Sample Rating Guides for Evaluating Applicant Interview Responses

Sample Rating Guides for Evaluating

Applicant Interview Responses

This document contains several templates that can be used as models

for standardizing your evaluation of interview results.

Intentionally Left Blank

_________ POSITION

INTERVIEWER’S REPORT

Applicant’s Name_______________________________________

Interviewer_____________________________________________

Date___________________

First Interview Second Interview

Knowledge Base

Considerations

Relevance of Education & Training

Motivation & Interest

Versatility

Ability & Willingness to learn

Excellent Good Acceptable Not Acceptable

Work History* Considerations

Relevance of Experience

Adaptability

Initiative

Leadership

Work Ethic

Motivation

Commitment

*”Work” may include volunteer or community activities.

Excellent Good Acceptable Not Acceptable

General Impressions Considerations

Demeanor

Confidence

Responsiveness

Verbal Expression

Maturity

Judgment

Goals

Excellent Good Acceptable Not Acceptable



Assessment of Strengths Considerations

for the Position

Level of relevant Knowledge

Level of relevant Skill

Leadership & Initiative

General Talent

Excellent Good Acceptable Not Acceptable

Assessment of Weaknesses Considerations

for the Position

Shortcomings

Limitations

Additional Training*

*Estimate of Training needed to overcome weaknesses:

Low Moderate Extensive

Interviewer’s Final Summary & Recommendation (consider strengths,

weaknesses, training and overall potential)

______________________________________________________

Overall Rating*

Excellent Good Acceptable Not Acceptable

*REMEMBER: You are rating the applicant against the job, not against other

applicants.

APPLICANT INTERVIEW RATING SHEET

Position: General Office Support Staff

Applicant name:_________________________

Questions (Allow 20-30 minutes) Comments 1-low, 6-high

Secretarial Skills

1. Using past work experience, discuss how you might handle a

situation where you are asked to do several tasks at the same

time to meet staff needs.

1--2--3--4--5--6

2. What kind of supervision have you had in the past and how

have you responded to it? 1--2--3--4--5--6

3. Your reception duties will call for you to hand numerous

questions from students and staff. How would you handle

questions that go beyond your knowledge?

1--2--3--4--5--6

Interpersonal Skills

4. Drawing from past work experience, describe several

situations where you had to interact with "difficult people" and

how you handled the situations.

1--2--3--4--5--6

5. Comment on the following: "Students are the most

important people in our business." 1--2--3--4--5--6

6. This office is many times "all things to all people." How do

you see your skills and personality fitting into that expectation? 1--2--3--4--5--6

Professional Ethics/Behavior

7. Tell us how you have handled past work situations that

required "confidentiality." How might that procedure impact

this office?

1--2--3--4--5--6

8. Discuss your understanding of the word "teamwork" and

how you have been involved with that process on the job or in

other settings. How might teamwork (or lack of it) affect an

office setting?

1--2--3--4--5--6

9. Due to student needs and staff schedules, your daily

schedule will change occasionally to help in meeting those

needs. Comment on your flexibility with time and any

expectations you might have.

1--2--3--4--5--6

Closing

10. Do you have any questions of us about this position?

THANK YOU! (Describe remaining process.)

Total score:

Evaluator signature: _________________________

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Sample Interview Rating Sheet

Author: Gail Rushford

This was for an IT position

Candidate: Interviewer:

Job requirement: Ability to provide leadership and strategic direction.

Unsatisfactory

Satisfactory

Superior

Not able to articulate the

relationship between the

IT infrastructure and

organizational goals; Lack

of awareness of change

management strategies to

gain buy-in from multiple

stakeholders and change

behaviors related to use

of IT; Unable to describe a

strategic planning process

to guide long range plans,

policies and programs.

Effectively articulates the

relationship between the

IT infrastructure and

organizational goals; Has

experience in strategic

planning to set vision,

goals, and objectives for a

complex system;

Demonstrates an

understanding of the

management practices

needed to guide staff,

partners, and

stakeholders through

implementation of a

strategic IT plan.

In addition to meeting the

satisfactory criteria,

provides examples of past

successes in applying

leadership skills and

implementing major

change initiatives in a

complex IT/business

environment; Articulates a

clear and effective vision

for the IT future of AHS.

Comments:

Job Requirement: Ability to manage complex, multi-stakeholder projects within budget and time parameters.

Unsatisfactory

Satisfactory

Superior

No supervisory

experience;

Lack of successful Project

Management experience;

Unable to describe a

process for defining and

managing a complex

project.

Has experience in

managing projects with up

to a dozen staff;

Demonstrates the ability

to implement projects on

time and within budget.

Has experience in

managing large, complex

projects affecting

hundreds of staff; Able to

maintain progress and

make appropriate

changes to adjust to

unforeseen opportunities

or threats.

Comments:

Sample Interview Rating Form

date

Job Requirement: Ability to communicate effectively.

Unsatisfactory

Satisfactory

Superior

Appears to be ill at ease;

Responses are vague or

unpersuasive; Overall

impression is poor.

Seems comfortable in

presenting his/her ideas;

Responses are specific

and well articulated;

Overall impression is

positive.

Supports statements with

examples; Relates to the

issues and concerns of

the “audience”; Shows the

ability to listen well and

discern one’s meaning.

Comments:

Job Requirement: Ability to establish and maintain effective working relationships internally and across

organizations.

Unsatisfactory

Satisfactory

Superior

Demonstrates a lack of

regard for the needs of

staff; partners, and

stakeholders; Relies on

“power plays” to get

results.

Espouses a “win-win”

approach to supervision

and other relationships;

advocates a collaborative

approach to decision-

making; demonstrates

effectiveness in

maintaining the trust and

confidence of key

stakeholders and

partners.

In addition to meeting the

satisfactory criteria,

demonstrates political

acumen in planning and

decision making; Provides

examples of achieving

results while preserving

relationships.

Comments:

Technical Expertise –Note whether the candidate demonstrates management experience in the following areas:

Application Development using:

 Java

 .Net

 Cold Fusion

Database Administration

 MS-SQL

 Oracle

 Adabas

 MySQL

 Postgress

 DB2

 Other

 Data Warehousing

 Desktop workstation support

 Network Infrastructure planning,

deployment and support

 Security (including HIPPA)

 Policy & Procedure development

and implementation

Web Development

 508 accessibility standards

 WCAG 1.0

 Content management

Other:

Interview: Candidate Evaluation Form #2

SHRM, 8/29/2014

Interviewer

____________________

Date

______________________

Candidate Name

____________________

Position

______________________

Scoring

Candidate evaluation forms are to be completed by the interviewer to rank the candidate’s overall

qualifications for the position to which they have applied. Under each heading the interviewer should

give the candidate a numerical rating and write specific job related comments in the space provided.

The numerical rating system is based on the following.

1 – Unsatisfactory

2 – Satisfactory 3 – Average 4 - Above Average

5 - Exceptional

Educational Background - Does the candidate have the appropriate educational qualifications or

training for this position?

Rating: 1 2 3 4 5

Comments:

Prior Work Experience - Has the candidate acquired similar skills or qualifications through past

work experiences?

Rating: 1 2 3 4 5

Comments:

Technical Qualifications/Experience - Does the candidate have the technical skills necessary for

this position?

Rating: 1 2 3 4 5

Comments:

Verbal Communication - How were the candidate's communication skills during the interview?

Rating: 1 2 3 4 5

Comments:

Candidate Enthusiasm - How much interest did the candidate show in the position and the

organization?

Rating: 1 2 3 4 5

Comments:

Knowledge of Organization - Did the candidate research the department/agency/State of Vermont

prior to the interview?

Rating: 1 2 3 4 5

Comments:

Teambuilding/Interpersonal Skills - Did the candidate demonstrate, through their answers, good

teambuilding/interpersonal skills?

Rating: 1 2 3 4 5

Comments:

Initiative - Did the candidate demonstrate, through their answers, a high degree of initiative?

Rating: 1 2 3 4 5

Comments

Time Management - Did the candidate demonstrate, through their answers, good time management

skills?

Rating: 1 2 3 4 5

Comments:

Customer Service - Did the candidate demonstrate, through their answers, a high level of customer

service skills/abilities?

Rating: 1 2 3 4 5

Comments:

Overall Impression and Recommendation - Final comments and recommendations for proceeding

with the candidate.

Rating: 1 2 3 4 5

Comments: