Microsoft Word - Files_Images rev0806.doc

Tips for Uploading Files and Images on Manuscript Central

This document is a guide to different file formats and types of images that can be uploaded during the submission

process.

Disclaimer: This document is intended to offer general guidelines for Manuscript Central. Please refer to your

journal’s Author Instructions for specific journal guidelines.

Document File Formats

Preferred Convertible formats – These files will be converted to HTML and PDF

*ENCRYPTED OR PASSWORD PROTECTED FILES WILL NOT CONVERT*

Type / format name Tips / Guidelines

Microsoft Word (.DOC)

Rich Text Format (.RTF)

Post Script (.PS)

• Times New Roman font converts best for readability

• Use English Equation Editor when you have equations in your document. Other versions

(e.g., French) will not convert properly

• You can do File/Web Page Preview in MS Word to see how your .DOC file will convert to

HTML

• NOTE: If you must

use unique fonts, embed them in the .DOC or .PS file (you cannot

embed fonts in an .RTF file). The PDF will include the embedded fonts and look fine, but

the HTML may not display properly to someone who does not already have the unique

fonts you used in your document. Do not use any WordPerfect proprietary fonts (the

names will all begin with WP; e.g., WP Math A).

• We recommend the above formats over any of the formats listed below

Other Formats – These file types can be uploaded but might not convert to HTML or PDF

Type / format name Tips / Guidelines

Word Perfect (.WPD)

• Word Perfect files must use Times New Roman Symbol Fonts for Greek characters and

symbols

• Do not use any WordPerfect proprietary fonts (the names will all begin with WP; e.g., WP

Math A).

• We recommended you convert your Word Perfect file to a .DOC file before uploading

Star Office Writer (.SXG)

• Star Office uses .XML file formats that must be converted to .DOC or .RTF if your

documentation is to convert properly

• Use Times New Roman font

• Native .SXG files do not convert to HTML or PDF

Open Office (.SXW)

• Use Times New Roman font

• Must be converted to a .DOC file before upload

• Native .SXW files do not convert to HTML or PDF

Excel (.XLS)

• Upload one sheet at a time from an Excel file – not the entire workbook

• We do not accept .XLW files which have layers of spreadsheets embedded within them

• It is best to convert a graph or chart to a .TIF image for before upload. You will need to

open a graphics program, copy and paste, and then save the image as a .TIF file

• Upload the .TIF files instead of the original chart files

Power Point (.PPT)

• You should convert charts and graphs created in PowerPoint to .TIF files for best

resolution. You will need to open a graphics program, copy and paste each chart and

graph, and save each as a .TIF file

• Layered presentations cannot convert unless each page is saved as an image

Microsoft 2003 Chart Creator

• Copy each chart into a graphics program. Save each copy as a .TIF file: layered

presentations cannot convert unless each page is save as an image

• Upload the .TIF file(s) instead of the original chart file(s)

Other Formats – These file types can be uploaded but might not convert to HTML or PDF

Type / format name Tips / Guidelines

LaTex

• Convert to .PS file or PDF before upload

• Native LaTex files do not convert

Adobe Acrobat (.PDF)

• Version 6.0 files must be saved as readable in Version 5.0. Refer to your Adobe

documentation

• ENCRYPTED OR PASSWORD PROTECTED FILES WILL NOT COVERT

Image File Formats

Type / format name Tips / Guidelines

Tagged Image File Format (.TIF)

• Virtually all artwork/image creation software is capable of saving files as

.TIF.

o This option is usually found under the ‘Save As’ or ‘Export’

commands in the ’File’ menu

• .TIF and .EPS files (see next file format) are the preferred file formats for all

uploaded images; at this time, we cannot accept Microsoft Imaging .TIFs.

• Do not upload .TIF or .EPS files containing a thumbnail preview

Encapsulated PostScript (.EPS)

• .EPS is the preferred format for electronic line art and combination art

o This option can normally be found under the ‘Save As…’ or

‘Export….’ commands in the ‘File’ menu

• Always include/embed every font

• .EPS and .TIF files (see previous file format) are the preferred file formats for

all uploaded images

• Do not upload .TIF or .EPS files containing a thumbnail preview

Photoshop File (.PSD)

• Must be a straight Bitmap file or flattened to convert in Manuscript Central

• If you have been instructed to use .PSD in layers for production, the system

will not convert them, but you can submit the files in Manuscript Central

Joint Photographic Experts Group (.JPG)

• Will upload but is not considered acceptable for most production processes

if your manuscript is accepted for publication

Bitmap (.BMP)

• A Bitmap defines a display space and the color for each pixel or "bit" in the

display space

• Will upload but is not considered acceptable for most production processes

if your manuscript is accepted for publication

Graphics Interchange Format (.GIF)

• Will upload but is considered a low-resolution file. It is acceptable for most

production processes if your manuscript is accepted for publication

Adobe Illustrator (.AI)

• Use Create Outlines Tool if you use text in your diagram

Figure File Types

Type

Definition Tips / Guidelines

Line Art An artwork type commonly used for

graphs and charts containing scientific

data

Preferred format is .TIF. Save with a minimum resolution

of 600 dpi or 1200 dpi (see journal-specific guidelines)

Gray Scale images Images that are all gray scale and have

no line art

Format may be .TIF or .EPS with a minimum resolution of

300 dpi

Color halftone Color photographs Format may be .TIF or .EPS with a minimum resolution of

300 dpi

Combination artwork Artwork containing halftone and line art

elements

Combined figures of electronic line art and electronic

grayscale images – preferred format is .EPS

NOTE: .TIF and .EPS files may be saved and submitted in either RGB or CMYK color mode – refer to your journal-specific

guidelines on which color mode you should use. Also, standard minimum resolution of each file type is described for each figure

type, but journal-specific guidelines should be used for determining the acceptable resolution for production and publication in that

journal.

Useful Terms and Definitions

Type / Format Definition

Pixels

• Pixels per inch (ppi) is a measure of the sharpness (that is, the density of illuminated points) on

a display

DPI

• Dots per inch – measurement of an image

RGB

• Red Blue Green – color space used for image display

CMYK

• Cyan Magenta Yellow Black – color space for printed images