Employment Background Checks Page 2 of 5
e. Personally Identifiable Information: information that can be used to distinguish or trace
an individual’s identity or, when combined with other personal or identifying
information, is linked or linkable to a specific individual.
3.
Policy
a. C
ertain positions at the University require credential, criminal, and other background
information verified as a condition of employment, volunteer status, or as required in
SDBOR Policy 1.6.4 – Minors on Campus. These Background Checks may be conducted
by law enforcement agencies, credit reporting agencies, designated employees of the
SDBOR or University, and/or a vendor selected or approved by the SDBOR.
b.
The University reserves the right to conduct independent Background Checks of
prospective employees using SDBOR or University personnel, and such checks may
include the review of information accessible by the public through the Internet.
c.
As a condition of employment or appointment as a volunteer, the University performs the
following Background Check components on positions with the following responsibilities
in conformity with applicable laws, regulations, and standards (This includes, but is not
limited to, both emergency hire and temporary positions. Positions are listed by way of
example, not exclusion):
i. The University will perform criminal history checks, sex and violent offender
registry checks, or combinations thereof for all positions which entail:
1. Direct access to, or responsibility for, controlled substances (e.g.
Wellness Center, Pharmacy, laboratories);
2. Direct access to, or responsibility for, hazardous materials or hazardous
biological agents (e.g. laboratories);
3. Access to, or control of confidential data files, essential electronic
information resources, confidential information, Personally Identifiable
Information, or combinations thereof (e.g. HR, auditing, student affairs
officers, information technology, faculty, etc.);
4. Master key access to multiple buildings or large amount of space, or
control of University facilities (e.g. facilities coordinators/directors,
locksmith, custodian, staff or student positions with access to facilities or
residences);
5. Extensive authority for committing the financial resources of the
University, or direct access to large amounts of cash (e.g. VPs, Bursar,
cashiers, and other staff with responsibility for handling cash assets,
approving purchases or committing financial resources);
6. Direct responsibility for care, safety, or security of human beings,
including also vulnerable individuals, minors, or disabled persons (e.g.
instructional faculty, health and counseling staff, residence hall staff,
coaches, 4-H staff, Trio academic coordinators, camp staff, Instructional
graduate students, coaches, police, and other staff directly related to
students and/or transporting staff or students);
7. All senior administrators;
8. Operating a vehicle or motorized equipment as an essential function of
the position;