Job Title: Assistant Registrar
Reports To: Registrar
Department: Academic Affairs/Records Office
Classification: Full-time, Exempt, 12 months, Benefits Eligible
POSITION OVERVIEW
Under the direct supervision of the Registrar, the Assistant Registrar is responsible for
managing the office processes related to the calculation of undergraduates academic standing
and ensuring the accuracy and timely delivery of requested academic information. This
position will assume leadership of the daily operations of the Records Office in the absence of
the Registrar.
DUTIES AND RESPONSIBILITIES
Provide quality customer- focused support through in-person and phone interactions for internal and
external customers.
Assists with the Accelerated Studies for Adults and Professionals (ASAP) program, requiring some evening
work hours.
Support College Student Registration process during registration time periods requiring some evening work
hours.
Maintains and updates the Academic Plan component of Power Campus and student academic files.
Provides technical support, creates, and maintains databases; develops spreadsheets.
Answers calls, assists with other incoming correspondences and routes appropriately.
Represents the Registrar, at her request, in meetings and on College committees.
Frequent interaction with academic divisions.
Assistance with student transcript processing.
Assistance with enrollment verification process via Student Clearinghouse and other requestors
Other duties as assigned by the Registrar.
MINIMUM QUALIFICATIONS
Bachelor’s degree required.
Three to five years of experience in a Registrar’s Office/Student Records office at an Institution of Higher
Education (IHL).
Recent experience working with students with VA benefits at an Institution of Higher Education (IHL).
Some supervisory experience preferred.
KNOWLEDGE, SKILLS & ABILITIES
Ability to process computer data (database/spreadsheet formats) and to format/generate reports (i.e.
Microsoft Office)
Strong communication (written & verbal) and interpersonal skills.
Ability to manage multiple tasks in a timely manner.
Ability to utilize related automated systems and software.
Superior organizational and analytical skills.
Ability to maintain confidentiality.
WORKING CONDITIONS/PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to sit, stand, use hands to handle, or feel
to talk and to hear. The employee, frequently, is required to walk, reach with hands and arms to stoop, kneel, or
crouch. The employee must occasionally lift and/or move up to 20 lbs. Specific vision abilities required by this job
include close vision.
Qualified applicants should submit the following information in one (1) pdf document via email
to: [email protected]. Please put the job title in the subject line
Cover Letter
Resume
Unofficial transcript of highest educational level completed (if applicable)
Incomplete applications will not be considered. The final candidate who is extended an offer must
successfully complete reference and background checks.
LeMoyne-Owen College offers an attractive benefits package, including health, vision, and dental benefits. The
College pays for Life Insurance, STD/LTD, and paid time off.
LeMoyne-Owen College is an AA/EEO employer and does not discriminate against students, employees, or applicants
for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender
identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected
class with respect to all employment, programs and activities.
No Solicitations or Phone Calls Please
