๎ U.S. Department of Justice
1200.07
Approved On:
23 SEP:Oi9
DOJ Policy Statement
EXCEPTIONS TO THE MAXIMUM ENTRY AGE AND MANDATORY
RETIREMENT AGE FOR LAW ENFORCEMENT OFFICERS
๎๎๎๎๎๎๎๎๎
๎จ๎ค๎ฅ๎ฝ๎พ๎๎๎ค๎๎๎ค๎ฑ๎ง๎๎๎ฝ๎ ๎ฆ๎๎๎๎ฅ๎ฑ๎๎๎ฑ๎ฐ๎ช๎ค๎ฅ๎๎ฟ๎๎ฑ๎
๎ง๎ต๎ฐ๎ฑ๎๎ ๎ฑ๎ง๎๎๎ฝ๎ ๎ฆ๎๎๎๎ฅ๎๎ฑ๎๎๎๎๎ฟ๎ฏ๎ฑ๎ฝ๎๎๎ฑ๎๎ ๎๎ฟ๎๎๎ช๎ ๎๎ค๎ฑ
๎๎ ๎ฑ๎ฝ๎๎๎ ๎๎ฌ๎๎๎๎ฑ๎๎ฎ๎ฟ๎๎๎ฅ๎๎๎๎ค๎ฑ๎ฅ๎๎ฑ๎๎ฝ๎ฎ๎๎๎ช๎๎ฑ๎๎๎ฅ๎ ๎ฏ๎ฑ๎ฝ๎๎๎ฑ๎ฝ๎๎๎ฑ๎๎ฝ๎๎๎ฝ๎ฅ๎๎ ๎ฏ๎ฑ๎ ๎๎ฅ๎๎ ๎๎๎๎๎ฅ๎ฑ๎ฝ๎๎๎ฑ
๎ ๎๎๎ช๎๎ ๎๎๎๎๎ฅ๎ค๎ฑ๎๎ ๎ฑ๎๎ฝ๎ญ๎ฑ๎๎๎๎๎ ๎ฟ๎๎๎๎๎ฅ๎ฑ๎๎๎ฟ๎๎ ๎ค๎๎ฑ
๎๎
๎๎๎๎๎
๎ฅ๎๎๎ฑ๎ง๎ต๎ฑ๎ฑ๎ฟ๎๎๎๎๎๎๎๎ฅ๎ค๎ฑ
๎๎๎๎๎๎๎๎๎๎๎๎
๎ฑ๎ช๎ค๎ฅ๎๎ฟ๎๎ฑ๎ด๎ฝ๎๎ฝ๎๎๎๎๎๎ฅ๎ฑ๎ง๎๎ฌ๎๎ค๎๎๎๎ฑ๎
๎ฑ๎ด๎ง๎๎๎ฑ๎ญ๎ช๎๎ฝ๎๎ฑ๎ท๎๎ค๎๎ช๎ ๎ฟ๎๎ค๎ฑ๎ธ๎ฅ๎ฝ๎๎ฑ๎
๎ญ๎ท๎๎ฑ
๎
๎๎๎๎๎๎๎๎๎
๎
๎ฎ๎๎ฑ๎ฅ๎๎๎๎๎๎ค๎จ๎ฝ๎ฅ๎๎ฌ๎๎๎ฑ๎
๎ฏ๎ฏ๎๎ฑ๎ญ๎ช๎๎ฝ๎๎ฑ๎ท๎๎ค๎๎ช๎ ๎ฟ๎๎ค
๎๎๎๎๎๎๎๎๎๎๎
๎๎ฑ
๎บ๎๎ธ๎๎ฆ๎๎ฑ๎ฐ๎ฐ๎ฑ๎๎๎๎๎
๎๎๎ฑ๎ฝ๎๎๎ฑ๎
๎๎๎๎ฑ๎ ๎๎๎๎
๎๎๎๎๎ฑ๎ ๎๎๎๎
๎พ๎๎๎ฑ๎ ๎๎๎๎
๎ฟ๎๎๎ฑ๎ ๎๎๎๎
๎๎๎๎๎ฑ๎ ๎๎๎๎
๎๎๎๎ฑ
๎ ๎๎๎๎
๎พ๎๎ฃ๎ฑ๎๎ฑ๎ฆ๎๎ซ๎๎ท๎๎ฑ๎ถ๎ฝ๎ ๎ฆ๎ฑ๎ ๎๎๎๎ฑ๎ธ๎ช๎พ๎๎ฝ๎ ๎ฆ๎ฑ๎ฏ๎ฃ๎ฑ๎๎ฑ๎ฆ๎๎ซ๎๎ท๎๎ฑ๎ถ๎ฝ๎ ๎ฆ๎ฑ๎ ๎๎๎๎ฑ๎ธ๎ช๎พ๎๎ฝ๎ ๎ฆ๎ฑ๎ญ๎ฃ๎ฑ๎ฅ๎ฌ๎ฑ๎ต๎ ๎๎๎ ๎ฑ
๎๎ก๎๎๎๎๎๎๎ ๎ค๎ฑ๎ด๎๎๎๎ ๎ฝ๎๎๎ช๎๎ฑ๎๎๎๎ฑ๎ฅ๎ฅ๎ฅ๎๎ก๎๎ฏ๎ฑ๎ฌ๎๎๎๎ ๎ฝ๎๎ฑ๎ง๎๎ฟ๎๎ฑ๎น๎๎๎ ๎๎พ๎ช๎ ๎๎๎ฑ๎ฅ๎๎ฑ
๎ฅ๎ค๎ค๎๎ค๎ฅ๎ฝ๎๎ฅ๎ฑ๎ฅ๎ฅ๎ฅ๎๎ข๎๎ฏ๎ฑ๎ฌ๎๎๎๎ ๎ฝ๎๎ฑ๎๎ ๎ฑ๎ฅ๎๎๎๎๎๎ค๎ฅ๎ ๎ฝ๎ฅ๎๎๎๎ฑ๎ญ๎ฝ๎ ๎ ๎ฏ๎ฑ๎ซ๎๎๎ฟ๎๎๎๎๎๎ ๎๎ฑ๎๎ด๎ฝ๎ฎ๎๎๎ซ๎๎ฑ
๎จ๎๎ฅ๎ ๎ฏ๎ฑ๎ฅ๎๎๎ฑ๎ฝ๎๎๎ฑ๎ด๎ฝ๎๎๎ฝ๎ฅ๎๎ ๎ฏ๎ฑ๎ท๎๎ฅ๎๎ ๎๎๎๎๎ฅ๎ฑ๎๎๎ฑ๎ฒ๎ฝ๎ญ๎ฑ๎ฉ๎๎๎ ๎ฟ๎๎๎๎๎ฅ๎ฑ๎ต๎๎ฟ๎๎ ๎ค๎๎๎ฑ๎ฐ๎ช๎๎๎ฑ๎๎๎ฑ
๎๎ก๎ก๎๎๎ฑ
๎
๎๎๎
๎๎๎๎๎๎๎๎๎๎
๎ง๎ต๎ฐ๎ฑ๎ต๎ ๎๎๎ ๎ฑ๎๎๎๎๎๎๎๎ฑ๎ถ๎ฝ๎ ๎ฅ๎ฑ๎๎๎ฑ๎จ๎๎๎๎๎ฏ๎๎๎๎ฅ๎๎ฑ๎ฆ๎๎ฝ๎๎ฅ๎๎ ๎ฑ๎๎๎ฑ๎ด๎ฝ๎ฎ๎๎๎ช๎๎ฑ๎ช๎๎ฅ๎ ๎ฏ๎ฑ๎ฅ๎๎๎ฑ๎ฝ๎๎๎ฑ
๎ด๎ฝ๎๎๎ฝ๎ฅ๎๎ ๎ฏ๎ฑ๎ท๎๎ฅ๎๎ ๎๎๎๎๎ฅ๎ฑ๎๎๎ฑ๎ฒ๎ฝ๎ญ๎ฑ๎จ๎๎๎ ๎ฟ๎๎๎๎๎ฅ๎ฑ๎ต๎๎ฟ๎๎ ๎ค๎ฃ๎ฑ๎ด๎๎๎๎ ๎ฝ๎๎๎ช๎๎ฑ๎๎๎๎ฑ
๎ฅ๎ค๎ค๎๎ค๎ฅ๎ฝ๎๎ฅ๎ฑ๎ฅ๎ฅ๎ฅ๎๎ฃ๎๎ฏ๎ฑ๎ฌ๎๎๎๎ ๎ฝ๎๎ฑ๎๎ ๎ฑ๎ฅ๎๎๎๎๎๎ค๎ฅ๎ ๎ฝ๎ฅ๎๎๎๎ฑ๎ฒ๎๎๎ฑ๎ฐ๎๎ฑ๎ณ๎๎๎๎ช๎ค๎๎ฑ๎๎ง๎๎๎๎๎ฝ๎ฅ๎๎๎๎ฑ๎๎๎ฑ
๎ฅ๎ช๎ฅ๎๎๎ ๎๎ฅ๎ฏ๎ฑ๎ฅ๎๎ฑ๎ผ๎ฝ๎๎ฌ๎๎ฑ๎ฅ๎๎๎ฑ๎ด๎ฝ๎ฎ๎๎๎ช๎๎ฑ๎จ๎๎ฅ๎ ๎ฏ๎ฑ๎ฅ๎๎๎ฑ๎๎๎ฑ๎ณ๎ฝ๎ญ๎ฑ๎จ๎๎๎ ๎ฟ๎๎๎๎๎ฅ๎ฑ๎ต๎๎ฟ๎๎ ๎ค๎ฑ
๎
๎ฒ๎จ๎ต๎๎๎๎ฑ๎ต๎ฟ๎ฅ๎๎พ๎๎ ๎ฑ๎๎๎๎ฑ๎๎๎๎ก๎ฃ๎ฑ๎ด๎๎๎๎ ๎ฝ๎๎๎ช๎๎ฑ๎๎๎๎ฑ๎ฅ๎ค๎ค๎๎ค๎ฅ๎ฝ๎๎ฅ๎ฑ๎ฅ๎ฅ๎ฆ๎๎ข๎๎ฏ๎ฑ๎ฌ๎๎๎๎ ๎ฝ๎๎ฑ๎๎ ๎ฑ
๎ฅ๎๎๎๎๎๎ค๎ฅ๎ ๎ฝ๎ฅ๎๎๎๎ฑ๎ฒ๎๎๎ฑ๎ฑ๎๎ฑ๎ฒ๎๎๎๎ช๎ค๎๎ฑ๎๎ง๎๎๎๎๎ฝ๎ฅ๎๎๎ฑ๎ฅ๎ช๎ฅ๎๎๎ ๎๎ฉ๎ฑ๎ฅ๎๎ฑ๎ผ๎ฝ๎๎ฌ๎๎ฑ๎ด๎ฝ๎ฎ๎๎๎ช๎๎ฑ๎จ๎๎ฅ๎ ๎ฏ๎ฑ
๎ฅ๎๎๎ฑ๎๎ ๎ฑ๎ฆ๎๎ ๎ฆ๎ฝ๎๎๎ฑ๎ป๎๎ฅ๎๎ ๎ฝ๎๎ค๎๎ฑ๎ถ๎ ๎๎๎ ๎๎๎ฟ๎๎ฑ๎จ๎๎๎๎๎พ๎๎๎ค๎๎๎ฑ๎ฅ๎ช๎๎ช๎ค๎ฅ๎ฑ๎๎๎๎ฑ๎๎๎๎๎ฃ๎ฑ๎ฝ๎๎ฏ๎ฑ๎๎ฅ๎๎๎ ๎ฑ
๎๎๎๎๎ ๎ฝ๎๎๎ช๎๎ฑ๎๎ ๎ฑ๎๎๎๎๎๎ฝ๎ฅ๎๎๎๎ฑ๎๎ค๎ค๎ช๎๎๎ฑ๎พ๎ฏ๎ฑ๎ฅ๎๎๎ฑ๎ฅ๎ค๎ค๎๎ค๎ฅ๎ฝ๎๎ฅ๎ฑ๎ฅ๎ฅ๎ฅ๎๎ ๎๎๎ฏ๎ฑ๎ฌ๎๎๎๎ ๎ฝ๎๎ฑ๎๎ ๎ฑ
๎ฅ๎๎๎๎๎๎ค๎ฅ๎ ๎ฝ๎ฅ๎๎๎๎๎ฑ๎ฅ๎๎ฑ๎ฅ๎๎๎ฑ๎๎ฎ๎ฅ๎๎๎ฅ๎ฑ๎๎๎ฟ๎๎๎ค๎๎ค๎ฅ๎๎๎ฅ๎ฑ๎ญ๎๎ฅ๎๎ฑ๎ฅ๎๎๎ค๎ฑ๎ถ๎๎๎๎ฟ๎ฏ๎ฑ๎ธ๎ฅ๎ฝ๎ฅ๎๎๎๎๎ฅ๎๎ฑ
๎๎๎๎๎๎๎๎๎๎๎๎๎๎
๎ช๎๎๎ฟ๎ฅ๎ ๎๎๎๎ฟ๎ฝ๎๎๎ฏ๎ฑ๎๎๎ค๎ฅ๎ ๎๎พ๎ช๎ฅ๎๎๎ฑ๎ฅ๎๎ฑ๎ฅ๎๎๎ค๎๎ฑ๎ ๎๎
๎๎ ๎๎๎ฟ๎๎๎ฑ๎๎๎ฑ๎ฅ๎๎๎ฑ๎๎ธ๎ฆ๎ต๎ถ๎จ๎๎ฑ๎ค๎๎ฟ๎ฅ๎๎๎๎ฑ๎ฝ๎๎๎ฑ
๎๎๎ค๎ฅ๎๎๎ฑ๎๎๎ฑ๎ฅ๎๎๎ฑ๎ง๎ต๎ฐ๎ฑ๎๎๎ ๎๎ฟ๎ฅ๎๎ฌ๎๎ค๎ฑ๎๎๎๎ฟ๎ง๎ ๎๎๎๎ฟ๎ฑ๎ ๎๎๎๎ค๎๎ฅ๎๎ ๎ฏ๎ฑ๎
๎ธ๎๎ฝ๎ ๎๎ถ๎๎๎๎ฅ๎๎ฑ๎ฝ๎ฅ๎ฑ
๎๎ฅ๎ฅ๎๎ค๎ฑ๎ข๎๎ฑ๎๎ฑ๎๎๎ ๎ฆ๎ฝ๎๎๎๎๎๎ฑ๎๎ฑ๎๎๎ฌ๎๎ฑ๎ค๎๎ฅ๎๎ค๎๎ฑ๎๎๎๎ฑ๎๎๎๎ถ๎ฝ๎๎๎ค๎๎ญ๎๎๎๎๎ฑ๎ฝ๎ค๎๎ฎ๎๎ฑ
๎๎๎๎๎๎๎๎๎๎๎๎๎
๎๎๎๎๎๎๎๎๎๎๎๎
๎๎๎๎๎๎๎๎๎๎๎๎๎๎๎๎๎๎๎๎๎๎๎๎๎
๎๎๎๎๎๎๎๎๎๎๎๎๎๎๎๎
๎๎๎๎๎
HF
U.S. Department
of
Justice
Policy Statement 1200.07
ACTION LOG
All DOJ directives are reviewed, at minimum, every 5 years and revisions are made as necessary.
The action log records dates
of
approval, recertification, and cancellation, as
ยทwell
as major and
minor revisions to this directive. A brief summary
of
all revisions will
be
noted. In the event
this directive is cancelled, superseded, or supersedes another directive, that will also
be
noted in
the action log.
Action Authorized by Date Summary
Initial Document Lee J Lofthus,
Establishes policy and
Approval Assistant Attorney
SEP
2 3
2019
procedures for maximum entry
General
for
age and mandatory retirement
Administration
of
law enforcement officers
2
U.S. Department
of
Justice
Policy Statement 1200.07
TABLE OF CONTENTS
ACTION LOG ... ............................................
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DEFINITIONS...
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I.
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A. Maximum Entry Age ....................
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B. Exemption from the Maxmium Entry
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C. Exceptions
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the Maximum Entry
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Delegation
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Mandatory Retirement Age .......................
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F.
Delegation
of
Authority to Grant Execptions to the Mandatory Retirement Age ........... 7
G.
Limitation
on
the Number
of
Exceptions for Federal Bureau
of
Investigation Senior
Executive Service
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Reporting and Docu1nenting .......................
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A. Reports
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Document Retention
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III. Roles and Responsibilites ..........................
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A. Head
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U.S. Department
of
Justice
Policy Statement 1200.07
DEFINITIONS
Term
I Definition
Component
An
office, board, division,
or
bureau identified
in
28 C.F.R. ยง 0.1,
or
an equivalent organization with the Department
of
Justice, including
the Office
of
the Inspector General.
Employee
See 5 U.S.C. ยง 8331(1) for Civil Service
Re
tirement System
employees and 5 U.S.C. ยง 8401(11) for Federal Employees Retirement
System employees.
Head
of
Component
Official who directs the administration and operations
of
an office,
board, division, or bureau, and who has delegated human resources
authority.
Law Enforcement
Officer
See 5 U .S.C. ยง 8331 (20) for Civil Service Retirement System
employees and 5 U.S.C. ยง 8401 (17) for Federal Employees Retirement
System employees.
Mandatory
Retirement
Age
The last day
of
the month in which the law enforcement officer
becomes 57 years
of
age
or
completes
20
years
of
law enforcement
officer service,
if
over the age.
Maximum Entry
Age
The date immediately preceding
an
individual's 37th birthday.
4
U.S. Depa11rnent
of
Justice
Policy Statement 1200.07
ACRONYMS
Acronym
I Meaning
AAG/A
Assistant Attorney General for Administration
DOJ
Department
of
Justice
LEO
Law Enforcement Officer
SES
Senior Executive Service
5
U.S. Department
of
Justice
Policy Statement 1200.07
I. Policy
It is the policy
of
the Department
of
Justice (DOJ
or
Department) to cultivate and maintain a
young and vigorous workforce
of
individuals appointed to physically arduous law enforcement
officer (LEO) positions. This policy statement ensures that the Department remains competitive
in
attracting and retaining a qualified workforce physically capable
of
meeting the rigorous
demands and mission-critical
law
enforcement needs
of
LEO components.
A.
Maximum Entry Age
Pursuant to Title 5
of
the United States Code (U.S.C.), section 3307(d) (5 U.S.C. ยง
3307(d)), by memorandum dated June 4, 1991, the Attorney General established the
date which immediately precedes
an
individual's 37th birthday as the maximum age
for initial entry into a primary LEO position.
B. Exemption from the Maximum
Entry
Age
The Attorney General has exempted
the
following positions within the Bureau
of
Prisons from the maximum entry age: Catholic, Islamic, and Jewish chaplains;
medical and dental officers; registered nurses and nurse practitioners; and physician's
assistants. Memoranda
on
the exemptions were signed by the Attorney General
on
the following dates: Catholic Chaplains, August 13, 1976; Islamic Chaplains,
September 27, 1988; physician's assistants, March 21, 1989; Jewish Chaplains,
August 1, 1994; medical and dental officers, March 10, 1998; and registered nurses
and nurse practitioners, March 28, 2000.
C. Exceptions to the
Maximum
Entry
Age
The Assistant Attorney General for Administration (AAG/ A) has the authority
to
approve exceptions
to
the maximum entry age for both veteran's preference (VP)
eligibles and non-veterans. Qualified
VP
eligibles must be considered for
Department vacancies without regard
to the maximum entry age.
For candidates who are not VP eligible, exceptions
to
the maximum entry age will
only be granted in cases
of
especially qualified individuals; a shortage
of
highly
qualified applicants for specific LEO positions (including shortages in certain
geographic areas); situations where tentative selectees for law enforcement positions
have passed the maximum entry age due to unavoidable or unexpectedly lengthy
clearance
or
processing requirements;
or
for other similarly compelling reasons.
Any request for the AAG/ A to approve
an
exception to the maximum entry age must
be submitted in writing by the Head
of
Component (
or
designee ), to the Justice
Management Division, Human Resources Staff, and must include the following:
6
U.S. Department
of
Justice
Policy Statement 1200.07
1.
The proposed appointee's name, date
of
birth, and the desired date
of
employment;
2. Copies
of
the position description and the proposed appointee's application for
employment;
3. A statement that fully explains the basis for the desired exception; and
4. A certification that the proposed appointee meets all fitness for duty requirements.
D. Delegation
of
Authority to Grant Exceptions to the Maximum Entry Age
Head
of
Components may grant exceptions to the maximum entry age for qualified
VP
eligible candidates without regard to age. This delegation
of
authority may not be
redelegated.
For
candidates who are not
VP
eligible, Heads
of
Components may grant exceptions
to the maximum entry age up to the day preceding the individua
l's
40th birthday in
cases that meet the criteria set forth in paragraph I.C above. This delegation
of
authority may not be redelegated.
E. Mandatory Retirement Age
As prescribed in 5 U.S.C. ยงยง 8335 and 8425, incumbents
of
positions approved for
LEO coverage under the Civil Service Retirement System
or
Federal Employees
Retirement System who are otherwise eligible for immediate LEO retirement shall
be
separated from service
on
the last day
of
the month in which the LEO becomes 57
years
of
age
or
completes 20 years
of
LEO
service
if
then over that age. Each LEO
must be given a 'Nritten notice
of
his
or
her
mandatory separation date at least 60 days
in advance
of
the date
of
separation. Without the consent
of
the
emp
loyee, action to
separate the employee is
not
effective until the last day
of
the month in which the 60-
day notice expires.
F. Exceptions to the Mandatory Retirement Age
The AAG/A has the authority to approve exceptions to t
he
mandatory retirement age.
Exceptions to the mandatory retirement age will only be granted in special cases
where the continuation
of
the employee's services promotes the needs
of
the
component in fulfilling its mission,
and
retention
of
the employee clearly serves the
public interest. This includes, but is
not
limited to,
an
ongoing criminal investigation
that could be brought to a successful conclusion by the retention
of
a particular LEO;
a case in which there is a skills shortage;
or
a situation where a qualified replacement
is not readily available
to
replace a highly skilled incumbent who is responsible for a
vital program.
7
U.S. Department
of
Justice
Policy Statement 1200.07
Any request for the AAG/ A to approve
an
exception to the mandatory retirement age
must
be
submitted in writing by the Head
of
Component (or designee) and must
include the following:
1.
The employee's name, date
of
birth, and retirement date
(if
no exception is
granted);
2. A statement that fully explains the basis for the desired exception; and
3.
A certification that the employee currently meets all fitness for duty requirements.
G. Delegation
of
Authority to Grant Exceptions to the Mandatory Retirement Age
Head
of
Components
may
grant exceptions to the mandatory retirement age up to the
day preceding the individual's 60th birthday in cases that meet the criteria set forth in
paragraph I.F above (beyond age 60, approval external to the Department is required).
This delegation
of
authority may not
be
redelegated.
H. Limitation on the number
of
exceptions for the Federal Bureau
of
Investigation
Senior Executive Service
The number
of
exceptions to the mandatory retirement age for Federal Bureau
of
Investigation (FBI) LEOs who are in the Senior Executive Service may not exceed
20
in effect at any one time. In each case where the FBI Director exercises his
or
her
authority to grant an exception
to
the mandatory retirement age,
the
FBI must notify
the AAG/A prior to the affected employee's mandatory retirement date. Notification
should contain the information outlined in Section fl.A
of
this policy statement.
II. Reporting and Documenting
A. Reports
At the end
of
each fiscal year, Head
of
Components must notify the
AAG/
A
of
any
exercise
of
their authority to grant exceptions to the mandatory retirement age
or
maximum entry age during the previous fiscal year. The notification must contain
the
following infonnation:
1.
The employee's name, date
of
birth, length
of
LEO service, and date
of
mandatory
separation;
2. The employee's title, series, grade, organizational title, and duty location;
3.
A statement that the employee
is
willing
to
remain
in
government service;
4. A description
of
the reasons why the employee's retention is necessary and the
requested duration
of
the exception; and
8
U.S. Department
of
Justice
Policy Statement 1200.07
5.
Certification by the Head
of
Component that the employee's ret
en
ti
on
for the period
of
time specified in t
he
request would
be
in the public interest and promote the needs
of
the component in fulfilling its mission.
B. Document Retention
In
accordance with the National Archives and Records Administration, General Records
Schedule 2.2, item 10, components must maintain all maximum entry age exceptions,
mandatory retirement age exemptions, and related records.
III. Roles and Responsibilities
A. Head
of
Component
The Head
of
Component is responsible for:
1.
Complying with DOJ policy concerning the maximum entry age exceptions and
mandatory retirement age exemptions for LEOs;
2. Granting exceptions
to
such policy pursuant to delegated authority, as prescribed
herein; and
3. Ensuring annual reporting requirements are met.
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