a certicate, once you receive it, you then apply to DVLA for registration. If

not yet done please contact DVLA to establish exactly what they require. If we issue a certicate for

your vehicle and you are not then able to register the vehicle we can not refund any money paid to

VCA.

The procedure outlined in this document, for successful applications, leads to a certicate that

can be used as part of an application to the DVLA for registration. It cannot be issued to vehicles

registered in the United Kingdom that are being exported to another country.

For all enquiries, please contact: [email protected].uk