MoDOT
MISSOURI
TRUCKING GUIDE
Motor Carrier Services
August 2021
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Trucking Guide
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Disclaimer
Although we make every eort to assure that the informaon provided is accurate, the Missouri Trucking
Guide, is drawn from Missouri and Federal rules, laws and regulaons and mul-jurisdiconal agreements that
are subject to change. It is impossible to guarantee the absolute accuracy of the material contained herein.
Please visit the Missouri Department of Transportaon Motor Carrier Services website at www.modot.org/mcs
for the most recent informaon.
The Missouri Highways and Transportaon Commission (MHTC), MoDOT, Motor Carrier Services Division and
its employees shall not assume any responsibility for omissions, errors, misprinng, or ambiguity contained
within this guide and shall not be held liable in any degree for any loss or injury caused by any such omissions,
errors, misprinngs or ambiguies present in this publicaon. This is a guide and is not a legal interpretaon
of Federal or Missouri laws and/or rules/regulaons. MHTC, MoDOT, MCS and its employees are not rendering
legal, accounng or other professional services or advice through this Guide. If legal advice or other expert
assistance is required, seek the services of a competent professional.
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10
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CONTENTS
Introduction
Getting Started 6
New Motor Carrier Resources 6
Vehicle Safety Requirements 7
Commercial Motor Vehicle Denion 7
Vehicle Idencaon (Markings) 7
Inspection and Maintenance of Commercial Motor Vehicles 9
General Requirements 9
Record-Keeping Requirements 9
Post-Trip Inspecon Report 9
Pre-Trip Inspecon Report
Periodic Inspecon 10
Driver Safety Requirements 11
Qualicaon of Drivers 11
Driver Requirements 11
Commercial Driver’s License 12
Hours of Service for Drivers 14
Driver’s Record of Duty Status
Electronic Logging Devices 16
Subming/Retaining Duty Status Log 16
Alcohol and Drug Tesng Requirements 16
Commercial Motor Vehicle Safety Regulaon Resources 17
Drug and Alcohol Clearinghouse Mandate 18
INTERNATIONAL REGISTRATION PLAN – APPORTIONED PLATES 19
Introducon 19
Opening an IRP Account
Cab Card Credenal 20
Annual Apporoned Plate Renewal 21
IRP Online Transacons – MoDOT Carrier Express 21
Record retenon for IRP 22
72-hour Trip and Hunter’s Permits 22
Closing an IRP Account 22
IRP Denions 23
INTERNATIONAL FUEL TAX AGREEMENT (IFTA) 24
Introducon 24
Are you subject to IFTA reporng and record keeping requirements? 24
Applying for an IFTA license
Annual Renewal 25
Quarterly Tax Returns 25
Credits and Refunds 26
Account Changes 27
IFTA and Leasing Situaons 27
Fuel Trip Permits 27
Record-Keeping Requirements 28
Unified Carrier Registration 30
Introducon 30
Compliance 30
Registraon and Annual Renewal 30
Missouri Intrastate Operating Authority 31
Introducon 31
Registraon and Annual Renewal 31
Insurance 31
Canceling Registraon 31
Property Carrier Registraon 31
Passenger Cercate or Permit 32
Household Goods Cercate or Permit 32
Hazardous Waste Transporter License 35
Introducon 35
Applicaon and Annual Renewal 35
Credenal and Fees 35
Insurance Requirements 35
Waste Tire Transporter Permit 36
Compliance 36
Applicaon and Annual Renewal 36
Oversize Overweight 37
Introducon 37
Single Trip Permit 37
Commercial Zone Single Trip Permit 38
Blanket Permits 39
Superloads 40
OSOW Holiday Travel Restricons 41
Travel Limitaons 42
Agricultural Exempons 42
Addional Resources 42
MoDOT Carrier Express 44
Online Service & Login 44
Electronic Payments 44
Carrier and Driver Credenaling Checklists 45
Motor Carrier Resources 46
Helpful Web Resources 47
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introduction
Safety is MoDOT’s rst priority.
And what beer way to encourage safety than to make it easy to nd answers to the quesons that all new
motor carriers – and even experienced carriers – have?
This booklet, our website and MoDOT Motor Carrier Services’ sta of professional agents and invesgators
are excellent sources for informaon you can trust. MCS folks are experts in safety regulaons and pracces,
industry requirements and keeping your business on the right side of the law. And they are true public
servants. Your peers award them with outstanding customer service rangs year aer year.
For drivers and everyone involved in the motor carrier business, me is money. The easier we make it for you
to do business, the easier it is for you to make a living. Look into MoDOT Carrier Express, our online system.
It allows you to make changes to your registraon accounts, submit applicaons and check safety scores any
me. Don’t wait for us to get into the oce. If you need a permit or to add a unit to your eet, login right away
at www.modot.org/mce.
We hope you nd this guidebook useful. Keep in mind that it hits the high points. There is a lot to learn and
pracce as the safe, protable motor carrier company we hope you become. We are proud to be your partner
in that eort.
MoDOT Motor Carrier Services
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Any person wishing to form or conduct business in Missouri as a corporaon (including, among others, for-
prot, nonprot and professional corporaons), limited liability company, limited partnership, limited liability
partnership, limited liability limited partnership, or under a cous name, must rst apply to the Oce of the
Missouri Secretary of State for authority to do so.
www.sos.mo.gov
The MoDOT Motor Carrier Services website is a wonderful resource for carrier companies of any age. Find
applicaons for new carriers, specialized maps, forms, instrucons and more within its pages.
Be sure to subscribe to MoDOT MCS’ email service to stay in the know.
Find a link to MoDOT Carrier Express, our online system, that allows motor carriers to conduct business with
the State anyme, from anywhere. A dedicated page, www.modot.org/UsingMCE, includes step-by-step
instrucons for the most-used funcons. Our professional sta of motor carrier agents are available to assist
you. They’re a toll-free phone call away at 1-866-831-6277.
If you have quesons about the rules and regulaons that apply to motor carriers in Missouri, be sure to
visit www.modot.org/SC for detailed safety and compliance informaon. Sll unsure? Give our courteous
invesgators a call at 1-866-831-6277 for guidance in your situaon.
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When used in interstate commerce, a vehicle is dened as a commercial motor vehicle when it:
• has a gross vehicle weight rang, gross combinaon weight rang, gross vehicle weight
or gross combinaon weight of 10,001 lbs. or more, or
• is designed or used to transport nine or more passengers – including the driver, or
• is used in transporng hazardous materials in a quanty that requires placards.
When used in intrastate commerce – that is, wholly within Missouri’s borders – a vehicle is dened as a
commercial motor vehicle when it:
• has a GVWR, GCWR or an actual weight of 26,001 lbs. or more, or
• is designed or used to transport nine or more passengers – including the driver, or
• is used in transporng hazardous materials in a quanty that requires placards, or
• has a GVWR, GCWR or an actual weight of 10,001 lbs. or more and is used to transport
any quanty of hazardous material.
Every CMV operated by a motor carrier in interstate commerce must be marked, on both sides of the vehicle,
with the following:
• The motor carrier’s legal name or trade name
• The motor carrier’s idencaon number preceded by USDOT
• If the name of any person other than the operang carrier appears on the CMV, the name of the
operang carrier must be followed by the same informaon as above, and preceded by the words
“operated by”
• Other idenfying informaon may be displayed if not inconsistent with the above size, shape, locaon,
and color
The marking must:
• Appear on both sides
• Contrast sharply in color with the background
• Be legible, during daylight hours, from a distance of 50 feet while the CMV is staonary
• Be maintained in a manner that retains legibility
Construcon and durability
• The marking may be painted on the CMV or may consist of a removable device that
meets the above requirements.
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Intrastate
Every CMV operated for hire by a motor carrier only in intrastate commerce must be marked, on both sides of
the vehicle, with the same informaon as provided above, except that:
• The motor carrier ID number preceded by “USDOT”, then the leers “MO” shall be
included in the vehicle markings, immediately following the USDOT number,
(e.g., USDOT 654321 MO)
• Intrastate for-hire passenger carriers operang limousines or vans with the total capacity
of 13 or fewer (including the driver), are allowed to display only the USDOT number
anywhere on the rear of the vehicle instead of the vehicle side
Intrastate for-hire carriers must also mark one side of their vehicle with the name of the owner and address
from which the vehicle is operated.
Every CMV operated by a private motor carrier only in intrastate commerce must display in a conspicuous
place:
• The name of the owner
• The address from which the vehicle is operated
• Each local commercial vehicle must also display in a conspicuous place the word “local”.
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Every carrier must systemacally inspect, repair, and maintain all commercial motor vehicles under its control.
Motor carriers must maintain the following informaon for every vehicle that they have controlled for 30 days
or more:
• Idenfying informaon: company number, make, serial number, year, and re size
• A schedule of inspecons to be performed, including type and due date
• Inspecon, repair, and maintenance records
• Records of tests conducted on buses with push out windows, emergency doors, and
marking lights
These records must be retained for one year at the locaon where the vehicle is garaged and maintained for
six months aer the vehicle leaves the carrier’s control via sale, trade-in, or scrap.
Every carrier must require its drivers to prepare a wrien post-trip inspecon report at the end of any driving
day in which the driver discovers a vehicle defect or a defect is brought to their aenon, for example, during a
roadside inspecon. Every driver is responsible for preparing such a report for each vehicle driven. This report
must cover at least the following parts and accessories:
• Service brakes - including trailer brake connecons
• Parking (hand) brake
• Steering mechanism
• Lighng devices and reectors
• Tires
• Horn
• Windshield wipers
• Rear-view mirrors
• Coupling devices
• Wheels and rims
• Emergency equipment
The report must list any condion that the driver either found or had reported to him/her that would aect
safety of operaon or cause a breakdown. The driver must sign the report in all cases. If the last vehicle
inspecon report notes any deciencies, the driver must review and sign to acknowledge that necessary
repairs were completed. The report does not have to be carried in the vehicle.
Roadside inspecon defects xed prior to the end of the work day do not need to be listed on the report.
EXCEPTIONS: The Post-Trip Inspecon Report shall not apply to a private motor carrier of passengers
(nonbusiness), a driveaway-towaway operaon, or any motor carrier operang only one commercial motor
vehicle.
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Pre-Trip Inspecon Report
Before dispatching the vehicle again, a carrier must cerfy that any defect or deciency noted in the latest
post-trip inspecon was corrected, or state that the deciency does not require immediate correcon. Before
starng out, the driver must be sased that the motor vehicle is in safe operang condion.
Periodic Inspecon
Every commercial vehicle, including each segment of a combinaon vehicle, requires a periodic inspecon.
The inspecon must be performed at least once every 12 months. At a minimum, inspecons must include all
items enumerated in the Minimum Periodic Inspecon Standards, Appendix G to Subchapter B. Carriers may
perform required annual inspecons themselves if they meet the inspector qualicaon requirements found
in 396.19. The motor carrier must retain the original or a copy of the periodic inspecon report for 14 months
from the report date.
Equivalent to Periodic Inspecon
The motor carrier may meet periodic inspecon requirements through:
• Self-inspecon by qualied employee or
• Third party inspecon by qualied individual
Documentaon of the most recent periodic inspecon must be kept on or in the vehicle.
Inspector Qualicaon
Motor carriers must ensure that persons performing annual inspecons are qualied. Inspectors must:
• Understand the inspecon standards of Part 393 and Appendix G
• Be able to idenfy defecve components
• Have knowledge and prociency in methods, procedures and tools
Find Part 393 and Appendix G online at www.fmcsa.dot.gov/regulaons.
Inspector Training or Experience
Inspectors may have gained experience or training by:
• Compleng a state or federal training program, or earning a state or Canadian province
qualifying cercate in commercial motor vehicle safety inspecons
• A combinaon of other training or experience totaling at least one year
Evidence of Qualicaons
Motor carriers must retain evidence of an inspector’s qualicaons unl one year aer the inspector ceases to
perform inspecons for the carrier.
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Motor carriers must assure that all drivers of commercial motor vehicles meet minimum qualicaons. A le
must be kept at the motor carrier’s principle place of business containing the following items:
• Driver’s applicaon for employment
• Inquiry to previous employers – 3 Years
• Inquiry to state agencies – 3 Years
• Annual review of driving record
• Annual driver’s cercaon of violaons
• Driver’s road test cercate or equivalent
• Medical examinaon record and, if applicable, corresponding Skills Performance
Evaluaon (SPE) Waiver
• Vericaon medical examiner is listed on the naonal registry *See below.
• Entry-level driver training cercate
Each driver’s qualicaon le must be retained for as long as a driver is employed by the motor carrier and for
three years thereaer.
A driver must meet the following requirements in addion to having the above documents on le at their
employer’s principle place of business:
• Be at least 18 years of age if operang in Missouri intrastate commerce – unless
transporng any quanty of hazardous materials.
• Be at least 21 years of age if transporng any amount of hazardous materials or while
operang in interstate commerce.
• Speak and read English well enough to converse with the public, understand highway
trac signs and signals, respond to ocial quesons, and able to make legible entries on
reports and records
• Be able to drive the vehicle safely
• Know how to safely load and properly block, brace, and secure the cargo
• Have only one valid driver’s license
• Not be disqualied
A Department of Transportaon physical exam can be performed only by a medical professional who has
passed training authorized by the Federal Motor Carrier Safety Administraon and is listed on the Naonal
Registry of Cered Medical Examiners.
Drivers need to ensure they maintain their current mailing address and current medical exam cercate led
with their State Driver License Oce to avoid a record keeping lapse.
*To locate a cered medical examiner, visit hps://naonalregistry.fmcsa.dot.gov/NRPublicUI/home.seam
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Commercial Driver’s License
Drivers must hold a commercial driver’s license if they operate in interstate, intrastate, or foreign commerce
and drive a vehicle that is:
• A single vehicle with a GVWR of 26,001 pounds or more, or
• Has a gross combined weight rang or gross combined weight (GCWR/GCW) of 26,001
pounds or more, inclusive of a towed unit with a gross vehicle weight rang or gross
vehicle weight (GVWR/GVW) of more than 10,000 pounds, or
• Designed to transport at least 16 passengers including the driver, or
• Transporng a quanty of hazardous materials that requires a placard.
Endorsements
In addion to general knowledge and skills tests, drivers who operate specialized commercial motor vehicles
must pass addional tests and obtain endorsements on their CDL, as follows:
T –– Double/triple trailers (knowledge test only)
P –– Passenger (knowledge and skills tests)
N –– Tank vehicle (knowledge test only)
S –– School Bus (knowledge and skills tests)
H –– Hazardous materials (knowledge test only)
X –– Combinaon of tank vehicle and hazardous materials (knowledge tests)
Common CDL Restricons
If an applicant fails a secon of the knowledge test, or performs the skills test in a vehicle not ed with
certain equipment the CDL, if issued, will indicate that the license holder may not operate any CMV ed with
that equipment. For a complete list of CDL restricons, contact the Missouri Department of Revenue at
(573) 751-2730. Common examples of restricons include:
• No air brake
• No manual transmission
• No h wheel aachment
• Medical variance required
• Intrastate only
For-Hire License (Class E) -- Eligible Age 18
A Class E is a commercial driver’s license that qualies a person to drive a vehicle commercially when
that vehicle does not require a CDL. It is required of anyone who receives pay for driving a motor vehicle
transporng 14 or fewer passengers, and those who transport property for pay or as part of their employment.
Anyone who regularly operates a motor vehicle for his or her employment, whether the vehicle is owned
by that person or another person and the vehicle is designed to carry freight, merchandise or is operated in
furtherance of a business or commercial enterprise, must also have a Class E license.
Missouri Classicaon System
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The Missouri Department of Revenue issues several classes of CDL to those who
demonstrate the required knowledge and skills. Tesng of knowledge and skills is
performed by the Missouri State Highway Patrol.
Class A CDL Holders are allowed to operate any combinaon of vehicles with a
GCWR/GCW of 26,001 or more pounds provided the GVWR/GVW of the vehicle(s)
being towed is in excess of 10,000 pounds.
Class A CDL holders may also, with appropriate endorsements, operate all vehicles
within Class B and C, as well as those which may be driven by a holder of a Class E or
Class F license.
Examples of vehicles operated by Class A drivers include, but are not limited to those
pictured below, plus those pictured for classes B and C.
GVWR – Gross Vehicle
Weight Rang
GCWR – Gross
Combinaon Weight
Rang
Class B CDL Holders are allowed to operate a single vehicle with a GVWR/GVW of 26,001 or more pounds or
any such vehicle towing a vehicle not in excess of 10,000 pounds GVWR/GVW.
Class B CDL holders may also, with appropriate endorsements, operate all vehicles within Class C, as well as
those which may be driven by a holder of a Class E or Class F license.
Examples of vehicles operated by Class B drivers include, but are not limited to those pictured below, plus
those pictured for Class C.
Class C CDL Holders - This CDL class group applies only to vehicles which no not meet Class A or B
requirements, but must be placarded for hazardous materials or are designed to transport 16 or more persons,
including the operator. A holder of a Class C license may drive all vehicles which may be driven by a holder of a
Class E or Class F license.
Examples of vehicles operated by Class C drivers include, but are not limited to those pictured below:
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Disqualifying Oenses/Suspensions for Trac Violaons
Employers must not knowingly allow a driver whose license is suspended to operate a CMV. The disqualifying
reasons include convicons for:
• Driving a CMV while under the inuence of alcohol and/or a disqualifying drug or other
controlled substance. In parcular, having a blood alcohol concentraon of 0.04 while
operang a CMV or a BAC of 0.08 while operang any other motor vehicle.
• Refusing to take an alcohol test as required by a state or jurisdicon under its implied
consent laws or regulaons.
• Leaving the scene of an accident.
• Using a vehicle to commit a felony.
• Driving with a disqualied, revoked, suspended, or canceled license.
• Using a vehicle to cause a fatality.
• Using a vehicle to commit serious trac violaons.
• Violang an Out-of-Service Order.
• Violang the railroad-highway grade crossing rule.
CDL license-holders are subject to the moving violaon standards in 383.51 when driving a personal vehicle.
Hours of Service for Drivers
General Rule
The hours of service rules apply to all motor carriers and drivers of commercial motor vehicles.
Property Carriers
Drivers are limited to driving 11 hours and a 14 consecuve duty period with 10 hours resng between shis.
Drivers are also limited to 60 hours on duty in 7 consecuve days or 70 hours on duty in 8 consecuve days.
Driving is not permied if more than 8 hours of driving me have passed without at least a consecuve
30 minute interrupon in driving status.
Passenger Carriers
Drivers are limited to driving 10 hours and working no more than 15 hours each day with 8
hours resng between shis. Drivers are also limited to 60 hours on duty in 7 consecuve days or 70 hours on
duty in 8 consecuve days.
16-Hour Exempon
A property-carrying driver is exempt from the 14-hour daily rule, when:
• The driver returns and is released from his normal work reporng locaon for the previous
ve duty tours;
• The driver returns to his normal work reporng locaon and is released within 16 hours; and
• The driver has not used this exempon within the previous six consecuve days, except
that the 16-hour provision may be used aer any period of being o duty for 34 or more
consecuve hours.
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34 Hour Restart for Property Carrier Drivers
A driver of a property-carrying vehicle may restart the 7/8 day working period aer taking 34 or more
consecuve hours o-duty.
Driver’s Record of Duty Status
Every driver shall prepare a record of duty status (driver’s daily log) in his/her own handwring for each 24-
hour period, unless operang under the 150 air-mile radius exempon. Failure to complete or retain the log, or
knowingly falsifying logs or other reports, makes the driver and/or carrier liable to prosecuon.
150 Air-Mile Radius Exempon
Drivers are exempt from maintaining the daily log requirements of Secon 395.8 if ALL of the following apply:
• The driver operates within a 150 air-mile radius of the normal work-reporng locaon
• The driver returns to the work-reporng locaon and is released from work within 14 consecuve hours.
• Each 14 hours on duty are separated by at least 8 consecuve hours of o-duty me for passenger carriers
or 10 consecuve hours o-duty for property carriers
• The driver does not exceed a maximum of 10 hours driving me following 8 consecuve hours o duty for
passenger carriers or 11 hours driving me following 10 consecuve hours o duty for property carriers.
• The motor carrier that employs the driver maintains and retains for a period of 6 months accurate me
records that show the total number of hours the driver is on duty each day; the me the driver reports for
duty each day and the me the driver is released from duty each day
Non-CDL 150 Air-Mile Radius Provision
Drivers are exempt from maintaining the daily log requirements of Secon 395.8 if ALL of the following apply:
• The driver operates a property-carrying CMV which does not require a CDL.
• The vehicle is operated within a 150 air-mile radius of its normal work reporng locaon.
• The vehicle returns to its normal work reporng locaon at the end of the duty tour.
These drivers are required to comply with the following:
• The 11 hours driving, minimum 10 hours o-duty, 14 consecuve hour duty period, 60/70 hours in
7/8 days, 34-hour restart.
• On any 2 days of every 7 consecuve days, the driver may extend the 14-hour duty period to 16 hours.
• There is no requirement that the driver be released from duty at the end of the 14- or 16-hour duty.
Electronic Logging Devices
As of December 18, 2017, most motor carriers and drivers who are required to maintain records of duty status
(RODS) must have installed and be able to use an FMCSA-compliant electronic logging device to collect and
store RODS informaon and collect required supporng documents. Learn more about the ELD requirement at
eld.fmcsa.dot.gov/.
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Subming/Retaining Duty Status Log
Records of duty status, with all supporng documents, must be maintained for a minimum of six months at the
carrier’s principal place of business. A backup-copy of electronic records must be kept on a separate device.
Those Exempt from ELD Use Requirement
The driver must submit the original log sheet to the employing carrier within 13 days aer compleon. When a
motor carrier uses a driver inially or intermiently, that carrier must obtain from him/her a signed statement
giving the total me on duty during the immediately preceding 7 days and the me at which he/she was last
relieved of duty.
Using ELD Informaon for IFTA and IRP Reporng
See Page 28 for guidance on using informaon recorded by an ELD for IFTA fuel tax and IRP apporoned
license plate reporng. Retenon periods for these purposes are signicantly longer.
Alcohol and Drug Tesng Requirements
Applicability
Drivers who are required to have a commercial driver’s license (CDL) are subject to state and federal controlled
substance and alcohol tesng rules.
Company Policy
Federal Motor Carrier Safety Regulaons require motor carrier companies to develop and deliver to every
driver a wrien policy on controlled substances use and alcohol misuse in the workplace. The policy must
incorporate the company’s posion and informaon on virtually all aspects of controlled substances use and
alcohol misuse.
Supervisor Training
Each employer must ensure that all persons designated to supervise drivers receive at least 60 minutes of
training on alcohol misuse and receive at least an addional 60 minutes of training on controlled substances
use.
Inquiries to Previous Employers
With the driver’s wrien permission, a motor carrier must make an inquiry with the driver’s previous
employer(s) of three years prior to the date of applicaon to obtain the following documents, if they exist:
• Alcohol tests with a result of 0.04 alcohol concentraon or greater
• Veried posive controlled substances test results
• Refusals to be tested
• Other violaons of DOT agency drug and alcohol tesng regulaons
• Documentaon of the employee’s successful compleon of DOT return-to-duty
requirements (including follow-up tests) for an employee who tested posive.
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Types of Alcohol and Controlled Substance Tests
• Pre-employment: No employer shall allow a driver to perform a safety-sensive funcon
unl a negave controlled substance test result is received for the driver.
• Post-accident: As soon as praccal following a crash, each employer must test each
surviving driver who was involved in a crash for alcohol and controlled substances if the
crash involved:
◦ A fatality
◦ Injury requiring immediate medical aenon away from the scene of the crash and
the driver was cited for a safety-related maer
◦ A vehicle being towed from the scene of the crash due to disabling damage and the
driver was cited for a safety-related maer
• Random: Companies must sciencally and randomly test drivers at a minimum annual
percentage rate of 10 percent of the number of drivers for alcohol tesng, and 50
percent for controlled-substances tesng.
• Reasonable suspicion: An employer shall require a driver to submit to an alcohol and/or
controlled substance test when the employer has reasonable suspicion to believe that
the driver has violated the prohibions concerning alcohol and/or controlled substances.
The required observaons shall be made by a supervisor or company ocial who has
had supervisor awareness training.
• Return-to-duty: Each employer shall ensure that before a
driver returns to duty aer tesng posive shall undergo a
return-to-duty controlled substances test with a negave
result prior to performing a safety-sensive funcon.
Find the Missouri Safety and
• Follow-up: If a substance abuse professional determines
Compliance Manual Online
that a driver needs assistance for the misuse of alcohol, or
Visit www.modot.org/SC
for use of a controlled substance, an employer must ensure
and click on the Safety &
that the driver is subject to follow-up tesng.
Compliance tab.
Click on the Safety and
Compliance Manual bar
and choose either the full
document or a specic
chapter.
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Drug and Alcohol Clearinghouse Mandate
Eecve Jan. 6, 2020, all motor carriers employing drivers requiring a CDL must report drug and alcohol
violaons to the Drug & Alcohol Clearinghouse. Driver pre-employment queries to the clearinghouse must also
be conducted prior to CDL driver employment.
The Clearinghouse is a secure on-line database which will provide access to real-me informaon, ensuring
drivers comming drug and alcohol violaons complete the necessary steps before geng back behind the
wheel or performing a safety sensive funcon.
Motor Carrier Responsibilies:
• Create an account with the Clearinghouse if one or more drivers is subject to the FMCSA
drug and alcohol tesng requirements
• Conduct pre-employment queries to verify prospecve drivers do not have prior drug or
alcohol violaons
• Verify the return to duty process if prior violaons are discovered
• Conduct queries of the Clearinghouse at least once a year on current drivers
• Report any drug and alcohol violaons discovered on your CDL required drivers
• Connue to conduct a 3 year previous employer inquiry for drug and alcohol violaons
unl January 6, 2023.
Please visit clearinghouse.fmcsa.dot.gov/ to register, choose a Query Plan and nd more informaon.
Commercial Motor Vehicle Safety Regulaon Resources
A complete lisng of Federal Motor Carrier Safety Regulaons can be found on the FMCSA website:
www.fmcsa.dot.gov/regulaons/tle49/b/5/3.
MoDOT Safety and Compliance Manual
www.modot.org/SC
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INTERNATIONAL REGISTRATION PLAN – APPORTIONED PLATES
Introducon
Motor carriers who operate an apporonable vehicle must parcipate in the Internaonal Registraon
Plan. An apporonable vehicle is any power unit that is used or intended for use in two or more member
jurisdicons – states and Canadian provinces – and that is used for the transportaon of persons for hire or
designed, used or maintained primarily for the transportaon of property, and:
• has two axles and a gross vehicle weight or registered gross vehicle weight in excess of
26,000 lbs., or
• has three or more axles, regardless of weight, or
• is used in combinaon, when the gross vehicle weight of such combinaon exceeds
26,000 pounds
• when making point-to-point movements in another state or province regardless of weight
Trailers can be apporoned at the opon of the carrier. To apporon trailers, there must be at least one power
unit registered. MoDOT Motor Carrier Services only issues permanent, non-transferable trailer plates. The
Missouri Department of Revenue (www.dor.mo.gov/motorv ) oers other opons for plang trailers.
Exempt Vehicles:
• Recreaonal vehicle
• Vehicles displaying restricted plates
• City pick-up and delivery vehicles
• Government-owned vehicles
• Vehicles having a gross vehicle weight of 26,000 lbs. (11,793.401 kilograms) or less
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Opening an IRP Account
To open an IRP account, submit the following forms, which can be found at www.modot.org/IRP.
Call MoDOT Motor Carrier Services at 1-866-831-6277 for assistance.
• Motor Carrier Applicaon
• Applicable equipment leases
• Vehicle tle or validated tle applicaon receipt – in the plate holder’s name – unless
• the vehicle is leased. If the vehicle is leased by the IRP applicant, submit a tle in the
owner’s name with a copy of the lease. The lease should bear the names and signatures
of both pares and the year, make and VIN of the leased unit.
• IRS Heavy Vehicle Use Tax Form 2290 in the name of the tle holder, plate holder or the
motor carrier responsible for safety
• Personal property tax receipt or waiver or waiver for the previous year.
• Secretary of State business ling cercate – if the account name is anything other than
the applicant’s given, legal name
• Validaons – The names on each form and registraon cercate must match exactly
• Proof of residency or established place of business. These can include:
PROOF OF RESIDENCY
Three of the following documents are
required to prove residency:
ESTABLISHED PLACE OF BUSINESS
A physical structure that meets all of the
following criteria:
A Missouri driver’s license Is owned or leased by the applicant or
registrant; and
A Missouri personal property tax receipt Has a true street address; and
Registraon paperwork issued by the
Missouri Secretary of State
Is open for business during regular business
hours; and
A federal income tax return Has one or more permanent employees
managing the trucking business; and
A Missouri vehicle tle Is where eet records are maintained and
are available for inspecon.
A ulity bill in the carrier’s name at a
Missouri address
* Other forms of proof can be required.
Cab Card Credenal
When IRP registraon is complete and fees are paid, the registrant receives a license plate and a credenal,
known as a cab card, for each registered power unit. The cab card must be carried in the vehicle at all mes. It
must be produced upon request by a law enforcement ocer.
All IRP registrants receive a cab card that lists every parcipang jurisdicon. Once the carrier has a full-
reciprocity cab card, the vehicle can travel in each parcipang state and province without further registraon
acon. At renewal, the carrier will report all miles traveled by all units during the reporng period in each
jurisdicon, per vehicle. Miles cannot be rounded or esmated.
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If an apporonable vehicle is added to a carrier’s operaon, it cannot be used unl it is added to the carrier’s
IRP account. Addions, transfers and deleons of vehicles and annual renewal acons are explained below.
Electronic Credenals
As of Jan. 1, 2019, drivers are allowed to carry IRP cab cards and an IFTA license as electronic images. All
U.S. states and Canadian provinces are required to accept the images. Credenals can be shown to law
enforcement as an electronic image on a computer, tablet or smartphone or as a paper copy. The document
must be accurate, accessible and readable.
Because cellular service and internet access is never guaranteed, it is strongly advised that documents be
stored as a PDF and that devices kept charged suciently. If a driver is unable to provide proof of credenals,
they could be cketed and required to present proof of registraon to a court of law.
Addional Credenals
Carriers that qualify for IRP might need to register in the following programs. Contact MoDOT MCS for help:
• Internaonal Fuel Tax Agreement
• Unied Carrier Registraon
MoDOT advises carriers to check with other states and provinces to determine whether addional credenals
are required in specic jurisdicons.
Annual Apporoned Plate Renewal
Registraon Period File By Pay By Plate Expires
January 1 to December 31 October 1 December 1 December 31
April 1 to March 31 January 1 March 1 March 31
July 1 to June 30 April 1 June 1 June 30
October 1 to September 30 August 1 September 1 September 30
Late ling penalty = $100 Late payment penalty = $50 per truck to a maximum of $150
If the le by/pay by date falls on a weekend, these are due the rst business day of the month. To learn which
specic documents are needed in a parcular renewal period, visit www.modot.org/irp and nd IRP Renewal
Acvies and Deadlines under MODOT IRP FORMS.
IRP Online Transacons – MoDOT Carrier Express
Annual renewal and changes such as adding a vehicle or transferring a plate can be made online using MoDOT
Carrier Express. MCE requires the use of a user ID and password which is issued to every motor carrier
customer. Contact MoDOT MCS if you have any issue with the user ID/password.
User guides with step-by-step instrucon are available at www.modot.org/UsingMCE.
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Record retenon for IRP
Motor carriers and current year registrants are subject to audit at any me. Mileage, lease and other records
must be retained for the current year plus three full calendar years. Failure to produce requested records can
result in nancial and other penales.
For more informaon, nd both a record keeping booklet and video online at www.modot.org/IRP.
72-hour Trip and Hunter’s Permits
Out-of-state vehicles that do not bear apporoned plates are eligible for a 72-hour IRP trip permit when
operang temporarily within the State of Missouri as long as federal requirements for interstate travel are met.
Vehicles in transport to join a new leasing agreement are also eligible for the temporary credenal – a Hunter’s
Permit – which is requested by the most recent motor carrier responsible for the safety of the vehicle.
72-hour permits are available online with MoDOT Carrier Express. Visit www.modot.org/UsingMCE and nd
the IRP user guide list. Choose Order a 72-Hour Missouri trip permit and follow the instrucons, including
obtaining a UserID and password for the online system.
If you have received 72-hour permits in the past, you can order permits online on the MoDOT Carrier Express
system at any me with your exisng userID and password.
Closing an IRP Account
If a carrier closes or sells the business, the IRP account must be
What to Know About IRP
ocially closed and the license plates returned.
Send the plates with a leer stang the intent to close the account to:
Apporoned plate registraon
MoDOT Motor Carrier Services
must be renewed each year.
830 MoDOT Drive
Annual renewal and other
PO Box 270
supplemental transacons can
Jeerson City, MO 65102
be processed online at www.
Submit an MCS-150 to the USDOT marking Out-of-Business Nocaon
modot.org/mce.
or Intrastate Operaons Only.
72-hour trip permits and
Depending on the situaon, other programs such as IFTA, UCR and
hunter’s permits are available.
Missouri Operang Authority might need to be inacvated to end the
carrier’s nancial and reporng responsibilies.
An IRP account must be
Call MoDOT Motor Carrier Services’ IRP team at 1-866-831-6277 with
ocially closed to end
any quesons.
a carrier’s nancial and
reporng responsibilies.
The complete Internaonal Registraon Plan is available online at
www.irponline.org
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IRP Denions:
Apporonment percentage- the rao of the distance traveled in the member jurisdicon by a eet during the
reporng period to the distance traveled in all member jurisdicons by the eet during the reporng period,
calculated to six decimal places, rounded to ve decimal places, and mulplied by one hundred.
Apporonable Fee- any periodic recurring fee or tax requited for registering vehicles, such as registraon,
license, or weight fees.
Average Per Vehicle Distance – is the distance assigned to the eet by the base jurisdicon.
Base jurisdicon – the member territory (including 48 states, D.C. and 10 Canadian provinces) in which
an applicant applies for apporoned registraon under the Internaonal Registraon Plan (with proof of
residence); or the member state or province that issues apporoned registraon to a registrant under the plan.
Established place of business – a physical structure located within the base jurisdicon that is owned or leased
by the applicant or registrant and whose street address shall be specied by the applicant or registrant. This
physical structure shall be open for business and shall be staed during regular business hours by one or more
persons employed by the applicant or registrant on a permanent basis (i.e., not an independent contractor) for
the purpose of the general management of the applicant’s or registrant’s trucking related business (i.e., not
limited to credenaling, distance and fuel reporng, and
answering telephone inquiries). Operaonal records
concerning the eet shall be maintained at this physical structure and be made available during business
hours.
Fleet – one or more apporonable vehicles designated by a registrant for distance reporng under the
Internaonal Registraon Plan.
Household Goods Carrier-a carrier handling (i) personal eects and property used or to be used in a dwelling,
or (ii) furniture, xtures, equipment, and the property of stores, oces, museums, instuons, hospitals,
or other establishments, when a part of the stock, equipment, or supply of such stores, oces, museums,
instuons, including objects of art, displays, and exhibits, which, because of their unusual nature or value,
requires the specialized handling and equipment commonly employed in moving household goods.
Reciprocity – the reciprocal grant by one jurisdicon of operang rights or privileges to properly registered
vehicles registered by another jurisdicon, especially but not exclusively including privileges generally
conferred by vehicle registraon.
Registrant – a person in whose name a properly registered vehicle is registered.
Rental Fleet- Vehicles the Rental Owner designates as a Rental Fleet and which are oered for rent with or
without drivers.
Reporng period – the period of twelve consecuve months immediately prior to July 1 of the calendar year
immediately preceding the beginning of the registraon year for which apporoned registraon is sought.
If the registraon year begins on any date in July, August, or September, the reporng period shall be the
previous such twelve-month period.
Residence – the status of an applicant or a registrant as a resident of a member jurisdicon.
Restricted Plates – none issued by MoDOT Motor Carrier Services
Total Distance- all distance operated by a Fleet of Apporoned Vehicles
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you operate a Yehide
for your busmess
0
No
You _.\RE subject to IFTA
You _.\RE ~OT subject to IFTA
You ARE subject to IFTA
You _.\RE
NOT subject to IFTA
INTERNATIONAL FUEL TAX AGREEMENT (IFTA)
Introducon
The Internaonal Fuel Tax Agreement is a pact between 48 states, the District of Columbia and 10 Canadian
provinces. These territories are called jurisdicons. IFTA allows a carrier to le one, usually quarterly tax return,
with the carrier’s base jurisdicon to report miles of operaon and fuel purchased in all jurisdicons.
Recreaonal vehicles or units that travel solely within their base jurisdicons are exempt from IFTA.
Are you subject to IFTA reporng and record keeping requirements?
A motor carrier must have an IFTA license if it operates in two or more jurisdicons and the power unit:
• Has two axles and gross vehicle weight or registered gross vehicle weight of 26,001 lbs.
or heavier;
• Has three or more axles, regardless of weight; or
• Is used in combinaon and the said combinaon has a gross vehicle weight or registered
gross vehicle weight of 26,001 lbs. or heavier.
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Applying for an IFTA license
Opening an Account
The IFTA applicaon is listed on our website at www.modot.org/IFTA under MODOT IFTA FORMS. You may
contact our oce to obtain the IFTA applicaon as well at 866-831-6277.
To open a new IFTA account, the applicant must have
• A completed Missouri IFTA applicaon
• Missouri license plate informaon
• Completed registraon cercate from the Missouri Secretary of State, nong the
company name or cous name. A cous name is any name under which a person
transacts business, other than his or her legal name. It is also known as a DBA or “doing
business as” name.
Credenals
Once registered, each vehicle should display IFTA decals on both sides. Placement instrucons are printed on
the backing sheet of the decals. A copy of the IFTA license shall be carried in the vehicle. The license and decals
are valid from January 1 to December 31.
Annual Renewal
As long as the account is in good standing, IFTA decals are automacally renewed in late November. A grace
period through the end of February exists for acve carriers with prior year decals.
An IFTA license can be suspended and/or a renewal denied if:
• Quarterly tax returns have not been led and/or paid.
• An outstanding audit balance is due.
• The vehicle’s IRP (apporoned) license plates have expired.
• The carrier’s Unied Carrier Registraon has not been paid.
• The carrier’s USDOT number is in Out-of-Service status.
• The carrier has not operated outside the state of Missouri for four calendar quarters.
Quarterly IFTA Fuel Tax Returns
IFTA license holders must le a fuel tax return each calendar quarter or in limited cases, annually. The easiest
method is to le online through MoDOT’s website www.modot.org/mce. A userID and password is required.
Tax forms are also available as PDFs on a dierent webpage, www.modot.org/IFTA. The PDF can be saved and
emailed or printed and sent through the mail.
The majority of carriers le each quarter, however, aer one full calendar year of quarterly returns, a carrier
may become an annual fuel tax ler if it operated fewer than 5,000 out-of-state miles the prior year. Mileage
and fuel records are sll required, but annual lers only report them once a year – in January. Those who
qualify for annual ler status will receive a noce from MoDOT Motor Carrier Services. Annual lers can
complete an electronic return at www.modot.org/mce, or ll out and email or mail an annual return.
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The PDF of the return form is located on the MoDOT Motor Carrier Services website at www.modot.org/IFTA.
Informaon needed for fuel tax return reports includes:
1. The total number of miles and the number of taxable miles traveled in each jurisdicon
2. The number of gallons/liters of fuel purchased and consumed in each jurisdicon
3. The type of fuel used
Quarterly returns must be led and paid by the end of the month following each quarter.
Quarter Dates of Quarter File and Pay by
1st Quarter January 1 – March 31 April 30
2nd Quarter April 1 – June 30 July 31
3rd Quarter July 1 – September 30 October 31
4th Quarter October 1 – December 31 January 31
Late-Payment Penales
Penales are incurred when fuel tax returns are led and/or paid aer the date due.
The penalty for ling late is $50 or 10 percent of the tax due, whichever is greater. Renewal of an annual IFTA
license is denied carriers whose accounts are not current.
Some late-ling carriers are required to pay a bond equal to twice the average tax liability. The accounts of
those whose payments are overdue are subject to suspension.
Credits and Refunds
All jurisdicons set fuel tax rates independently. The amount of fuel tax a carrier owes each state or province
depends on the number of miles operated and the amount of fuel purchased in each jurisdicon. If a carrier
operates in two states and only has fuel purchases in one state, then it will have a credit in one state and owe
a balance due in the other. The tax rate will determine whether the carrier will have a credit or have a balance
due.
MoDOT Motor Carrier Services sends a leer to those whose accounts show a credit. Sign and return the
leer to receive a refund. Those who would like to apply a credit to the following quarter’s fuel tax bill can call
MoDOT MCS to apply the funds.
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Account Changes
Name Changes and New FEIN numbers
Any me a motor carrier undergoes a name change and/or requests and receives a new Federal Employer
Idencaon Number, the IFTA account is aected. Nofy MoDOT Motor Carrier Services to request an
updated IFTA license.
Purchase, Sale or Trade of a Vehicle
Upon purchase of a new truck, contact MoDOT MCS to request addional decals. A temporary credenal will
be emailed or faxed as proof of compliance unl the permanent decals arrive in the mail.
IFTA decals are non-transferable. They are assigned to the carrier, not the truck. Before a sold or traded vehicle
changes hands, remove the decals and place a note in the vehicle record that the decals are destroyed.
Canceling an IFTA Account
Contact MoDOT Motor Carrier Services at 1-866-831-6277 to cancel the IFTA account. All quarterly returns
must be led and any taxes due paid through the current quarter. Return the IFTA license to MoDOT MCS as
well as any unused IFTA decals.
If the business is closing, be certain to cancel the Internaonal Registraon Plan apporoned license
plates, if applicable.
IFTA and Leasing Situaons
Carriers that hold their own apporoned license plates and lease on with another company are not necessarily
required to have an IFTA account in their own name. The lease agreement should outline which party will hold
the IFTA license and make quarterly tax return reports.
Fuel Trip Permits
A CMV traveling between two jurisdicons that is 26,000 lbs. GVWR or heavier, but does not bear an IFTA
license and decal, can sll travel in Missouri if the driver obtains a 72-hour fuel trip permit. Purchase a permit
from MoDOT Motor Carrier Services by calling 1-866-831-6277.
New accounts must complete a New Customer Form before the permit can be processed, but subsequent
permits can be ordered by phone or online.
A fuel trip permit is required for each state in which the non-IFTA parcipang vehicle travels. Be certain to
obtain a permit before crossing a state line. No grace area is granted by any state.
Some states limit the number of fuel trip permits granted per vehicle, per year. Check with each jurisdicon
before planning an interstate operaon.
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Record-Keeping Requirements
Distance Accounng and Record Preservaon
IFTA licensees must keep records for each individual vehicle. Carriers can use Individual Vehicle Mileage
Records (trip sheets or trip reports) for this purpose. All travel, whether loaded, empty, deadhead or
bobtail, must be reected in the record. IVMRs must be summarized monthly by vehicle and for the enre
eet.
Records must be retained for 4 years from the tax return date or the ling date, whichever is later. For
example:
• A second quarter 2019 report due July 31, but led your report on July 10 must be
retained through July 31, 2023.
• A second quarter 2019 report due July 31, but you led on September 1 must be
retained through September 1, 2023.
Records must be available upon request for IFTA audits. Failure to retain and preserve records could result
in assessments and penales. Failure to comply can also result in suspension or revocaon of operang
credenals.
Individual Vehicle Mileage Record Requirements
At a minimum, all of the following informaon should be listed on the IVMR:
• Beginning and ending trip dates
• Trip origin and desnaon
• Route of travel
• Beginning and ending odometer readings
• Total trip distance traveled
• Miles by jurisdicon
• Vehicle idencaon and eet number
• Licensee’s name
If a licensee fails to maintain accurate records, the base jurisdicon will add appropriate penales and
interest in an audit assessment.
Fuel Accounng
Carriers must maintain complete records of all fuel purchased, received and used. Separate totals must be kept
for each fuel type. Retail and bulk fuel purchases are to be accounted for separately.
Any receipts or invoices that have been altered in any way will not be accepted for tax-paid credits unless the
licensee can demonstrate the receipt is valid. If receipts for fuel purchases or usage are not available, all claims
for tax-paid fuel will be disallowed.
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Retail Fuel
Retail purchases must be supported by a receipt or proof of purchase. At a minimum, this documentaon must
include all of the following:
• Date of purchase
• Seller’s name and address
• Number of gallons (liters) purchased
• Fuel type
• Price per gallon or amount of sale
• Unit numbers
• Purchasing company’s name
It is recommended that licensees record fuel purchases on their IVMR.
Bulk Fuel
Bulk fuel is fuel that is delivered into a storage tank owned, leased, or controlled by the licensee and not
placed directly to the fuel tank of a qualied vehicle. The licensee must retain copies of all delivery ckets and/
or receipts. Bulk fuel reconciliaons must be maintained.
A carrier may claim a tax credit on an IFTA return for bulk fuel drawn from a storage tank once the fuel is in
the fuel tank of a qualied motor vehicle and either the purchase price of the fuel including tax paid to the
member jurisdicon in which the tank is located or the licensee has paid fuel tax to a member jurisdicon
where the tank is located. The licensee must maintain the following records:
• Date of withdrawal
• Number of gallons or liters
• Fuel type
• Unit number
• Purchase and inventory records to substanate that tax was paid on all bulk purchases
O-Road Fuel
Records should be maintained for o-road fuel purchases and use for auding purposes.
Electronic Data Recording Systems
Electronic data recording systems may be used in place of or in addion to handwrien trip reports.
Equipment-monitoring devices that transmit data or that can be used to determine vehicle locaon or routes
traveled may be used to supplement or verify handwrien or electronically generated trip permits.
Any device or electronic system used must meet all of the requirements stated in the IFTA Procedures Manual
(Secon P600 through P670). The procedures manual is available as a download at www.iach.org.
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The Unied Carrier Registraon Agreement is a federally mandated, state administered program for collecon
of interstate registraon fees. MoDOT Motor Carrier Services administers the Unied Carrier Registraon
Agreement for the State of Missouri.
The following are required to comply with the UCR agreement:
• interstate motor carriers,
• motor private carriers of property,
• freight forwarders,
• brokers, and
• leasing companies
UCR registraons are valid for one registraon year (calendar year) and are not prorated.
Annual registraon expires on December 31 of each calendar year.
Carrier fees are based upon the number of vehicles owned and operated as reported to the USDOT through
the MCS-150 form. Fees are subject to change at the beginning of each registraon year.
Fees collected through the UCR program are used for motor carrier safety programs, enforcement, or
administraon of the UCR agreement.
Applicants that apply and pay fees for fewer vehicles than reported on the latest MCS-150 are subject to audit.
Applicants may le an applicaon online and pay fees at www.ucr.gov
UCR compliance is veried electronically. There is no paper credenal for the program.
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Intrastate operang authority is required for motor carriers that transport property, household goods and/or
passengers in intrastate commerce within Missouri. The registraon process promotes motor carrier safety and
because it requires connual ling of insurance, promotes carriers’ economic health while providing protecon
to the traveling public.
Intrastate Operang Authority requires an inial registraon, yearly renewal and annual purchase of a
regulatory decal(s) to be placed on the side of each unit involved in intrastate commerce. The annual
regulatory decals are $10 each. Carriers who also operate in interstate commerce and pay fees under the
UCR program are not required to purchase the annual regulatory decal; however, they are required to obtain
intrastate operang authority.
Applicants can le an applicaon online using MoDOT Carrier Express at www.modot.org/mce or obtain an
applicaon to be mailed or faxed at www.modot.org/MOPA. Call MoDOT Motor Carrier Services at 1-866-831-
6277 for assistance.
MoDOT Carrier Express requires the use of a user ID and password. Carriers with an exisng account can send
an email to Cont[email protected].gov to reset a password. Those who do not have an account will receive
login credenals upon compleon of MoDOT’s Motor Carrier Applicaon found under GETTING STARTED at
www.modot.org/MCResources.
Intrastate carriers are required to le proof of insurance with the Missouri Department of Transportaon.
Minimum insurance liability limits are contained within the insurance requirements table (Table 1). Intrastate
Operang Authority may be suspended at any me for lapse of insurance or other program requirements.
Intrastate Operang Authority requirements vary depending on the type of authority (Table 2).
Intrastate operang authority remains in eect unl a carrier voluntarily cancels or is revoked of registraon.
When an intrastate carrier goes out of business for any reason, it is important to properly cancel the authority.
Call MoDOT Motor Carrier Services at 1-866-831-6277 for assistance.
Missouri intrastate carriers that transport property in commerce must obtain Property Carrier Registraon.
Carriers and operaons exempted from operang authority requirements include those who transport:
• Farm or dairy products from a farm or dairy
• Property from farm-to-farm
• U.S. Mail, when contracted to the US Government
• Property when contracted directly to the State of Missouri or any civil subdivision
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• Freight in vehicles registered and licensed for gross weight of 6,000 lbs or less
• Property wholly within a municipality, or between touching municipalies, or within a
commercial zone* (except motor carriers of commodies in bulk to include liquids in
tank or hopper type vehicles)
• As a tow truck or wrecker, exclusively used in the business of towing or otherwise
rendering assistance to abandoned, disabled or wrecked vehicles;
• Property as a private carrier
Passenger Cercate or Permit
Missouri intrastate carriers transporng passengers in commerce must obtain a passenger cercate or
permit. Common carriers transporng passengers are granted a cercate. Contract carriers are granted a
permit. Carriers and operaons exempted from operang authority requirements include:
• School buses
• A motor vehicle having a seang capacity of not more than ve passengers, exclusive of
the driver
• Those transporng passengers when contracted directly to the State of Missouri or any
civil subdivision
• Those transporng passengers wholly within a municipality, or between touching
municipalies, or within a commercial zone* (except to, from or between points located
wholly or in part in counes having a populaon of more than 300,000 persons)
• Motor vehicles being used solely by a group of employees commung to and from work,
except that the motor vehicle must be driven by a member of the group
• Private carriers
Household Goods Cercate or Permit
Missouri intrastate carriers that transport household goods must obtain a cercate or permit. Common
carriers transporng household goods are granted a cercate. Contract carriers are granted a permit. Carriers
and operaons exempted from operang authority requirements include:
• Those transporng household goods when contracted directly to the State of Missouri
or any civil subdivision
• Freight-carrying vehicles registered and licensed for a gross weight of 6,000 lbs or less
• Private carriers
The exempons listed here are those most-commonly used. For a complete list of exempons, refer to
Missouri Revised Statutes 390.030.
* Commercial zone areas are dened in Missouri Revised Statutes 390.020 and are outlined on the Missouri
Vehicle Route Map. An electronic copy of the map can be found on MoDOT Motor Carrier Services’ webpage
at www.modot.org/MCResources. Send an email to Cont[email protected].gov for a paper copy of the
Missouri Vehicle Route Map.
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Table 1. Insurance Requirements
Authority Type Form Type Minimum Liability Limits
1 A. Property Carrier Registraon
B. Household Goods
No hazardous materials
Bodily Injury and
Property Damage
Form E or G
• $100,000 for injury or death of
one person.
• $300,000 for any one accident.
• $50,000 property damage for any
one accident.
2 A. Property Carrier
B. Household Goods
To include Hazardous substances, as dened
in 49 CFR 171.8, transported in cargo tanks,
portable tanks, or hopper-type vehicles with
capacies in excess of 3500 water gallons;
or in bulk Division 1.1, 1.2 and 1.3 materials,
Division 2.3, Hazard Zone A, or Division 6.1,
Packing Group I, Hazard Zone A materials; or
in bulk Division 2.1 or 2.2; or highway route
controlled quanes of a Class 7 material as
dened in 49 CFR 173.403
Bodily Injury and
Property Damage
Form E or G
$5,000,000 Combined Single Limit
3 A. Property Carrier Registraon
B. Household Goods
To include hazardous materials: Oil listed in
49 CFR 172.101; hazardous waste, hazardous
materials and hazardous substances dened in
49 CFR 171.8 and listed in 49 CFR 172.101, but
not menoned in (2 above)
Bodily Injury and
Property Damage
Form E or G
$1,000,000 Combined Single Limit
4 A. Passenger Charter
B. Passenger Other than Charter
C. Passenger Not for Prot
Twelve Passengers or Less
Bodily Injury and
Property Damage
Form E or G
• $100,000 for injury or death of
one person.
• $300,000 for any one accident.
• $50,000 property damage for any
one accident.
5 A. Passenger Charter
B. Passenger Other than Charter
C. Passenger Not for Prot
More than Twelve Passengers
Bodily Injury and
Property Damage
Form E or G
• $100,000 for injury or death of
one person.
• $500,000 for any one accident.
• $50,000 property damage for any
one accident.
6 Household Goods Cargo
Form H or J
$5,000
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- - - - -
-
-
-
-
- - - -
- - -
Table 2. Operang Authority Program Requirements
Property Carrier
Registraon
Household
Goods
Passengers
Charter
Passengers
Other than
Charter
Passengers
Not for
Prot
Authority
Applicaon
Proof of Bodily
Injury and
Poperty Damage
Insurance(Form E)
Proof of Cargo
Insurance (Form H)
Tari on le with
Motor Carrier
Services Oce
Tari on le at the
Motor Carrier’s
place(s) of business
Annual Regulatory
Decal (Intrastate
ONLY Carriers)
Financial Statement
(with applicaon,
annually)
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All motor carriers who transport hazardous waste, used oil, or infecous waste on the roads and highways
of Missouri need a Hazardous Waste Transporter License. The Missouri Department of Transportaon
collaborates with the Missouri Department of Natural Resources in administraon of this program.
A Hazardous Waste Transporter license is valid for one year from the date of issue.
To apply for a Hazardous Waste Transporter License, nd the HW-1 applicaon at www.modot.org/HazWaste.
Fax, email or mail the completed HW-1 applicaon to Motor Carrier Services. The addressing informaon and
fax number are listed on the HW-1 applicaon form.
Renewal applicaons should be led at least 60 days prior to the expiraon of the license. Log into MoDOT
Carrier Express at www.modot.org/mce to complete the process or nd the HW-1 applicaon at www.modot.
org/HazWaste. Fax, email or mail the completed HW-1 applicaon to Motor Carrier Services.
Hazardous Waste Licenses are issued by mail, email or fax upon successful applicaon and fee payment.
Fees are based on the total weight of vehicles used to transport hazardous waste in Missouri; the number
of Missouri hazardous waste shipments and the number of miles traveled in Missouri. The maximum fee for
a Hazardous Waste Transporter License is $25,000, but fees are usually much less. Carriers can add vehicles
to their license throughout the year at a prorated fee. Carriers may also replace vehicles on their license
throughout the year at no fee.
Carriers with a Hazardous Waste Transporter license are required to le proof of insurance (Form E) with the
Missouri Department of Transportaon. Minimum insurance liability limits are the standards set forth by the
Federal Motor Carrier Safety Administraon for transportaon of Hazardous Materials. If insurance lapses or
other violaons occur, the Hazardous Waste Transporter license can be suspended or revoked.
Find the current minimum insurance liability limits at: www.modot.org/HazWaste
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The Missouri Department of Transportaon collaborates with the Missouri Department of Natural Resources in
administraon of this program.
A Waste Tire Transporter Permit is required for all persons who transport waste res in Missouri, both in
interstate and intrastate transportaon.
A waste re, or scrap re, is dened as a re that is no longer suitable for its original intended purpose
because of wear, defect or damage.
Persons exempt from obtaining a Waste Tire Transporter Permit include:
• A person who does not haul for consideraon or commercial prot
• A person hauling warranty res or new defecve res to the retailer, wholesaler or
manufacturer for adjustment or credit
• A person hauling waste res which have been generated at his/her own business or
residence provided that his transportaon is done using his/her own employees and
vehicles
A Waste Tire Transporter Permit is an annual permit that is renewed yearly. The annual permit fee is $100. The
license is valid for one year from the date of issuance.
New applicants must complete a Motor Carrier Applicaon, available at www.modot.org/MCResources. Once
completed, a user ID and password is issued so the carrier can quickly le a Waste Tire applicaon online at
www.modot.org/mce.
Applicants can also obtain a Waste Tire WT-1 applicaon at www.modot.org/WasteTire and email, fax or mail it
to MoDOT Motor Carrier Services.
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Motor Carriers who haul non-reducible loads that exceed Missouri’s legal weight and size requirements must
obtain Oversize Overweight permits. The permits outline specic routes and special requirements the carrier
must follow when using the Missouri state highway system. Carriers and drivers must read and obey every
statement within an OSOW permit.
On or within 10 miles of Missouri’s Interstate and Designated Highway System (not in a commercial zone.)
WIDTH 8’6” 16’
HEIGHT 14’ 16’
LENGTH — TRAILER & LOAD
TRUCK-TRACTOR SEMI-TRAILER
COMBINATION
53’ N/A
LENGTH — OVERALL TRUCK-TRACTOR
SEMI-TRAILER COMBINATIONS
N/A 150’
LENGTH — TRUCK-TRAILER
COMBINATIONS
65’ 75’
LENGTH — AUTO/BOAT
TRANSPORTER
75’ plus 3’ front & 4’ rear
overhang
N/A
LENGTH - STINGER-STEERED AUTO
TRANSPORTER
80’ plus 4’ front & 6’ rear
overhang
N/A
LENGTH — TOWED UNITS 65’ 150’
LENGTH — SINGLE UNITS 45’ 60’
WEIGHT — TRUCK-TRACTOR SEMI-
TRAILER COMBINATIONS
80,000 lbs* 160,000 lbs
WEIGHT — SPECIALIZED EQUIPMENT REFER TO SPECIALIZED
EQUIPMENT CHART IN OSOW
PERMIT REGULATION BOOK
www.modot.org/OSOW
152,000 lbs
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Commercial Zone Single Trip Permit
Travel within a legally-designated commercial zone
DIMENSION LEGAL
ROUTINE MAXIMUM
PERMITTABLE
WIDTH 8’6” 16’
HEIGHT 15’ 16’
LENGTH — TRAILER & LOAD TRUCK-
TRACTOR SEMI-TRAILER COMBINATION
53’ N/A
LENGTH — OVERALL TRUCK-TRACTOR
SEMI-TRAILER COMBINATIONS
N/A 150’
LENGTH — TRUCK-TRAILER COMBINATIONS 65’ 75’
LENGTH — AUTO/BOAT TRANSPORTER 75’ plus 3’ front & 4’ rear
overhang
N/A
LENGTH - STINGER-STEERED AUTO
TRANSPORTER
80’ plus 4’ front & 6’ rear
overhang
N/A
LENGTH — TOWED UNITS 65’ 150’
LENGTH — SINGLE UNITS 45’ 60’
WEIGHT — NOT TO EXCEED 22,400 LBS PER
AXLE
N/A NONE
Commercial zone permits are only available within a specied radius of Kansas City, St. Louis, Springeld, St.
Joseph and Columbia. You can nd the zones on the Missouri Vehicle Route Map. An electronic copy of the
map can be found in the electronic toolbox at www.modot.org/MCResources.
Send an email to Cont[email protected].gov for a paper copy of the Missouri Vehicle Route Map.
Roune Single Trip Permit Fees
• $15 for a load of legal weight
• $15 plus $20 per 10,000 lbs. over legal gross weight
• $265 house move permit*
* House-moving carriers require special registraon with the State of Missouri. Call MoDOT Motor Carrier
Services for more details – 1-866-831-6277 and select the opon for intrastate operang authority. Ask about
obtaining a Missouri House Mover License.
Informaon Required to Apply for a Single Trip Permit:
• Year, make, license number and VIN of power unit and trailer and any other hauling units.
• Load descripon, make, serial number and dimensions of load.
• Overall dimensions and length of trailer and load if a tractor, semi-trailer combinaon.
• Individual axle weights.
• Individual axle spacings (center to center).
• Origin of route – provide a highway juncon point.
• Desnaon of route – provide a highway juncon point.
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• The origin and desnaon points cannot be on an interstate unless the exit number is provided.
• The requested route and date of movement.
For oversized, overweight permits on metropolitan city streets, contact:
St. Louis City - (314) 647-3111, ext. 1025
Kansas City - (816) 513-2674
Blanket Permits
Blanket permits are available for carriers who move certain commodies several mes in the course of a year
on state-maintained highways.
Legal Weight and Height Blanket Permits
Loads can be up to 12’6” wide and 150’ in overall length, depending on the items shipped.
• Manufactured and Seconal Homes
• Pipes, poles and/or beams
• Farm implements
• Construcon equipment
• Like objects
• Mulple commodity combinaons
• Implements of husbandry
• Hay - Hay blanket permits allow width to 12’6” only, with legal length, weight and height.
• Farmers and farm implement dealers are allowed blanket permits for legal length,
weight and height for loads up to 14’6” wide for moves within a 100-mile radius of the
principal place of business.
Overweight Blanket Permits
• Emergency Response
• Concrete Pump Truck
• Well Drilling Rig
• Longer combinaon vehicles within 20 miles of Missouri’s western border
• Raw milk - up to 85,500 lbs., on non-interstate highways only.
• Government movements
• Crane
• Public ulity
Blanket Permit Maximum Fees (prorated by calendar quarter)
Loads up to 12’6”wide and of legal weight
Mulple commodity shipments of legal weight
100-mile radius of legal weight
Emergency response
Water well drill rig
Concrete pump
Raw milk
Crane
$128/calendar year
$400/ calendar year
$128/ calendar year
$624/ calendar year
$300/ calendar year
$300/ calendar year
$500/ calendar year
$300/calendar year
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Superloads
Loads that exceed the roune permiable maximum are referred to as superloads. Superload perming
involves detailed route studies by MoDOT highway and bridge structure experts, so carriers are advised to
allow extra me, at least two weeks, between applicaon and receipt of a completed permit.
Informaon Required to Apply for a Superload Permit
• Year, make, license number and VIN of power unit and trailer and any other hauling
units.
• Load descripon, make, serial number and dimensions of load.
• Overall dimensions and length of trailer and load if a truck tractor, semi-trailer
combinaon.
• Individual axle weights.
• Individual axle spacings (center to center).
• Origin of route – provide a highway juncon point.
• Desnaon of route – provide a highway juncon point.
• The origin and desnaon points cannot be on an interstate, unless the origin or
desnaon is an exit/entrance ramp number.
• The requested route and date of movement.
Superload Escorts
• One (1) front and one (1) rear civilian escort is required for all superloads in excess of
three hundred y thousand (350,000) lbs.;
• One (1) front civilian escort is required for all superloads on two- (2-) lane highways,
except—
• If a load is required to cross bridge structures at crawl speed in the Kansas City and St.
Louis areas, then one (1) front and two (2) rear civilian escorts are required for that
poron of the move;
• One (1) front and one (1) rear civilian escort is required on all secons of dual lane
highways traversed if load exceeds sixteen feet (16’) wide.
In addion to the civilian escorts needed in the situaons above, Missouri State Highway Patrol escorts are
required when:
• Sixteen feet (16’) wide on any two- (2-) lane highway;
• Eighteen feet (18’) wide on interstate or dual lane highway;
• One hundred y feet (150’) overall length on any highway;
• Seventeen feet (17’) high on any highway; or
• Any me deemed necessary due to complexity of route or load.
Superload Fees
Overweight superload fees are $15 plus $20 per each 10,000 lbs over legal gross weight, plus bridge and
roadway analysis fees of $425 for each permit for moves 0-50 miles in length, $625 for 51-200 miles or $925
for more than 200 miles.
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Overdimension superload fees are $15 plus $250 for a movement feasibility study.
All superload applicaons require a route survey and emergency plan - to be submied only aer receipt of
MoDOT route approval. Find these forms at www.modot.org/OSOW.
Insurance
Schedule Of Minimum Limits Of Combined Single Limit Automobile Liability
Type of Move Amount
Roune $750,000
Superloads $2,000,000
House Move $2,000,000
OSOW Holiday Travel Restricons
Movement of OSOW loads is restricted on the following holidays:
New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day.
The restricons begin at 12:00 noon on the day preceding the holiday or the holiday weekend period.
In the event a holiday falls on Saturday, the restricon will apply to the preceding Friday. If a holiday falls on
Sunday, the restricon will apply to the following Monday.
The restricon for Thanksgiving begins at 12:00 noon on Wednesday and applies unl one-half (1/2) hour
before sunrise on the following Monday.
When Christmas and/or New Year’s Day fall on Friday or Saturday, the restricon will begin at 12:00 noon on
the day preceding the holiday. Movement will resume the following Monday. When Christmas and/or New
Year’s Day fall on Sunday, the restricon will begin at 12:00 noon on the preceding Friday. Movement will
resume the following Monday.
Holiday Holiday Falls On Restricon Begins
at Noon
Restricon Ends 30
Minutes Before Sunrise
Memorial Day and
Labor Day Always Monday Always Friday Always Tuesday
New Year’s Day
Independence Day, and
Christmas Day Monday through Friday
The day preceding
the holiday
The day following
the holiday
Independence Day Saturday Friday Sunday
Independence Day Sunday Saturday Monday
Thanksgiving Day Always Thursday Always Wednesday Always Monday
Christmas Day and New
Year’s Day Friday Thursday Monday
Christmas Day and New
Year’s Day Saturday Friday Monday
Christmas Day and New
Year’s Day Sunday Friday Monday
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Travel Limitaons
Christmas Day and New Year’s Day
No movement is allowed when road condions are hazardous, e.g., when highways are snow and ice covered
or when cross winds aect the movement. If visibility is less than ve hundred feet, movement is not allowed.
Read and understand the rules and condions printed on the permit document before moving within Missouri.
Agricultural Exempons
Farmers are exempt from OSOW permit regulaons when transporng their own property from farm-to-farm,
dealer-to-farm or farm-to-dealer, however the exempon does not apply to travel on interstate highways.
All motorists must observe and obey bridge weight restricons and highway structure height limits.
Raw milk and livestock haulers are allowed to operate a CMV loaded to a gross weight of 85,500, on highways
OSOW Essenals
If the truck and load are at or below the following measures, the load is of legal size and can move
without an oversize overweight permit:
• 8’6” wide
• 14’ high - on interstate highways or within 10 miles of a designated or primary
highway. 15’ high in a commercial zone. 13’6” high - on all other state routes.
• 53’ length – truck-tractor/semi-trailer combinaon
• 65’ length – truck/trailer combinaon or towed units
• 45’ length – single units
• 80,000 lbs. gross weight unless specialized equipment (see Gross Weight Table in
Secon 11 of the Oversize Overweight Permit Regulaons)
• 85,500 lbs. gross weight when hauling livestock, grain, grain co-products or milk
in specic situaons (see page 42)
If the dimension or weight of the truck and load exceed legal parameters, an oversize overweight
permit is required to move in Missouri.
Read, understand and obey every line of text in the permit. Never travel o the prescribed route. If a
change is necessary, call MoDOT Motor Carrier Services at 1-800-877-8499 to amend the permit.
During six holiday periods, OSOW movement is prohibited. Know and plan for these holidays.
If weather condions make driving hazardous, re-read and obey the travel limitaons printed on the
permit. Err on the side of cauon.
If traveling interstate, be certain to fulll any necessary requirements of the Internaonal Registraon
Program, Internaonal Fuel Tax Agreement and Unied Carrier Registraon before crossing a state line.
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Milk, Livestock, Grain and Grain Co-Product Allowances
other than interstates, statewide. Vehicles hauling grain and grain co-products can weigh as much as ten percent
more than the maximum weight limitaon indicated in a weight-by-axle chart contained within the law.
When traveling at heavier weights, these loads may NOT use any poron of an interstate highway.
Addional Resources
The revised Missouri State Statutes that govern oversize overweight loads include:
304.170 www.moga.mo.gov/statuteSearch/StatHtml/3040000170.htm
304.180 www.moga.mo.gov/statuteSearch/StatHtml/3040000180.htm
304.190 www.moga.mo.gov/statuteSearch/StatHtml/3040000190.htm
304.200 www.moga.mo.gov/statuteSearch/StatHtml/3040000200.htm
Complete Missouri Oversize Overweight regulaons are available at www.modot.org/OSOW. Contact MoDOT
MCS for a hard copy, if you prefer, at 1-866-831-6277.
A brochure produced by the Missouri State Highway Patrol , “Size and Weight Limitaons”, is also helpful. Find
an electronic copy at www.mshp.dps.missouri.gov/MSHPWeb/DevelopersPages/brochures.html.
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Any me, any day, Missouri motor carriers can access their MoDOT account to register equipment, apply for a
permit, le a fuel tax return and more with MoDOT Carrier Express.
Use MCE to
• Complete registraon and permit applicaons
• Make changes to apporoned plate and fuel tax accounts
• File IFTA tax returns
• Obtain 72-hour trip permits for trip and fuel
• File UCR registraon
• Register and update intrastate authority
• Monitor Safety Measurement System standings in CVIEW
Helpful guides for each process can be found at www.modot.org/UsingMCE.
MoDOT Carrier Express works with Internet Explorer, Firefox, Chrome and Safari. However, soware used to
complete hazardous waste and waste re permit transacons is not compable with app-based devices such
as tablets and mobile phones. These transacons require the use of a program-based computer, such as a PC
or Apple Mac. For more informaon about computer system requirements, visit www.modot.org/UsingMCE
and look for MCE System Requirements under USING MODOT CARRIER EXPRESS.
Start working with MCE by vising www.modot.org/mce, then log in.
Carriers with an exisng relaonship with MoDOT Motor Carrier Services already have the user ID and
password that are needed to login. If you don’t recall the informaon, or are a new Missouri motor carrier, visit
www.modot.org/UsingMCE to learn how to send a request.
MCS accepts e-Check, Visa, MasterCard, American Express and Discover. Convenience fees apply. The fees are
displayed at the me of payment.
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Carrier and Driver Credenaling Checklists
Acve Carriers
One me – Safety Audit - MoDOT visits with new carriers within the rst 18 months of operaon to ensure
carriers understand and comply with safety requirements.
Biennial – Every other year, update URS with USDOT.
www.fmcsa.dot.gov/registraon/unied-registraon-system
Annual – Each year, credenal or permit renewals are required to connue operaons in the IRP, IFTA,
OPA and UCR programs. OSOW blanket permits expire on December 31 and can be renewed.
Quarterly – IFTA Fuel Tax Return. Carriers who operate more than 5,000 miles annually must le quarterly
fuel tax returns. Those who operate fewer than 5,000 miles per year can request to le one return
annually. Please contact MoDOT Motor Carrier Services for more informaon on annual ling.
As needed – OSOW permits are issued on an as-needed basis. IFTA audits and S&C invesgaons are
conducted throughout the year.
Drivers
Biennial – Medical cercate renewal – unless the medical examiner issues medical clearance for less
than 24 months - e.g.; when it is desirable to monitor a condion such as high blood pressure - medical
cercates must be renewed every two years.
Every ve years – Background check for drivers who haul hazardous materials
Every six years – Commercial Driver’s License renewal
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Motor Carrier Safety Regulaons MoDOT Motor Carrier Services Federal Motor Carrier Safety
Hazardous Materials Transport Regulaon 830 MoDOT Drive
PO Box 270
Jeerson City, MO 65102
1-866-831-6277
Fax numbers:
IRP…...........………..573-751-0916
OSOW...........………573-751-7408
Safety & Compliance
.............................573-522-4260
Missouri Intrastate Operang
Authority……........573-522-6708
Administraon – Missouri
3219 Emerald Lane, STE 500
Jeerson City, MO 65109
(573) 636-3246
Federal Heavy Vehicle Use Tax Find the nearest local IRS oce
by vising www.irs.gov and
search for “Local IRS Oce.”
Internal Revenue Service
Kansas City, MO 65999
1-800-829-1040
USDOT Numbers Federal Motor Carrier Safety
Administraon
www.fmcsa.dot.gov
(202) 358-7027 or 7028
Commercial Driver’s License Driver’s License Bureau
Mo Department of Revenue
301 W. High – Room 470
PO Box 200
Jeerson City, MO 65105
dlbmail@dor.mo.gov
(573) 751-2730
CDL Tesng
Commercial Vehicle Enforcement
Missouri State Highway Patrol
www.mshp.dps.mo.gov
(573) 526-6221
(573) 526-6128
Internaonal Fuel Tax Agreement (IFTA)
Internaonal Registraon Plan (IRP)
Oversize and Overweight Loads (OSOW)
Unied Carrier Registraon
Intrastate License Plate (travel within
Missouri only)
Household Goods Registraon
MoDOT Motor Carrier Services
830 MoDOT Drive
PO Box 270
Jeerson City, MO 65102
1-866-831-6277
Missouri Business Registraon Missouri Secretary of State
www.sos.mo.gov/business
1-866-223-6535 Opon 1
(573) 751-4153
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American Associaon of Motor Vehicle Administrators (AAMVA
Internaonal Registraon Plan, Inc. (IRP,Inc.
Internaonal Registraon Plan Clearinghouse
Internaonal Fuel Tax Associaon, Inc. (IFTA, Inc.
Federal Highway Administration
USDOT Office of Hazardous Material Safety
US Department of Transportation
Federal Motor Carrier Safety Regulations
GPO Access
Safer
Federal Motor Carrier Safety Administration
Protect Your Move - Helpful household move information for consumers
National Consumer Complaints Database - Household moving database
Occupational Safety and Health Admin. (OSHA)
National Highway Traffic Safety Admin
DataQs FMCSA System
Missouri Department of Revenue
SEMA (State Emergency Management Agency)
Missouri State Highway Patrol
Missouri Department of Transportation
Missouri Department of Natural Resources
Office of the Secretary of State
Commercial Vehicle Safety Alliance - CVSA
Kansas City Police Department
Springfield Police Department
Kirksville Police Department
St. Charles Police Department
St. Louis Police Department
Joplin Police Department
Poplar Bluff Police Department
www.modot.org/mcs
